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Home My WebLink AboutResolution - 2004-R0147 - Letter Of Award As Secondary Contractor For Community Dev. Repair - 03_23_2004Resolution No. 2004-RO147 March 23, 2004 Item No. 42 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award as secondary contractor for Community Development repair or replacement of energy units, by and between the City of Lubbock and Arguijo Heating & A/C of Whiteface, Texas, and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd day of ATTEST: Rel�Y e R ecc Garza, ty Secretary APPROVED AS TO CONTENT: vt�� Victor Kilm n, Purchasing Manager APPROVED AS TO FORM: Assistant City Attorney gs/ccdocs/Ltr ofAward-Arguijo Heating&AC-CD Repair.res March 11, 2004 March ?OOd Resolution No. 2004—RO147 March 23, 2004 Item No. 42 Office of P.O. Box 2000 Lubbock. Texas 79457 (806) 775-2167 • Fax (806) 775-2164 March 23, 2004 Serapio Arguijo Arguijo Heating & A/C PO Box 55 Whiteface, TX 79379 Purchasing RE: ITB #028-041DC — COMMUNITY DEVELOPMENT REPAIR OR REPLACEMENT OF ENERGY UNITS Dear Mr. Arguijo: ARGUIJO HEATING & A/C has been awarded Secondary Contractor for the Community Development Repair or Replacement of Energy Units based on your response to the City of Lubbock Invitation to ITB #028-04/DC. ARGUIJO HEATING & A/C's bid dated March 9 2004, is incorporated into and made a part of this agreement. Prices: As quoted. All invoices shall be directed to: City of Lubbock ATTN: Joe Rangel Community Development PO Box 2000 Lubbock, Texas 79457 The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event ARGUIJO HEATING & A/C fails to perform in accordance with their bid dated March 9, 2004. CITY OF LUBBOCK: Mayor APPROVED AS TO CONTENT: Victor Kilm Purchasing ftnager i cc: Bid Folder Vendor File Rebbcca(Garza City Secretary Resolution No. 2004 RO147 1TB 11028-04/DC Community Development Repair or Replacement of Energy Units SUBMIT TO: CITY OF LUBBOCK CITY OF LUBBOCK, TEXAS PURCHASING DEPARTMENT ift 1625 13TH STREET, RM L04 LUBBOCK, TX 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Diana Caudillo EMPLOYER #028-04/DC TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Community Development Repair or Replacement of Energy March 4, 2004 @ 3:00 PM CST Units PRE BID DATE, TIME AND LOCATION: February 26, 2004 at 10:00 AM in Any bids received after the time and date listed above, Municipal Building, 1625 13"' Street, Engineering Conference Room 107, regardless of the mode of delivery, shall be returned Lubbock, Texas. I unopened. RESPONDENT NAM : LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING AD RESS: Q R r O 65 IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT 1 VD OF NO BID". CITY - STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND i k� - —j ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE TELEPHONE NO: q06_,U1_1391 CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST FAX NO: a 15 COMPETITIVEBIDDER'SRESPONSIBILITY PER"0 lD I I THETS CITY OF PURCHASING F ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY E-MAIL: RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE DO • C orrl SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. -1,5a�� 5 o DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 Z" #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firma_, YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and th tate of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. A e City's discretion, s h assignment shall be made and become effective at the time the City tenders final payment to the Yen C)wn >v,- orized Si ature �y Title I;erapo Pcc U.