HomeMy WebLinkAboutResolution - 2005-R0292 - Approve ESG Funding - Lubbock Interfaith Hospitality Network Operations Program - 06/23/2005Resolution No. 2005-RO292
June 23, 2005
Item 73
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby approve of the
proposal for the Lubbock Interfaith Hospitality Network Operations program from the
Emergency Shelter Grant (ESG) Program and all related documents. Said proposal is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council this 23rd day of June 1 , 2005.
MAYOR
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
`Nancy Mane
Community
ccdocs/Interfaith-ESG.res
June 15, 2005
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FY 2005-2006 Funding Request
Page 2
To submit an application, complete Part A — J, Attachments 1-4 (if applicable) and any other items requested. Do
not bind the application or include any items that are not requested. Submit one proposal per project. Submit one
original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street,
PO Box 2000, Lubbock, Texas 79457 by April 1, ID05 5:00 PM. Please review the "Citizen's Guide" for the
Community Development programs, goals, requirements and timelines. For assistance, please call the Community
Development Department at 775-2301.
A. GENERAL INFORMATION
1. Name of Applicant: Lubbock Interf ath Hosrita 1 ? ty Wetwnrk
[�J Not -For -Profit ❑ For -Profit ❑ CHDO []City Dept. ❑ Other
(Please include a copy of your IRS ruling providing tax exempt status under
Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.)
2. Name ofproject: LIHN ESG Operations
3. Area or Location of Project: 1319 15 th S t . Lubbock, TX 79401 (Do not pub 1 i sh
4. Contactpenodritle: Ione Heartsill, Executive Director address)
Mailing Address/Zip: P. O. Box 1258 'Lubbock, TX 79408
Telephone/FaxNumber(s): 8 0 6 — 7 4 4 — 5 0 3 5 . 806-744-5025 FAX
5. Grant Request: ❑ CDBG ® ESG ❑ HOME
6. Amount of Funds Requested for Project: $15 , 3 6 0
7. Amount of Matching Funds for Project: ,
Match Type: ❑ Cash K] Sweat Equity ® Other Grants ® Donations
Identify Source of Match:Combination of 700 volunteers' sweat equity, donations
and grants
Match Status: ❑Confirmed El Requested
8. Unduplicated Units Served (agency's definition) I n 0
(a)
Total CD Funds Requested_ S 15.3 6 0
d)
Total Project S 3 0 , 2 0
(b)
Total Unduplicated Units Servedi n n
e)
Total Unduplicated Units Served 10 0
(c)
$1Av5 3erageo Cost Per Unit (a/b):
f j
Av �e7Coat Per Unit (d/e):
9. Is this project? ]Year 1 ❑ Year 2 ❑ Year 3 ❑ Year 4
4
// 4
1�
FY 2005-2006 Funding Request
Page 3
B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project.
This description will be used in future publications should your application be approved. Limit two
sentences
ESG Operating funds assist LIHN in providing -transportation and a daytime
home to homeless families with children while the parents work, save their
money and find affordable housing.
C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project. ,
Check
One.
Prioritized Objective
from Consolidated Plan
Number of Units
This Project Will Serve
= -
"
-
- : 3`
H-1 Owners -Rehab
Households:
H-2 Owners -Limited Rehab
Households:
H-3 * Owners Assistance for
Home Bu ers
Households:
Economic Development
CD-1 Rehab of Publicly/Privately Owned
Businesses
# of Low -Mod Business Owners:
CD-2 ED-Direct Assistance to For -Profit
# of Jobs Created:
CD-3 Micro -Enterprise Assistance
# of Low -Mod Business Owners:
Infrastructure
CD-4 Street Improvements
# of Low -Mod Households:
CD-5 Sidewalks
# of Low -Mod Households:
Public Service
N/A
CD-6 Handicapped Services for Job Training
# of People Served:
N/A
CD-7 Handicapped Services for Recreation
# of People Served:
N/A
CD-8 Substance Abuse Services for Rehabilitation
# of People Served:
N/A
CD-9 Substance Abuse Services for Shelter
# of People Served:
N/A
CD-10 Substance Abuse Services for Training
# of People Served:
N/A
CD-11 Employment Training for Computer Skills
# of People Served:
N/A
CD-12 Employment Training for Job Readiness
# of People Served:
N/A
CD-13 Employment Training for Reading Skills
# of People Served:
N/A
CD-14 Health Services for Children
# of People Served:
N/A
CD-15 Mental Health Facilities for .Operations
# of People Served:
At
FY-2005-2006 Funding Request
Page 4
Youth Pro rams
N/A •
CD-16 Child Care Centers for Subsidized Care
# of People Served:
N/A
CD-17 Youth Services -Education
# of People Served:
N/A
CD-18 Youth Services -Job Training
# of People Served:
N/A
CD-19 Youth Services-Mentoring
# of People Served:
N/A
CD-20 Child Care Services After School Care
# of People Served:
N/A
CD-21 Child Care Services -Care Subsidies
# of People Served:
N/A
CD-22 Child Care Services -Summer Programs
# of People Served:
N/A
CD-23 . Abused & Neglected Children -Short Term
Care
# of People Served:
N/A
CD-24 Abused & Neglected Children -Mental Health
Services
# of People Served:
N/A
CD-25 Abused & Neglected Children-Mentoring
# of People Served:
Other
CD-26 Code Enforcement
# of People Served:
CD-27 Repayment of Section 108 Loan Principal
# of People Served:
CD-28 Planning & Administration -oversight &
Monitoring
N/A
HS-1 Shelter Operations
x
# of Facilities Impacted:
one
HS-2 Essential Services
# of People Served:
HS-3 Homeless Prevention
# of People Served:
HS-4 Facilities Rehab
# of Facilities Impacted:
D. PROJECT SUIVIIVIARY
1. Summarize your proposed program. Explain how this program fits with your mission. How will it
impact your current operation? How does this program relate to the Consolidated Plan priority?
