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HomeMy WebLinkAboutResolution - 2004-R0449 - Engineering Services Agreement - Parkhill, Smith And Cooper, Inc. - 09_16_2004Resolution No. 2004-RO449 September 16, 2004 Item No. 49 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement for Engineering Services with Parkhill, Smith, & Cooper, Inc. to update the Master Plan for Lubbock International Airport, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 16th day of September , 2004. MAYOR ATTEST: Rebecca Garza, City Secretary AS TO CONTENT: W. Loomis, Director of Aviation APPROVED AS TO FORM: Linda L. Chamales, Senior Attorney Office Practice Section Lc:/ccdocs/&cityatt/resolutions/Update Master Plan L[A.res Aug. 30, 2004 Resolution No. 2004-RO449 September 16, 2004 Item No. 49 AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85`h Street, Lubbock, Texas 79423 (hereinafter referred to as Engineer): WITNESSETH: WHEREAS, Owner intends to prepare a master plan for the Lubbock International Airport (hereinafter referred to as the project); and WHEREAS, Owner requires certain professional engineering services in connection with the Project (hereinafter referred to as the Services); and WHEREAS, Engineer is prepared and has the ability to provide such Services; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: ARTICLE 1 - EFFECTIVE DATE The effective date of this Agreement shall be September 16, 2004 ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached hereto and incorporated by reference as part of this Agreement. ARTICLE 3 - COMPENSATION Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is attached hereto and incorporated by reference as part of this Agreement, and compensation shall not exceed $500,000 without Owner's approval. ARTICLE 4 - STANDARD OF CARE Engineer shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a professional engineer under similar circumstances at the same time and in the same locality. ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or safety precautions and programs used in connection with the Project by others. Engineer shall assist the Owner in the administering of its contracts with any vendor or other Project participant in order to fulfill contractual or other responsibilities to the Owner or to comply with federal, state and local laws, ordinances, regulations, rules, codes, orders, criteria and standards. ARTICLE 6 - OPINIONS OF COST AND SCHEDULE Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over contractors', subcontractors' or vendors' methods of determining prices, or over competitive bidding or market conditions, Engineer's opinion of cost shall be made on the basis of qualifications and experience as a professional engineer. Since Engineer has no control over the resources provided by others to meet contract schedules, Engineer's forecast schedules shall be made on the basis of qualifications and experience as a professional engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project costs will not vary from his opinions of cost or that actual schedules will not vary from his forecast schedules. ARTICLE 7 -LIABILITY AND INDEMNIFICATION 7.1 General. Having considered the risks and potential liabilities that may exist during the performance of the Services and in consideration of the promises included herein, Owner and Engineer agree to allocate such liabilities in accordance with this Article 7. Words and phrases used in this Article shall be interpreted in accordance with customary insurance industry usage and practice. 7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless against all claims for damages, costs and expenses of persons or property that may arise out of, or be occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant or employee of Engineer in the execution or performance of this Contract. 7.3 Defense of Claims. In the event an action for damages is filed in which negligence is alleged on the part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner accepts Engineer's defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis for all expenses of defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata basis for any judgment or amount paid by Engineer in resolution of such claim. Such pro rats share shall be based upon a final judicial determination of negligence or, in the absence of such determination, by mutual agreement. 7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages arising out of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for damages arising out of claims by Owner's employees. 7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to Owner for any and all injuries, claims, losses, expenses or damages arising out of or in any way related to the Project or this Agreement from any cause or causes, including but not limited to Engineer's negligence, errors, omissions, strict liability, or breach of contract, shall not exceed the minimum amounts required by Article 10 of this Agreement. 7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project contractual arrangements entered into by Owner and shall protect Owner and Engineer to the same extent. 7.7 Survival. Upon completion of all services, obligations and duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this Article shall survive. 