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HomeMy WebLinkAboutResolution - 2013-R0020 - Amendment To Contract - Freese And Nichols Inc.- Well Field Supply Line Project - 01_10_2013Resolution No. 2013—ROOZO January 10, 2013 Item No. 5.7 RESnI.L TION 131 IT RESOLVI?J) 13Y TI II: CITY COUNC I L () '1'I II�' CITY OF LU13B()CK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and o11 behalf of the City of Lubbock, Amendment No. 1 to that certain Contract No. 10844 dated !uric 21, 2012 for professional services concerning final Design and Bid Phase Services for the Bailey County Well Field Supply Pipeline Project, by and between the City of Lubbock and Freese and Nichols, Inc.. and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included i:l the minutes ofthe City C0111161. Passed by the City Council on January 10, 2013 _ GI.I:NN. Rol f:RTSON. MAYOR ATTEST: Re eca Garza, City Secretary APPROVED AS TO CONTENT: I� Marsha Reed, P.E., Chief Operating Officer APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney v :ccdocs/RES.Aincnd 01 Contract -Freese & Nichols, ]nc. ❑eceniber 13, 2012 Resolution No. 2013--R0020 AMENDMENT NUMBER 1 TO PROFESSIONAL SERVICES CONTRACT No. 10844 BETWEEN THE CITY OF LUBBOCK AND FREESE AND NICHOLS, INC. AMENDMENT NUMBER l DATED January 10. 2013 to the agreement between City of Lubbock. (City) and Frecsc and Nichols, Inc.. (Engineer) dated June 2 L 2012 ("the Agreement") concerning Final Design and Rid Phase Services for the Bailey Cottnty Well Field Supply Pipeline Project. The Engineer has entered into the Agreement with City for the furnishing of professional services, and the parties now desire to amend the Agreement. Therefore, it is tnntually agreed that the Agreement is amended to include Additional Services to be performed by Ftigincer and provisions for additional compensation by tlic City to the Engineer, as set forth in Exhibit A hereto. Amendincnt No. I extends the Agreemew an additiotal 365 days from the expiration date of the Agreement. The parties ratify the terms and conditions of the Agrecment mit inconsistent IYith this Amendment. all of %khicli are incorporated by reference. CLIF,NT: CONSULTANT: CITY OF L U B B ' FRFFSlAAD NICI101.S, INC. By. By: Glen C, Robertson Russel] Gibson. P.I:. Title: Nlavor Date: I Z l L ATTEST: Re cc a Garza, City .'ecrctary APPRO ,D AS TO FORM: Chad Weaver. Assistant City Attorney Title: Vice President Date: j Zb 7 12- APPROVI.:D AS TO C'ON f EN I : Marsha Reed. P.F.., Chief Operating Officer I Rey 11.08 EXHIBIT A SCOPE OF SERVICES FOR: BAILEY COUNTY WELL FIELD SUPPLY PIPELINE GENERAL: The Bailey County Well Field Supply Pipeline (BCWFSP) - (The Project) includes the following facilities: • Route 1 10.5 miles of 30-inch diameter pipeline from tie-in at existing 45-inch Bailey County Pipeline to Pump Station Number 7 (PSN7). • Flow control valves, flow meter at PSN7 and tie-in structure at the connection to the existing Bailey County pipeline. • The SCADA and communication system from the flow control valves and flow meter at the PSN7 site. • Relocate a portion of 10-inch pipeline on LCU campus. The Project will be split into the following construction contracts: • Contract A: Section 1 of the 10.5 mile long 30-inch diameter pipeline from Loop 289 to PSN7 and relocation of 10-inch pipeline on LCU campus. • Contract B: Section 2 of the 10.5 mile long 30-inch diameter pipeline from tie-in at existing Bailey County Pipeline to Loop 289 connection. • Contract C: Demolition of Low Head B Pump Station and Piping Modifications The following facilities are not part of The Project. If added to the project, additional compensation will be granted to FNI. • Chemical facilities. • Improvements to Lubbock's existing Pump Station Number 7 • Construction Phase General and Resident Representation services The OWNER shall provide the following items for the development of the Project: 1. Pay for all fees, permits, mitigation cost, utilities, and electric power service costs 2. The OWNER shall designate a person to act as OWNER's representative during The Project BASIC SERVICES: The Basic Services include project administration, preliminary investigations and reports, preparation of detailed design and construction documents, construction bid and award services, and construction general representation. FNI shall render the following professional services in connection with the development of the Project: A. PROJECT MANAGEMENT: FNI will provide the following as part of the Basic Services of The Project: 1. Attend a kick-off meeting to clarify OWNER'S requirements for the project, review pertinent data, review project staffing and organization, and present the initial work plan and schedule. 2. Provide a Project Manual. The manual will be for use by the OWNER, and Consultant Team. The manual will include the following: • Project description and scope of work • Project Team organization and contact information • Work plan and schedule • Project Quality Assurance and Quality Control Plan • Project budget 3. Provide administration and management of The Project. Review ongoing activities of all parties. Monitor schedule monthly. Monitor and update budget at milestones. Review progress with OWNER's Board on a monthly basis. 