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HomeMy WebLinkAboutResolution - 2013-R0249 - Contract - Mesa Pivot Irrigation - Center Pivot Replacement Services - 08_08_2013Resolution No. 2013—RO249 August 8, 2013 Item No. 5.10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK; THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock. Contract No. 11410 for Center Pivot Replacement services, by and between the City of Lubbock and Mesa Pivot Irrigation, of Wilson, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 8, 2013 ATTEST: A--� Rebe ca Garza, City Secret ry APPROVED AS TO CONTENT: R. Keith Smith, P.E. Chief Operating Officer APPROVED AS TO FORM: r Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Contract-Mesa Pivot Irrigation July 22, 2013 Resolution No. 2013-RO249 City of Lubbock, TX Contract for Services Center Pivot Replacement Contract 11410 THIS CONTRACT made and entered into this 8`h day of August, 2013, by and between the City of Lubbock ("City"), and Mesa Pivot Irrigation,, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Center Pivot Replacement and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said center pivot replacement. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Center Pivot Replacement and more specifically referred to as items one and items three through eight on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, bid form, and terms and conditions contained herein. 3. The Contractor shall perform the work according to the procedures outlined in the bid form and specifications attached hereto. The contract shall be for a term of 60 days, said date of term beginning upon formal approval. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT General Liability Commercial General Liability 1,000,000 General Aggregate Automotive Liability Combined Single Limit Any Auto 500,000 Workers Compensation Statutory Amounts The City of Lubbock shall be named as additional insured on Auto/General Liability on a Primary and Non -Contributory basis, with a waiver of subrogation in favor of the City of Lubbock on all coverages. All copies of the Certificates of Insurance shall reference the project name or bid number for which the insurance is being supplied. Copies of all endorsements are required. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 10. This Contract consists of the following documents set forth herein; Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LU BOC Glen . Robe on, Mayor ATTEST: ebe ca Garza, City Secretary APPROVED AS TO CO7NT: )'0L R. Keith Smith, P.E., Chief Operating Officer APP!�EAVD AS�YO FORM: Assistant City Attorney CONTRACTOR BY AuthorizeMepresentative Print me %2b US �4 w � Address City, State, Zip Code REVISED THIS FOR,NI bIUST BE CONIPLETED.AND RETURNED WITH YOUR RESPONSE. BID FORM Center Pivot Replacement City of Lubbock, TX ITB No. 13-11410-DG REVISED In compliance with the Invitation to Bid 13-11410-DG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices sct forth on this Form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of farm, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 13-11410-OG is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT Extended Delivery ITEM QTY MEASURE DESCRIPTION PRICE* Cost Days +!- BID ARO** I. 1,178 FT Pivot irrigation system (to replace No. I16), $ $ 4pprOX with new flow meter, located at the Lubbock qCIGAC1Dg'gg6, Land Application -Wilson Site. ' 3D 2. 1031 FT Pivot irrigation system (to replace No. 1­17), Apprt.' Land Application -Wilson Site. ' O 3. 1595 FT Pivot irrigation system (to replace No. 1,15), PPrQX with new flow meter, located at the Lubbock 93�jf a 3 q'aIifoo, Land Application Site. 3 D 4. 1170 FT Pivot irrigation system (to replace No. H 12), 3G.'J2 &$'t'36' Apprcx with new flow meter, located at the Lubbock Land Application -Wilson Site 3 5. 1137 FT Pivot irrigation system (to replace No. H13), h0,3 i Cu5,1� 31 A p prax with new flow meter, located at the Lubbock, Land Application -Wilson Site. 30 6. 1202 FT Pivot irrigation system (to replace No. H 15), Gq 813 AOProx with new flow meter, located at the Lubbock [��g13, 30 Land Application -Wilson Site. 7. 1592 FT Pivot irrigation system (to replace No. L 13), located Lubbock g3,aJ (o, q3,�6. ploroX with new flow meter, at the Land Application Site. 1 3 8. 