HomeMy WebLinkAboutResolution - 2022-R0383 - Contract 16534 with Precision Body Works - Citibus 9.13.22Resolution No. 2022-R0383
Item No. 5.22
September 13, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Contract No. 16534, as per RFP 22-16534-KM, for body
work and accident damage repair for Citibus vehicles, by and between the City of Lubbock and
Precision Body Works, Inc. of Lubbock, Texas, and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on September 13, 2022
W� —
TRA44AY , MAYOR
ATTEST:
Reb ca Garza, City Sec t
APPROVED AS TO CONTENT:
"-A, pe- ;"�' a
Bill Ho erton, Deputy Cit anager
APPROVED AS TO
City Attorney
RES.Contract No. 16534-Precision Body Works, Inc.
8.11.22
Resolution No. 2022-R0383
Contract 16534
City of Lubbock
Body Work and Accident Damage Repair for Citibus Vehicles
Agreement
This Service Agreement (this "Agreement") is entered into as of the 111hday of cP�,a,.,►,P� 2022
("Effective Date") by and between Precision Body Works. Inc. (the Contractor), and the City of Lubbock
(the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 22-16534-KM, Body Work and Accident
Damage Repair for Citibus Vehicles and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Body Work and
Accident Damage Repair for Citibus Vehicles, upon terms and conditions maintained in this Agreement;
and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A — General Requirements
3. Exhibit B — Best and Final Offer
4. Exhibit C — Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one year, with the option of two, one-year extensions,
said date of term beginning upon formal approval. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by this
bid. Actual usage may be more or less. Order quantities will be determined by actual need.
The City of Lubbock does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid
insurance is on file with the Purchasing and Contract Management Department as required
by contract or contract may be terminated for non-compliance.
1.2 Prices quoted shall be set for a period for one (1) year, said date of term beginning upon
City Council date of formal approval. The rate may be adjusted upward or downward at this
time at a percentage not to exceed the effective change in Consumer Price Index (CPI) or
Product Price Index (PPI), whichever is most appropriate for the specific contract for the
previous 12-months at the City's discretion, the effective change rate shall be based on either
the local Price Index (PPI), whichever is most appropriate for the specific contract for the
previous 12-months at the City's discretion, the effective change rate shall be based on either
the local or national index average rage for all items. If agreement cannot be reached, the
contract is terminated at the end of the current contract period.
1.3 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.4 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non -appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent, whichever
event occurs first. If at any time funds are not appropriated for the continuance of this
Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice,
but failure to give such notice shall be of no effect and the City shall not be obligated under
this Agreement beyond the date of termination.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.14 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.15 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
terminated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.16 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.17 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1)
it does not, and will not for the duration of the contract, have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association or (2)
the verification required by Section 2274.002 of the Texas Government Code does not apply
to the contract. If Contractor is a company with 10 or more full-time employees and if this
Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to
Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
2.18 Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of
the Texas Government Code does not apply to the contract. If Contractor is a company with
10 or more full-time employees and if this Agreement has a value of at least $100,000 or
more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does
not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verification is not required for an agreement where a governmental entity
determines that these requirements are inconsistent with the governmental entity's
constitutional or statutory duties related to the issuance, incurrence, or management of debt
obligations or the deposit, custody, management, borrowing, or investment of funds.
2.19 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.20 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negligent
acts of the Contractor, its agents, employees, and/or subcontractors, related to the
performance, operations or omissions under this agreement and/or the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF
BY:
Tray Pa e, May
ATTEST:
Rebe ca Garza, City Secre
APPROVED AS TO C ENT:
111-4<
Chris Mandrell, General Manager of Citibus
APPROVED AS TO FORM
Assistant City
TVthr&Ad Representative
tJA _ S rQ,tA9P�v
Print Name
t �k -2, qff-
Address
�u�b,,t
c' _ q q4�3
City, State, Zip Code
Exhibit A
City of Lubbock
RFP 22-16534-KM
Body Work and Accident Damage Repair
for Citibus Vehicles
GENERAL REQUIREMENTS
1. SCOPE OF WORK
Citibus intends to enter into a contract with one or more qualified contractors to furnish paint and
body repairs for Citibus Transit Units to include, but will not be limited to the following: Accident
Repairs, Vehicle Paint Services, Common Body Repairs on Transit Buses, and Common Body Repairs
on Body on Chassis Vehicles. Citibus intends to enter into contracts with multiple qualified body
shops in order to ensure timely completion of repairs.