%�o 3-q-64 Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 028.04/DCITBBestVal.doc ITB #028-04/DC, Addendum #3 BID FORM Community Development Repair or keplacement of Energy Units CITY OF LUBBOCK, TEXAS ITB #028-04/DC In compliance with the Invitation to Bid #028-04/DC, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #028-04/DC is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Item # Estimated Quantity U/M Description Unit Price Extended Price Gas Central Furnace Must be ENERGY STAR ° 1 1 EA Purchase and install Gas unit 60,000 BTU $ (� o $ 000 2 1 EA Purchase and install 2 ton coil 0 � 40 " 3 1 EA Purchase and install condenser 2 ton � b D1100 p D 4 1 Fes+ Purchase and install Gas unit 70,000 BTU �, 0 C> j 1 UU° 5 1 Fes+ Purchase and install 2.5 ton coil °' et, 6 1 EA Purchase and install condenser 2.5 ton °° 0 7 1 EA Purchase and install Gas unit 80,000 BTU a,o I �I OU 1 Uv 8 1 EA Purchase and install 3 ton coil '' 9 1 Fes+ Purchase and install condenser 3 ton 1351) 3�v 10 1 EA Purchase and install Gas unit 100,000 BTU 11 1 EA Purchase and install 3.5 ton coil 12 1 EA Purchase and install condenser 3.5 ton (1)5L1 3r�U 13 5 EA FLAT RATE FEE: Tune-up or service �, O ° 3 o D °f Gas Central Furnace for Mobil Homes Must be ENERGY STAR® 14 1 EA Purchase and install Gas unit 56,000 BTU $ ' i uG $ lJD 15 1 EA Purchase and install 2 ton coil o� AD pO 3v 16 1 EA Purchase and install condenser 2 ton G�Uv 17 1 EA Purchase and install Gas unit 70,000 BTU � i 5U (5� 18 1 EA Purchase and install 2.5 ton coil �3v �3u 19 1 EA Purchase and install condenser 2.5 ton OL I GGG a� �G�U 028-04/DCAddend3.doc ITB #028-04/DC, Addendum #3 20 1 EA Purchase and install Gas unit 77,000 BTU i 21 1 EA Purchase and install 3 ton coil o��i0 °��C) V 22 1 EA Purchase and install condenser 3 ton f' CCU y t /Do o? 23 1 EA Purchase and install Gas unit 90,000 BTU 0 "O r 3 O° 24 1 EA Purchase and install 3.5 ton coil 25 1 EA Purchase and install condenser 3.5 ton CO � 3�o °0 13o iJ 26 5 EA FLAT RATE FEE: Tune-up or service O° Electric Central Heat and Air Heat Pump Must be ENERGY STAR° 27 1 EA Purchase and install 24,000 BTU unit $ a �'�� n ao 28 1 EA Purchase and install 2 ton heatpump a g4C�� Qo 00 29 1 EA Purchase and install 2.5 ton heatpump 50 00 0 00 30 1 EA Purchase and install 36,000 BTU unit °c) 3o so �o Asa 31 1 EA Purchase and install 3 ton heatpump 3v o .31) 32 1 EA Purchase and install 3.5 ton heatpump 00 5100 33 2 EA FLAT RATE FEE: Tune-up or service (00 a oC7 00 GAS WALL FURNANCE with Annual Fuel Utilization Efficient (AFUE) of .76 34 10 EA Purchase and install 35,000 BTU single wall unit w� -kcr; o 35 5 EA Purchase and install 50,000 BTU double wall unit �5� o� �a 56 36 20 EA Purchase and install 65,000 BTU Forsaire wall unit ` b cc 37 5 EA FLAT RATE FEE: Tune-up or service wall furnace I L°-D L'E GAS VENTED SPACE HEATERS with Annual Fuel Utilization Efficient (AFUE) of .76 38 2 EA Purchase and install 18,000 BTU CO (goo I.l?Ca 39 2 EA Purchase and install 30,000 BTU GD po 40 2 EA FLAT RATE FEE: Tune-up or service space heater vn 06 GAS UNVENTED SPACE HEATERS with Annual Fuel Utilization Efficiency (AFUE) of .92 Must Have A Factory Installed Oxygen Depletion Sensor System with Automatic Shutoff And Must Reduce CO Levels to 25 ppm or Less 41 2 EA Purchase and install 18,000 BTU, Infra -red )v' o 1� n �� 028-0410CAddend3.doc ITB #028-041DC, Addendum #3 42 2 EA Purchase and install 32,000 BTU, Infra -red 43 2 EA FLAT RATE FEE: Tune-up or service space heater !- o0 �Cp 0� Igo AIR CONDITIONER WINDOW UNITS Must be ENERGY STAR° 44 2 EA Purchase and install 12,000 BTU, recapture freon 45 8 EA Purchase and install 14,000 BTU, recapture freon 46 2 EA Purchase and install 18,000 BTU, recapture freon q boo 47 5 EA FLAT RATE FEE: Tune-up or service A-C unit �00- �OU 60 EVAPORATIVE COOLERS Must be ENERGY STAR° 48 10 EA Purchase and install 3,300 CFM window units 600 t�000 °o 49 15 EA Purchase and install 4,200 CFM window units 6."C o! 0 _�o �50 50 2 EA Purchase and install 4,400 CFM roof top units'75 SG 51 5 EA FLAT RATE FEE: Tune-up or service a-vap unit �� D`'F3&o GAS WATER HEATERS Energy Factor (EF) .50 TO .60 ELECTRIC WATER HEATERS Energy Factor (EF) .70 TO.95 52 15 EA Purchase and install 30 gallon natural gas Cc'0 0� ��50 00 53 15 EA Purchase and install 40 gallon natural gas 54 1 EA Purchase and install 30 gallon electric 44 55 1 EA Purchase and install 40 gallon electric 456 56 2 EA Purchase and install 30 gallon propane (�,0 0 6'2� P 0 0 °o 57 2 EA FLAT