2 ARTICLE 8 - INDEPENDENT CONTRACTOR Engineer undertakes performance of the Services as an independent contractor and shall be wholly responsible for the methods of its own performance and that of its subcontractors, agents and employees. Owner shall have no right to supervise the methods used, but Owner shall have the right to observe such performance. Engineer shall work closely with Owner in performing Services under this Agreement. ARTICLE 9 - COMPLIANCE WITH LAWS In performance of the Services, Engineer will comply with applicable regulatory requirements, including federal, state and local laws, rules, regulations, orders, codes, criteria and standards. Engineer shall possess the licenses necessary to allow Engineer to perform the Engineering Services. Engineer shall not be responsible for procuring permits, certificates and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services. ARTICLE 10 -INSURANCE Prior to the time Engineer is entitled to commence any part of the Services under this Contract, Engineer shall procure, pay for, and maintain the following insurance written by companies licensed in the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner. The insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed by the insurer, listing coverage and limits, expiration date and term of policy, and certifying that the insurer is licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by delivery to Owner of a certified copy of each policy, including all endorsements. The insurance requirements shall remain in effect throughout the term of this Contract. A. Comprehensive General Liability Insurance The Engineer shall have Comprehensive General Liability Insurance with limits of $300,000 Bodily Injury and $300,000 Property Damage per occurrence with a $1,000,000 combined single limit to include: Premises and Operations Explosion and Collapse Hazard Underground Damage Hazard Products and Completed Operations Hazard Contractual Liability Independent Contractors Coverage Personal Injury (with exclusion "C" waived) The Owner is to be named as an additional insured on this policy for this specific job, and a copy of the endorsement doing so is to be attached to the Certificate of Insurance. B. Comprehensive Automobile Liability Insurance The Engineer shall have Comprehensive Automobile Liability Insurance with limits of not less than: Bodily Injury $250,000/$500,000 Property Damage $100,000 to include all owned and non -owned cars including: Employers Non -ownership Liability 3 Hired and Non -owned vehicles The Owner is to be named as an additional insured on this policy for this specific job and a copy of the endorsement doing so is to be attached to the Certificate of Insurance. C. Workers' Compensation and Employer's Liability Insurance As required by State statute covering all employees whether employed by the Engineer or any Subcontractor on the job with Employer's Liability of at least $100,000 limit. D. Professional Liability Insurance (including errors and omissions) with minimum limits of $1,000,000 per claim. Engineer shall furnish owner certificates of insurance which shall include a provision that such insurance shall not be canceled without at least thirty (30) days written notice to Owner. ARTICLE 11 - OWNER'S RESPONSIBILITIES Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities, which is attached hereto and incorporated by reference as part of this Agreement. For purposes of this Agreement, Owner may act through its governing body or through administrative officials. ARTICLE 12 - REUSE OF DOCUMENTS All documents, including drawings, specifications and computer software, prepared by Engineer pursuant to this Agreement are instruments of service in respect to this Project. They are not intended or represented to be suitable for reuse by Owner or others on extensions of this Project or on any other project. Any reuse without written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer. ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS This Contract may be altered or amended only by mutual written consent of both parties hereto and may be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such notice, the Engineer shall, unless the notice directs otherwise, immediately discontinue all work in connection with the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such orders are chargeable to this Contract. The Engineer shall submit a statement showing in detail the work performed under this Contract to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed fee which applies to the work actually performed under this Contract, less all payments that have been previously made. Thereupon, copies of all completed work accomplished under this Contract shall be delivered to the Owner. The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract, unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after receipt by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in accordance with the foregoing provisions. ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION Engineer shall consider all information provided by Owner to be proprietary unless such information is available from public sources. Engineer shall not publish or disclose proprietary information for any purpose other than the performance of the Services without the prior written authorization of Owner or in response to legal process. 4 ARTICLE 15 - NOTICE Any notice, demand or request required by or made pursuant to this Agreement shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To Engineer: Parkhill, Smith & Cooper, Inc. ATTN: John T. Hamilton, P.E. 4222 85`}' Street Lubbock, Texas 79423 To Owner: City of Lubbock Lubbock International Airport ATTN: James W. Loomis, A.A.E. Route 3 Box 389 Lubbock, Texas 79403-9710 Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of Engineer and Owner. ARTICLE 16 - UNCONTROLLABLE FORCES Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to uncontrollable forces the effect of which, by the exercise of reasonable diligence, the nonperforming party could not avoid. The term "uncontrollable forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the control of the nonperforming party. It includes, but is not limited to, fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, construction Contractor default or abandonment, failure on the part of the construction Contractor to otherwise pursue construction of the project, legislative actions, Owner - directed changes to design criteria or scope services once criteria and scope have been agreed upon, Owner -directed changes to plans after plans have been reviewed and approved (including partial submittal progress reviews), inability to procure permits, licenses or authorizations from any state, local or federal agency or person for any of the supplies, materials, accesses or services required to be provided by either Owner or Engineer under this Agreement. Neither party shall, however, be excused from performance if nonperformance is due to uncontrollable forces which are removable or remediable and which the nonperforming party could have, with the exercise of reasonable diligence, removed or remedied with reasonable dispatch. The provisions of this Article shall not be interpreted or construed to require Engineer or Owner to prevent, settle or otherwise avoid a strike, work slowdown or other labor action. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable force preventing continued performance of the obligations of this Agreement. ARTICLE 17 - GOVERNING LAW This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock County, Texas. ARTICLE 18 - MISCELLANEOUS 5 18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other or further breach. 18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement, or the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way affect the validity or enforceability of any other portion or provision of the Agreement. Any void provision shall be deemed severed from the Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain the particular portion or provision held to be void. The parties further agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent the entire Agreement from being void should a provision which is of the essence of the Agreement be determined to be void. ARTICLE 19 - INTEGRATION AND MODIFICATION This Agreement represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations and agreements, either written or oral. This Agreement may be amended only by a written instrument signed by each of the parties. ARTICLE 20 - SUCCESSORS AND ASSIGNS Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns and legal representatives to the other party to this Agreement and to the partners, successors, executors, administrators, assigns and legal representatives of such other party, in respect to all covenants, agreements and obligations of this Agreement. ARTICLE 21 - ASSIGNMENT Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including, but without limitation, monies that may become due or monies that are due) this Agreement without the written consent of the other, except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Engineer from employing such independent consultants, associates and subcontractors as he may deem appropriate to assist him in the performance of the Services hereunder. ARTICLE 22 - SUBCONTRACTORS No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall require subcontracts to conform to the applicable terms of this Contract and include provisions which require subcontractor compliance with Owner's Rules. ARTICLE 23 - THIRD PARTY RIGHTS Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and Engineer. IN WITNESS WHEREOF, the parties have executed this Agreement. Gel CITY OF LUBBOCK, TEXAS APPROVED AS TO CONTENT: .s W. Loomis, A.A.E Director of Aviation APPROVED AS TO FORM: Attest � hn M. Knight Rebecca Garza Assistant City Attorney City Secretary 7 By: in E. "Butch" Davis, P.E. Vice President Resolution No. 2004-RO449 September 16, 2004 Item No. 49 ATTACHMENT A TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Engineering Services for the Lubbock International Airport Master Plan. A DESCRIPTION OF SCOPE OF SERVICES The scope of services for this project is included as Exhibit A to this agreement. Work will not proceed until Owner has authorized Engineer in writing to proceed. I. BASIC SERVICES A. DESIGN SERVICES 1. Professional services as defined by the tasks and man-hours in Exhibit A. B. ADDITIONAL SERVICES 1. At the request of the OWNER, the ENGINEER will provide Additional Services as included herein or upon agreement between OWNER and the ENGINEER defining the extent of such Additional Services and the amount and manner in which ENGINEER will be compensated for such Additional Services. 2. Additional Services may include, but are not limited to, preparing permits as may be required by the Corps of Engineers (COE) or the Environmental Protection Agency (EPA) or such other regulatory agency. The extent and scope of such services can not be fully defined at this time. 3. Any work requested by the OWNER that is not included in one of the items listed in any other place will be classified as Additional Services. 4. Additional services may be authorized by a notice -to -proceed in writing from the OWNER and addressed to the Engineer. A-1 Resolution No. 2004-RO449 September 16, 2004 Item No. 49 ATTACHMENT B TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Engineering Services for the Lubbock International Airport Master Plan. COMPENSATION BASIC AND SUPPLEMENTAL SERVICES For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows: A. GENERAL 1. Professional services provided under this agreement will be paid for on a lump sum basis at the amounts shown in Exhibit A. Engineer and subcontractor reimbursable expenses will be billed at cost plus 15 percent surcharge. Reimbursable expenses are shown in Exhibit A. 2. The Engineer agrees to use its best efforts to perform services as defined herein within the billing limits stated below. 3. Monthly payments shall be made to the Engineer by the Owner based on Engineer's statement. The statement shall be itemized to indicate the amount of work performed and the associated reimbursable expenses and subcontract costs. 