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HomeMy WebLinkAboutResolution - 2010-R0475 - Agreement To Agreement - Parkhill, Smith, & Cooper - Services Boiler Replacement - 09/27/2010 (2)Resolution No. 2010—RO475 September 27, 2010 Item No. 5.26 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 4 to an Agreement for Professional Services, for Design, Bidding and Construction Phase Services for LBB Boiler Replacement, by and between the City of Lubbock and Parkhill Smith & Cooper of Lubbock, Texas, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fiilly set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 27, 2010 TOM MARTIN, MAYOR ATTEST: Rebece arza, City Secretary VED AS TO CONTENT: Loomis, Direct6r-df Avlati APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Airport-Amend #4 with PSC September 8, 2010 PAR KH I LLSM ITH &COOPE R PSCI Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock,Texas 79403 Resolution No. 2010-RO475 Re: Amendment No. 4 to Agreement for Professional Services, Design, Bidding and Construction Phase Services for LBB Boiler Replacement Dear Mr. Loomis: August 24, 2010 As requested, we have prepared Amendment No. 4 for design, bidding and construction phase services related to boiler replacement in the terminal building. The contract amendment modifies the scope of professional services included in our original agreement dated January 14, 2010. Task 1: Provide plans to remove the existing failed boiler and plans indicating the infrastructure requirements to allow for the installation of temporary boiler/boilers. Coordinate the installation requirements of the temporary boiler/boilers with the boiler supplier/installer and monitor the installation. The temporary boiler/boilers shall have the capacity of the failed boiler plus the capacity of one of the still operational boilers. Subtotal Task 1: $9,900.00 (lump sum) Task 2: Provide an analysis of the two remaining existing boilers and heating water system capacity. The analysis will include a recommended total capacity for the new boilers. Subtotal Task 2: $10,500.00 (lump sum) Task 3: Provide plans and specifications for the removal and replacement of the existing remaining boilers and for the replacement of the failed boiler. The new boilers will be of the water tube modular type. The new boilers will have a combined capacity as indicated from the system analysis performed as part of Task 2. Design work will also include the modifications of the existing piping, boiler accessories and electrical as required to install the new boilers. Bidding and Construction Phase services will also be provided. Subtotal Task 3: TOTAL $74,900.00 Design and Bidding $39,900.00 Construction $114,800.00 (lump sum) $135,200.00 Amarillo El Paso Lubbock Midland 4222 85th Street Lubbock, 'exas 79423 806 473,2200 Fax 806 4733500 Mr. James Loomis, A.A.E. Page 2 August 24, 2010 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 14, 2010 and to provide the additional Task 1 through Task 3 services under the provisions of the contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH B4.02. Compensation for Design and Construction Phase - Task 1 Services shall not exceed $9,900.00, compensation for Design and Analysis — Task 2 Services shall not exceed $10,500.00, and compensation for Design, Bidding and Construction Phase -- Task 3 Services shall not exceed $114,800.00 without Owner's approval. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or me. Sincerely, PARKHILL„ SMITH & COOPER, INC. By j�, L'I, ohn T. Hamilton, PE irm Principal IN TRIPLICATE JTHlpas Enclosures X12p0112725.011CNIL\FEEs17enninad BoilersTBB_Boiler Replace_CA4_081810.doc Accepted by: CITY OF LUBBOCK By Tom Martin Mayor Attest: By Re ecca Garza City Secretary as to Content: Imes W. Loomis, A.A.E. irector of Aviation Approved a to F rm: By Chad Weaver City Attorney Resolution No. 2010--RO475 PARKH LL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 08 :::::MESU::::::: :::::::::::::::::: .:..::::..:2:..::: PROJECT NAME: LIA - Boiler Rep. JOB NO.: ••i: TASK: 1 Rep : i::i ,i DATE: 08/24/ 10 FEE TYPE: Lump Sum PREPARED BY: WSH PRINCIPAL: JTH PROD. MANAGER: BN OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $9900 TOTAL FEE: $9, 1 LABOR: $9,593 LABOR; $9,593 DIRECTS: $368 OVERHEAD: SUBTOTAL: $9,961 REIMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE. DIRECT CONSULTANTS: DIRECT EXPENSES: $320 TOTAL FEE: $9,961 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 2 $330 02 Architect 16 $2,000 03 Engineer 16 $2,000 07 Engineer -in -Training 20 $2,160 08 Engineering Technologist 20 $1,820 14 CADD Operator 8 $568 18 Clerical 11 $715 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: UA- Boiler Rep. JOB NO.: TASK: 1Rep SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ARCH ENG EIT z-NG TECHN( CADD OPT CLERICAL TASK 01 02 03 07 08 14 18 Trips $165.00 $125.00 $125.00 $108.00 $91.00 $71.00 $65.00 TOTAL Project Management 2 2 Site Inspection 2 2 6 6 14 Meet w/Bailey 1 4 4 4 12 Plans and Specifications Mechanical Drawings 2 4 3 4 13 Specifications 1 3 1 3 8 Electrical Drawings 1 2 1 2 6 Specifications 1 2 1 2 6 Architectural Drawings - 1 2 5 Specifications 1 2 2 6 11 Meet with City 1 1 1 1 3 Construction Site Construction Meetings 3 5 5 10 Punch lists 1 1 2 3 BUDGET SUBTOTALS HOURS/ Trips- 8 2 16 16 20 20 8 11 93 SALARY $330 $2,000 $2,000 $2,160 $1,820 $568 $715 $9,593 Page 1 of 1 EE ESTIMATING SI IEET PROJECT: IRECTS LIA - Boiler Rep. JOB NO.: TASK: ' Rep DIRECT CONSULTANT COSTS SUBTOTA. 611 STRUCTURAL CONSULTANTS 612 MECHIELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS TOTAL DIRECT N LTANT DIRECT EXPENSES 621 TRAVELILODGING MOTEL DAYS @ AIR TRAVEL AIR FARE @ PARKING DAYS ('@ CAR RENTAL DAYS @ MILEAGE 26 MILES @ $0.500 MEN @ /MANDAY = MEN @ !MAN = IDAY - 1DAY = @ 8 TRIPS = SUBTOTAL $104.00 $104 622 REPRODUCTIONS BLUELINE PRINTS 4 SHTS @ SEPIA PRINTS SHTS @ PRINTING ORIGINAL SET-UP COST 150 ORIGINALS COST PER SHEET 8 SETS @ BINDING COST 8 SETS CQ XEROX SHTS @ $2.55 @ 8 SETS = $8.61 @ SETS = @ $0.15 /ORI. _ VLOS ISHT @ 150 SHEETS = $2.00 /SET = $0.08 ISHT = SUBTOTAL $81.60 $22.50 $96.00 $16.00 $216 623 MODELIRENOERINGSIPHOTOS Shots @ !Shot 624 TELEPHONE Calls @ )Call 625 MEALS DAYS MEN IMANDAY 625 FIELD SUPPLIES 628 POSTAGE Mailings @ FMalhng 629 PUBLICATIONS d SUBSCRiPTIONS 630 MISC DIRECT EXP 631 FAX Pages @ 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD 8 HOURS !HOUR 635 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES Page 1 of 1 Resolution No. 2010-RO475 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 08 .................. ....N............ .................. .............m:G:: PROJECT NAME: LIA - Boiler Rep. ;{ JOB NO.; TASK: 2Sty i�.iiiir_+ii.��rii DATE: 08/24/ 10 •••••••••••�•"••• FEE TYPE: Lump Sum PREPARED BY: WSH PRINCIPAL: JTH PROJ. MANAGER: BN OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00`,/o $10,500 TOTAL FEE: $10, 49/1 LABOR: $10,334 LABOR: $10,334 DIRECTS: $139 OVERHEAD: SU13TOTAL: $10,473 REBvIB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $121 TOTAL FEE: $10,473 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 4 $660 02 Architect 11 S1,375 03 Engineer 20 $2,500 07 Engineer -in -Training 36 $3,888 08 Engineering Technologist 16 $1,456 14 CADD Operator 18 Clerical 7 $455 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: uA-8werRep. JOB NO,: TASK: My SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ARCH ENG £IT °NG TECHN( CADD OPT CLERICAL TASK 01 02 03 07 08 14 18 Trips $165.00 $125.00 $125.00 $108.00 $91.00 $71.00 $65.00 TOTAL Project Management 4 4 Boiler and HW System Analysis Site Inspection 1 4 4 4 12 System Analysis 2 8 16 4 30 Write and Assemble Report 2 4 12 8 5 31 Opinion of Cost 1 2 4 4 2 13 Study review meeting with Owner 1 2 2 4 BUDGET SUBTOTALS: HOURS/ Trips- 2 4 11 20 36 16 7 94 SALARY $660 $1,375 $2,500 $3,888 $1,456 $455 $10.334 Page 1 of 1 EE ESTIMATING SHEET PROJECT: IRECTS LIA - Boiler Rep. JOB NO.: TASK: 2Sty DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECWlELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTf 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANT! 618 OTHER CONSULTANTS TOT -AL DIRECT CON N Q DIRECT EXPENSES 621 TRAVELILODGING MOTEL DAYS @ AIR TRAVEL AIR FARE @ PARKING DAYS @ CAR RENTAL DAYS @ MILEAGE 26 MILES @ $0.500 MEN @ /MANDAY - MEN @ /MAN = /DAY = /DAY = @ 2 TRIPS = SUBTOTAL $26.00 $26 622 REPRODUCTIONS BLUELINE PRINTS SHTS @ SEPIA PRINTS SHTS @ PRINTING: ORIGINAL SET-UP COST 150 ORIGINALS COST PER SHEET 6 SETS @ BINDING COST SETS @ XEROX SHTS @ $2.55 @ 30 SETS = $8.51 @ SETS = @ $0.15 IORI. - $0.08 1SHT @ 150 SHEETS = $2.00 /SET = $0.06 1SHT - SUBTOTAL $22.50 $72.00 $95 623 MODEURENDERINGSIPHOTOS Shots @ !Shot 624 TELEPHONE Calls /Call 626 MEALS DAYS @ MEN @ IMANDAY 626 FIELD SUPPLIES 628 POSTAGE Mailings @ !Mailing 629 PUBLICATIONS & SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX Pages 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD HOURS @ /HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES Page 1 of 1 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 08 .rruuruuuu ::::::::::Muni:: r.rrar PROJECT NAME: LIA - Boiler Rep. :I h `.59 It_AN JOB NO.: TASK: 3Dsn m 1 �Am DATE: 08/24/ ] 0 •••••'"••••••••••• FEE TYPE: Lump Sum PREPARED BY: WSH PRINCIPAL: JTH PROD. MANAGER: BN OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $74,900 TOTAL FEE: $74451 LABOR: $73,105 LABOR: $73,105 DIRECTS: $1,846 OVERHEAD: SUBTOTAL: $74,951 REIMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $1,606 TOTAL FEE: $74,951 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 25 $4,125 02 Architect 54 $6,750 03 Engineer 104 $13,000 07 Engineer -in -Training 213 $23,004 08 Engineering Technologist 156 $14,196 14 CADD Operator 120 $8,520 18 Clerical 54 $3,510 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: uA-6oilerRep. JOB NO.: TASK: Man SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ARCH ENG Err z-NG TECHNr CADD OPT CLERICAL TASK 01 02 03 07 08 14 18 Trips $165.00 $125.00 $125.00 $108.00 $91.00 $71.00 $65.00 TOTAL Initial site trip 1 4 4 4 4 16 Project Management 20 20 PRELIMINARY DESIGN PHASE Misc Mtgs and Conf. 1 2 2 3 7 Misc site inspections 2 4 4 8 18 Mechanical drawings 4 16 20 24 64 Mechanical specifications (outline) 3 4 6 13 Electrical drawings 2 6 10 8 26 Electrical specifications (outline) 2 2 2 3 9 Structural Analysis Structural Drawings 1 2 1 Structural Specifications (outline) 1 2 2 5 Architectural Drawings 4 10 12 26 Architectural Specifications (outline) 4 8 6 18 Review wlowner 1 2 2 2 2 8 Prepare preliminary opinion of cost 3 1 4 6 1 15 FINAL DESIGN PHASE Misc Mtgs and Conf 2 2 2 2 2 8 Misc site Inspections 2 2 4 4 8 18 Mechanical Drawings 1 16 32 32 24 105 Mechanical Specifications 4 16 4 24 Electrical Drawings 4 16 14 12 46 Electrical Specifications 4 4 2 3 13 Structural Drawings 1 2 2 5 Structural Specifications 1 2 1 4 Architectural Drawings 1 8 20 16 45 Architectural Specifications 4 18 6 28 Review wlowner 1 2 2 2 2 8 Update Final Documents 1 4 16 15 16 20 16 88 Prepare final opinion of cost 1 2 4 4 6 4 21 Bid Phase Prepare Addenda 4 8 4 8 4 2 30 Answer Bidder Questions 2 8 4 4 18 Attend Pre -Bid 2 2 2 2 8 Review Bid and prepare recommendation 1 1 2 2 2 8 BUDGET SUBTOTALS HOURS/ Trips - 11 25 54 104 213 156 120 54 7-2-611 SALARY $4,125 $6,750 $13,000 $23,004 $14,196 $8,520 $3,510 1 $73,105 Page 1 of 1 EE ESTIMATIN SHEET PROJECT' IRECTS IA - Boiler Rep. JOB NO.: TASK: 3Dsr DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECHIELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS TOTAL DIRECT EONSULTANTS DIRECT EXPENSES 621 TRAVELILODGING MOTEL DAYS @ AIR TRAVEL AIR FARE 0 PARKING DAYS @ CAR RENTAL DAYS @ MILEAGE 26 MILES @ $D.500 MEN @ 1MANDAY = MEN @ /MAN = IDAY = !DAY = @ 11 TRIPS = SUBTOTAL $143.00 $143 622 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX 10 SHTS @ SHTS @ 250 ORIGINALS 30 SETS @ 30 SETS @ SHTS @ $2.55 @ 30 SETS = $8.51 @ SETS = @ $0.15 IORL _ $0.08 ISHT @ 250 SHEETS = $2.00 !SET - $0.08 ISHT SUBTOTAL $765.00 $37.50 $600.O0 $60.00 $1.463 623 MODELIRENDERING$IPHOTOS Shots @ /Shot 624 TELEPHONE Calls !Call 625 MEALS DAYS @ MEN @ WANDAY 626 FIELD SUPPLIES 628 POSTAGE mailings @ /Mailing 629 PUBLICATIONS & SUBSCRIPTION-- 630 MISC DIRECT EXP 631 FAX Pages 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 636 CAD❑ 120 HOURS @ /HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES 1,fi0 Page 1 of 1 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 08 ...�.............. mmmmmommmmmommmM PROJECT NAME: LLA - Boiler Rep. JOB NO.: TASK: 3CST � ;L 0 I's,:1 DATE: 08/24/ 10 .................. "" FEE TYPE: Lump Sum PREPARED BY: WSH PRINCIPAL: JTH PROD. MANAGER: BN OVERHEAD RATE: PROFIT ON LABOR -- PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $39 900 TOTAL FEE: $3 , 73 LABOR: $39,589 LABOR: $39,589 DIRECTS: $284 OVERHEAD: SUBTOTAL: $39,873 REEMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $247 TOTAL FEE: $39,873 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 4 $660 02 Architect 37 $4,625 03 Engineer 74 $9,250 07 Engineer -in -Training 108 $11,664 08 Engineering Technologist 130 $11,830 14 CADD Operator 18 Clerical 24 $1,560 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: LIA- Boiler Rep, JOB NO.: TASK: 3CST SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ARCH ENG E1T ?NG TECHNIC CADD OPT CLERICAL TASK 01 02 03 07 08 14 18 Trips $165,00 $125.00 $125.00 $108.00 $91.00 $71.00 $65.00 TOTAL Project Management 4 4 CONSTRUCTION PHASE Pre -construction Meeting 1 1 1 2 2 1 7 Review submittals 2 2 4 8 4 20 Coordinate wlcontractor 2 8 8 16 34 Answer contractor questions 2 8 10 16 4 40 Routine change orders and ASI's 2 8 16 16 4 46 Site trip to review work 10 10 16 16 24 6 72 Prepare Punch List 1 2 4 4 10 3 23 Review and prepare pay apps 6 3 3 12 18 PROJECT CLOSEOUT Review 08M Manuals 2 4 4 10 Final Completion (Punch) 1 2 3 4 10 2 21 Review As-Builts from Contractor 1 1 4 4 10 Prepare As-Builts 8 16 24 24 72 BUDGET SUBTOTALS: HOURS/ Trips - 19 4 37 74 108 130 24 37 SALARY $660 $4,625 $9,250 $11,664 $11,830 $1,560 1 $39,589 Page 1 of 1 Resolution No. 2010-RO475 EE ESTIMATING SHEET PROJECT. IRECTS LIA - Boder Rep. JOB NO TASK: 3CST DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 61B OTHER CONSULTANTS TOTAL DIRECT CONSULTANTSr� DIRECT EXPENSES 621 TRAVEULOOGING MOTEL DAYS Qa AIR TRAVEL AIR FARE a� PARKING DAYS CAR RENTAL DAYS Qa MILEAGE 26 MILE$ @ $0.500 MEN @ IMANDAY = MEN @ /MAN = IDAY = /DAY = 19 TRIPS = $247.00 SUBTOTAL $247 622 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS CcP SHTS @ ORIGINALS SETS @ SETS @ SHTS @ $2.55 @ 3D SETS - $8,51 @ SETS = $0.15 /ORL _ $0.08 /SHT @ 350 SHEETS = $2.00 /SET = $0.08 /BHT = SUBTOTAL 623 MODEURENDERINGSIPHOTOS Shots @ !Shot 624 TELEPHONE Calis @ /Cell 625 MEALS DAYS MEN @ IMANDAY 626 FIELD SUPPLIES 628 POSTAGE Mailings @ 1Mallin 629 PUBLICATIONS & SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX Pages 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CARD HOURS /HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES 247 Page 1 of 1