HomeMy WebLinkAboutResolution - 2004-R0129 - Resolution Authorizing Arts Alliance To Award Second Period Grants For 2003 - 03_04_2004Resolution No. 2004-RO129
March 4, 2004
Item No. 44
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
approves for and on behalf of the City of Lubbock, the Arts Alliance to award all of the
second period grants for 2003 recommended by the Lubbock Arts Alliance Grants
Review Committee. The letter, dated February 19, 2004, from the Lubbock Arts Alliance
requesting approval of the second period grants is attached hereto and incorporated in this
Resolution as if fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 4th day of March 2004.
ATTEST:
Reb cca Garza, City Secretary
AS TO CONTENT:
Holly Center Director
APPROVED AS TO FORM:
Linda L. Chamales
Supervising Attorney — Office Practice
LLC:lc/ccdocs/Arts Alliance Grants Review.res
Feb. 23, 2004
Resolution No. 2004—RO129
L U B B O C K
A L L I A N C E
Recognized as Lubbock's official arts agency
by the Lubbock City Council and Texas Commission on the Arts
February 19, 2004
Ms. Catherine Prose
Buddy Holly Center Director
Buddy Holly Center
1801 Avenue G
Lubbock, Texas 79401
Dear Ms. Prose:
The Cultural Grants Review Committee for the City of Lubbock's Cultural Grants Program has
determined its recommendations for the second (December 2003) granting cycle. As you recall,
this year's contract provided for $142,207 to be granted over two granting cycles.
Accompanying this document are the results of the Cultural Grants Review Committee meeting
held on February 17, 2004. Fourteen applications were received for this second grant (December
2003) funding cycle. Nine applications are recommended for full or partial funding and five
applications are recommended for no funding. The total amount of funding requested for this
grant cycle was $95,200, of which $61,586 is recommended for funding. The amount being
recommended is the remaining balance of Hotel Occupancy Tax after the deductions of the first
cycle grants and administrative expenses.
Moreover, I would like to take this opportunity to state that the Lubbock Arts Alliance is making
every effort to ensure compliance with the Hotel Occupancy Tax state statute. All Cultural Grants
Review Committee Members were provided with a copy of the applicable statute and Linda
Chamales, Supervising Attorney with the City Attorney's Office, prepared a memo outlining the
appropriate use of these funds and presented it to the Cultural Grants Committee prior to their
meeting on February 17, 2004. The Lubbock Arts Alliance has also integrated the suggested
language of the Hotel/Motel Association into is Cultural Grants Guidelines and Procedures as
approved by the City Council on February 19, 2004.
Please submit the enclosed recommendations for the Lubbock City Council's consideration at
your earliest convenience. I appreciate your assistance during this granting cycle and I look
forward to working with you in the future. If I can be of any further assistance, please let me
know.
With Best Regards,
�" (J WeA—
Elizabeth Regner
Executive Director
2109 Broadway • Lubbock Texas 79401 • email. mail@lubbockarts.org • www.lubbockarts.org
Cultural Grants Program
December 2003 Funding Cycle
Funding Recommendations
Grant
Amount
Amount
Number
OrstwLU—z ion
EER12Lt
Reuuested
Recommended
0312-001
Lubbock Christian University -Core Knowiedge
Harriet Tubman & Sojourner Truth
$ 1,500
0
0312-002
Lubbock Lake Landmark
Archaeology Family Day
1,200
0
0312-003
Prairie Wind Chorus
Vocal Coaching Workshop
90D
450
0312-004
Fine Arts Academy of India, Lubbock
Classical Music of India
2,250
2,250
0312-005
Lubbock Symphony Orchestra
LSO Family Day
7,5W
0
0312-M
Texas Tech University, Office of International Affairs
Around the World We Go
4,750
0
0312-007
Texas Tech University, Departrnent of Theatre & Dance
Summer Rep 04 Musical
5,000
5,000
0312-008
Texas Tech University, College of Performing Arts
Clarinet Festival
1,500
0
0312-009
Ballet Lubbock
Peter & the Wolf
3,000
2,000
0312-010
Ballet Folklorico
Viva Azdan Festival
16,000
10,000
0312-011
1 Broadway Festivals
4th On Broadway Celebration
25,0W
18,000
0312-012
Lubbock Arts Alliance
Lubbock Arts Festival
20,000
19,286
0312-013
Texas Tech University, Office of International Affairs
Focus on Asia
2,600
2,600
0312-014
Texas Tech University, Office of International Affairs
A Four Site Summer Art Walk
4,000
2,000
$ 95,200.00
$ 61,586.00
AMOUNT AVAILABLE IN CULTURAL
GRANT FUNDS $61,586
FOR SECOND DECEMBER 2003 GRANTING CYCLE
Cultural Grants Review Committee
Recommendations to Lubbock City Council
Second Grant Funding Cycle
December 2003
Grant #0312-001 Lubbock Christian University -Core Knowledge
Harriet Tubman and Sojourner Truth Performances
Summary of Project:
The Lubbock Christian University -Core Knowledge Coordinator's Office requested
$1,500 for live performances by Hope Shiver as Harriet Tubman and Sojourner Truth.