4. The uncontested amount of each statement shall be due and payable upon receipt by the Owner. Carrying charges of 1-1/2 percent per month from the billing date shall be due for accounts that are not paid within 60 days after the billing date. 5. The Engineer shall keep records on the basis of generally accepted accounting practices of costs and expenses and which records shall be available for inspection by Owner during normal business hours. 6. The Engineer shall provide adequate resources to complete the services described herein. B. BASIC ENGINEERING SERVICES 1. The maximum billed for Services including personnel services and reimbursable expenses for the Engineer and Subcontractors is $500,000. 1 C. ADDITIONAL SERVICES Additional services must be authorized in writing by the Owner. The maximum billed for Additional Services will be determined by mutual consent before the Additional Services are authorized by the Owner. 2. The Engineer shall start the performance of the authorized Additional Services within ten (10) days of the receipt of notice to proceed and will complete the Additional Services within the time period determined by mutual consent before the Additional Services are authorized by the Owner. IM Resolution No. 2004-RO449 September 16, 2004 Item No. 49 TABLE B-1 PERSONNEL SERVICES RATES TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Engineering Services for the Lubbock International Airport Master Plan. COMPENSATION RATES The lump sum fees included as Exhibits A were calculated using the following hourly compensation rates for the specific tasks shown. Any additional services required under the terms of this agreement shall be calculated using the following compensation rates. A. PERSONNEL SERVICES Category of Personnel /HR Parkhill, Smith & Cooner. Inc. (effective 1/1/04 through 12/31/04 Principal -in -Charge 139.00 Project Manager or Senior Professional Engineer 114.00 Senior Professional Engineer 99.00 Professional Engineer 85.00 Engineer -In -Training 76.00 Senior Technician/Designer 68.00 Technician/Designer 64.00 Senior Drafter/CADD Operator 61.00 Drafter/CADD Operator 51.00 Clerical 31.00 Barnard Dunkelbere & Comvanv (effective 1/1/04 through 12/31/04 Project Principal/Director 177.00 Project Manager 151.00 Sr. Airport Planner 120.00 Airport Planner 102.00 Planning Technician 85.00 Clerical 75.00 MR Ricondo & Associates (effective 1/1/04 through 12/31/04 Officer 240.00 Director 220.00 Managing Consultant 190.00 Senior Consultant 150.00 Consultant 120.00 Technical Support / Clerical 90.00 B . DIRECT EXPENSES The following expenses are direct expenses: 1. Travel, subsistence and incidental costs. 2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current mileage basis or rental cost basis for vehicles used for short periods. 3. Long distance telephone costs and project ` onsite" telephone costs. 4. Reproduction of reports, drawings and specifications. 5. Postage and shipping charges for project -related materials. 6. Computer time charges, including program use charges. 7. Rental charges for use of equipment. Resolution No. 2004-RO449 September 16, 2004 Item No. 49 ATTACHMENT C TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Engineering Services for the Lubbock International Airport Master Plan. OWNER'S RESPONSIBILITIES The Owner will furnish, as required by the work and not at the expense of the Engineer, the following items: 1. Access to all maps, drawings, reports, records, audits, annual reports and other data that are available in the files of the Owner and which may be useful in the work involved under this Contract. 2. Secure permission to enter upon public and private property when required in performance of the Engineer's services. 3. Access to existing property, boundary, easement, right-of-way, utility surveys and property descriptions. 4. Full disclosure regarding the Project. 5. A Project Manager fully acquainted with the Project who has authority to approve changes in the Project within the delegated authority of the Project Manager, render decisions promptly, and furnish information in a reasonable time frame. It is recognized that certain changes or decisions will require City Manager and/or City Council approval. 6. Pay all costs for advertising and reproduction incident to advertising public meetings except for those public meetings advertisements which the Engineer is obligated to perform under Basic or authorized Supplemental Services. 7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Engineer, obtain advice of an attorney, insurance counselor and other consultants as Owner deems appropriate for such examination, and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Engineer. 8. Provide such legal accounting, independent cost estimating and insurance counseling services as may be required for the Project and such auditing services as 'Owner may require to ascertain how or for what purpose any contractor has used the monies paid to him under the construction contract. 9. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of any defect in the Project. C-1 10. Cooperate with Engineer in securing preliminary approvals and consensus from the governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in Attachment A of this Agreement or other services as required. 