Does this program serve a targeted area? Who is the target population? Where will the program take
place? How will this program benefit the Low -Mod income community? Are you working with
other organizations in a cooperative effort on the program? LDW 3 pages
Pg. 5
D. )LIHN PROJECT«ESG SIi1VIl"RY
1. LiHN provides temporary shelter 24-hours a day, seven days a week to homeless
families with children. The Family Center which is the daytime home for the families
where they shower, do laundry and meet with their counselor is located at 131915a` St.,
Lubbock, TX 79401.
The Family Center gives the families a phone and address for looking for work and for
their children's school enrollment. It provides a safe place to rest when children are ill
and cannot go to school or when parents have a day off work.
The Family Center is located on the bus line so families without cars can be taught to ride
the bus before moving out on their own. It is located within a few blocks of many long-
term services they will be using such as the Community Health Clinic of Lubbock.
LIIHN's proposal is for $15,000 in ESG Operations assistance for our Family Center and
vans under the Emergency Shelter Grant. Assistance is needed for the operating costs
related to fuel and maintenance of vans for transporting families and for utilities,
insurance, security and maintenance. Use of vans expedites families' search for work and
allows them to overcome major barriers to independence.
LMN has been providing temporary accommodations and meals as well as counseling,
transportation and other necessities to homeless families and their children for more than
six years. Our mission is to provide comprehensive, intensive services that support the
families' efforts to become independent and to find affordable housing for their children.
Families receiving services from LM earn less than $10,000 per year which means a
single parent with two children makes about % of the standard median income to be
classified in Lubbock as very low income. Seven out of ten families are headed by single
parents who lack education, work experience, transportation and day care. LIHN
addresses those and many other issues in an individualized plan for independence.
Seventy percent of the families are able to successfully move into housing when they
complete their plan of action. A counselor addresses health, employment, and education
as well as parenting, budgeting and other personal/social issues that may be serving as
barriers to the progress of low-income families toward independence in their own place.
The counselor is also trained to work with persons having mental and physical
disabilities. Last year 17 individuals in LIHN had diagnosed disabling conditions. These
families require more intensive work as well as additional follow up that is available to
all families. More resources are required to provide support to these families.
LIHN's services to homeless families with children lead to self-sufficiency with jobs,
housing and other long-term benefits. This program fits the requirements of the
Consolidated Plan as a priority to address needs of low and very low-income families.
Pg. 6
While the target population of LIHN's services is homeless families with children, LIHN
i is able to serve families of all sizes and races without discrimination. The majority are
headed by single mothers, but single fathers and single grandparents have been served as
well as couples with children. LIHN can serve families of one parent and child or parents
with several children. The families tend to be young with half of the children five years
of age and less, but more mature families have also succeeded through LIHN's services.
The LIHN Director is active in the South Plains Homeless Consortium, Lubbock Housing
Consortium and Rural South Plains Coalition. LMN receives referrals and works closely
with many social service agencies in Lubbock and the surrounding counties. The
Executive Director along with Family Care Program, Community Health Clinic of
Lubbock and South Plains Homeless Consortium have just submitted a collaborative
grant proposal to bring more money into Lubbock to serve homeless families. Families
with disabilities and long-term poverty issues require more services and for LIHN to
work with an even broader range of organizations.
