HomeMy WebLinkAboutResolution - 2013-R0136 - CO To Contract - Minnix Commercial Partners LTD - Garden Arts Center Renovations - 05_01_2013Resolution NO. 2013-RO136
May 1, 2013
Item No. 5.20
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Change Order No. 2 to that certain
Contract No. 13-11052-JOC by and between the City of Lubbock and Minnix
Commercial Partners, LTD, for renovations at the Garden and Arts Center, and related
documents. Said Change Order No. 2 is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on __may t mi-4
ATTEST:
c
eb cca varza, City Secretarl()
APPROVED AS TO CONTENT:
esley Everett. Director of Facilities Management
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs%RES.Chg0rd42 Contract-Minnix
April 11, 2013
CITY OF LUBBOCK
CHANGE ORDER
Change Order #:
2
Contractor:
Minnix Commercial
Date:
04/10/13
JOC#:
13-11052-JOC
Contract #:
11052
Project Name:
GAC Renovations
"Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an
addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the
compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a
combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective.
Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order, All work that alters
the nature of the thine to be constructed or that is not an integral hart of the oroiect obiective must be let out for public bid.
Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction
not covered by the specifications and drawings of the project (attach additional pages if necessary):
1. Item through Item 6 of the attached documents. $33,833.94
Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material
quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices
are contained in the initial contract, no deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION AMOUNT
A. ORIGINAL CONTRACT VALUE:�t? 5285 4r4
B. AMOUNT OF THIS CHANGE ORDER: Council approval required ifover S25,000 $33,833.94
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (BIA): 11_67%
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $-3,518.23
E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $30,� 15.71
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (F/A): 25%Maximum I0.46%
G. NEW CONTRACT AMOUNT (A+E): $320,201.65
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes
full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise,
omaymc"
dent to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor
s Change Order. This Change Order is not valid without the fol win i n r le a si rder and return 3 originals to
and ontra •tMana m wDe rartmentOR at (2) PROJECT ARCHITEC ;ENGINEER Date
rove4 as to Cogent: Approv as orm:
l 13
(3) 0 ER' S - Eh ATINTE Elate (4) ORNEY Date
4hld 4 i'1-aoi3
(5) cAPITAIJItROJECTS MANAGER Date (6) PURCHASING ONTRACT MANAGER Date
Change Orders over ,0% Contract Cover Sheet and the following signatures:
CITY OF LUB ATT
5 /IL2
(7) MA Date (8) CITY CRETARY L) Date
Council Date: 1 2013 Agenda Item 5.20 Resolution #: 201 3—RO 1 6
PWC-045 (Rev 01108)
JDMA, INC.
Members American Institute of Architects
Architecture • Planning • Interior Design
George Lisenbe, Building and Energy Administrator
P,O. Box 2000 1625 13`t' Street Lubbock, Texas 79457
04-09-13
RE: Contract 11052 - Change Order 2 -Municipal Garden and Art Cutler T.A. S. and Interior Upgrades
Project 4215 University Avenue Lubbock, Texas 79412
Per our bi-weekly meetings on site this last month, please find below the listing of work requested to be added to
the scope of the project by the city staff and priced by the General Contractor for this project.
Item 1. Add solar screens to cast windows in Room 114, south windows in Room 124 and south windows in Room
123. Also add black out shades to windows in room 123. The materials shall match the specifications utilized at
the recent COL City Hall windows upgrade.
Item 2. Install and furnish wood trint to cover the alarm system wiring along north and west walls of Lobby 104.
Stain or paint to match existing wall conditions.
Item 3. Paint the walls in Meeting Room 124, including the millwork. Remove the accordion curtain at sink.
Replace cabinet hardware with medium grade hardware.
Item 4. Prep and paint the walls in Office 101.
Item 5. Abate the ACM floor the discovered under the carpet being removed in Office 101.
Item 6. HVAC Systems Upgrade — Scope defined below
Auditorium - West Side Split systems
Demo the existing equipment. Furnish and install two Carrier horizontal 3 ton (13 SEER) cooling only, split
systems that will include an auxiliary drain pan, wet switch, a copper line set, slats, and drain line, Cost is inclusive
of it crane. Rework the existing supply and return air ducting and pitch pans. The work is inclusive of low voltage
wire, charging equipment, start up, labor and needed material to complete this job. Include all labor and needed
material wrap all the existing ducting with foil back insulation and put Annatlex insulation on the drain lines.