1257 FT Pivot irrigation system (to replace No. L8), -1,L15`91U PPro x with new flow meter, located at the Lubbock y 1 Land Application Site. 1 3 Total ' Work will be done at two different locations: $533,391.59 Lubbock Land Application Site Q 4602 ECR 6700, 4602 E 19'b Street, Lubbock, TX 79403 and Wilson Farm @ 547 County Road X, Wilson, TX 79381 REVISED REVISED "PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Center Pivot Replacement with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of __0_°/a, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO )— • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY McSc�f �Jo� f'f►q!a corporation organized under the laws of the State of TeX cus , or a partnership consisting of or individual trading as of the City of REVISED Firm: Mess P ,N D� Address:. (o W u5 a ha Y� 1 City: W 1 �56h State:7- Zip Bidder acknowledges receipt of the following addenda: Addenda No. ( Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Firm:1 I Woman I I Black American I I Native II Hisoanic American I I Asian Pacific Americi TOther I REVISED Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) By l.(Xa- V Authorized Re esentative - must sign by hand Officer Name and Title: C_0&_S:A QoyNaAA I ' cL?N0.A-t- Please Print -I-I- 13 Business Telephone Number 00d(c) -ClILi -12 S--1 FAX: $06-OVI-4-72-GO E-mail Address: McSc� n o r�� Dora.. C.o rn FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over S50, 000): Date P.OJContract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. PAGE I OF 5 DATED: July 12, 2013 CITY OF LUBBOCK, TX MININIUM SPECIFICATIONS (7) SEVEN CENTER PIVOTS FOR LUBBOCK LAND APPLICATION AND WILSON LAND APPLICATION SITES REVISED SPECIFICATIONS IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, ENEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUSTFOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. VENDOR NAME: KESO, `lJoA- TIV604;r')'\ PHONE: $OG-TL4-"1251 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO New pivots shall be tied into existing pipeline. 1 Overall Length and The successful bidder will be required to measure the distance Scope of Work of all obstacles in each field to insure clearance of the pivot towers. Purchase, Delivery, and Installation of a 1,178 foot pivot irrigation I system (to replace No. H6), including new flow meter, located at 1 I 1 1 �$ the Lubbock Land Application Site -Wilson Site, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of a 1,031 foot pivot irrigation system (to replace No. 1­17), including new flow meter, located at / 1.2 the Lubbock Land Application Site -Wilson Site, based on I/ specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of a 1,595 foot pivot irrigation I system (to replace No. Lot L 13), including new flow meter, 1.3 located at the Lubbock Land Application, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of a 1,170 foot pivot irrigation L system (to replace No. Lot H 12), including new flow meter, 1.4 located at the Lubbock Land Application -Wilson Site, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of 1,137 foot pivot irrigation system (to replace No. Lot H 13), including new flow meter, 1.5 located at the Lubbock Land Application -Wilson Site, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of a 1,202 foot pivot irrigation 1.6 2 system (to replace No. Lot H15), including new flow meter, located at the Lubbock Land Application -Wilson Site, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of a 1,592 foot pivot irrigation system (to replace No. Lot L 15), including new flow meter, 1.7 I �Ja� located at the Lubbock Land Application, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. Purchase, Delivery, and Installation of a 1,257 foot pivot irrigation 1.8 system (to replace No. Lot L8), including new flow meter, located I at the Lubbock Land Application, based on specifications listed below, including dismantling existing system and moving to a location outside the circle. 2. Main Pipe 2.1 8 inch — 6-5/8 inch, as required to reach desired flows at desired pressure. 2.2 -0.0115 inch wall thickness. 2.3 Piping will be formed from aisisae 1010 coil sheet. 3. Pivot Assembly 3.1 8 inch O.D. riser, Polyseal gasket for high and low pressure. 3.2 4 inch x 4 inch x 3/8 inch angle iron legs with 4— 2 inch x 2 inch x 3/16 inch angle braces on all 4 sides. 3.3 Adjustable ring lock elbow. 3.4 Connection between pivot assembly and the first span must be flexible to allow for grade changes on the first tower. 4. Truss Design 4.1 Truss rods 11/16 inch with manufacturer's standard heavy duty under truss braces. 5. Towers 5.1 Four legs constructed of 3 inch x 3 inch x '/4 inch angle iron bolted to 6-5/8 inch x 1 I gauge tubular non -towable mobile base. 5.2 Legs must have a minimum of 5 tie braces. 