Performances are scheduled at various elementary schools throughout Lubbock.
Comments on this project/grant application:
• Grant was written for incorrect grant period. The start date for this project is
February 15, 2004. This granting period is for projects that begin after March 1,
2004
• No tourism impact as the target group for this performance is 2" d, 5 h, and 76'
grade students
• Limited service area, as only 765 school children are to be served by this project
• The grant request asks for 50% of the project total costs
Recommendations for Grant Application:
• Apply during correct granting period
• Diversify funding of project to include private sources
• Try to develop into a tourism event by offer public performances and/or event that
takes place over a two day period.
Recommendations for Funding:
No Funding
Grant #0312-002 Lubbock Lake Landmark/Museum of Texas Tech University
Archaeology Family Day
Summary of Project:
Lubbock Lake Landmark requested $1,200 for an Archaeology Family Day. This event
is designed to promote preservation and stewardship of cultural heritage and a better
understanding of archaeology. Hands on activities and demonstrations will be presented
to an audience of approximately 250-300 individuals.
Cultural Grants Recommendations
Comments on this project/grant application:
• Limited tourism impact, as it is a "one day only" event
• There is a question as to whether project is "art" as defined by Hotel Occupancy
Tax state statute
• Limited artistic merit
Recommendations for Grant Application:
• Put in an artistic component for this program such as drawing cave art or building
a dinosaur
• Try to turn into a tourism draw by becoming a multiple day event
Recommendations for Funding:
No Funding
Grant #0312-003 Prairie Wind Chorus
Vocal Coaching Workshop
Summary of Project:
The Prairie Wind Chorus requested $900 to organize and host a vocal coaching workshop
on August 27-28, 2004. The workshop would provide vocal education to chorus
members in Lubbock and surrounding area and would be open to the public.
Comments on this project/grant application:
• Has tourism value as it is an overnight event that will generate guests from out of
town
• No other funding sources aside from fees and this grant were explored, such as
contributions from private business
• Budget was added incorrectly
Recommendations for Grant Application:
• Make sure budget is correctly presented
• Seek alternative funding sources, including private funding and/or increasing
registration fees
Recommendations for Funding:
$450
Grant #0312-004 Fine Arts Academy of India, Lubbock
Classical Music of India
Summary of Project:
The Fine Arts Academy of India requested $2,250 to help present a program of Classical
Music of India in Carnatic style by a team of leading musicians from India for the benefit
Cultural Grants Recommendations
2
of the West Texas community. Master Shashank, flute prodigy, and six master musicians
will present the program.
Comments on this project/grant application:
• Has tourism impact as performing artists will be utilizing hotel rooms
• Has tourism impact as grant indicated that audience from prior event came from
Midland/Odessa, Amarillo, Hobbs (New Mexico), and Clovis (New Mexico).
• Advertising of project is presented outside of the region
• Great artistic merit
• It is impressive that entire organization is volunteer driven with no staff support
• Grant writing has gotten better each time a grant has been submitted
• Budget line item totals need to be added correctly
• Concern was expressed that half of budget for the project comes from funding
from this grant
Recommendations for Grant Application:
• Diversify funding sources, seek private funding
• Increase tourism draw by becoming a multiple day event
Recommendations for Funding:
$2,250
Grant #0312-005 Lubbock Symphony Orchestra
LSO Family Day
Summary of Project:
The Lubbock Symphony Orchestra requested $7,500 to support artistic fees, production
expenses, and educational materials for the 4t' Annual LSO Family Day on Sunday, April
18, 2004, in the Lubbock Civic Center Theatre. Events scheduled for that day include the
Magic Circle Mime Company, LSO performance of "The Listener", and interactive
activities such as arts and crafts.