12. Bear all costs incident to compliance with the requirements of this Attachment C. C - 2 EXHIBIT A • Program of Services — Lubbock International Airport Master Plan • Project Budget Sheet Exhibit A Program of Services Lubbock International Airport Master Plan Introduction The City of Lubbock (the Sponsor) wishes to prepare an Airport Master Plan the for Lubbock International Airport (LBB) and has established a specific direction to be taken toward the preparation of this plan and program through a written set of goals, objectives and issues. The following work program describes the effort required to successfully complete_ the Airport Master Plan for Lubbock International Airport based on these stated desires; addressing the development needs of the airport and providing a program for realistic implementation. The Consultant will work in close liaison with the Airport Managerrier t and Staff, the Sponsor, a Study Committee, interested parties, the Federal AAviation Administration (FAA) to make certain that the plan truly reflects the airport development needs.., Thd Consultant will make full use of all relevant planning documents and reports kelating to Lubbock International Airport to aid in the prompt assimilation and efficiency afforded by the use of these related work products. Additionally, the Consultant and Sponsor have held con`iprehensive discussions regarding the identification and recognition of a vJriety of releva'4 issues and conditions prior to and during the preparation of this Program of Services. These issues and conditions have been documented; each one, as well as others as, discovered or further recognized, will be reviewed and analyzed, with recommendation$ and ie"solutions being integrated into the final development plan and program for Lubbock International Airport. Due to the very nature of each issue, some require a detailed description within this Program of Services, while others are considered to be inhereneto the study effort and approach, and only need to be identified in a more cursory manner. ' eneraliy these issues include the following: • Strategic Analysis and Airport Role • Air farrier Activity • Busine'ss/Corporate Jet Activity • Profile of Existing Airport Revenues • Terminal Building Space Planning Analysis Focusing on Ticket Lobby, Passenger Screening and Baggage Claim ■ General Aviation Hangar Development and Area Layout Alternatives • On- and Off -Airport Land Use Planning/Land Use Compatibility • Financial Implementation Program • Public Involvement Program (Advisory Committee, Open Houses, Public Information Meetings, Workshops) • Airline Passenger Analysis Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 Documentation (Introductory Information Brochure, Newsletters, Working Papers, Draft and Final Reports, Summary Reports, Drawings) Coordination/Discussion Meetings Capital Improvements Programming Unless specifically excluded, components and preparation for both the Master Plan Update document and airport layout plan shall include all items specified in FAA AC 150/5300-13 ("Change 8'% Airport Design, and other applicable FAA Orders, Federal Aviation Regulations (FAR) and Advisory Circulars. Additionally, the project shall be completed in conformance with applicable portions of: ■ FAA Order 1050.1 Policies and Procedures for considering Environmental Impacts. • FAA Order 5050.4 Airport Environmental Handbook, including current federal and state environment laws and requirements. • FAA Order 8260.3, TERPS. • 14 CFR Part 77, Objects Affecting Navigable Airspace • FAA Order 5000.3 Coordination with the Federal Highway Administration. • FAA Order 7400.2, Procedures for Handling Airspace Matters. • FAA Order 5090, Field Formulation of the National1Plan of Integrated Airport Systems (NPIAS). ■ FAA Order 5100.38, Airport Improvement,Programv(AIP) Handbook. • FAA Order 7031.2, Airway Planning Standbid.Number One -Terminal Air Navigation Facilities and Air7raffic Control Standard. ■ AC 150/5060-5, Airport Capacity and Delay. • AC 150/5324-5, Runway Length Requirements for Airport Design. • APO Forecast Tables and Publication9 (www.api.hq.faa.gov/apo pubs.htm). • AC list, dated July 1, 1999 • Other Applicable New or Revised FAA Advisory Circulars, Orders and Regulations. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 Program of Services Element One/PRO]ECT MANAGEMENT AND ORGANIZATION Task 1.1. Team Chartering Session. A session, referred to as a Team Chartering Session, amongst the Consultants, Airport Management & Staff, and the Sponsor, all of whom compose the planning team for the development of the Lubbock International Airport Master Plan will be held at he very beginning of the project. The purpose of such a meeting will be to develop team relationships, establish early direction for the study effort, and to establish a thorough understanding of the master planning process, its benefits, and use of the airport master plan in the decision -making process. Task 1.2. Project Coordination. The Consultant will work in close liaison with Airport Management, interested parties, and the Federal Aviation Administration to make certain that the plan truly reflects the airport development needs. Regular meetings and discussions will be held between the Consultant and Airport Management. It is envisioned that the meetings w4 be held at least every other month during the course of the study, supported by telephone discussions and monthly written progress reports. The purpose of the meetings will be to report on progress made on the study since the prior meeting, receive input from the participants, report on important phases or sub -phases that have been coinpletecl,ridentify problems encountered for the purpose of resolution, evaluate and select alternatives presented, and generally afford an opportunity to review the work and findings at_ various stages of completion. The Consultant will develop a schedule for conducting the Airport master plan, updating it as appropriate With approval of Airport Management. Task 1.3. Determine Composition of and Organize the Study Committee. A Study Committee (SC) will be established, the composition of which will be evaluated and determined, as will the structure of the meetings, along with their location and coordination with other activities in the area. Members to serve on the Study Committee will be determined by Airport Staff and the Consultant, but may include members with technical expertise and community interests. The Study Committee will be organized as a resource entity during the conduct of the study. Additionally, the role of the Study Committee will be one of working with the Consultant during the course of the study, reviewing the various findings and recommendations coming forth from the study effort, providing input, and generally serving as an advisory entity to the Consultant, providing review and comment on the study elements. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 Task 1.4. Develop Public Involvement Program. Public Meetings. Two (2) Public Information Meetings will be held to inform the public about the project and obtain comments from the public. One Public Information Meeting will be held following the development of the forecasts of aviation activity; and the second Public Information Meeting will be held following the development and analysis of alternatives, recommended development plan and environmental review. If additional such meetings are required, they will be conducted under an amendment to this program of services and contractual agreement. The Consultant will be responsible for conducting the meetings, reviewing the scope of the project, presenting the findings and recommendations of the plan and program, and responding to any technical and professional questions and concerns.The Consultant will plan the format, graphics, and handouts needed for the meetings.`FoIiowing each meeting, and for all meetings held in conjunction with the development of`the Lubbock International Airport master plan, the Consultant will prepare meeting notes and,°upon approval, will make these meeting notes a part of the permanent record for the project. The Sponsor will be responsible for the meeting location. Task 1.5. Prepare Study Informational Brochuk An initial information brochure will;be prepared, graphically and narratively introducing and describing the purpose, intent, goals and usage of the study. The brochure, to be 8-1/2" x 11 ", folded, two-color printing, will be approved by Airport Management prior to printing and distribution. Three hundred (30Q} copies will be prepared. Task 1.6. Project Workbooks, A three-ring notebook, with an individualized cover design, will be provided by the Consultant for distribution to.Airport Management and the Technical Advisory Committee, as well as a copy to the Federal Aviation Administration for use during the planning program. The workbook ;will contain sections for inserting working papers, notes and other pertinent information provided in draft form. Additionally, working papers will be transmitted to the Sponsor and 1he Federal Aviation Administration for receipt approximately one week prior to a scheduled meeting. Element Two/BACKGROUND INFORMATION INVENTORIES This phase of the project involves the establishment of a sound basis for plan and program development through the assimilation and documentation of appropriate base data. Maximum utilization of existing information which is current and applicable to the objectives and overall intent of this study will be made to avoid redundancy and unnecessary data collection. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 4 Task 2.1. Identification of Available Information. Existing (secondary) data and information, such as, but not necessarily limited to, documents, maps, studies and projects currently underway or in the planning stages (on and off airport property and in the vicinity) which may directly or indirectly influence this study effort will be identified, reviewed, and documented. Such information would, for example, include a review of any existing regional and state system plans, airport layout plans, environs plans, surface transportation plans, utility plans, engineering reports, community master plans, among others. This effort will assure initial and continued coordination and will involve research in locating secondary data sources, and notifying and consulting appropriate local and regional officials and agencies in this regard. Task 2.2. Aerial Photography and Mapping. The Consultant will provide new color aerial photography and mappin" Lubbock International Airport, which shows all buildings, pavement, railroads; drainage features and major fences, along with one -foot topographic contours, spot`' elevations for critical pavement areas, and top -of -structure elevations for all buildings on airport property. This mapping and photographic work will provide the basis for developing the Airport Layout Plan and the Inner Portion of Approach Surface Drawings Mapping information will be developed for all of the existing airport property. The aerial photo eoverage area will include at a minimum the existing airport property, plus an area two times' tie length of the existing or proposed Runway Protection Zone at each runw�. end or an area encompassing the future 60 DNL noise contour developed for previous planning studies (whichever is greater). The color aerial photographic prints will be provided at three scales, one at the scale of the Airport Layout Plan (1'=500' — two print provided to sponsor), one at 1'= 1,000' (two prints provided to sponsor), and one, at a larger size (1 "=300' for detailed land use analysis and for public presentations — one print provided to sponsor). In addition, a digital raster image of the aerial photograph will be provided to the sponsor. Task 2.3. Facilities Inventory. The Consultant will inventory all facilities within the boundaries of Lubbock International Airport, inctuding buildings (to determine name, lessee, building #, outside building footprint, and location), runways, taxiways, aprons, internal roadways, navigational and electronic aids. This will result in a complete facilities inventory recording for the Airport Layout Plan Drawing Set, and serve as information for the demand/capacity analysis, along with the overall informational program. The facilities information that is gathered will result in written and graphic documentation in the master plan update, as well a technical drawing file documentation (AutoCAD) for use in preparation of the Airport Layout Plan. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 Task 2.4. Conduct Existing Planning Data Inventory. The Consultant will collect, analyze and incorporate information from local, regional and state aeronautical studies, comprehensive planning documents, and ground transportation studies as related to the development of Lubbock International Airport. The Consultant will review all available information from applicable state, regional and local planning studies in existence or being developed within the area of potential impact. The Consultant will obtain available data on current and planned land use. The Consultant will review state and FAA airport plans with regard to Lubbock International Airport, and will collect, analyze and incorporate existing comprehensive plans for cities, counties, region and state entities as applicable within the vicinity of the airport. Task 2.5. Building Height Survey. The Consultant will survey the height of each building and structure within the bounds of the airport. This information will be used on the Airport Layout Plan afid can be included in any data base management program established for the airport.,.... Task 2.6. Airspace and NAVAIDS Analysis. The Consultant will identify and present how airspace utilization affects operations and is affected by operations at Lubbock International Airport. 'This will provide a complete inventory and assessment of all procedures and the utilization of airspace that is potentially affected by, or affects, operational activity at Lubbock International Airport. Task 2.7. Profile Existing Revenue Sources at the Airport This task will include a review of existing revenue — producing leases and contracts in place at the Airport. A brief lease summary will be prepared for each lease/contract, highlighting key operational and fina44al provisions. In addition, The consultant will compare the financial provisions of these lease/contracts with general industry trends for similar airports. Emphasis in this task will be primarily on rentals, fees, and charges associated with the operations of passenger airlines at the Airport, providing the Airport Authority with recent trends in airline agreements and rates and charges approaches for airports similar to the Airport. In addition, ground lease provisions in leases/contracts with the City of Lubbock will be reviewed and evaluated for comparison with the DOT Rates and Charges Policy. As part of this task, the consultant will develop a formal cost center accounting structure to provide for the categorization of Airport revenues, operating expenses, debt service, and other financial obligations by specific Airport functions and activities. Where necessary, specific allocation formulas will be developed for indirect and administrative activities to properly account for these activities in direct cost centers. This structure will assist the Airport Authority in the determination of specific rentals, fees, and charges for Airport tenants and users. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 Element Three/FORECASTS OF AVIATION ACTIVITY Task 3.1. Collect and Evaluate Existing Operational Data. This task will focus on reviewing and evaluating existing operational data for airport operations and passenger and cargo enplanements, collecting and updating, as appropriate, the aircraft mix and flight track utilization, flight procedures, and aircraft profiles specific to Lubbock International Airport. Sources of information include Airport records; local/regional Air Traffic Control Tower records and staff observations; data from fixed base operators; and ground observations. Data needed to generate the long-term noise contours as a part of the development of the Airport master plan, include numbers oijcurrent operations of aircraft, aircraft fleet mix, flight tracks, flight profiles, and typical operational procedures. This element will provide noise contours for the airport reflecting lictual. flight tracks and operational procedures. Task 3.2. Aviation Activity Evaluation and Projections. The Consultant will compile a summary of aviation activity and'operational data for Lubbock International Airport to indicate historical growth and present a basis for statistical analysis of based aircraft, annual aircraft operations, passenger enplanements, and related factors. Additionally, other forecasts of aviation activity, including those for aircraft operations and passengers, which have been recently prepared by and for others with respect to the region as a whole, the airports within the region, and for Lubbock International Airport will be thoroughly reviewed and assessed by the Consultant. Findings of this assessment will be summarized, documented, and preseftled to the County for review during the aviation activity forecasting process. The operational forecasts will be made by the following categories: based aircraft by mix, local and itinerant operations, by aircraft type and mix, and busy -hour operations. Critical aircraft will be identified and recasts for such aircraft will be developed as well. The forecasts will also be by; short-term, intermediate -term, and long-term (5-, 10-, and 20-year) time periods. An assessmentof potential passenger demand will be made as a basis for evaluating future expectations in light of stated airport development and operational goals, with forecasts of commercial passenger enplanements being prepared for the short-term, intermediate -term, and long-term periods. Task 3.3. Develop Working Paper. The Consultant will develop a detailed working paper describing the tasks outlined above. The technical portions of the paper will be in terms that are easily understandable to the layman. The working paper will be considered a draft of a chapter of the Study document Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 and