2. REQUIREMENTS
2.1. The proposer must have a complete body shop meeting the following minimum requirements:
2.1.1. Paint Booth
2.1.2. Frame and straightening machines with qualified operator (on -site or under contract).
2.1.3. The contractor awarded the contract must also have the capability to do body and paint
work indoors during inclement weather. The indoor area must be large enough to handle
Citibus Units.
2.2. The work proposed in this contract shall be performed at the successful proposer's (hereinafter
referred to as "Contractor") place of business.
2.3. The successful Contractor agrees to assume full liability and responsibility for all units and
contents (including radios and other standard or installed equipment), placed in its custody by
Citibus under this contract.
2.4. The body shop MUST be able to transport the vehicles to and from the body shop location
and the Citibus facility. Citibus will not transport vehicles to and from the contractor's body
shop location.
2.5. This contract shall cover the following types of vehicles:
2.5.1. Citibus Transit Bus Units
2.5.2. Body on Chassis Vehicles
2.6. Contractor must be able to start work on the vehicle within 14 days, if not Citibus will move
to the next awarded contractor.
2.7. Contractor agrees that work assigned under this contract shall receive priority over the
other work in its shop unless specific prior approval has been obtained from Citibus.
3. FEDERAL AND STATE SAFETY REGULATIONS
3.1. Contractor shall comply with all federal and state safety regulation including but not limited to
Occupational, Safety and Health Administration (OSHA) and the Department of Workforce
Development (DWD) regulations. This agreement includes incorporation of Federal Transit
Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms
and Conditions required by the Department of Transportation (DOT), whether or not expressly
set forth in the preceding contract provisions. All contractual provisions required by DOT, as set
forth in FTA Circular 4220.1 F, are hereby incorporated by reference. Anything to the contrary
herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a
conflict with other provisions contained in this agreement. The Contractor shall not perform any
act, fail to perform any act, or refuse to comply with any requests which would cause Bus to be
in violation of the FTA terms and conditions.
3.2. All Environmental Protection Agency (EPA) rules and regulations must be fooled by the
Contractor.
4. COST ESTIMATES
4.1. Individual cost estimates for each unit or piece of equipment will be provided by the contractor
before any actual work will commence. These estimates will include time of completion, hours of
labor, and an itemized listing of replacement repair parts. Estimates shall be priced per item with
replacement repair parts showing crash guide list or applicable industry standards.
4.2. All estimates shall be complete and include all parts and charges with the exception of "hidden"
damage, which may not be obvious until repairs are initiated. All estimates shall be completed and
available for review within 24 hours of delivery of the vehicle. No repairs shall be initiated until
Citibus Representative reviews the estimate and gives the contractor notice to proceed with the
work.
4.3. In no instance shall any repairs costing more than the approved estimate be performed without first
notifying the Citibus or designated representative and providing a supplemental estimate indicating
additional parts and labor charges. THE CITY SHALL RESERVE THE RIGHT TO VERIFY,
THROUGH INDEPENDENT APPRAISAL, IF THE REPAIRS ARE REQUIRED.
4.4. All labor will be estimated and invoiced at the hourly rate set forth on the Proposal Submittal Form.
All replacement repair parts will be invoiced at vendor list price less percentage as listed in Bid
Form of this ITB. Price is based on an hourly labor rate, cost per hour.
5. BODYWORK AND PAINTING REQUIREMENTS
5.1. Contractor must be able to perform complete body repairs as well as paint transit units.
5.2. There will be no penalty for Citibus to supply parts if this will lower costs.
5.3. There is a maximum mark-up of 15% for parts to be used.
5.4. DuPont Paint or approved equal is to be utilized.
6. PROTECTION OF VEHICLES
6.1. It shall be the responsibility of the contractor to fully protect, at all times, city property entrusted
to their care. The contractor shall reimburse the city for any and all damages to city property while
in their care, such as unwarranted wear and tear, acts of vandalism and malicious mischief, any
and all physical damages, including acts of commission and/or omission by the contractor's
employees and others. Damages will be billed at invoicing costs to replace or repair such damage
and may be deducted from any outstanding amounts owed the contractor. The contractor further
agrees to pay to the city any outstanding claims within 30 days after notification from Citibus
Department.
6.2. Contractor must maintain insurance coverage as required by Citibus and the City of
Lubbock.
7. COMPLETION AND DELIVERY TIME
7.1. Contractor will discuss a due date with Citibus staff for each repair to be documented and noted by
each party. If more time is required, prior approval must been obtained from the Citibus. If the due
date is not met by the Contractor, a $300 per day non useable vehicle charge will be assessed and
subtracted from the final repair invoice.
8. WORKMANSHIP WARRANTY
8.1. The contractor agrees the service furnished to be of the highest quality, complying with
specifications, and free from all defects in materials and workmanship for a period of one (1) year
from the date of acceptance. Replacements and body repairs under this warranty are to be made by
the contractor at no cost and to the satisfaction of the city.
9. CONTRACT TERM
9.1. The contract shall be for a term of one year with the option of two, one year extensions, said date
of term beginning upon formal approval. The City of Lubbock does not guarantee any specific
amount of compensation, volume, minimum, or maximum amount of services under this proposal
and resulting contract.
This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The
preceding provisions include, in part, certain Standard Terms and Conditions required by the
Department of Transportation (DOT), whether or not expressly set forth in the preceding contract
provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are
hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA
mandated terms shall be deemed to control in the event of a conflict with other provisions
contained in this agreement The Contractor shall not perform any act, fail to perform any act, or
refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms
and conditions.
10. EVALUATION CRITERIA
10.1. The following criteria will be used to evaluate and rank submittals:
10.1.1. Qualifications, Experience — 30 Points
10.1.2. Quality of Materials and Workmanship — 20 Points
10.1.3. Cost — 25 Points
10.1.4. References — 25 Points
Exhibit B
City of Lubbock
RFP 22-16534-KM
Body Work and Accident Damage Repair for Citibus
Precision Body Works, Inc.
BAFO
Vehicle Auto Body & Collision Repair Price Sheet
PRICE SHEET INSTRUCTIONS - Enter the unit price in the column indicated in the BLUE fields. Please use this spread sheet within the Excel program
so that the Extended Cost can automatically be calculated. Pricing quoted on this price sheet must remain firm for the term of the contract. Any exception
taken per the specifications' or price sheet may be deemed non -responsive, if not approved by way of addendum. The proposal will be awarded by group,
the City reserves the right to award what is most advantageous to the City to the vendor(s) meeting specifications. It is the proposer's responsibility to
verify all calculations. The Percentage Discount (example: -10, -15, -20, etc..) & Unit Price listed must remain firm for the term of the contract. Awards
BODY SHOP REPAIRS FOR LIGHT & MEDIUM DUTY (CARS, TRUCKS AND TRANSIT VEHICLES UP TO 1 TON)
Item#
Description
Rates
Afinual
Estimated
Usage
Unit
Estimated
Amount
Enter Mark -Up Part
Percentage Discount
Extended Cost
Body Labor Rate
165.00
so
Flours
U°�9
Paint a or Rate
NOXU
TFOU--r—s
Paint Materials / SuRplies Rate
S50.00
500
Tro—u—rs
ec anica a air ate
ours
Frame / uni-bOay Labor Kate
ours
a ff
Item#
Description
Estimated
Usage
Unit
Unit Price for Towing
Extended Cost
7
Towing to & from City Location
(Two-way Trip)
100
Each
$ -
LIGHT DUTY TOTAL
$ 182,500.00.
Exhibit C
Commercial General Liability Requirements: $lM occurrence / $2M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is
perhaps the most important of all insurance policies in a contractual relationship. It insures the
Contractor has broad liability coverage for contractual activities and for completed operations.
Automobile Liability Requirements: $IM/occurrence is needed
Workers Compensation and Employer Liability Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include a
copy of their driver's license.
Special Insurances
Garage Liability Requirements: No less than $2,000,000 combined single limit.
Gamekeepers LeEal Liability Requirements: No less than $1,000,000 per location.
• The City of Lubbock (including its officials, employees and volunteers) shall be
afforded additional insured status on a primary and non-contributory basis on all
liability policies except professional liabilities and workers' comp.
• Waivers of Subrogation are required for CGL, AL, and WC.
• To Include Products of Completed Operations endorsement.
• Carrier will provide a 30-day written notice of cancellation, 10-day written notice
for non- payment.
• Carriers must meet an A.M. Best rating of A- or better.
• Subcontractors must carry same limits as listed above.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2022-918275
PRECISION BODY WORKS,INC
Lubbock, TX United States
Date Filed:
08/03/2022
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP22-16534-KM
BODY WORK AND ACCIDENT DAMAGE REPAIR FOR CITIBUS VEHICLES
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
PRECISION BODY WORKS
LUBBOCK, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN M94RkTION
My name is _ / ,n \ ` w�" �� and my date of birth is
My address is au 6v 77
(street) (city) (state) (zip code) (country)
I declare under gyp, ,en�a�lty� of perjury that the foregoing is true and correct.
Executed in Vl l :7 cri� County, State of I" on the day of 20
(m ) (year)
';nature fflauthorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2022-918275
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
PRECISION BODY WORKS,INC
Lubbock, TX United States
Date Filed:
08/03/2022
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of lubbock
Date Acknowledged:
08/04/2022
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP22-16534-KM
BODY WORK AND ACCIDENT DAMAGE REPAIR FOR CITIBUS VEHICLES
4
Name of Interested Party
City, State, Country (place of business
Nature of interest
(check applicable)
Controlling
Intermediary
PRECISION BODY WORKS
LUBBOCK, TX United States
X
5 Check only ff there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
runny Niwiucu wy i cxas rzuncs %,ommission www.etnics.statexcus Version V1.1.191b5cdc
Bill Howerton
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
�^ _
Additional Info
04/04/2022
Approved User ID
[none]
Howerton, Bill
$193,539.00
$50,000.00
Item Review (Assistant City Manager/CFO)
04/04/2022
Completed
No
Yes
$193,539.00
$50,000.00
Item Review (Assistant City Manager/CFO)
04/04/2022
Complete Date
[none]
4/4/2022
$193,539.00
$50,000.00
Item Review (Assistant City Manager/CFO)
04/04/2022
Item Review Status ID
Under Review
Approved
$193,539.00
$50.000.00
Item Review (Assistant City Manager/CFO)
04/04/2022
Passed
No
Yes
$193,539.00
$50,000.00
Item Review (Assistant City Manager/CFO)
04/04/2022
StatusChangedDate
[none]
4/4/2022
$193,539.00
$50,000.00
Item Review (Assistant City Manager/CFO)
Cheryl Brock
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
03/31/2022
Approved User ID
[none]
Brock, Cheryl
$193,539.00
$50,000.00
Item Review (Budget Director)
03/31/2022
Completed
No
Yes
$193,539.00
$50,000.00
Item Review (Budget Director)
03/31/2022
Complete Date
[none]
3/31/2022
$193,539.00
$50,000.00
Item Review (Budget Director)
03/31/2022
Item Review Status ID
Under Review
Approved
$193,539.00
$50,000.00
Item Review (Budget Director)
03/31/2022
Passed
No
Yes
$193,539.00
$50,000.00
Item Review (Budget Director)
03/31/2022
StatusChangedDate
[none]
3/31/2022
$193.539.00
$50,000.00
Item Review (Budget Director)
08/08/2022
Professional Liability
0.0000
0
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
08/08/2022
Geo Rules Caller Type
None
Submittal —Received
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
08/08/2022
Completed
No
Yes
$193,539.00
$50,000.00
Plan Submittal Item Review (Budget Director)
08/08/2022
Complete Date
[none]
8/8/2022
$193,539.00
$50,000.00
Plan Submittal Item Review (Budget Director)
08/08/2022
Item Review Status ID
Under Review
Approved
$193,539.00
$50,000.00
Plan Submittal Item Review (Budget Director)
08/08/2022
Passed
No
Yes
$193,539.00
$50,000.00
Plan Submittal Item Review (Budget Director)
08/08/2022
Submittal Status ID
Under Review
Requires Resubmission
