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HomeMy WebLinkAboutResolution - 2013-R0112 - Contract - STP Well Service LLC - Well Maintenance And Repair - 04_11_2013Resolution NO. 2013—RO112 April 11, 2013 Item No. 5.5 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 11140 for well maintenance and repair services, by and between the City of Lubbock and STP Well Service, LLC, of Petersburg, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 1 1 , 9011 ZZ/ GLl~ . R :RTSON. MAYOR AI"TEST: Re cca Garza, City Secret APPROVED AS TO CONTENT: - ( _ R. Keith Smith, P.E., Chief Operating Officer APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs RES.Contract-STP Well Service, LLC March 8, 2013 Resolution No. 2013—RO112 City of Lubbock, TX Well Maintenance and Repair Services CONTRACT NO. 11140 THIS CONTRACT made and entered into this 11`h day of April, 2013, by and between the City of Lubbock ("City"), and STP Well Service, LLC, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Well Maintenance and Repair Services and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Well Maintenance and Repair Services. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Well Maintenance and Repair Services and more specifically referred to as Items 1 — 9 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The Contractor shall perform the work according to the procedures outlined in the Bid Form and Specifications attached hereto. The contract shall be for a term of one (1) year, with the option of four (4), one (1) year extensions, said date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. 4. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 5. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT 500,000 General Liability Commercial General Liability General Aggregate Automotive Liability 500,000 Combined Single Limit Any Auto Workers Compensation 500,000 The City of Lubbock shall be named as primary additional insured on a primary and Non -Contributory basis on General Liability, with a waiver of subrogation in favor of the City of Lubbock on all coverages. All copies of the Certificates of Insurance shall reference the project name or bid number for which the insurance is being supplied. Copies of all endorsements are required. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 8. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 10. This Contract consists of the following documents set forth herein; Invitation to Bid No. 13- 11140-DG, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUB O Glen Cyllertson, Mayor ATTEST: Reb ca Garza, City SecretarQ� APPROVED A T CONTENT: R.Keith Smith, P.E. Chief Operating Officer APP D A TO FORM: Assistant City Attorney CONTRACTOR BY Auth rize Representative T K4 le Sorrews Print Name 29 3Z Fw\, 400 Address Peke-r-s " Tx City, State, Zi Code Well Maintenance 8c Repair Services CITY OF LUBBOCK, TEXAS GENERAL SPECIFICATIONS The City of Lubbock is seeking a service contract for the Lubbock and Hancock Land Application Sites with one or more Well Maintenance Companies to perform routine maintenance, repair and replacement of remediation (irrigation type) and monitoring well equipment. Work under this contract will be on an as needed basis. Vendor shall verbally respond to service requests within 24 hours to schedule the service. Services shall be initiated within 2 business days, unless otherwise approved by the site representative. The successful vendor will provide routine and unscheduled maintenance for the City to include, but Will not be limited to the following: I . Irrigation Wells - Submersible a. Service Call b. Pull and: or Set c. Baling and/or Cleanout d. Wire Cable Splice 2. Domestic Wells — Pressure Systems a. Service call b. Pull and/or set — I trip c. Install or change pressure tank d. Miscellaneous labor with pump truck e. Wire cable splice C. Bailing or cleanout 3. Electric Well panel Work by electrician a. Panels (Sizes 1,2,3 or 4) b. Service Call c. Labor after hours d. Miscellaneous electric parts 4. Well Video Inspection a. 1 Well b. Additional wells— same customer on same day 5. Backhoe and Concrete Pad a. Equipment With operator b. Concrete Well pad c. Demolition, removal and disposal of irrigation and monitoring Well surface structures 6. Well Plugging a. Rig charge b. Remove concrete slab, pull casing if possible or dig and cut off casing as required. c. Furnish and install tremie pipe d. Cement Well and remove tremie pipe e. Load and dispose of surface structure and casing debris f. Plugging report submittal 7. Parts and Material Discount a. Pump ends, submersible motors, pipe, Wire, & misc. parts b. Concrete fhe price must include travel, labor and incidental parts & supplies, necessary to perform the listed scope of work. BID FORM Well Maintenance and Repair Services City of Lubbock, Texas ITB No. 13-11140-DG In compliance with the Invitation to Bid 13-11140-DG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 13-11140-DG is by reference incorporated in this contract The Bid Form must be corn feted in blue or black ink or by typewriter. ITEM DESCRIPTION Qty Service Rate Extended Cost I. Irrigation Wells —Submersible A. Service Call 10 EA $C70, 00 $ O, 00 B. Baling and/or Cleanout 10 EA $' ZS, 0O $ -LS-O , 00 C. Wire Cable Splice 10 EA $ Z,5, 00 S 7 50.00 1.1 Pull and Set Irrigation Subs. Unit Cost is Per FT with a 200 FT Minimum. Cost Per FT Extended Cost D. Pull and/or Set Irrigation Subs 2" — 4". 