Comments on this project/grant application:
• Limited tourism impact, as this event is a Sunday matinee (it does not promote
hotel stays)
• Concern about funding amount because this event is only for one performance
• Good corporate sponsorship
Recommendations for Grant Application:
• Turn into a tourism event by having project on a different day or multiple days
• Promote the event outside the region for tourism
• Have grant reflect tourism impact, if any is anticipated
Cultural Grants Recommendations
3
• Apply for Masterwork Series
Recommendations for Funding:
No funding
Grant #0312-006 Texas Tech University, Office of International Affairs
Around the World We Go
Summary of Project:
The K-12 International Education Outreach requested $4,750 to assist in funding the
residency of two performing artists (Mood Indigo and Lisa Jastram) in May 2004. These
artists will present programs to over 7,000 K-12 students from across the South Plains.
Comments on this project/grant application:
• Limited tourism impact
• Service area is the schools, not the general public
• Artistic merit is high
• Other funding sources (TCA) have been successfully explored
• All grant costs are going for professional services
• The event is scheduled for multiple days
Recommendations for Grant Application:
• Specify which communities this project will be going to
• Centrally located the outreach efforts and have students, teachers, caregivers, and
public come to Lubbock for the performances
Recommendations for Funding:
No funding
Grant #0312-007 Department of Theatre and Dance/Texas Tech University
Summer Rep '04 Musical
Summary of Project:
The Department of Theatre and Dance requested $5,000 for the production of a musical
during June and July 2004. The Department of Theatre and Dance has a stated mission
for Summer Rep: "We will present plays that will appeal to tourists, families and new
audiences." The Department will also present Summer Rep plays in Angel Fire, New
Mexico which will help to establish Lubbock as a viable, important regional center for
the arts.
Comments on this project/grant application:
• One Committee Member recused
• Tourist draw because of two month event
Cultural Grants Recommendations
4
• Relationship with Angel Fire could draw tourists back to Lubbock for future
events
• Requests only 1 /3 of budget for project
Recommendations for Grant Application:
• No grant funds can be used for costs associated with Angel Fire productions
• Detail marketing efforts outside of the region to attract tourists
Recommendations for Funding:
$5,000
Grant #0312-008 Texas Tech University, College of Performing Arts
Clarinet Festival
Summary of Project:
The Texas Tech University Clarinet Studio asked for $1,500 to support a one -day festival
for clarinetists of all ages. The festival will contain a full day of activities for students,
teachers, and professional clarinetists throughout Lubbock, West Texas and the entire
region. Eli Eban, international soloist of the Indiana University, will be a featured artist.
Comments on this project/grant application:
• No tourism impact, one day only event
• Not many people served by this project (70-80)
• Not available to general public
Recommendations for Grant Application:
• Expand program to become a tourist draw by hosting a multiple day event and
outreach to a larger audience (i.e. grandparents, out of town guests, etc.)
Recommendations for Funding:
No funding
Grant #0312-009 Ballet Lubbock
Peter & the Wolf
Summary of Project:
Ballet Lubbock requested $3,000 for the production of Peter & the Wolf, to be
preformed in conjunction with the 26`h Annual Lubbock Arts Festival.
Comments on this project/grant application:
• Limited tourism impact without association with the Lubbock Arts Festival
• Very high production costs for one show
• Narrative is limited
Cultural Grants Recommendations
Recommendations for Grant Application:
• Promote and build up program similar to the Nutrcracker performance
• Tourism aspect can be expanded by outreach to extended family and friends of
student dancers
• Strongly suggested that grant monies be used to advertise event outside of region
Recommendations for Funding:
$2,000
Grant #0312-010 Ballet Folklorico
Diva Aztlan Festival
Summary of Project:
Ballet Folkorico requested $16,000 for the production of the 10'h Annual Viva Aztlan
Festival to be held March 12-14, 2004, at the Lubbock Memorial Civic Center. The
event is a competition for folklorico dance and mariachi groups. Last year's festival
attracted groups from New Mexico, Texas (San Antonio, Dallas), and Colorado.