5.3 Wheelbase minimum 13.0 feet maximum span length 160 feet. 6. All Towers 6.1 Connections must be of pin and hinge type design with flexible rubber boot with clamps or acceptable approved equivalent. LI/ 7. Steel Structure 7.1 Components shall be hot -dipped galvanized to ASTM 123-73 specifications. 7.2 A minimum coat of 2.00oz/ft' average shall be applied. 8. Fasteners 8.1 All fasteners used on the system shall be grade 5 zinc coated or better. 9. End Booms 9.1 End booms lengths shall not exceed 40 feet. 10. Hydraulics Operating PSI 25, Maximum 35 PSI. All systems, will be 10.1 equipped with 360 degree Senninger spray nozzles, spaced on 120 inch centers, with 30 inch plugged outlets, with plastic plugs. Rubber hose drops 3 feet above ground, standard'/. inch x 12 inch 10.2 gooseneck use pipe dope on all goosenecks with 1-3/4 pound weights. 10.3 Each drop shall be equipped with a plastic cut-off valve. Oversized main line diameters in a combination with the specified 10.4 minimum diameter shall be provided as necessary for each system to obtain the desired flow volume at the desired operating pressure. Minimum flows at 25 PSI per system at the pivot point — all calculations shall use a 140 C factor — are as follows: LLAWS Plot H6 — 950 GPM LLAWS Plot H7 — 850 GPM LLAS Plot L 15-- 1200 GPM 10.5 LLAWS Plot H12-950 GPM LLAS Plot H 13 — 950 GPM LLAWS Plot H15 — 950 GPM LLAS Plot L 13 — 1200 GPM LLAS Plot L8 — 1000 GPM 1 I. Flow Meter Seametrics AG2000-800-178 or City approved equal. Spool -type electromagnetic, no moving parts. 8 inch, flanged, ANSI 1501b. Drilling 150 psi Operating temperature: 10-130 degrees F. Non -operating temperature: -40 — 158 degrees F. Accuracy: +/- I % of reading from 10% to 100% of reading Accuracy: +/-2% of reading from cutoff to 100% of reading Welded steel, epoxy -coated; Dual durometer rubber liner; Diecast aluminum, powder coated electronics housing; 316 stainless steel electrodes. Display Rate -Digits 5: Gallon/minute, Liter/minute, Cubic Feet/minute, Feet/hour, Gallon/second, Liter/second, Cubic / Feet/second, Cubic {Meter/minute. Display Rate -Digits 8: Gallon, gallonx1000, Liter, Litcrx1000, Acre feet, cubic feet, million gallon, acre inch Compatible with external power source, 7-32 Vdc, 30mA, lithium battery backup in case of power failure, 10 year life. Conductivity: > 20 microSiemens/cm �� Empty pipe detection hardware/software, conductivity based. Environmental: NEMA 4X standard ✓ 12 Electrical and Mechanical 12.1 All Electrical All electrical components must comply with the following national electrical code sections: I. Article 250-51 Effective Grounding 2. Article 250-1 14 Effective Grounding ✓' 3. Article 310 Minimum Size of Conductors 12.1.1 4. Article 210-5 Color Code for Branch or Controlled 5. Article 430 Motors, Motor Circuits, or Controlled 6. Article 675 Electrically Driven on Controlled Irrigation Machines, 7. National Fire Protection Standard No. 70, National Electrical Code. 12.2 Primary Power 3-phase, 480 volt, 60 hertz single phase, 120 volt, 60 hertz 12.2.1 primary, single phase, 120 volt enclosed surge and lighting protection package shall be provided. 12.3 Programmable Main 12.3.1 System allows for programming of various functions controlled by / v degrees of rotation. 12.3.2 Accuracy shall be +/- 1 ° with no offset to reset degrees required. 12.3.3 Programmable functions to include — change rate of speed. 12.3.4 Change direction, stop/start, and control two auxiliary ports for control of ancillary equipment. 12.3.5 Safety features to include: Disconnect rated at 30 amps, 600 volts. 12.3.6 Panel must be compatible with aims telemetry system. LI/ 12.4 Electric Motor on Gear Drives 12.4.1 All motors shall be %: hp, 460-480 VAC., 3-phase with 1,725 rpm at 60 Hz, and shall be totally enclosed. Full load torque shall be 35oz. ft. (min) and locked rotor torque 12.4.2 220oz. ft. (min) motors shall be rated for continuous duty cycle and have inherent overload protection. 12.4.3 Ball bearings shall be double sealed. 12.4.4 Motors shall have a plastic shroud which protects it from moisture. 12.4.5 Motor lead shall be run in'/. inch conduit along mobile base and tower leg 3 to 4 feet. extend up approximately 12.5 Center Drive Gearbox 12.5.1 Spur gear drive gearbox designed specifically for use on center l pivot systems. 12.5.2 Output ratio 40-1. 12.5.3 The gear drive must be capable of delivering a minimum of 120,000 inch/pounds of instantaneous torques and 36,000 inch/pounds of continuous torque. 13.0 Tire Size 13.1 Size I IR238 Galvanized, Reinforced rims, tubeless Provide Expected Delivery Date(s): General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers.