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Home My WebLink AboutResolution - 2010-R0436 - Amendment To Professional Service Contract - Parkhill Smith & Cooper, Inc. - 09_16_2010Resolution No. 2010-RO436 September 16, 2010 Item No. 5.19 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment #3 to an Agreement for Professional Services, Construction Phase for LBB Runway 08126 and Taxiway Improvements Phase 2, by and between the City of Lubbock and Parkhill Smith & Cooper, Inc., and related documents. Said Amendment #3 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 16, 2010 TOM MARTIN, MAYOR ATTEST: Rebe a Garza, City Secretary APPROVED AS TO Loomis, Director of Aviation APPROV AS TO FORM: had Weaver, Assistant City Attorney vwxcdocs/RES.Airport-Amend #3-PSC August 20, 2010 PARKHILL MITH&COOPER Resolution No. 2010-RO436 July 26, 2010 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock,Texas 79403 Re: Amendment No. 3 to Agreement for Professional Services, Construction Phase Services for LBB Runway 08/26 and Taxiway Improvements Phase 2 Dear Mr. Loomis: As requested, we have prepared Amendment No. 3 for construction phase services related Phase 2 of the LBB Runway 08/26 and Taxiway Improvements project. Refer to the detailed fee sheets attached for an itemization of the scope of services. This amendment corresponds to the construction project duration of 340 calendar days. The contract amendment modifies the scope of professional services included in our original agreement dated January 14, 2010. Construction phase services for Phases 3 and 4 of the LBB Runway 08/26 and Taxiway Improvements project will be negotiated prior to the start of construction for each phase. Task 1 - Lump Sum Fee for Construction Phase Services (PSC) (Construction administration, Resident Project Representative, etc.) $519,800 Task 2 - Reimbursable Fee for Construction Phase Services (PSC Subs) (Construction administration, site visits, etc.) $113,300 Task 3 — Surveying and Testing Services related to Phase 2 construction, (Reimbursable expenses/fees not to exceed) $387,100 Task 4 - Reimbursable Fee for Construction Phase Services (Fiber Optic Cable Sub) (Construction administration, site visits, etc.) $17,250 TOTAL $1,037,450 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 14, 2010 and to provide the additional Task 1 through Task 4 services under the provisions of the contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH B4.02. Compensation for Construction Phase - Tasks 1-4 Services shall not exceed $1,037,450 without Owner's approval. Amarillo El Paso Lubbock Midland 4222 85th Street LubbockTexas 79423 806,473.2200 Fax 806,473,3500 Mr. James Loomis, A.A.E. Page 2 July 26, 2010 If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or me. Sincerely, PARKHILL, SMITH & COOPER, INC. 1 By 1 _ Jbhn T. Hamilton, PE firm Principal IN TRIPLICATE JTH/If Enclosures 1�datal\pro)ects\201012709,10ODMIMCONTRACTSFINALbontract amendment 3,doc Accepted by: CITY OF LUBBOCK By ��- WM4 — Tom Martin Mayor Attest: By Q -0,, - - Re ecca Garza City Secretary Approved as to Content: James W. Loomis, A A.E. Director of Aviation Approved a to orm: By Chad Weaver City Attorney PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB 8126 P2 CST JOB NO.: 01-2706-08 TASK: 1CST DATE: 07/26/10 FEE TYPE: Lump Sum PREPARED BY: M DH PRINCIPAL: IM PROJ. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $519,800 FEE: $51 , 14 LABOR: $501,972 OVERHEAD: REIMB. CONSULTANTS: REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: $15,515 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Finn Principal 117 $16,380 03 Engineer 537 $67,125 11 Resident Project Representat 3,564 $324,324 03 Engineer 132 $14,256 07 Engineer -in -Training 809 $73,619 14 CADD Operator 48 $3,408 18 Clerical 44 $2,860 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: Lee ane P2 CST JOB NO.: :a—� TASK: 1CST SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ENG RPR EM of CAW UK CLMCAL TASK 01 03 11 03 07 14 18 Trips $140.00 $125.00 $91.00 S1O&W $81M $71.00 $65.00 TOTAL RPR (340 calendar day construction period) Preconstructlon Conference 1 2 2 290 Days at 10 Hrs/ Day 290 2900 2,900 '2nd RPR 45 Days at 12 Hrs/ Day 45 540 640 20 Pre/Post Days at 4.5 Hrs/ Day 10 90 90 CONSTRUCTION PHASE Conduct Preconstr Conference, minutes 1 1 2 4 2 9 Coord baseline surveys, benchmark 1 1 2 Site visits, notes, progress meetings 98 48 168 60 384 660 Coord. with RPR, Contractor, Owner 24 16 240 40 240 536 Routine change orders 8 8 8 24 Review submittals 16 24 40 80 Pay estimates including final 18 40 58 Certifications, guarantees $ warrantles 8 8 16 Final inspection and notes/findings 4 16 16 36 MISCELLANEOUS ITEMS QC/PM (12 mos. @ 2 hrs./mo.) 24 24 Prepare stmts. (12 @ 1 hr.) 12 12 Weekly Progress Reports (0.5 hr. each) 24 24 48 Coordination with Owner 16 16 CLOSEOUT PHASE Update AGIS(to be Included in Phase 3) Record drawings 8 8 24 48 88 Warranty insp, 4 4 4 2 14 Addnl. compliance insps. 4 4 4 4 16 Final test and QC rpt. 8 16 40 16 80 BUDGET SUBTOTALS: HOURS/ Trips - 469 117 537 3564 132 809 48 44 5251 11 SALARY 1 $16,380 $67,125 $324,324 $14,256 $73,619 $3,408 $2,860 $501,972 Page 1 of 1 EE ESTIMATING SHEET PROJECT: DIRECTS LBB 6/26 P2 T JOB NO.: 01-2706-08 TASK 1CST DIRECT CONSULTANT COSTS SUBT TAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 616 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVEL/LODGING MOTEL DAYS @ AIR TRAVEL AIR FARE @ PARKING DAYS @ CAR RENTAL DAYS @ MILEAGE 55 MILES @ $0.500 MEN ® /MANDAY MEN ® /MAN /DAY /DAY @ 469 TRIPS = = = = = $12.697.50 SUBTOTAL $12,898 622 REPRODUCTIONS BLUELINE PRINTS 50 SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX 1000 SHTS @ SHTS @ ORIGINALS SETS @ SETS @ SHTS @ $2.55 @ 5 SETS = $637.50 $8.51 SETS = $0.15 /ORI. _ $0.08 /SHT 225 SHEETS = $2.00 /SET = $0.08 /SHT = $80.00 SUBTOTAL $718 623 MODEL/RENDERINGS/PHOTOS Shots /Shot 624 TELEPHONE 300 Calls 3.00 /Call $900 625 MEALS DAYS @ MEN @ /MANDAY 628 FIELD SUPPLIES $400 628 POSTAGE 100 Mallin s @ $5.00 /Mallin 500 629 PUBLICATIONS 6 SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX 100 Pages $1.00 100 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CARD HOURS @ $8.00 /HOUR 636 FIELD EQUIP RENTAL 848 SOFTWARE TOTAL DIRECT EXPENS 15,515 Page 1 of 1 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB 8126 P2 CST JOB NO.: 01-2706-08 TASK: 2SUB DATE: 07/26/10 FEE TYPE: Hourly Rate w/Max PREPARED BY: MDH PRINCIPAL: JTH PROJ. MANAGER: MI]H OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REHAB: 15.00%a PROFIT ON DIRECTS: 15.00'% $113,300 FEE: $11 , 74 LABOR: OVERHEAD: REIMB. CONSULTANTS: $98,499 REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 03 Engineer 11 Resident Project Representat 03 Engineer 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page 1 of 1 FEE ESTIMATING SHEET REIMBURSABLES PROJECT: LBS 8/28 P2 CST JOB NO.: 01-270 TASK 2 US REIMBURSABLECONSULTANT COSTS SUBTOTAL 511 STRUCTURAL CONSULTANTS 512 MECH/ELEC CONSULTANTS CP Cnossno and Associates 98,499 513 ENV & CIVIL CONSULTANTS 514 LANDSCAPE CONSULTANTS 515 TESTING CONSULTANT: 516 SURVEYING CONSULTANTS 517 INTERIOR DESIGN CONSULTANT: 18 OTHER CONSULTANTS REIMBURSABLE EXPEN E 521 TRAVEL/LODGING MOTEL AIR TRAVEL PARKING CAR RENTAL MILEAGE DAYS ® AIR FARE @ DAYS @ DAYS @ MILES ® $0.345 MEN @ /MANDAY = MEN ® /MAN = /DAY = /DAY = @ TRIPS = SUBTOTAL 522 