4. Coordinate work of other consultants to keep the project on schedule. Act as an extension of OWNER's staff to provide information to other consultants to facilitate their work. Review work of other consultants as OWNER's engineer. 5. Assist the OWNER with coordination with Customers staff to discuss operations, connections, start-up, and other issues. A total of four meetings are included. 6. Provide monthly update reports which include the following: *Status of the work *Major tasks to be completed in the next month *Discussion of major issues *Scope changes to project scope or Engineer's scope *Project budget update (if major changes since the last update) *Project schedule update (if major changes since the last update) • Status of deliverables B. FINAL DESIGN PHASE: Upon approval of the final draft of the preliminary design report, FNI will provide the following as part of the final design phase: 1. Obtain and review OWNER-fumished front end documents, general conditions, and special conditions for the construction contracts. Meet with OWNER to resolve review comments, and revise OWNER's standard documents accordingly. 2. Prepare plans, specifications, contract documents, designs, and layouts of Improvements to be constructed. 3. Advise OWNER of need for and recommend scope of additional Special Services. The cost of any additional special services shall be paid by OWNER and are not Included in the services performed by FNI unless they are included pursuant to Exhibit A — Special Services. Prepare applications for routine permits such as road and railroad crossing permits, and building code permitting (if any). 5. Submit plans, specifications, and contract documents to the applicable federal and state agency(s) for approval, where required. Submittals will include TCEQ. 6. Furnish necessary information to utility companies whose facilities may be affected or services may be required for the Project. 7. 60% Review: Furnish OWNER ten (10) copies of preliminary (60%) plans and specifications marked "Preliminary" for approval by OWNER. FNI will meet with the OWNER to present the preliminary plans and specifications and receive comments. Review documents will include dimensional layout drawings, plans, sections and elevations of the facilities for all of the trades, typical details, and most special details. The drawings will be In sufficient development to show the overall layouts and design Intent, but will lack many notes and minor details. The specifications will include the front end documents and draft specifications for major equipment items. 8. 96% Review: Furnish OWNER ten (10) copies of preliminary (96%) plans, specifications, and bid proposals marked "Preliminary" for approval by OWNER. FNI will meet with the OWNER to present the preliminary plans and specifications and receive comments. Upon final approval by OWNER, FNI will complete the plans and specifications and provide OWNER ten (10) sets of copies of "Final" plans and specifications. Review documents will Include all drawing sheets and specifications with some minor corrections and notes still remaining. 9. Prepare bidder's proposal forms (project quantities) of the improvements to be constructed. 10. Prepare revised opinion of probable construction cost at 60% and 95% Reviews. C. BID AND AWARD PHASE: Upon completion of the design services and approval of "Final" plans and specifications by OWNER, FNI will proceed with the performance of services in this phase as follows: Assist OWNER in securing bids, issuing notice to bidders and notifying selected plan rooms. The notice to bidders will be furnished to OWNER for publication in the local news media. The cost for publications shall be paid by OWNER. 2. Distribute plans to bidders using the web -based Bidsync utilized by the City of Lubbock for bidding projects. Cost for any bidder's requests for hard copies of bid documents will be paid for by bidder. Advertise for bids on FNI's website. 3. Attend a pre -bid conference, if any, for each of the construction contracts. 4. Issue Addenda as appropriate to clarify, correct, or change the bidding documents. 5. Assist OWNER in the opening, tabulation, and analysis of the bids received and furnish recommendations on the award of contracts as appropriate. 6. Assist OWNER in the preparation of documents for execution of the construction contracts. FNI will conform the contract documents, make six original copies for execution. FNI will also make twenty conformed copies of the plans and specifications for use by the Contractor and OWNER and Engineer. The twenty copies will include ten full size copies and ten half size copies. FNI will also provide twenty color copies of the pipeline map books for use by the Contractor and OWNER 7. The Bid and Award phase will be considered complete upon execution of the construction contracts and distribution of the conformed copies of the plans and specifications. D. CONSTRUCTION PHASE SERVICES: Construction Phase Services are not included in this contract. SPECIAL SERVICES: FNI shall render the following special services in connection with The Project: E. ENVIRONMENTAL, STUDIES AND PERMITTING. - The scope outlined below assumes that there is no major opposition in the permitting process and that there are no unusual permitting problems. If opposition develops or permitting problems occur, the scope and fee limit will be revised and submitted to Owner for approval. Environmental Report FNI's scientists have conducted a pedestrian survey of the proposed pipeline route to identify environmental Issues and document baseline conditions, including delineation of wetlands and identification of waters of the U.S. SECTION 404 PERMITTING Waters of the U. S. are regulated by the USACE and require a permit for activities conducted within the jurisdictional boundaries. The presence of jurisdictional waters such as ephemeral, intermittent, or perennial streams; wetlands; or other open waters will be documented and mapped. FNI will prepare an environmental report that will include a description of field observations described above; an opinion of whether or not jurisdictional waters are present, and if so, the type(s) of waters; an estimate of the area of impact to waters of the U.S.; and a discussion of potential USACE 404 permit options. Threatened and Endangered Species Threatened and Endangered Species. Conduct reconnaissance -level field surveys within the area of the proposed pipeline corridor to identify potential habitat and document any threatened or endangered (T&E) species encountered. Emphasis will be on federally listed species, but the Texas Parks and Wildlife Department T&E species database will be reviewed and documented. The results of the T&E species review will be documented in an environmental report. Texas Antiquities Code Compliance The Antiquities Code of Texas was passed in 1969. It requires that the Texas Historical Commission staff review any action that has the potential to disturb historic and archeological sites on public land. Additional actions that need review under the Antiquities Code of Texas include any construction program that takes place on land owned or controlled by a state agency or a state political subdivision, such as a city or a county. Projects that require review include: • reservoirs constructed by river authorities and water districts; • construction of recreational parks or the expansion of existing facilitates by city governments; • energy exploration by private companies on public land; and • construction by a city or county government that exceeds 5 acres or 5,000 cubic yards, whichever comes first. If the activity occurs inside a designated historic district or affects a recorded archeological site, it needs to be reviewed, regardless of project size. If there is a requirement for a Section 404 permit, compliance with the conditions of the National Historic Preservation Act is required. No activity which may affect historic properties listed or eligible for listing In the National Register of Historic Places can be authorized until the USACE District Engineer has compiled with the provisions of 33 CFR part 325, Appendix C. Freese and Nichols, Inc. environmental scientist will provide coordination with Texas Historic Commission (THC) to determine if additional site investigation is required. Subsequent activities, potentially including shovel test and/or backhoe trenching, may require the services of a qualified archeologist, as an additional service. Additional Services The following items are outside of the special environmental studies and permitting services scope but can be provided upon written authorization of the OWNER. 1. Performing special environmental studies and other studies not specifically described In the basic scope of services. 2. Tree survey 3. Presencelabsence surveys for federally listed threatened/endangered species. 4. Consultation with the U.S. Fish and Wildlife Service under Section 7 of the Endangered Species act. 5. Expert witness representation in legal proceedings or contested permit hearings. 8. Application for General Land Office easements. 7. Applications for Texas Parks & Wildlife Department Sand and Gravel Permits. 8. Preparation of permittee-responsible mitigation plans In accordance with the USACE Mitigation Rule dated April 10, 2008 (33 CFR Parts 325 and 332) or other regulations. 9. Cultural resources Investigation, mitigation, or data recovery activities. 10. Preparation of a Storm Water Pollution Prevention Plan (SWP3). 11. Mitigation monitoring if required by permit conditions. 12. Monitoring for compliance with permit conditions. 13. Testing for site contamination, and remediation of contaminated properties. F. SURVEYING AND EASEMENT DOCUMENTS SERVICES: Retain and monitor the efforts of a survey firm (Hugo Reed) to perform the following services: 1. Ownership Map: Research deeds and prepare an ownership map of up to 48 parcels along the 10.5 mile transmission pipeline. 2. Project Control: Establish 45 project control points along the 10.5 mile pipeline. 3. Boundary Survey and Final Property Map: Perform surveys and prepare a final property map along the 10.5 mile pipeline. 4. Easement Documents: Provide metes and bounds easement description for 48 tracts along the 10.5 mile pipeline. 5. Stake Pipeline Centerline: Set iron rods along the 10.5 mile pipeline at 112 mile intervals and PI's for construction control. 