Auditorium - East Side Split Systems
Demo the existing equipment. Furnish and install two 125,000 BTU Carrier horizontal furnaces that will include:
venting, tiller racks, litters, low voltage wire, slats, reconnect, start up, labor and needed material to complete this
job. Provide'r4' gas piping runs to the furnaces from the mechanical closet to the furnaces. Include all labor and
needed material wrap all the existing ducting with foil back insulation and part Amtatlex insulation on the drain
lines.
Auditorium — South Wall
Furnish and install a new 36" x 12" side wall return air grill.
Steve Lee Robinson, A.I.A., C.S.I.
JDNIA Incorporated, Principal
1402 Avenue N Lubbock, `texas 79401
806-744-4490 P 806-744-4494 F
srobinsun(idjdmatexas.com
1402 Avenue N • Lubbock, Texas 79401 • (806) 744-4490 • FAX (806) 744-4494
oarddo
Wr�
ooperative Purchasing
Z-J1QC"
Detailed Scope of Work THE GORD AN GROUP
To: Keenan Davis
Minnix Commercial Partners, LTD
PO Box 64895
Lubbock, TX 79464
(806)798-7335
Date Printed: April 08, 2013
From: George Lisenbe
City of Lubbock
1625 13th Street, Room 204
Lubbock, TX 79457
(806)775-3000
Work Order Number: 013837.02
Work Order Title: City of Lubbock - Garden and Arts Center T.A.S and Interior Upgrades _ Additional Work
Brief Scope: Additional Work at the Garden & Arts Center TAS Upgrades Project.
Preliminary Revised r7X Final
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the
items set forth below shall be considered part of this scope of work.
Item #1-Add solar screens to east windows in Room 114, south windows in Room 124 and south windows in Room 123.
Also add black out shades to windows in room 123. Materials to match COL City Hall window upgrade.
Item #2-Install wood trim to cover the alarm system wiring along north and west walls of Lobby 104. Stain/paint to match
existing wall conditions.
Item #3-Paint the walls in Meeting Room 124, including millwork. Remove the accordian curtain at sink. Replace
cabinet hardware with medium grade hardware.
Item #4-Paint reception room walls.
Item #5-Abatement of floor tile found upon demolition in reception.
Co ctor Date
Owner
Date
Scope of Work Page 1 of 1
EZIQC - Buy Board 418/2013
Contractor's Price Proposal CSI - Summary
Date: April 08, 2013
Re: IQC Master Contract* 2012 Area J - MCP
Work Order #; 013837.02
Owner PO #:
Title; City of Lubbock - Garden and Arts Center T.A.S and Interior Upgrades _ Additional Work
Contractor: Mlnnix Commercial Partners, LTD
Proposal Value: $12,270.74
02 - Site Work $1,862.04
06 -Wood, Plastic, and Composites $2,302.33
09 - Finishes
$1,634.56
12 - Furnishings
$6,481.81
Proposal Total
$12,270.74
Contractor's Price Proposal - Summary Page 1 of 1
EZIQC - Buy Board 4/8/2013
Contractor's Price Proposal CSI - Detail
Date: April 08, 2013
Re: IQC Master Contract*
2012 Area J - MCP
Work Order M
013837.02
Owner PO *
Title:
City of Lubbock - Garden and Arts Center T.A.S and Interior Upgrades
_ Additional Work
Contractor:
Minnix Commercial Partners, LTD
Proposal Value:
$12,270.74
Sect Item Modlfer
UOM Description
Line Total
Labor Equip. Material (Excluded if marked with an X)
02 - Site Work
1 02 82 00 00 0063
SF 10 To 500 SF Floor Tile Or Linoleum, Single Layer Or First Or Multiple Layers
$1,007.72
Quantity Unit Price
Factor
Total
Installation 280,00 x 2.95 x
1,2200
1,00772
2 02 82 00 00 0081
SF 10 To 500 SF Mastic, Applies To Bottom Layer Only, If Multiple Layers
$249.37
Quantity Unit Price
Factor
Total
Installation 280.00 x 0.73 x
1.2200
249.37
3 02 89 00 00 0021
SF Cover Walls, Each Layer, 6 Mil Plastic Barrier
$102.48
Quantity Unit Price
Factor
Total
Installation 350.00 x 0.24 x
1.2200
102.48
4 02 89 00 00 0024
EA Portable Personnel Decontaminabon Wash Facility (3 Stage)lndudes
$492.47
connection to negative air system.
