The URL can be used to link to this page

Home My WebLink AboutResolution - 2010-R0313 - Purchase Order Contract Of 3M Traffic Signs W_Interstate Signways - 07_08_2010Resolution No. 2010-RO313 July 8, 2010 Item No. 5.14 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Purchase Order Contract for the purchase of 3M traffic signs as per BID # 10-079-FO, by and between the City of Lubbock and Interstate Signways of Little Rock, Arkansas, and related documents. Said Purchase Order Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on July 8, 2010 TOM MARTIN, MAYOR ATTEST: Rebe a Garza, City Secretary APPROVED AS TO CONTENT: lju�jo-- ad arsha Reed, P.E.-,Chief Operations Officer APPROVED AS TO FORM: Chad Weaver. Assistant City Attorney vw: ccdocs/RES. Interstate Signways-PurchaseOrd June 23, 2010 10-079-FO-3M Traffic Signs -Annual Pricing Resolution No. 2010—RO313 CITY OF LUBBOCK CONTRACT FOR SERVICES For 3M Traffic Signs -Annual Pricing ITB #10-079-170 THIS CONTRACT, made and entered into this 8"' day of July 2010, pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Interstate Signways ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for 3M Traffic Signs -Annual Pricing and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of Lubbock a contract with said Contractor covering the service of the said 3M Traffic Signs. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will provide to the City the 3M Traffic Signs specifically referred to as Item(s) No. 7, 8, 9, 12, 13, 15, 16 and more particularly described in the bid submitted by the Contractor or in the specifications attached hereto. 2. The contract shall be for a term of one year, said date of term beginning upon City Council date of formal approval. The City and Contractor may, upon written mutual consent, extend the contract for four additional one-year periods. The rates may be adjusted upward or downward at this time at a percentage not to exceed the effective change in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate for the specific contract for the previous 12-months. At the City's discretion, the effective change rate shall be based on either the local or national index average rate for all items. If agreement cannot be reached, the contract is terminated at the end of the current contract period. 3. This contract shall remain in effect until the expiration date, performance of services ordered, or termination by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 4. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. 5. Contractor shall at all times be an independent Contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, ITB# 10-079-FO 10-079-FO-3M Traffic Signs -Annual Pricing an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 7. The City Right to Audit: At any time during the term of this thereafter the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 8. This Contract consists of the following documents set forth herein; Invitation to Bid #10-079-FO, General Conditions, Specifications, and the Bid Form, IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOCK Tom Martin, Mayor ATTEST: DA,_� __� Rebe&a Garza, City Secretary APPROVED AS TO CONTENT: )M at.� /L _,� I Marsha Reed, Chief Operations O icer ssistant City Attorney CONTRACTOR BY 1 9 14VAV Authorized Represe alive Vii bad5ty ReJ Address tI A Uffit god,,, A K a-201y ITB# 10-079-FO 10-079-FO-3M Traffic Slgns-Annual Pricing Resolution No. 2010-RO313 BID FORM 3M Traffic Signs -Annual Pricing CITY OF LUBBOCK, TEXAS ITB # 10-079-FO In compliance with the Invitation to Bid #10-079-FO, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #10-079-FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIPTION QTY U/M UNIT COST* EXTENDED COST DELIVERY (More Days or Less) ARO** 1. Arrow, W1-6. 