8. Photogrammetric Mapping: Provide aerial mapping for approximately 10.5 miles of pipeline. Photo scale shall be 1:250. Deliverables include digital color orthopholography with 3' pixel resolution, topographic mapping in V contour interval, and digital terrain model in AutoCAD format. G. SUBSURFACE UTILITY ENGINEERING SERVICES: Retain and monitor the efforts of a subsurface utility engineering firm (Gorrondona Associates) to perform the following services: 1. Subsurface Utility Engineering: Designate utilities (x,y) in a corridor along the proposed 10.5 mile pipeline Designation shall be ASCE 38-02 Quality Class B (geophysical testing). Additionally, locate 25 utilities (x,y,z) to be determined by Engineer. Utilities to be located will be critical utilities that cross the proposed pipelines. Excavation shall be by vacuum excavator. Provide AutoCADD drawings of SUE data. H. LAND ACQUISITION SERVICES: Retain and monitor the efforts of a Land Acquisition firm (Hugo Reed) to perform the following services: 1. Appraisals: Research property and prepare written appraisals for each parcel to be acquired. 2. Document Preparation: Prepare surveys, legal descriptions, and parcel plats for acquisition of the necessary right-of-ways. 3. Title Policies: Title policies will be purchased by the City. 4. Negotiation Service: Hugo Reed and Dee Hart Jr. will obtain right of entry and negotiate property acquisition for each individual parcel to be acquired. 5. Title Review for Oil and Gas: A review of the Title Commitment will be performed to ascertain if any outstanding oil and gas leases are effective and valid for each parcel. e. Closing Procedures: Coordinate payment to the property owners and record the documents. I. CORROSION ENGINEERING: Retain and monitor the efforts of a corrosion engineering firm (Corrosion Control Technologies) to provide the following services: 1. Prepare soil resistivity surveys at 1500' Intervals 2. Conduct laboratory analyses of 4 soil samples that are collected by the geotechnical engineer. 3.Provide a visual inspection of the route to look for foreign pipeline crossings, stray do current sources, power lines, changes In soil conditions, drainages, and connections to existing facilities. 4.Prepare a report indicating soil resistivity analysis and recommendations for cathodic protection for bar -wrapped concrete cylinder pipe and up to three alternate cathodic protection system designs, such as galvanic anodes, galvanic ribbon anodes, and Impressed current. 5.Provide recommendations for pipe material coating alternatives 6.Design cathodic protection systems for alternate pipe materials 7.Fumish plans and specifications for cathodic protection and corrosion monitoring systems 8.Evaluation of AC interference and mitigation is not included, and will be an additional service if required. GEOTECHNICAL ENGINEERING: Freese and Nichols will provide geotechnical engineering services as follows: 1. Review the Geologic Atlas of Texas to study general subsurface conditions that are expected along the pipeline alignment. 2. Travel the alignment before drilling to select locations for exploratory borings. Engineer will stake the specific locations after checking underground utilities, other existing construction, and accessibility. Engineer will coordinate with City and County personnel and submit required approval. 3. Subcontract with a drilling contractor to drill a total of 21 borings along the pipeline alignment. Borings will be drilled to a depth of 20 feet, except for 3 borings drilled to 30 feet at bored crossings. Samples will be collected intermittently using continuous flight augers and either split -spoon or tube samplers. Approximately 4 of the borings may require drilling through existing roadways. Traffic control devices will be provided during drilling, but does not include dedicated flagmen. Borings will be backfilled with auger cuttings. In cases where pavement has been penetrated, the pavement will be patched with cold -set asphalt patching compound. 4. Provide an engineer or geologist to direct the drilling, log the borings, record field test data, and handle and transport the samples. 5. Select samples for laboratory testing, assign tests, deliver samples to a subcontract laboratory selected by FNI, and review test results. Testing is expected to Include classification tests (liquid and plastic limits and percent passing a #200 sieve or gradation), moisture content, and possibly unconfined compression strength tests. 6. Select samples for corrosion testing and send samples to the corrosion consultant. 7. Prepare a technical memorandum summary report of the geotechnical investigation to include: a. Appendix with the boring locations, boring logs, laboratory test results, and a key to the symbols used. b. Discussion of subsurface conditions and soli properties found by the field and laboratory work and implications for design. c. General discussion of expected construction related issues. K. GIS MAPPING: Freese and Nichols will provide 10 copies of pipeline Map Books of the proposed 10.5 mile pipeline in GIS electronic format and color hard copies. The Map Books will show contours, aerials, proposed pipelines, stationing, and property lines. TIME OF COMPLETION: FNI is authorized to commence work on The Project upon execution of this AGREEMENT and agrees to complete the services in accordance with the following