Comments on this project/grant application:
• Good tourism impact, as event lasts for three days and competitors come from
outside region/state
• Need to look for other funding sources; the grant request is for half of project
budget
• Grant application needs to be larger type, have paragraph breaks, and even more
specific details about event.
Recommendations for Grant Application:
• Focus grant money on publicity and marketing to attract tourists
Recommendations for Funding:
$10,000
Grant #0312-011 Broadway Festivals, Inc.
e on Broadway Celebration
Summary of Project:
Broadway Festivals requested $25,000 to help fund local music talent in connection with
the 4`h on Broadway Celebration on July 3, 2004. This is a free outdoor event that
attracts an audience of 110,00—125,00 from Lubbock, the South Plains area, eastern
New Mexico, and other parts of Texas.
Comments on this project/grant application:
Cultural Grants Recommendations
6
Gam- VC/ZV
• Event has some tourism impact as portion of audience comes from outside region
• Request is not a large portion of the budget
Recommendations for Grant Application:
• Turn into a multiple day event
• Advertise all over state — "think bigger" with the event
• Measure tourism impact with assistance from hotels
• Verify with Lubbock City Attorney's Office that each expenditure of grant funds
(for professional services) is in compliance with Hotel Occupancy Statute (#4)
Recommendations for Funding:
$18,000
Grant #0312-012 Lubbock Arts Alliance
26'6 Annual Lubbock Arts Festival
Summary of Project:
Lubbock Arts Alliance requested $20,000 for the 26`h Annual Lubbock Arts Festival to
be held April 8-11, 2004 at the Lubbock Civic Center. The Lubbock Arts Festival
highlights visual, performing, and children's arts. This 3 V2 day Festival attracts artists
and guests from Texas, New Mexico, Oklahoma, Arizona, California, and many other
states. Last year, approximately 17,000 individuals attend this event and the Lubbock
CVB facilitated registration/documented hotel nights.
Comments on this project/grant application:
• Event has tourism impact
• Good "move" back to the Civic Center
• Good public access by low admission fees
Recommendations for Grant Application:
• Focus grant money on publicity and marketing to attract tourists
Recommendations for Funding:
$19,286
Grant #0312-013 Texas Tech University, Office of International Affairs
Focus On Asia
Summary of Project:
The Division of Operations of TTU's International Cultural Center requested $2,600 for
partial funding of two art exhibits focusing on Asia and the Eastern aesthetic. The
exhibits will include photography, calligraphy workshops, and film. This project will
serve 3,000 individuals over the course of the summer.
Cultural Grants Recommendations
7
Y_UU4- 9C(2
Comments on this project/grant application:
• One Committee Member recused
Project could capture existing market of tourists that are in town for other events
Excellent artistic merit with multiple components (particular in the area of film)
Good fit for Cultural Center
Recommendations for Grant Application:
• Up budget in area of publicity to target tourists — include exhibit information in
hotel rooms throughout the summer
• Coordinate with local hotels
• Coordinate outreach efforts to include tourists
Recommendations for Funding:
$2,600
Grant #0312-014 Texas Tech University, Office of International Affairs
A Four Site Summer Art Walk/Celebration
Summary of Project:
The Texas Tech University's International Cultural Center of the Office of International
Affairs requested $4,000 for the partial funding of a Summer Art Walk. This Summer
Art Walk will involve visual art exhibits, live music, short films, jugglers, and dance
performances at four locations (the Buddy Holly Center, the International Cultural
Center, School of Art, and Lubbock Regional Arts Center) during the summer solstice.
This project will be similar to events held in Santa Fe, Seattle, and Abilene.
Comments on this project/grant application:
• One Committee Member recused
• Could have tourism impact with proper marketing
• Excellent artistic component (includes dance, visual art, etc.)
• Request of grant is only '/a of budget for project
• Specifics of grant is excellent
• Appeals to a diverse, general audience
Recommendations for Grant Application:
• Dates of project not clearly defined
• Did not attempt to calculate in -kind grant match
• Market to tourists and turn into a multiple day event
Recommendations for Funding:
$2,000
Cultural Grants Recommendations
8