10 EA Please seespecifications herein. �31.ID 3o 2. Double Arrow, W1-7. 15 EA $ $ Please see specifications herein. G 3. II 946.G 5 3 p 3. Rail Road Advance, W10-1. 25 EA $ $ 3� Please see specifications herein. 71.OD 1115.ov 4. Dead End, W14-1. 20 EA $ $ Z7.12 542 `�� 3U Please see specifications herein. 5. One Way, R6-1L. 50 EA $ $ Please see specifications herein. �DI�. 6D 3� 6. One Way, R6-1R. 100 EA $ $ Please see specifications herein. zD 3`� Zo3y.vv �D 7. Stop Sign, R14 30". 250 EA $ $ Please see specifications herein. 3b I`I 753S.OD 30 8. Stop Sign, RI-1 36". 50 EA $ $ Please see specifications herein. y3'3� ZfiGB• 5u 3U 9. Stop Sign, R1-148". 25 EA $ $ Please see specifications herein. Zi2.oL7 30 10. Yield Sign, 111-2 36". 100 EA $ $ Please see specifications herein. 53 37 533�.Ub 3b 11. Object Marker, OM-3L. 50 EA $ $ Zo. 01 IDD3•SD 3� Please see specifications herein. 12. Speed Limit, R24 24" x 30". 200 EA $ $ Zy1► ySZ2• �0 3 Please see specifications herein. 13. Speed Limit, 112-1 18" x 24". 250 EA $ $ 31o1� �� Please see specifications herein. ITB# 10-079-FO 6 10-079-FO-3M Traffic Signs -Annual Pricing 14. Symbolic School Advance SM. 40 EA $ $ 3U Please see specifications herein. y2.3� 16gq .2D 15. Symbolic Diagonal Arrow 200 EA $ $ 3d W16-7P. Please see specifications herein. 16. Symbolic Advance Ahead 200 EA $ $ W16-9P. 1L.9� 339D,Du 30 Please see specifications herein. Signs must be 3M Brand Super High Overall Total $ Intensity Prismatic Sheeting Series 3900 and 3M Diamond Grade VIP Sheeting Type E (No Substitutions). *PRICE: F.O.B. Destinations, Freight Pre -Paid and Allowed. "Days After Receipt of Order (ARO) Unless otherwise specified herein. the City may award the bid either item -by -item or on an all -or -none basis for any item or croup of items shown on the Bid Form. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES v NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. ITB# 10-079-FO 10-079-FO-3M Traffic Signs -Annual Pricing THIS BID IS SUBMITTED BY der4al t_ Si gAwAfS a corporation organized under the laws of the State of Qr IuWa te- , or a partnership consisting of or an individual trading as of the City of t Address: 1 ily City: L.-wt n �oc M/WBE Firm: By 1�1 I U nI •f �Id5PJ pd� 177-0& State: Zip. Woman Black American Native American Hispanic American Asian Pacific Other (Specify) American n/1 Authorized Representative - must sign by hand Officer Name and Title: I \/obfr f N Vn } , E5 }iM O, b( Business Telephone Number (Sbl) q 9 0 - Gl Z FAX: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. ITB# 10-079-FO 8 fi city of lubbo& TEXAS TO: PURCHASE ORDER INTERSTATE SIGNWAYS 7415 LINDSEY ROAD LITTLE ROCK Arkansas 72206 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Ordered 07/2612010 Freight Page - 1 Date - 07/26/2010 Order Number 10000474 000 OP SHIP TO: Branch/Plant 4525 CITY OF LUBBOCK TRAFFIC CONTROLS BUILDING 202 MUNICIPAL DR LUBBOCK Texas 79403 BY: Requested 08/26/2010 Taken By Delivery PER D. HOEFFNER REQ 34559 ITB 10-079-FO Description/Supplier Item RI-1 30" R1-1 36" RI-1 48" R2-1 30" R2-1 24" W 16-7P W 16-9P Terms NET 30 Ordered UM 250.000 EA 50.000 EA 25.000 EA 200.000 EA 250.000 EA 200.000 EA 200.000 EA Unit Cost UM 30.1400 EA 53.3700 EA 94.8800 EA 24.1100 EA 14.4700 EA 13.5600 EA 16.9500 EA Total Order Extension Request Date 7,535.00 08/26/2010 2,668.50 08/26/2010 2,372.00 08/26/2010 4,822.00 08/26/2010 3,617.50 08/26/2010 2,712.00 08/26/2010 3,390.00 08/26/2010 27,117.00 This purchase order encumbers funds in the amount of $27,117, for a bid awarded to Interstate Signways of Little Rock, Arkansas, on July 8, 2010, in accordance with Resolution No. 2010-R0313. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-R0313. CITY OF LUBBOCK ATTEST: jw�*'� jW0W%&— - (-� J�, .0 - -1 -� Tom Ma n, Mayor Rebec&a Garza, City Secretary