schedule: • See attached schedule The above schedule is based upon OWNER review of the preliminary design report and other submittals within two weeks of submittal. If FNI's services are delayed through no fault of FNI, FNI shall be entitled to adjust contract schedule consistent with the number of days of delay. These delays may include but are not limited to delays in OWNER or regulatory reviews, delays on the flow of information to be provided to FNI, governmental approvals, etc. These delays may result in an adjustment to compensation. DESIGNATED REPRESENTATIVES: FNI and OWNER designate the following representatives: Owner's Designated Representative — John Turpin, 1625130 Street, Lubbock, Texas 79401, Phone 806- 775-2342; email: JTurpin@mail.ci.lubbock.tx.us Owner's Project Manager — Joe Mangrem, 162513'' Street, Lubbock, Texas 79401; Phone 806-775-2344; email: JMangrem@mail.ci.lubbock.tx.us Freese and Nichols Project Manager: Nick Lester, 4055 International Plaza, Suite 200, Fort Worth, Texas 76109-4895; Phone: 817-735-7300, Fax: 817-735.7491; email: ncl@freese.com Freese and Nichols Accounting Representative: Matt Shafer, 4055 International Plaza, Suite. 200, Fort Worth, Texas 76109-4895; Phone: (817)735-7300, Fax: (817)735-7491; email: mcs@freese.com EXHIBIT A, PART 3, ADDITIONAL SERVICES BAILEY COUNTY WELL FIELD SUPPLY PIPELINE ADDITIONAL SERVICES: Additional Services to be performed by FNI, if authorized by OWNER, which are not included in the above described basic services, are described as follows: A. Construction phase services including general representation and construction representation. B. Providing services to investigate existing conditions or facilities, or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by OWNER. C. Making revisions to drawings, specifications or other documents when such revisions are 1) not consistent with approvals or instructions previously given by OWNER or 2) due to other causes not solely within the control of FNI. D. Model testing of pumps, sump pits, or suction header piping. E. Investigations involving consideration of operation, maintenance and overhead expenses, and the preparation of rate schedules, earnings and expense statements, feasibility studies, appraisals, evaluations, assessment schedules, and material audits or inventories required for certification of force account construction performed by OWNER. F. Preparing data and reports for assistance to OWNER in preparation for hearings before regulatory agencies, courts, arbitration panels or any mediator, giving testimony, personally or by deposition, and preparations therefore before any regulatory agency, court, arbitration panel or mediator other than those services described in the Exhibit A. G. Assisting OWNER In the defense or prosecution of litigation in connection with or in addition to those services contemplated by this AGREEMENT. Such services, if any, shall be furnished by FNI on a fee basis negotiated by the respective parties outside of and in addition to this AGREEMENT. H. Providing environmental support services Including the design and implementation of ecological baseline studies, environmental monitoring, impact assessment and analyses, and other assistance required to address environmental issues other than those services described in the Exhibit A. Design, contract modifications, studies or analysis required to comply with local, State, Federal or other regulatory agencies that become effective after the date of this agreement. Design of alternates for alternate bidding. K. Pre -purchase or pre -selection or any other alternate contract structure other than the structure stipulated in Exhibit A — Basic Services. L. Services required to resolve bid protests or to rebid the projects for any reason. M. Providing services made necessary because of unforeseen, concealed, or differing site conditions or due to the presence of hazardous substances in any form. N. Providing value engineering studies or reviews of cost savings proposed by others. O. Additional compensation may be requested by FNI if the project is unduly prolonged due to delays beyond the control of FNI. P. Providing Arc Flash studies for electrical equipment. Such studies will be provided by the contractor. EXHIBIT A, PART 2 — OWNER'S RESPONSIBILITIES BAILEY COUNTY WELL FIELD SUPPLY PIPELINE RESPONSIBILITIES OF OWNER: OWNER shall perform the following in a timely manner so as not to delay the services of FNI: A. OWNER recognizes and expects that certain Change Orders may be required. Any responsibility of Engineer for the costs of Covered Changed Orders will be determined on the basis of applicable contractual obligations and professional liability standards. For purposes of this paragraph, the cost of Covered Change Orders will not include: • any costs that OWNER would have Incurred if the Covered Change Order work had been included originally in the Contract Documents and without any other error or omission of Engineer related thereto, • Any costs that are due to unforeseen site conditions, or • Any costs that are due to changes made by the OWNER. • Any costs that are due to the Contractor Nothing in this provision creates a presumption that, or changes the professional liability standard for determining