RATE FEE: Tune-up or service water heater Goo REFRIGERATORS Regular Standard Upright Top Freezer (white) Must be ENERGY STARO 58 10 EA Purchase and install 14 cubic feet refrigerator 59 30 EA Purchase and install 18 cubic feet refrigerator 028-04/DCAd d end 3. doc ITB #028-04/DC, Addendum #3 BID FORM Community Development Repair or Replacement of Energy Units CITY OF LUBBOCK, TEXAS ITB #028-04/DC In compliance with the Invitation to Bid #028.04/DC, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the Locations and for the prices set forth on this form. The Invitation to Bid #028-04/DC is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Item # Estimated Quantity U/M Description Unit Price Extended Price Gas Central Furnace Must be ENERGY STAR 1 1 EA Purchase and install Gas unit 60,000 BTU $ ,�� $ 2 1 EA Purchase and install 2 ton coil f G 3 1 EA Purchase and install condenser 2 ton 4 1 Fro Purchase and install Gas unit 70,000 BTU G�; 613 5 1 Fro Purchase and install 2.5 ton coil 6 1 Fro Purchase and install condenser 2.5 ton G' )L_ u 7 1 Fro Purchase and install Gas unit 80,000 BTU 8 1 Fro Purchase and install 3 ton coil ��`,l✓' 9 1 EA Purchase and install condenser 3 ton Y. J67 10 1 EA Purchase and install Gas unit 100,000 BTU / 11 1 EA Purchase and install 3.5 ton coil 4 11 12 1 EA Purchase and install condenser 3.5 ton , l �; i 13 5 EA FLAT RATE FEE: Tune-up or service Gas Central Furnace for Mobil Homes Must be ENERGY STAR® 14 1 EA Purchase and install Gas unit 56,000 BTU $� C, $ Jj,IO 15 1 EA Purchase and install 2 ton coil -e_ 16 1 EA Purchase and install condenser 2 ton 17 1 EA Purchase and install Gas unit 70,000 BTU ' 18 1 EA Purchase and install 2.5 ton coil 19 1 EA Purchase and install condenser 2.5 ton 1(�/ 1 ,} v /�� 028-041 DCAddend3.doc ITB #028-04/DC, Addendum #3 20 1 EA Purchase and install Gas unit 77,000 BTU c / A 21 1 EA Purchase and install 3 ton coil 22 1 EA Purchase and install condenser 3 ton 23 1 EA Purchase and install Gas unit 90,000 BTU 24 1 EA Purchase and install 3.5 ton coil 25 1 EA Purchase and install condenser 3.5 ton 26 5 EA FLAT RATE FEE: Tune-up or service Electric Central Heat and Air Heat Pump Must be ENERGY STAR° 27 1 EA Purchase and install 24,000 BTU unit $ o $ C�- 28 1 EA Purchase and install 2 ton heatpump 29 1 EA Purchase and install 2.5 ton heatpump 30 1 EA Purchase and install 36,000 BTU unit 31 1 EA Purchase and install 3 ton heatpump 32 1 EA Purchase and install 3.5 ton heatpump 33 2 EA FLAT RATE FEE: Tune-up or service GAS WALL FURNANCE with Annual Fuel Utilization Efficient (AFUE) of .76 34 10 EA Purchase and install 35,000 BTU single wall unit' 35 5 EA Purchase and install 50,000 BTU double wall unit 36 20 EA Purchase and install 65,000 BTU Forsaire wall unit ("G't c E - v 37 5 EA FLAT RATE FEE: Tune-up or service wall furnace GAS VENTED SPACE HEATERS with Annual Fuel Utilization Efficient (AFUE) of .76 38 2 EA Purchase and install 18,000 BTU 39 2 EA Purchase and install 30,000 BTU 40 2 EA FLAT RATE FEE: Tune-up or service space heater GAS UNVENTED SPACE HEATERS with Annual Fuel Utilization Efficiency (AFUE) of .92 Must Have A Factory Installed Oxygen Depletion Sensor System with Automatic Shutoff And Must Reduce CO Levels to 25 pprn or Less 41 2 EA Purchase and install 18,000 BTU, Infra -red 028-04/DCAddend3.doc ITB #028-041DC, Addendum #3 42 2 EA Purchase and install 32,000 BTU, Infra -red 43 2 EA FLAT RATE FEE: Tune-up or service space heater AIR CONDITIONER WINDOW UNITS Must be ENERGY STAR® 44 2 EA Purchase and install 12,000 BTU, recapture freon 45 8 EA Purchase and install 14,000 BTU, recapture freon 46 2 EA Purchase and install 18,000 BTU, recapture freonJ>I 47 5 EA FLAT RATE FEE: Tune-up or service A-C unit G ' EVAPORATIVE COOLERS Must be ENERGY START 48 10 EA Purchase and install 3,300 CFM window units 49 15 EA Purchase and install 4,200 CFM window units 50 2 EA Purchase and install 4,400 CFM roof top units 1 �cl 1 L j 51 5 EA FLAT RATE FEE: Tune-up or service a-vap unitys'� GAS WATER HEATERS Energy Factor (EF) .50 TO .60 ELECTRIC WATER