$193,539.00
$50,000.00
Plan submittal text: (8/5/2022)
Chris Mandrell
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
03/31/2022
Approved User ID
[none]
Mandrell, Chris
$193,539.00
$50,000.00
Item Review (Purchasing Approval)
03/31/2022
Completed
No
Yes
$193,539.00
$50,000.00
Item Review (Purchasing Approval)
03/31/2022
Complete Date
[none]
3/31/2022
$193,539.00
$50,000.00
Item Review (Purchasing Approval)
03/31/2022
Item Review Status ID
Under Review
Approved
$193,539.00
$50,000.00
Item Review (Purchasing Approval)
03/31/2022
Passed
No
Yes
$193,539.00
$50,000.00
Item Review (Purchasing Approval)
03/31/2022
StatusChangedDate
[none]
3/31/2022
$193,539.00
$50,000.00
Item Review (Purchasing Approval)
08/18/2022
Attachment added
$193,539.00
$50,000.00
Attachment (ACORD Form
20220817-153745.pdf)
08/18/2022
Professional Liability
0.0000
0
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
08/18/2022
End Date
[none]
8/18/2022
$193,539.00
$50,000.00
Plan workflow step text: (Final Approvals)
08/18/2022
Workflow Status
Started
Passed
$193,539.00
$50,000.00
Plan workflow step text: (Final Approvals)
08/18/2022
Plan Workflow Step Action di
$193,539.00
$50,000.00
Plan workflow step action text: (Create Final
Approvals)
August 18, 2022
Page 1 of 3
08/18/2022 Workflow Status Failed Passed $193,539.00 $50,000.00 Plan workflow step action text: (Create Final
Approvals)
08/18/2022 Plan workflow status changed Final Approvals v.1 Approved $193,539.00 $50,000.00 Plan (PUR-2022-16534)
Jill MacDougall
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
04/01/2022
Plan Note added
$193,539.00
$50,000.00
Plan note text: (needs corrected insurrance
portal response, per phone call.)
04/01/2022
Completed
No
Yes
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/01/2022
Complete Date
[none]
4/1/2022
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/01/2022
Item Review Status ID
Under Review
Requires Resubmission
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/01/2022
StatusChangedDate
[none]
4/1/2022
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/06/2022
Plan Note added
$193,539.00
$50,000.00
Plan note text: (Insurance requirements
attached. will need proof of coverages for
review once vendor is selected.)
04/06/2022
Approved User ID
[none]
MacDougall, Jill
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/06/2022
Completed
No
Yes
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/06/2022
Complete Date
[none]
4/6/2022
$193,539.00
$50.000.00
Item Review (Risk Management Coordinator)
04/06/2022
Item Review Status ID
Under Review
Approved
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
04/06/2022
Passed
No
Yes
$193,539.00
$50.000.00
Item Review (Risk Management Coordinator)
04/06/2022
StatusChangedDate
[none]
4/6/2022
$193,539.00
$50,000.00
Item Review (Risk Management Coordinator)
08/08/2022
Attachment deleted
$193,539.00
$50,000.00
Attachment (Body Shop 3-2022
Insurance.pdf)
08/08/2022
Professional Liability
0.0000
0
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
08/08/2022
Geo Rules Caller Type
None
Submittal —Received
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
08/08/2022
Plan Note added
$193,639.00
$50,000.00
Plan note text: (Needs updated certificate of
insurance showing current Work Comp
coverage dates. Also needs proof of Garage
Liability. Missing the listed endorsements -
Additional insured for Commercial general
Liability, and Waiver of Subrogation for
Commercial General Liability and Work Comp)
08/08/2022
Assigned User ID
Morrison, Lainey
MacDougall, Jill
$193,539.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/08/2022
Completed
No
Yes
$193,539.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/08/2022
Complete Date
[none]
8/8/2022
$193,539.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/08/2022
Item Review Status ID
Under Review
Requires Resubmission
$193,539.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
Shannon Garrett
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
03/31/2022
Plan added
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
August 18, 2022
- Page 2 of 3
a
03/31/2022
Plan workflow status change.