if, Engineer is liable for the cost of Covered Change Orders in excess of the percent of Construction Cost stated above or for any other Change Order. Wherever used in this document, the term Engineer includes Engineer's officers, directors, partners, employees, agents, and Engineers Consultants. B. Designate in writing a person to act as OWNER's representative with respect to the services to be rendered under this AGREEMENT. Such person shall have contract authority to transmit Instructions, receive information, interpret and define OWNER's policies and decisions with respect to FNI's services for the Project. C. Provide all criteria and full Information as to OWNER's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which OWNER will require to be included in the drawings and specifications. D. Assist FNI by placing at FNI's disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction of the Project. E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as OWNER deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of FNI. F. Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. G. Provide such accounting, independent cost estimating and insurance counseling services as may be required for the Project, such legal services as OWNER may require or FNI may reasonably request with regard to legal issues pertaining to the Project including any that may be raised by Contractor(s), such auditing service as OWNER may require to ascertain how or for what purpose any Contractor has used the moneys paid under the construction contract, and such inspection services as OWNER may require to ascertain that Contractors) are complying with any law, rule, regulation, ordinance, code or order applicable to their furnishing and performing the work. H. Attend the pre -bid conference, bid opening, preconstruction conferences, construction progress and other Job related meetings and substantial completion inspections and final payment inspections. Give prompt written notice to FNI whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of FNI's services, or any defect or nonconformance of the work of any Contractor. Furnish, or direct FNI to provide, Additional Services as stipulated in Exhibit A. Part 3 of this AGREEMENT or other services as required. K. The OWNER reserves the right to direct substantial revision of the Plans and Specifications after approval by the OWNER as OWNER may deem necessary, but in such event the OWNER shall pay FNI Just and equitable compensation for services rendered in making such revisions. OWNER shall not be obligated to pay FNI for said revisions should they be necessary as a result of the design and/or Contract Documents being In any manner defective or deficient. L. Bear all costs incident to compliance with the requirements of OWNER'S responsibilities. M. Provide the following services: 1. Pay all permit fees and mitigation costs. 2. Provide advertisement for bids in local publications as required 10 EXHIBIT B • BUDGET CITY and ENGINEER have established a not -to -exceed budget of $2,163,829.00 to complete all services under this Task Order. This amount will not be exceeded without a contract amendment. CITY will pay the ENGINEER hourly, for services identified in Exhibit A, based on ENGINEERS Fee Schedule presented as EXHIBIT D. Subconsultant services will be billed at cost to ENGINEER with a 10 percent handling fee. The Budget is presented in Exhibit C. CITY and ENGINEER agree to allow redistribution of funds between Tasks as appropriate to allow flexibility in providing the needed services within the not -to -exceed budget. ENGINEER agrees to complete these services as delineated above. Should there be a Change In Scope of Work or Time of Performance, then this can result in an amendment to this contract which shall be negotiated at that time. This contract assumes that all work will be completed within the time specified in the Amendment No. 1. 11 CITY OF LUBBOCK BAILEY COUNTY WELL FIELD SUPPLY PIPELINE FINAL DESIGN AND BID PHASE FEE SUMMARY Taskiltern Cost Markup Total Cost Final Design - Water Transmission $ 873.560.00 0% $ 873.560.00 Final Design - Electrical $ 34,166.00 0% $ 34.166.00 Final Design - Structural $ 13,127.00 0% $ 13.127.00 SUBTOTAL $ 920,853.00 S ecial Services Survey $ 235.520.00 10°% $ 259.072.00 Land Acquisition $ 677,600.00 10°% $ 745,360.00 Corrosion Design $ 33.680.00 10°% $ 37,048.00 Geotechnical $ 50,539.00 0°% $ 50,539.00 Subsurface Utility Engineering $ 93.500.00 10°% $ 102.850.00 EnvironmentaYkcheolo ical $ 25,014.00 0°% $ 25,014.00 Ma book $ 23.093.001 0% $ 23.093.00 SUBTOTAL $ 1,242,976.00 Total Design Fee $ 2,163,829.00 O » VNONNI NI �.�„Ix R o O N 0 i , I a Iw ' =. . OV IO:OIN�w IN = = I ii ~ R ' S In =bw N^I»..O'P PPrNN OOIS. 1 ry�^.y OiNPN.1iYMp eNV �(.O �� � IIwV - 1M I N� N. 