Quantity Unit Price
Factor
Total
Installation 100 x 403.66 x
1,2200
492.47
Subtotal for 02 - Site Work
$1,852.04
06 - Wood, Plastic, and Composites
5 06 41 13 00 0387
LF Remove And Reinstall Wood Base Cabinets
$254.84
Quantity Unit Price
Factor
Total
Installation 8.00 x 26.09 x
1,2200
254.64
6 06 41 13 00 0388
LF Remove And Reinstall Wall Cabinets
$221.36
Quantity Unit Price
Factor
Total
Installation 8.00 x 22.68 x
1.2200
221.36
7 06 41 93 00 0003
EA Hinges, Semi Concealed, Brass
$656.65
Quantity Unit Price
Factor
Total
Installation 32.00 x 13.41 x
1,2200
523.53
Demolition 32.00 x 3.41 x
1.2200 =
133.13
8 06 41 93 00 0004
EA Pull Handles, Solid Brass
$184.07
Quantity Unit Price
Factor
Total
Installation 16.00 x 9.43 x
1.2200
184.07
9 06 41 93 00 0008
EA Cabinet Drawer Lock Square Style, Mortise Mount
$662.31
Quantity Unit Price
Factor
Total
Installation 8.00 x 62.74 x
1.2200
612.34
Demolition 8.00 x 5.12 x
1.2200 =
49.97
10 06 46 38 00 0386
LF 314" x 3-112" Custom Shaped Maple
$323.30
Quantity Unit Price
Factor
Total
Installation
100.00 x 2.65 x
=
1.2200
323.30
Subtotal for 06 - Wood, Plastic, and Composites
$2,302.33
09 - Finishes
Contractors Price Proposal - Detail
Page 1 of 2
EIJQC - Buy Board
4/8/2013
Contractor's Price Proposal - Detail Continues..
Work Order Number: 013837.02
Work Order Title: City of Lubbock - Garden and Arts Center T.A.S and Interior Upgrades _ Additional Work
Sect Item Modifer UOM Description Line Total
Labor Equip. Material (Excluded if marked with an X)
09 - Finishes
11 09 91 23 00 0060 SF Paint Interior Plaster/Drywall, 2 Coats Paint, Brush $1,116.30
Quantity Unit Price Factor Total
Installation 1,500.00 x 0.61 x 1.2200 1,116.30
12
09 91
23
00 0309
SF Paint Interior Cabinets And Casework, One Coat Prime, Two Coats Paint,
$427.00
Enamel Primer, Alkyd Or Latex Paint
Quantity Unit Price Factor
Total
Installation 350.00 x 1.00 x 1.2200
427.00
13
09 93
00
00 0005
SF One Coat Stain With Brush And Wipe Off Wood Trim
$29.77
Quantity Unit Price Factor
Total
Installation 40.00 x 0.61 x 1.2200 '
29.77
14
09 93
00
00 0005 0332
For Up To 100, Add
$19.03
Quantity Unit Price Factor
Total
Installation 40.00 x 0.39 x 1.2200
19.03
15
09 93
00
00 0008
SF One Coat Sealer And One Coat Varnish Or Polyurethane Wood Trim
$27.33
Quantity Unit Price Factor
Total
Installation 40.00 x 0.56 x 1.2200
27.33
16
09 93
00
00 0006 0332
For Up To 100, Add
$15.13
Quantity Unit Price Factor
Total
Installation 40.00 x 0.31 x 1,4400 '
15.13
Subtotal for 09 - Finishes
$1,634.66
12 - Furnishings
17 12 21 16 33 0002
SF Vertical, 3" To 5" Cloth Or PVC
$250.34
Quantity Unit Price
Factor
Total
Installation 0.00 x 7.80 x
1,2200 -
0.00
Demolition 360.00 x 0.57 x
1.2200 =
250.34
18 12 24 13 00 0004
SF Shades Thermal Roll Up R-4 Insulative
$6,013.53
Quantity Unit Price
Factor
Total
Installation 504.00 x 9.78 x
1,2200
6,013.53
19 12 24 13 00 0005 PR Window Shade Brackets $217,94
Quantity Unit Price Factor Total
Installation 14.00 x 12.76 x 1.2200 217.94
Subtotal for 12 - Furnishings $6,481.81
Proposal Total
This total represents the correct total for the proposal. Any discrepancy between line totals,
sub -totals and the proposal total Is due to rounding.
$12,270.74
Contractors Price Proposal - Detail Page 2 of 2
EZIQC - Buy Board 4/9/2013
D: Board'
V
oopsrsfl.� PWenulnp
IQC
Detailed Scope of Work rHE CORD AN GROUP
To: Keenan Davis
From: George Lisenbe
Minnix Commercial Partners, LTD
City of Lubbock
PO Box 64895
1625 13th Street, Room 204
Lubbock, TX 79464
Lubbock, TX 79457
(806)798-7335
(806)775-3000
Date Printed: April 08, 2013
Work Order Number: 014977.00
Work Order Title: City of Lubbock - Attic HVAC systems at Garden and Arts
Brief Scope: Repair or replace attic HVAC systems at Garden and Arts.