LIHN has also recorded an increase in calls for help with housing from families in
Lubbock. There were an average of 40 callsper month for three years. Last year there
were an average of 63 calls per month from families needing help.
The ESG has a major impact on LIHN's ability to maintain services by providing for
operating expenses. With the donation of the historic house, even though it is not yet
renovated for our families' use, operations costs such as insurance have increased. The
services at Family Center which keep parents and children off the streets and van
transportation are the backbone of the services that help low-income families become
independent. LE N concentrates on addressing issues that will allow families to stay
together and provide a future for their children so that the children are less likely to
follow their parents into a lifestyle leading to homelessness also.
Pg. 7
2-3. GOALS OBJECTIVES,ACTIVITIES & TIMELINES
The primary goal for LMN's services to homeless families is to assist 25 families to
achieve independent housing by providing a temporary home, meals, hospitality and case
management services individualized to each family's needs with the objective of
permanent housing in at least two-thirds of the cases within two months.
Low-income families experience numerous barriers to independence and must address a
variety of issues in order to become self-sufficient. The goal is for families to obtain and
maintain housing for their children by addressing at least those issues below.
a. Goal Activity
Health/disability assessment & referrals Initial assessment by counselor
Objective Timeline
100% families meet with disability specialist First & subsequent interviews
b. Goal Activity
Introduce planning/decision making model Develop individualized written plan
Objective Timeline
100% families make plan with counselor Begin weekly plans within 3 days
c. Goal Activity
Increase employment Counseling and referrals
Objective Timeline
1000/ounemp/underemployed adults meet Counseling/referral within 3 days
with voc specialist
d. Goal Activity
Assist in obtaining day care for work LIFT pays day care while parents
apply for CCS/CHOICES
Objective Timeline
1000/ofamilies have childcare for work Arrange childcare within 3 days
e. Goal Activity
Encourage educational success Enroll children in school
Objective Timeline
1000/ofamilies assisted with attendance Enroll children within 3 days
& with working with school & homework
f. Goal Activity
Assist families to become self-sufficient Increase community knowledge/
(increase ability to maintain permanent housing) relationships for support system
Objective Timeline
100% families referred for support services Within 3 days and as needed
Pg. 8
4. EVALUATION
The most important measure of success at LMN is that at least 66% of families served
achieve housing. To accomplish that, 50% of families who are unemployed obtain a job
and all receive community referrals where they can establish relationships for long-term
support system that low-income families need in order to maintain housing. All school
age children are enrolled in school, and families with parenting or other issues related to
their children receive counseling as well as referrals.
LAIN keeps data and reports to the Board of Trustees, Community Development and
National Interfaith Hospitality Network on the numbers of inquiriestrequests for
assistance; number of families served; number achieving employment and permanent
housing; number of contacts with other agencies, etc. LIEN has met Community
Development standards in previous annual reviews.
All families who are willing to participate are asked to complete a survey concerning
their achievements during their stay at LIBN; their satisfaction with services; and any
additional needs that may be addressed in follow up. They are asked to express whether
they are willing to continue contact with LM N for follow up. Follow up gives each
participating family additional support to continue to use new skills and increase
opportunities for a better future.
E. PROGRAM INCOME
LIEN does not generate income.
♦ S O
4 •
FY 2005-2006 Funding Request
G. PROJECT'BUDGET
Pg`.- 8a
1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching
funds. Please place C=Cash, S=Sweat Equity, O--Other Grants, D=Donations beside each amount
under "Applicants Match" to denote the type of match being used.
ADMINISTRATION:
Personnel # (SOD)
Payroll Taxes
Employee Benefits
Office Supplies
Copy Supplies
Postage
Telephone
Promotional
Professional Service
Vehicle Fuel/Mileage $ 2 5 0 0 $ 2 5 0 0 (SOD) $ 5 0 0 0
Other:Utilities
Maintenance 700 700 (SOD) 1400
Insurance $8000 $8000 (SOD) $16,000
Security 360 (SOD) 720
PROGRAM:
Acquisition
Reconstruction
Rehabilitation
Installation
Demolition
Trainingfrech. Asst.
Direct Assistance
Rental of Space
Rental of Equipment
Professional Services
for Clients
Other:
Professional services
Construction
TOTALS $15,360 $15,360 $30,720
Pg. 9
H. APPLICANT INFORMATION
1. CAPACITY --Organized in Lubbock in 1998, LII- N has taken more than 310 children
off the streets with their parents by providing temporary lodging, meals, counseling and
other necessary help required for families to become independent in their housing. As a
result over 220 children and their parents have found affordable housing.