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IIpY AII��RYI�MINIpINp IIIIIIIIIIIIIIIIIIIIII��� �RIMI�I IIII �I111111millmill s 1 P� Fmm and eicbeh. im of U tteoek li Fos Summary wr Mead B Wp@Ww FAA Duslo BANC s 13.727 Detailed Cost Breakdown - Stnuduai ITolal F —t S 13177 Imo■■_ ®�s��s�® ����� _ _ ro ®ems®®�� ���������■���� 1d7 7.fawDui Se pamOFMPpy6T-t.a+ocaPoeb 17n YJ2DIZ Task Name Start fadsh 1 POR Mon 7/16/12 Fri 12J7/12 2 Design Fri 2/1/13 Two 7/2/13 3 Pipe Design Fri 2/1/13 Tue 7/2/13 4 Survey Fri 2i1S/13 Mon 4/15/13 Geotethnical Survey Fri 3/1/13 Mon 4/35/13 _5 6 Corrosion Control Design Fri 3/1/13 Thu 4/25/13 7 Easement Documents Fri 2/15/13 Tue 4/30/13 e ROW Acuisition Fri 3/8/13 Mon 7/1/13 9 permits Mon 4/1S/13 Thu 6/27/13; So Taw Mon 4/15/13 Thu 6/27/13 11 '' TCEQ Mon 4/35/13 Thu 6/27/13 12m RadRoad Mon4/15/13 Thu6/27/23 13 Oil/Gas Pipilines Mon 4/15/13 Thu 6/27/13 10 AdveriWilid Thu 7/4/13 Mon 815/13 15 Award Tue 8/6/13 Fri 9/6/13 16 'Construction Mom 9/9/13 Fri 4/4/14 17 , Prepare lay Sheets Mom 9/9/13 Fri 10/18/13 18 iI Fabricate Pipe Mon 9/30/13 Fri 1/17/14 1_99 ROW Prep Mom 9/30/13 Thu 11/14/13 2 Pipe installation Fri 10/18/13 Thu 2/20/14 I] ! Test Pipe Fri 2/21/14 Thu 3/13/14 j U ROW Clean Fri 3/14/14 Thu 4/3/14 74 LCU Campus Crossing Fri 12/7/12 Wed 8/28/13 25� Pipe Design Fri 2/1/13 Thu 4/18/13 26 i Survey Fri 1217/12 Thu 2/7/13 27 Corrosion Control Design Mon 1/7/13 Fri 3/1/13 28 Advertise/Bid Thu4/W13 SatS/18/13 29 Award Sun 5/19/13 Wed 6/19/13 30 1 Prepare lay sheets Thu 6/20/13 Wed 7/3/13 31 Fabricate Pipe Thu 7/4/13 Wed 7/24/13 32 Install Pipe Thu 7/25/13 Wed W14/13 39 ii Clean ROW and Install Parking Lot Thu 8/1S/13 Wed 8128/13 CITY OF LUBBOCIC BAILEY COUNTY WELL FIELD SUPPLY PIPELINE Design and C.oatruuiom 5dlMule Lou Campus work 2013 2013 3rd4uaner ?4thQ"ner '1stgmgnsrr .Ind_Qwrter --"mtagcr.,_.._._ FIGURE A-4 ,I014_____. . _.4th Quarter _ —_ - 1st. 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(g iq�r ,y,... y�4•� ,Ae„Sr,, 9,� 'i33 Y':;N,, ,:.,�r� •.:;rri,�cr'r:'. � �.;����"' r' �.rsir ,rHsr Y . 311 "1 CroSsing3'rrri 1 " S•f...r.��„ /r�,k 7f 'r1' 1 ��Ka` J'r I `."� ; a 3+ . � _ � f.,l'�. y�] 'r i 1 �►' =ram '= ��.,.:�� • ri..,- '7�...]•.i�3r�. �T L �■�y'� d c _'xyFH aj• I.�: '� n'T�,.r-i L' iy�l y',i'-:4 rir-sr. .lw u �8r:-, rrr•?'rrr rl• �.f, .•i '� ,.' ".I. n •?' �' _ S - rrxu,lr• ']+]rsr i - r` ` • •�Q i +� ,ii' :. I A. r j:�� rr . i ••• T .�•: i ! r^+ ]ko`yT i " • t,` ter'•••-atr Zr'. +`� 5-0 MG Ground Storag+ lank - '4. I • til 1,•>„3�+? ?Air, i +, nTr ,:,g + . f.i" ovvrn,w Ernv • a23a 5 n r" „;s.•' 3: •� • _ rr[K Y* lr _ .', `• I�l r+1'.:i �•.S:.i. :'� hlyr,r y,. +r .• 7� �_ r,, •,Vr�1 J41 r..,t' IX," -- .. rti, Route - •ii"s .. Slr,osr - 1 .r'.IFJ,, Lovp2S9Crasainp :-i ���µ >,S?rrrn r}Rnsr y -• }'7; r, R1111 2 v...; :r}+ •:q •:,�•.`1" ,.•.r Z - n fi�K. r? -I _ V ..'.. r w,Tir•,1 •, Y.0 MG Ground G Ground Ller Storage TAnk . ... ,:, „fr;�t �J, ti..a Pump Station N7 rstr,s.' •i. �L rl �. �. 't �.]�}� , I :Y _ vJ.rn riih:r, , S•.. !�*'� , ih Firm Car,srny .59 ] •AG6 l•�i rS. I i a+' �i YA •,v=k�T,.. c rr ':. ' •4n� S W. t, .� . i 1':`"'1• .. .1�.�Si . • v, .3ry f] ram. -. r •rti'.. i . i I'll r. :. �.. -i ',{- - iT .:;;. lam/ r'• uRo i, j, d>s•N ['� r .wy i , _.7 i'f � '.. �, rti•.. A.w�is. _�i�'i•"` -•.xiY. I'.-i �«.]ram �a:w ATTACHMENT CO COMPENSATION Compensation to Freese and Nichols shall be based on the foilowtng Schedule of Charges: Not to Exceed: The total fee for Basic Services In Attachment SC shall be computed on the basis of the Schedule of Charges. but shall not exceed Two Miltlon One Hundred Forty Six Thousand Seven Hundred Filly One (52,163.829.00). It FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those services described as Additional Services in Attachment SC, FNI wilt notify OWNER for OWNER's approval before proceeding. Additional Services shall be computed based on the Schedule of Charges. Schedule of Charges: Position 13a29 Position 13 012 PRINCIPAL 388.50 3D VISUALIZATION COORDINATOR 178.50 GROUP MANAGER 247.00 ENVIRONMENTAL SCIENTIST VII 228.90 ENGINEER Vill 269.85 ENVIRONMENTAL SCIENTIST VI 199.50 ENGINEER VII 263.55 ENVIRONMENTAL SCIENTIST V 168.00 ENGINEER VI 238.25 ENVIRONMENTAL SCIENTIST IV 147.00 ENGINEER V 185.00 ENVIRONMENTAL SCIENTIST III 126.00 ENGINEER N 169.05 ENVIRONMENTAL SCIENTIST 11 88.20 ENGINEER 111 150.15 ENVIRONMENTAL SCIENTIST 1 87.15 ENGINEER 11 141.75 ARCHITECT VI 201.60 ENGINEER I 116.55 ARCHITECT V 182.70 ELECTRICAL ENGINEER VI 222.60 ARCHITECT IV 147.00 ELECTRICAL ENGINEER V 182.70 ARCHITECT III 140.10 ELECTRICAL ENGINEER IV 144.90 ARCHITECT 11 113.40 ELECTRICAL ENGINEER ill 136.50 ARCHITECT 1 97.66 ELECTRICAL ENGINEER 11 132.30 PLANNER VI 213.15 ELECTRICAL ENGINEER 1 124.95 PLANNER V 163.80 MECHANICAL ENGINEER VI 215.25 PLANNERIV 129.15 MECHANICAL ENGINEER V 191.10 PLANNER 111 117.60 MECHANICAL ENGINEER N 166.95 PLANNER I 96.60 MECHANICAL ENGINEER 111 147.00 HYDROLOGIST V 184.80 PROGRAM MANAGER II 222.60 HYDROLOGIST N 144.90 CONSTRUCTION CONTRACT ADMIN III (OC) 184.28 HYDROLOGIST III 133.35 CONSTRUCTION CONTRACT ADMIN III (Spec. Insp) 147.26 HYDROLOGIST 11 121.80 CONSTRUCTION CONTRACT ADMIN III (CM) 136.50 SENIOR GEOLOGIST 142.90 CONSTRUCTION CONTRACT ADMIN Ill (Sr. RPR) 105.00 GEOTECHNICAL ENGINEER VI 236.26 CONSTRUCTION CONTRACT ADMIN II (LAH PS RPR) 126.00 PUBLIC INVOLVEMENT COORDINATOR 134.40 CONSTRUCTION CONTRACT ADMIN 1(DCS 11) 111.30 WEB SERVICES ADMINISTRATOR 157.50 CONSTRUCTION CONTRACT ADMIN I (RPR) 99.75 WORD PROCESSINCUSECRETARIAL 80.85 CONSTRUCTION CONTRACT ADMIN I (PEPS RPR) 115.50 OPERATIONS ANALYST 145.95 DOCUMENT CONTROL CLERK 106.05 CONTRACT ADMINISTRATOR 92.40 SR DESIGNER 196.35 INFORMATION SERVICES ADMINISTRATOR 7P.80 DESIGNER it 158.55 INFORMATION