Preliminary Revised 5_1 Final
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the
items set forth below shall be considered part of this scope of work.
Item #6 HVAC System Upgrade
West Side Split Systems -installation of 2 Carrier 3 Ton 13-Seer Cooling only split systems that will include auxiliary drain
pan, wet switch, copper line set, thermostats, drain lines, crane, ductwork, pitch pan, demo existing equipment, low
voltage wiring, charging equipment and start up.
East Side Systems -Installation of 2 125,000 BTU Carrier furnaces that will include demo of existing, venting, filter racks,
filters, low voltage wire, thermostats, reconnect, and start up.
We will also run 3/4" gas line to the new furnaces.
Install new 36" X 12" Side wall return air grill.
Wrap all existing ducting with insulation and put armaflex insulation on the drain lines.
L b I�
a r Date
Owner Date
Scope of Work Page 1 of t
EZ/QC - Buy Board 41BI2013
Contractor's Price Proposal CSI - Summary
Date: April 08, 2013
Re: IOC Master Contract #: 2012 Area ,l - MCP
Work Order #: 0149r7 00
Owner PO #:
Title: City of Lubbock - Attic HVAC systems at Garden and Arts
Contractor. Minnix Commercial Partners. LTD
Proposal Value: $21,563 20
05 - Metals $916.46
07 - Thermal & Moisture Protection $60.85
08 - Openings $744.18
22 - Plumbing $2,349.23
23 - Heating, Ventilating, And Air -Conditioning (HVAC)
$17,492.48
Proposal Total $21,563.20
Contractors Price Proposal - Summary Page 1 of 1
EZ/QC - Buy Board 4l812013
Contractor's Price Proposal CSI - Detail
Date: April 08, 2013
Re: IQC Master Contract #: 2012 Area J - MCP
Work Order #: 014977.00
Owner PO #:
Title: City of Lubbock - Attic HVAC systems at Garden and Arts
Contractor: Minnix Commerclal Partners, LTD
Proposal Value: $21,563.20
Sect Item Modifier UOM Description Line Total
Labor Equip. Material (Excluded If marked with an X)
05 - Metals
1 05 58 16 00 0003 SF Galvanized Steel Drip Pan $916.46
Quantity Unit Price Factor Total
Installation 24.00 x 27.40 x 1,2200 802.27
Demolition 48.00 x 1.95 x 1,2200 = 114.19
Subtotal for 05 - Metals $916.46
07 - Thermal & Moisture Protection
2 07 63 00 00 0031
EA 8" x 12" 24 Gauge Stainless Steel, Filled Pitch Pockets
$60.85
Quantity Unit Price
Factor
Total
Installation 100 x 49.88 x
1.2200
60.85
Subtotal for 07 - Thermal & Moisture Protection
$60.85
08 - Openings
3 08 31 13 00 0051
EA 36" x 38" Recessed Steel Access Door With Cam Latch
$744.18
Quantity Unit Price
Factor
Total
Installation 2.00 x 280.60 x
1.2200
684.66
Demolition 2.00 x 24.39 x
1.2200 =
59.51
Subtotal for 08 - Openings
$744.18
22 - Plumbing
4 22 07 19 00 0589
LF 1-1/2" Diameter Pipe, 3/4" Wall Polyolefin Tubing Flexible Closed Cell Foam
$349.16
Insulation
Quantity Unit Price
Factor
Total
Installation 60.00 x 4.77 x
1.2200
349.16
5 22 11 16 00 0003
LF 3/4" Galvanized Steel Pipe Assemblyincludes all hangers and all
galvanized
$535.09
malleable iron fittings (couplings, elbows, tees and reducer fittings). All hangers
are complete assemblies. Not for use where detail is available.
Quantity Unit Price
Factor
Total
Installation 60.00 x 7.31 x
1.2200 =
535.09
6 22 11 16 00 0198
LF 3/8" Inside Diameter Type L Copper Tubing
$366.00
Quantity Unit Price
Factor
Total
Installation 80.00 x 2.95 x
1.2200 =
287.92
Demolition 80.00 x 0.80 x
1.2200 =
78.08
7 22 11 16 00 0202
LF 1-1/4" Inside Diameter Type L Copper Tubing
$1,098.98
Quantity Unit Price
Factor
Total
Installation 80.00 x 9.78 x
1.2200 =
954.53
Demolition 80.00 x 1.48 x
1,2200 =
144.45
Subtotal for 22 - Plumbing
$2,349.23
23 - Heating, Ventilating, And Air -Conditioning (HVAC)
Contractors Price Proposal - Detail Page 1 of 3
EZJQC - Buy Board 4/8/2013
Contractor's Price Proposal - Detail Continues..