The Interfaith Hospitality Network model was first developed in 1986 in New Jersey to
assist congregations of faith to provide a largely volunteer service which helps low-
income families reach self-sufficiency. Family Promise (National IFM has received
national awards and international recognition as leaders in promoting volunteerism;
cooperation among congregations to accomplish what no one congregation can do alone;
and service to homeless families with children. It has grown to more than 100 Networks
in 26 states.
A Director/Counselor, a part-time counselor/case manager and a part-time van driver
working directly with the families daily and more than 700 volunteers provide services
24 hours a day, seven days per week. LEN follows the national model with
modifications to meet local needs. LMN is a'501 c 3 corporation, a not for profit
organization, which has organized the work of 27 congregations across Lubbock.
The combination of professional and volunteer services as well as of a Family Center
during the day and churches providing overnight accommodations, mean that LIHN's
services are especially cost effective and successfully have helped 70% of families to
become independent in their housing.
The Director recruits congregations and trains volunteers in organizing a Network of
congregations that provide hospitality to homeless families. This includes hosting
families, preparing meals, transporting on weekends, collecting and distributing furniture
and household items needed to help families set up housekeeping when they move into
their apartments. These volunteers insure a hospitable atmosphere in a home -like,
family environment so that each family is treated with dignity and respect.
Thirteen congregations actually host the families each night in their own facilities that
would otherwise be vacant and on the weekends when the office is closed. These vital
services are accomplished by each church's volunteers serving for one week and then
moving the families to the next church in the rotation. Thirteen support congregations
provide additional volunteers and other assistance to the Network.
At the Family Center which is the day -time home, the families can shower, do laundry
and life's daily necessities when not in work or school. The Family Center provides a
phone for job search and family business as well as a home address for job applications.
The Director/Counselor is available for individualized assessment/counseling and
planning that enable the family to become independent. These services may include
Pg. 10
intensive work related to finding and keeping employment, childcare, parenting and
budgeting issues, affordable housing, skills training, health care, person/social
counseling, and/or other services depending on family needs.
Families with children are eligible for a 30 -day program if there is no evidence of drug or
alcohol use and if the parents are able and willing to work an organized plan for self
sufficiency. A criminal background check is required. Families may be eligible for
weekly extensions if their plan, developed individually with the counselor, shows that
they are making progress but that additional time is necessary to achieve full
independence and maximum stability of which the family is currently capable.
Special attention is given to needs related to disabilities which exacerbate barriers to
independence. Consideration is given to the ongoing hardships experienced by low-
income wage earners so that long-term needs can be addressed also. Follow up is
available to help families meet new challenges as well as to maintain their housing and
make plans for future opportunities in better jobs and training.
LMN's mission is to organize congregations to provide overnight accommodation, meals
and comprehensive support services with compassionate assistance to homeless families
through diverse religious congregations, professional casework and community service.
LMN is a prime example of the melding of professionalism and volunteerism to
accomplish a unique service for homeless families and their children.
Due to the break up of the family, low wages, lack of affordable day care and affordable
housing, many families are experiencing distress of homelessness. The majority of the
families at LM are headed by single parents with one half of the children five years or
age or less. The number of calls for housing help and the number of families
experiencing at least one disability have increased over the last year.
LHiNN's 2005 budget is $263,279 for all the services described above and including a
person who is responsible for fundraising and who is assisting the Board of Trustees and
the Director to develop a more stable funding base through use of the Raising More
Money Model for multi -year donors.
Sue Johnson's Business Services prepared the 2003 audit and is currently preparing the
2004 audit.
Pg. 11
2. STAFFING;
Executive Director is lone Heartsill, MA, LPC, CRC, NCC. She has a Master's Degree
in Counseling Psychology with additional graduate hours in Vocational Rehabilitation
from Texas Tech University. She has more than 20 years experience as a counselor
including Licensed Professional Counselor, Certified Rehabilitation Counselor and
National Certified Counselor. She is trained and experienced in working with persons
with mental and physical disabilities and in vocational/educational counseling. She has
more than 10 years experiences managing both state agency offices and private, non-
profit organizations and has been trained by the state as a manager and as manager of
managers.
Job responsibilities:
Provides counseling and comprehensivelintensive case management to all guest families
Conducts initial interview/assessment and eligibility determination of referred families
Develops individualized weekly plans with families to obtain/maintain housing
Makes referrals to support services and provides advocacy with community resources
Monitors family progress and program functions
Coordinates Network components to insure daily services for families in LIEN
Recruits and trains congregations and volunteers
Represents the Network to the media, other organizations, agencies and businesses
Maintain records on operations and guests
Program development
Provides reports for Board of Trustees, funding agencies and others
Write, edit and distribute Network newsletter/prepare and present speeches
Hire, train and supervise staff/volunteers
Be on call for emergencies
Work with volunteer Board and Board committees.