Department Head v.1 Auto Received:
$193,539.00
$50,000.00
03/31/2022
Plan workflow status change.
Assistant City Manager/CFO v.1 Auto
$193,539.00
$50,000.00
Received
03/31/2022
Target Council Date
4/26/2022
5/10/2022
$193,539.00
$50,000.00
03/31/2022
Attachment added
$193.539.00
$50,000.00
03/31/2022
GeoRulesSubmittal
[none]
4aa6027e-75b8-4522-b5af- 1 f5e55a5924
$193,539.00
$50,000.00
d
03/31/2022
Plan Submittal added
$193,539.00
$50,000.00
03/31/2022
Start Date
[none]
3/31/2022
$193,539.00
$50,000.00
03/31/2022
Workflow Status
Not Started
Started
$193,539.00
$50,000.00
03/31/2022
Assigned User ID
Alvarez, Marta
Mandrell, Chris
$193,539.00
$50,000.00
03/31/2022
GeoRulesSubmittal
[none]
b490b665-292c-4b81 -b8d6-f471 c257423
$193,539.00
$50,000.00
1
03/31/2022
Plan Submittal added
$193,539.00
$50,000.00
03/31/2022
Start Date
[none]
3/31/2022
$193,539.00
$50,000.00
03/31/2022
Workflow Status
Not Started
Started
$193,539.00
$50,000.00
03/31/2022
Assigned User ID
Alvarez, Marta
Howerton, Bill
$193,539.00
$50,000.00
03/31/2022
End Date
[none]
3/31/2022
$193,539.00
$50,000.00
03/31/2022
Workflow Step General Reas
[none]
N/A
$193,539.00
$50,000.00
03/31/2022
Workflow Status
Not Started
Skipped
$193,539.00
$50,000.00
03/31/2022
End Date
[none]
3/31/2022
$193,539.00
$50,000.00
03/31/2022
Workflow Step General Reas
[none]
N/A
$193,539.00
$50,000.00
03/31/2022
Workflow Status
Not Started
Skipped
$193,539.00
$50,000.00
03/31/2022
End Date
[none]
3/31/2022
$193,539.00
$50,000.00
03/31/2022
Workflow Step General Reas
[none]
N/A
$193,539.00
$50,000.00
03/31/2022
Workflow Status
Not Started
Skipped
$193,539.00
$50,000.00
03/31/2022
Workflow Step General Reas
SKIP: (By: Shannon Garrett)
$193,539.00
$50,000.00
03/31/2022
Workflow Step General Reas
SKIP: (By: Shannon Garrett)
$193,539.00
$50,000.00
03/31/2022
Workflow Step General Reas
SKIP: (By: Shannon Garrett)
$193,539.00
$50,000.00
04/01/2022
Notes
[none]
Old - Do not use
$193,539.00
$50,000.00
04/01/2022
Attachment added
$193,539.00
$50,000.00
Plan (PUR-2022-16534)
Plan (PUR-2022-16534)
Plan (PUR-2022-16534)
Attachment (Body Shop 3-2022
Insurance.pdQ
Plan (PUR-2022-16534)
Plan submittal text: (3/31/2022)
Plan workflow step action text: (Budget
Director)
Plan workflow step action text: (Budget
Director)
Plan Submittal Item Review (Purchasing
Approval)
Plan (PUR-2022-16534)
Plan submittal text: (3/31/2022)
Plan workflow step action text: (Risk
Management Coordinator)
Plan workflow step action text: (Risk
Management Coordinator)
Plan Submittal Item Review (Assistant City
Manager/CFO)
Plan workflow step action text: (Facility
Management)
Plan workflow step action text: (Facility
Management)
Plan workflow step action text: (Facility
Management)
Plan workflow step action text: (IT director)
Plan workflow step action text: (IT director)
Plan workflow step action text: (IT director)
Plan workflow step action text: (Fleet
Services)
Plan workflow step action text: (Fleet
Services)
Plan workflow step action text: (Fleet
Services)
N/A
N/A
N/A
Attachment (Body Shop 3-2022
Insurance.pdo
Attachment (Revised Body Shop 3-2022
Insurance.pdo
August 18, 2022
Page 3 of 3