HEATERS Energy Factor (EF) .70 TO.95 52 15 EA Purchase and install 30 gallon natural gas 53 15 EA Purchase and install 40 gallon natural gas 54 1 EA Purchase and install 30 gallon electric�210�7>C° 55 1 EA Purchase and install 40 gallon electric 56 2 EA Purchase and install 30 gallon propane 57 2 EA FLAT RATE FEE: Tune-up or service water heater / G GAG r REFRIGERATORS Regular Standard Upright Top Freezer (white) Must be ENERGY STAR® 58 10 EA Purchase and install 14 cubic feet refrigerator 59 30 EA Purchase and install 18 cubic feet refrigerator E 3c - 028-041DCAddendldoc ITB #028-04/DC, Addendum #3 EXTENDED GRAND TOTAL OF ALL ITEMS $ ,/.2 S3 '��>p, Any extra material, parts and labor above the bid price that is over $100 must be approved before job is completed and will be paid from invoice submitted. All additional material, parts and labor is subject to verification. Any lobs entailing items not on BID will need to be price negotiated before installation starts. O.B- Citv of Lubbock '*Days After Receipt of Order (AROI PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of rid 4%, net ,_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terns will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES V NO • If you (the bidder) checked YES, the following wilt apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY � Z ( 4 A'/,4 /, 4 /1 � / 6 a corporation organized under the laws of the State of 'L4za S , or a partnership consisting of or an individual trading as Firm:�� Address: City: M/WBE Firm: of the City of �'/' d/. )- ),- - ,./ - State: Zip Woman Black American Native American Hispanic American Asian Pacific American Other (Specify) 028-04/DCAddend3.doc ITB #028-04/DC Community Development Repair or Replacement of Energy Units Community Development Repair or Replacement of Energy Units SPECIFICATIONS The Heating/Cooling Et Appliances Component, to include water heaters and refrigerators is a component of the Comprehensive Energy Assistance Program (CEAP). The intent of the program is to help achieve energy self-sufficiency (lowering energy consumption) by addressing inefficient heating/cooling systems and appliances through the repair, replace or retrofit of such items. An initial assessment is done on all heating/cooling systems and appliances and a recommendation is made for repair, replacement or retrofit in priority of energy savings. Any old items being replaced must be relinquish by household for proper disposal. Award described herein will be awarded to a Primary Contractor and Secondary Contractor. All repairs, retrofits or replacements must be performed to meet local codes (use the 2000 International Residential Code when no code exists) in conjunction with the Department's Weatherization Assistance Program health and safety standards. Replacement appliances must meet Department prescribed minimum energy efficiency standards or better as follows: APPLIANCE Central Heat Systems Gas Electric Wall/Floor Furnaces and Vented Space Heaters: Gas only Unvented Space Heaters must have a factory installed Oxygen Depletion Sensor System with automatic shutoff. Repair, replacement, or retrofit must reduce CO levels to 25 ppm or less Central Air Conditioners Whole House Window Air Conditioners (220 volt) Room Air Conditioners (110 volt) Water Heaters Gas Electric RATINGS ***Energy Star® ***Energy Stare *AFUE=.76 *AFUE=.92 ***Energy Stare ***Energy Stare ***Energy Stare *EF=0.5to0.6 *EF= 0.7 to 0.95 * AFUE=Annual Fuel Utilization Efficiency EF=Energy Factor *44 Prior approval from the Department must be obtained if any non -Energy Star rated appliances are to be installed. When heating and cooling appliances, water heaters and refrigerators are replaced, the client must surrender the old unit to be disposed of according to applicable state and federal laws. All un-vented space heaters must be destroyed beyond repair. No appliance may be retrofitted and installed at any other location. Contractor must provide a minimum of a 45 day service guarantee for service work. 028-04/DCITBBestVal.doc 25