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS @ SHTS ® ORIGINALS SETS @ SETS ® SHTS ® $2.55 @ B SETS = $8.51 @ SETS = @ $0.15 /ORI. _ $0.08 /SHT Q 250 SHEETS = $2.00 /SET = $0.08 /SHT = SUBTOTAL 523 MODEL/RENDERINGS/PHOTOS Shots /Shot 524 TELEPHONE Calls $2.00 /Call 525 MEALS DAYS @ MEN /MANDAY 525 FIELD SUPPLIES 525 POSTAGE Mailings 2.00 /Makin 529 PUBLICATIONS & SUBSCRIPTIONS 530 MISC REIMBURSABLE EXP 531 FAX Pages 1.00 532 TEMPORARY PERSONNEL 533 DRAFTING SUPPLIES 534 OFFICE SUPPLIES 535 CADD HOURS $6.00 /HOUR 536 FIELD EQUIP RENTAL 8 SOFTWARE REIMBURSABLE EXPENSE Page 1 of 1 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB 8/26 P2 CST JOB NO.: 01-2706-08 TASK: 3S&T DATE: 07/26/10 FEE TYPE: Hourly Rate w/Max PREPARED BY: MDH PRINCIPAL: JTH PROJ. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00010 PROFIT ON DIRECTS: 15.0001* $387,100 FEE: $3 ,131 LABOR: OVERHEAD: REIMB. CONSULTANTS: $336,636 REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 03 Engineer 11 Resident Project Representat 03 Engineer 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page 1 of 1 T NG EIMBURSABLES C .. I B JUMNT COSTS SUBTOTAL UL MWErMS MECRMLEC CONSULTANTS a CIVIL CONSULTANTS LANDSCAPE MRSOEMYS TESTINGU A! Rodriguez Tednq $312,636 r inu -)NSUITMM wnn burveyng $24,000 517 INTEMOR D All "as -built" survey to be done in Phase 3 5 LEIMBURSABLE 5 tR MOTEL AIR TRAVEL PARKING CAR RENTAL MILEAGE DAYS C AIR FARE DAYS DAYS ® MILES $0.345 MEN ® /MANDAY MEN ® /MAN [DAY /DAY TRIPS = ■ = = = SUBTOTAL 522 RoRODUCTIMS BLUELINE PRINTS SEPIA PRINTS PRINTINGi ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS SHTS ® ORIGINALS SETS ® SETS ® SHTS @ $2.55 @ 8 SETS = $e„51 SETS - $0.15 IORI. $0 OB /SHT 250 SHEETS = $2.00 /SET = $0.00 /SHT = SUBTOTAL 523 / S hot 524 TELEPHONEs /ots WI MLALZJ DAY DA 926 FIELD SUPPLIES 529 P09TOE Malllngs;Ea n 929 PUBLICXTF5M SMORIPTIUNG 530 MISC REIMBURSABLE EXP 531 FAX Pages $1.00 OERSONNEL 533 DRAFTING SUPPLIES E Uirs 35 M50 HZ50RS 8 FIELD EQUiP RENTAL sa Page 1 of 1 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: 1BB 8/2+6 P2 CST JOB NO.: 0Il 27+06-08 TASK: 40C DATE: 07aW10 FEE TYPE: Homiy Rare w/Mas PREPARED BY: MDH PRINCIPAL: JIH PROJ. MANAGER: NDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.0476 PROFIT ON DIRECTS: 15.001 $17,250 FEE: $174,0 LABOR: OVERHEAD: REIMB. CONSULTANTS: $15,000 REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 03 Engineer 11 Resident Project Representat 03 Engineer 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page 1 of 1 HE EIMBU RSABLES SD .--LBB 826 P2 CST J O.: 0- IMBURSABLE SUBTOTAL 11 STRUCTURAL CONSULTANTS CONSULTANTS 513 ENV 3 CIVIL WOUCM 14 LANDSCAPE CONSULT TS 515 TESTING CONSULTANTS 18 SURVEYING UL 517 INTERIOR DESIG 518 OTHER CONSULTANTS Ncom (FOC) (wil only be spent H change order Issued during phase 2 for construction of FOC Improvements) $15,000 TOTAL REIMBURSABLE CONSULTANTS REIMBURSABLE MEMO 521 TRAVEL/LODGING MOTEL AIR TRAVEL PARKING CAR RENTAL MILEAGE DAYS @ AIR FARE ® DAYS @ DAYS MILES $0.345 MEN @ /MANDAY = MEN @ /MAN = /DAY = /DAY = @ TRIPS = SUBTOTAL 522 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING. ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS @ SHTS ® ORIGINALS SETS ® SETS @ SHTS $2.55 8 SETS = $8.51 @ SETS = $0.15 /ORI. _ $0.08 /SHT ® 250 SHEETS = $2.00 /SET = $0.08 /SHT = SUBTOTAL 523 MODELIRENDERINGWPHOTOS Shots Q /shot 4 TELEPHONE Calls 52.00 /Call 525 MEALS AYSMEN @ 7M A A B FIELD UPPLIE 528 POSTAGE Mallings $2,00a n 529 PUBLICAT-15—N77SUBSCRIPTIONE 530 MISC REIMBURSABLE 31 FAX P 1.00 532 TEMPORARY PERSONNEL IMTRAFTIM LE 534 OFFICE SUPPLIES HOURS is $6.GO /H UR 536 FIELD EQUIP RENTAL 48 SOFTWARE_ TOTAL KEIM50=1 Page 1 of 1