SERVICES CLERK ill 63.00 DESIGNER 1 136.50 INFORMATION SERVICES CLERK 11 58.80 CADD DESIGNER 166.00 INFORMATION SERVICES CLERK 1 67.75 TECHNICIAN N 142.80 CO-OP 70.35 TECHNICIAN Ill 114.45 TECHNICIAN II 95.55 TECHNICIAN 1 13.50 GIS COORDINATOR 144,90 GIS ANALYST N 131.25 GIS ANALYST III 108.15 GIS ANALYST II 96.60 GIS ANALYST 1 72.45 Computer and CAD Caleomp Plotter PC CAD Stations $10.00 per hr. Bored $2.50 per plot Other $5.00 per plot Color $5.75 per plot Testing Apparatus Density Meter $700.00 per month Gas Detection $20.00 per test The ranges and Individual salaries will be adjusted annually. Print Shop Color Copies & Printing $0.50 per single side copy $1.00 per double side copy Black 8 White Copies & Printing Binding $0.10 per single side copy $0.20 per double stile copy $5.75 per book OTHER DIRECT EXPENSES: Other direct expenses are relmbursed at actual cost times a multlplier of 1.10. They Include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from the FNI office and other miscellaneous expenses directly related to the work, Including costs of laboratory analysis, test, and other work required to be done by independent persons other than staff members. For Resident Representative services performed by non-FNI employees and CAD services performed In-house by non-FNI employees where FNI provides wftspace and equipment to perform such services, these services will be billed at cost limes a multiplier of FNI oc,0&1.11 OWNER EXHIBIT A-1 BAILEY COUNTY TRANSMISSION LINE SURVEYING SERVICES (AERIAL TOPO) 3-Dec-12 A-i.1 Esral;lash Project Control 12 21 - 7- a 1G 1n A-1.2 Sel Permanant Conuol Monuments o 24 12 16 i tut. i 2 5 A-1,3 Locale SeCWil Corners 12 20 26 1 160 S 27 360 0. A-1-4 Establasrn Existing Rkahls-of-Way4 23 2n dll a -. - 5 in 330 A-1,5 Develop Right-,cf-Way Basernap s 12 40 200 40 ie «7n `: A-1.6 TopARgrarhicjImprovements Survey 20 41 A-1.7 Public U111 • Mao d 12 40 23d5 1Z,260 S 36 '4C CO A-1-8 Deveba 3-D Terrain Muel 5 A-1A Coordinate with SIDE cons�llant 40 40 S 5 cLC CL A-1-10 Panel PoanIs for Aunal Ma Re ma 4 5 1 24 16 cC 132 = 15 G 0 Subtotal Design Survey HourVCosts (HRA) 4 54 136 0 240 G 174 256 SO6 21,68 S 202,270-00 Al.11 Aerial Ma pp ing and Prepa ration of 3D Model IGAI - See P roposal Attached) 33 1-EC Subtotal Design Surve [GAI and HRA) 5 235.520.00 I Land Accuisition - See Exhibit B for Detail 1 B-3 Documenlation Preparation IHRA S 2134 243 ' BA Project Management MRA3 s 48 000 00 Sunconsullants B,I Appraisal $ 36 C00.00 B.2 Propedy Costs and Pricing S 16 000 00 B-3 Documentation Pre arataon S 22 400 00 SA Title Examination 38 1100 GO B_5 He ottataon S 153 630 Co 9.6 Severed Mineral RI hts $ 43 200,00 BY Closing Proceedures S 12.SGO.O7 B.8 p Project Mann eanent 5 52 56000 Subtotal Land Acquisition Subtotal Costs S fi77,fiQ0.01) Total Labor $ Basic Services 913,120,00 ML201219NLEY COUNTY_PIPELINEZcomentslComaatTaskunA-1_6CWFSP_HRATasxax CAIAERL1L520101203xis Iof1 EXHIBIT B BAILEY COUNTY TRANSMISSION LINE LAND ACQUISITION SERVICES 3-Dec42 HRA HAC CTHG WTTC DWH Man Day Crew Day Man Day Man Day Per Parcel Man Da $ 1,200.00 $ 1 440.00 $ 1,000.00 $ 1,600.00 $ 1,075.00 $ 640.00 TASK DESCRIPTION Fee BA APPRAISAL Harris Appraisal Company, Inc. 86 S 86.000.00 B.2 PROPERTY COSTS AND PRICING Harris Appraisal Company. Inc. 16 S 16.000.00 B.3 DOCUMENTATION PREPARATION Hugo Reed and Associates. Inc. 85 71 $ 204.240.00 Craig, Terrill, Hale & Grantham. LLP 14 $ 22.400.00 BA TITLE EXAMNATION West Texas Title Company, Inc.* 36 $ 38,700.00 Collection of title insurancepremium— TBD^ B.5 NEGOTIATION Dee W. Hart. Jr. 240 $ 153.600.00 TITLE REVIEW FOR OIL & GAS LEASES B.6 AND SEVERED MINERAL RIGHTS Craig, Terrill, Hale 6 Grantham. LLP 27 $ 43.200.00 B.7 CLOSING PROCEEDURES West Texas Title Company, Inc. 12 $ 12,900.00 B,8 PROJECT MANAGEMENT Hugo Reed and Associates. Inc. 40 $ 48.000.00 Harris Appraisal Company, Inc. 10 $ 10.000.00 Craig, Terrill, Hale 6 Grantham, LLP 19 $ 30.400.00 Dee W. Hart, Jr. 19 $ 12,160.00 B.9 CONDEMNATION -ADDITIONAL SERVICES TBD TOTALS $ 150,000.00 $ 102,240.00 $ 112,000.00 $ 96,000.00 $ 51,600.00 $ 165,760.00 $ 677,600.00 Tasking is based on 48 parcels for transmission Route 01 provided by Freese and Nichols, Inc. Should a change in route be required or should additional parcels be identified, an amendment to this agreement for out of scope services will be required. 'Includes (1) tax certificates. (2) recording: (3) regular or certified copies; (4) wire transfer fees if required; (5) express fees ir►oared in order to transmit documents or funds; (6) Attorney Fees "Fee based on individual Parcel value. 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Nc _.: _: .•�� - ' �.�_. �. j ... . Pf4DPOSD RCN PWELINE _ _ �_ .. -. - �.. - - Deallod Cori Breakdown GEOTECFWICAL P1ej903 foe Summary otal Labor S 25.705 Total E S 4_161 ToW Sufis S 20.653 Total Pro' s 50539 1 of a T:*" D&W Scope aa0 Fee PMP S12311 GOGIM FM lmaee012.13.12) tb192012 No Text ow 116 Fr .aokboiklot Cay at LLm4m* Project Fee Summary Bailey Cami Posse _ Bat1e S 25-OU 13-0ee•12 - - — - -- - DetaOed Call Bteakdoem - ENVLRO"ENTA . AHD ARCHEOLOGY ITOW prop"S i5�01s ®®_�®�� _�i■�_■_ �� ass mess_�■■■ra®®®��r��__e��__�■����©� �® 103 T.If" Dow Seop aaa Fe. Prept#eaW Baby LaaM Po kA F« Ser..m m-F.amm+utY lZib2D1Z