Work Order Number: 014977.00
Work Order Title:
City of Lubbock - Attic HVAC systems at Garden and Arts
Sect Item
Modifer UOM Description
Line Total
Labor Equip. Material
(Excluded if marked with an XI
23 - Heating, Ventilating, And Air -Conditioning (HVAC)
8 23 01 20 00 0080
EA Shut Down Existing Interior Piping Systemincludes lock out/tag out and
$376.88
average line tracing. Use when valves are greater than 25' from work. When
the shut-off valves for multiple lines are located with a 10' radius, the quantity
used shall be one.
Quantity Unit Price Factor
Total
Installation 4.00 x 77.23 x 1,2200 =
37688
9 23 01 20 00 0085
EA Purge Liquid System, 500-1000 LF, 1/2" - 1-112" Diameter Pipe
$998.40
Quantity Unit Price Factor
Total
Installation 4.00 x 204.59 x 1.2200 =
998.40
10 23 07 13 00 0034
SF 1" Thick Sheet Elastomeric Insulation
$1,747.04
Quantity Unit Price Factor
Total
Installation 200.00 x 7.16 x 1,2200 =
1.747.04
11 23 09 23 00 0101
EA Wire Split System AC Thermostat
$1,388.04
Quantity Unit Price Factor
Total
Installation 4.00 x 275.05 x 1.2200
1,342.24
Demolition 2.00 x 18.77 x 1.2200 =
45.80
12 23 09 23 00 0614
EA Electronic Programmable Heating/Cooling Heat Pump Or Conventional Unit
$549.34
Thermostat (Honeywell TH6110)
Quantity Unit Price Factor
Total
Installation 4.00 x 100.07 x 1.2200 =
488.34
Demolition 2.00 x 25.00 x 1.2200 =
61.00
13 23 31 13 13 0004
LB Sheet Metal Ductwork, Medium Pressure, Field Fabricated, Galvanized, Field
$892.13
Assemble And Install
Quantity Unit Price Factor
Total
Installation 125.00 x 4.73 x 1.2200
721.33
Demolition 125.00 x 1.12 x 1.2200 =
170.80
14 23 37 13 00 0212
EA 36" x 36" Egg Crate Wall Return Air Or Exhaust Grille, Aluminum Construction
$206,51
Quantity Unit Price Factor
Total
Installation 1.00 x 169.27 x 1.2200 =
206.51
15 23 54 16 13 0024
EA 115 MBH Down Flow Variable Speed, Two Stage 93%AFUE Gas
$4,899.81
FurnaceBlower cooling capacity up to 5 tons.
Quantity Unit Price Factor
Total
Installation 2.00 x 1,954.16 x 1.2200 =
4,768.15
Demolition 2.00 x 53.96 x 1.2200 =
131.66
16 23 63 13 00 0019
EA 3 Ton 13 SEER Air Cooled Condensing UnitPrecharged with refrigerant
$5,208.72
capable of charging the system with a 20' length of piping.
Quantity Unit Price Factor
Total
Installation 2.00 x 1.822.58 x 1.2200
4,447.10
Demolition 4.00 x 155.07 x 1.2200 =
761.62
17 23 81 26 00 0077
EA 3 Ton Cooling A/C Evaporator Coil, Downflow
$1,225.61
Quantity Unit Price Factor
Total
Installation 2.00 x 402.62 x 1.2200 =
982.39
Demolition 4.00 x 49.84 x 1.2200 =
243.22
Subtotal for 23 - Heating, Ventilating, And Air -Conditioning (HVAC)
$17,492.48
Contractor's Price Proposal - Detail
Page 2 of 3
EZIQC - Buy Board
4/8/2013
Contractor's Price Proposal - Detail Continues..
Work Order Number: 014977.00
Work Order Title: City of Lubbock - Attic HVAC systems at Garden and Arts
Proposal Total $21,563.20
This total represents the correct total for the proposal. Any discrepancy between line totals,
sub -totals and the proposal total is due to rounding.
Contractor's Price Proposal - Detail Page 3 of 3
EZIQC - Buy Board 4/8/2013