Coordinate and present fundraising events/individual fundraising/grant writing
Part-time van driver is George Lewis. He also works part time for Marion Moss Center
and drove a van for the Food Bank.
Job responsibilities: Transport LIEN guests to/from Family Center/congregations; work,
school, appointments, job search; arrange transportation schedule; train families to use
Citibus; maintain basic maintenance for vans; keep mileage/maintenance logs
Part-time counselor/case manager is Mary George Beyer, MA. She is a retired teacher
and just completed her Master's degree in counseling. She will take her National
Certified Counselor and Professional Counselor's Board examinations this year.
Job responsibilities: Initial interview/ongoing assessment of families; counseling and
case management; communicating with volunteers/ other agencies/ advocacy; case
documentation.
More than 700 volunteers fill all other positions 24 hours a day, seven days a week.
Pig 12
3. REPORTING CAPABILITIES:
LIEN is able to track any requested data from this grant proposal. LIHN has a successful
history of reporting to the City of Lubbock Community Development Department as
well as to other granting entities such as Lubbock Area Foundation, Texas Methodist
Foundation and NIHN.
L GOVERNING BODY PROFILE
1. SELECTION --A nominating committee appointed by the President of the Board of
Trustees recommends interested persons to the Executive Committee for Board
membership. The Board votes on membership after reviewing qualifications during a
regular meeting of the Board. The Board elects officers to begin duties on January 1 of
each year. All Board members make a three-year commitment to Board service. One-
third rotate off at the end of each year and new members begin service after orientation
each January with occasional empty seats being filled in the same manner during the year
as needed.
LIEN Board of Trustees meets on the first Tuesday of the month at 5:30 p.m. at First
United Methodist Church.
:••�� � is
Rosalie Berry-1 yr; retired, female, Anglo
Mikell Bollinger -grant writer, female, Anglo
Monty Bradshaw-1 yr; architect, male, Anglo
Margaret Bryant-6 yrs; retired, female, Anglo
Calvin Campbell--6 yrs; retired, male, Anglo
Virginia Casey —business; female, Anglo
Rose Chase —manager; female, Anglo
Kelli Hartman-Coody-1 yr; non-profit staff, female, Anglo
Jan Cook-1 yr; cotton ofc, female, Anglo
Linda Evans —salesman; female, Anglo
Gina Fleury —disabled, female, Anglo (family representative)
Les Jackson-1 yr; Exec Director, male, Anglo
Mary Jackson--2 yrs, retired, female, Anglo
Ruth Jones-3 yrs, retired, female, Anglo
Helen Releford-6 yrs; retired, female, Anglo
Sellie Shine--6 yr;, retired, female, Anglo
Karen Sims-3 yrs; marketing, female, Anglo
Marisue Smith-1 yr; retired, female, Anglo
Marnette Winner-1 yr; nurse, female, Anglo
Kelly Womble--1 yr; homemaker, female, Anglo
Pg. 13
Mark Wolfe---3 yrs, finance, male, Anglo
Mark Wolfe —Past -President
Karen Sims —President
Helen Releford—Secretary
Margaret Bryant --Treasurer
'All
�iftQl
li
FY 2005-2006 Funding Request
J. Conflict Of Interest
Page 14
Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities
with respect to the above grants... or who are in a position to participate in a decision making process or to gain
inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity...
either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
Is there any member of the applicant's sta$ member of the applicant's Board of Directors, or officer who
currently is or has/have been within one year of the date of this application a City employee, a member of the
Community Development & Services Board, or a member of the City Council?
❑ Yes 0 No
If yes, please list names:
2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a
subcontract to any individual who is or has been within one year of the date of this application a City employee,
a member of the Community Development & Services Board, or a member of the City Council?
❑ Yes ® No
If yes, please list names:
3. Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business
partners or immediate family of a City employee, a member of the Community Development & Services Board,
or a member of the City Council?
❑ Yes ®No
If yes, please list names:
If any member of the Community Development Services Board has a conflict, they may not participate in the
sub -committee interview or discussions, nor vote during the recommendation.
The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct
and that the governing body of the applicant has duly authorized the filing of the application and that the applicant
will comply with all the requirements of each grant respectively if the application is approved.
Please include: 1) the minutes of the board meeting at which this item authorized, and 2) who is authorized to
sign the application and/or contracts.
Name: u rer S ; m- Signatu `
Title: Board Chairperson Date: _ _
r
Name: Ione Heartsill Signature:
Title: Director Date: 4 -1- 0 5