2,000 PI' $ Grp S 3 000, 00 E. Pull and/or Set Irrigation Subs 5" — 6" 2,000 FT $ I �S $ 3 -7co, 00 F. Pull and/or Set Irrigation Subs 8". 2,000 FT $ Z , 7 0 S 5000,00 2. Domestic Wells —Pressure Systems Service Rate Extended Cost A. Service call 2 EA $ 0 . po S 120,00 B. Pull and/or set— I trip 2 EA $ 550, 00 $ 1100,00 C. Install or change pressure tank 2 EA $ 2So, oo $ Soo, o0 D. Miscellaneous tabor with pump truck 2 EA $ 9p100 S �000, CO E. Wire cable splice 2 EA $ 25, 00 S 5o, 00 F. Bailing or cleanout 2 EA S I Z500 S 2So, 00 3. Hang Panels & Wire -in with Standard Installation by Electrician Service hate Extended Cost A Panels Size I — 2 to include Labor and Standard Materials. I EA $ 2�7 Op $ 2']5-, 00 B. Panels Size 3 —4 to include Labor and Standard Materials. 2 EA $ grjo 00 $ ao0 00 C Labor Rate after first hour. I HR $ (OrJ,Oo S %Do D. Service Call by an Electrician 1 EA $0,00 9 S 9o,00 4. Down -Hole Video for Lubbock and Hancock Sites Service Rate Extended Cost A. One Well 1 EA S 400, 00 S 4 00 , Oo 1 1/30V:013 Q Pu,rJwmDid Doc"13MM 13.11144DG ITEM DESCRIPTION Qty Service Rate Extended Cost B. Additional Wells — Same Day service I EA S 31 S; oD S 3 -�.� ; 0 0 S. Backhoe and Concrete Pad Service Rate Extended Cost A. Equipment with operator l EA .1 Oo $ 2�► 0 B Concrete well pad 1 EA $ %Op.Oo $ a0 C Demolition, removal and disposal of irrigation and monitoring well surface structures l EA S I so, ' o $ 5� Oc� 6. Well Plugging Service Rate Extended Cost A. Rig charge I EA S 250 - 00 S Z50 . C) B. Remove concrete slab, pull casing if possible or dig and cut off casingas required. I EA $ 15O100 $ 1 SO ► 00 C. Furnish and install tremie pipe. Price per FT l FT S 31010 S 3, o-o D. Cement well and remove tremie pipe 1 EA S150.00 S 15p► 00 E. Load and dispose of surface structure and casing debris EA S , 5 p , 00 S ( 50, Oo F. Plugging Report Submittal. Submittal due 14 days after completion Yf-: S YES Total for Lines (1-6) S 19 q q 3,00 7. Parts Discount Percent Discount A. Pump ends, submersible motors, pipe, wire, and misc. arts. % Zo, tJ Material Mark Up Mark Up B Concrete and miscellaneous materials mark up price percentage. % 20, 0 8. Response Time Yes No A. Vendor shall verbally respond to service requests within 24 hours to schedule the service. (�S B. Services shall be initiated within 2 business days, unless otherwise approved by the site representative. �E S 9. Mileage Rate Outside of SO Mile Radius of Lubbock, TX. -F Per Mile Is Z , 50 The City of Lubbock is seeking a contract for Well Maintenance and Repair Services with one or more contractors. In order to assure adequate coverage, the City may make multiple awards. selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of Z %, net) ocalendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.. InWO17 QNmhzm0d DomrMI M I3-11140-DO �I MOST FAVOURED PRICING: "fhe Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is efTective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized Interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entitles that might have interests in this contract are Frenship Independent School District, Lubbock housing Authority, Lubbock County, Lubbock County hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas btunicipal Power Agency, Lynn County, and City or Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY STP W 2.Il ,Swyy ,_ . , LAC a corporation organized under the laws of the State of TE-C14S , or a partnership consisting of of the City of or individual trading as Firm: .5TP We-kI $,_rvj&e , LLC_ Address: 7-13 Z Fot 4 co city: PeferS6,,ci State: _PX45 zip lq Z'i o Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date i�I/WBE Firm; Woman I I Black American I I Native American Hispanic American I I Asian Pacific Americl I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Oce. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. I130/2011 QPwrha llid DomllollinrD U•I 1144DG 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) By ,111 - mast sign by hand OtiicerName and Title: T� K ram' SoCfe-"S pwVle-d P�Sa�Z�� Please Print 2-/9-2-,vi Business Telephone Number (43oe) 11-T _q o0-1 FAX: (gO(a) C(,,1- 03 31 E-mail Address: \ kS e— e-rf 1,.s , yl et FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/individual: Date of Award by City Council (for bids over $15,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 1/302013 Q Purchawflid Dac+/20134M I3-1 1140-DG