will provide information for subsequent decisions. Thirty (30) copies of the Working Paper will be prepared, two (2) of which will be submitted to the FAA. Task 3.4. Conduct Study Committee Meeting. The Consultant will hold a Study Committee Meeting to present the findings and analyses of the previous tasks. The Consultant will utilize graphs, charts, illustrations and slides as necessary. A thorough discussion of the findings, their significance and effect on future work will be presented at the meeting. Concurrence of the working paper and its findings will be an objective of the meeting. Input received will be recorded and incorporated, as appropriate, into the final documentation. Task 3.5. Conduct Public Information Meeting. A Public Information Meeting will be conducted to acquaint the public and all participants in the study of the goals and objectives of and approach to the Study, and to'`gather recommendations, a better understanding of the existing conditions Ohcerning attitudes toward the airport and its environs, and solicit input from intefested parties and the community during the Study, as well as presenting findings of'the study to this point in the process. The Consultant will be responsible for conducting the meetings, reviewing the scope, findings and recommendations of the project, as appropriate, and responding to any technical and professional questions and concerns: Element Four/DEMAND/CAPACITY Airport capacities, including airside and Iandside capacities, will be analyzed in relation to the forecasts of aviation demand determined in the preceding tasks. Task 4.1. Airfield Capacity Analysis. The ability of an airport to accommodate both existing operations and projected operations for the future is' paramount. It is basic to the development of the airport. Insufficient capacity can reduce existing airport capabilities as well as the development of aviation potential at a specific airport: Airport operating capability is determined and expressed in terms of Annual Service Volume (ASV) and Capacity, relating to both visual flight rules and instrument flight rules [including Visual Flight Rules (VFR) and Instrument Flight Rules (IFR) Arrival Rates]. The capacity of an airfield is primarily a function of the major aircraft traffic surfaces that compose the facility and the configuration of those surfaces (runways and taxiways). However, it is also related to and considered in conjunction with wind coverage, airspace utilization and capacity, ground access capacity (a screening analysis to identify potential problems), the types of aircraft that utilize the facility, and the availability and type of navigational aids. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 Helping to achieve and maintain a balance between demand and capacity is a direct benefit of the Airport Master Plan. The use of the plan in identifying projects for implementation and making decisions concerning to what extent the demand for facilities should be satisfied, should be a primary objective. Both airside and landside capacity determinations are made as a part of this analysis. Element Five/FACILITY REQUIREMENTS DETERMINATION Airport capacities analyzed in the preceding task, both existing and future for airside and landside facilities, will be utilized in the determination of the type and magnitude of facilities to be ultimately planned and programmed for the airport. Specific allocations of the type and magnitude of such facilities will be noted as a basis for the recommendations contained in the Airport Master Plan. The facilities requirements analysis focuses on;the actual physical facilities and associated improvements needed to safely and efficiently accommodate the projected demand on the airport. This analysis will include, the interaction between various demand parameters and the capacity of the existing facilities, including those affecting airfield, terminal and ground access system operations. For airside development, runway orientation, length and grade is specified and dimensional criteria relating to runway width, taxiway width, taxiway exits, safety areas, runway protection zones, and setbacks is documented, all in accordance with the standard dimensional criteria set forth in FAA Advisory Circular 15015300-13. For landside development, the quantity and areas needed, for development of terminal facilities, apron areas, hangars, parking areas, maintenance buildings, among others, are calculated and presented. The calculation for needed landside development is based on a conversion of many considerations to specific figures that are premised on accepted design standards. These considerations include the number and type of projected aircraft operations; the type of aircraft utilizing -and expected to utilize the airport; the number and type of projected based aircraft; projected vehicularmovements; and, similar considerations. During the deteh-ninatiori of both airside and landside facilities requirements, the Consultant will coordinate with the Federal Aviation Administration to assure that all Standards and Safety Requirements, as defined in AC 15015300-13 and as determined by the FAA during field investigations, are met in this analysis and included in the recommended facilities for the development of the airport. The FAA Airport Design Program Version 4.2d, or latest version, will be used to help in determining runway length and dimensional criteria, with the results being incorporated into the Master Plan Update narrative. The appropriate Airport Reference Code (ARC) will be recommended as a part of the study effort, based upon forecast demand and airport role. A table listing all deviations from current FAA design standards pertaining to the recommended ARC will be provided in the Master Plan Update report, including proposed disposition of the deviations. Disposition would entail recommended improvements and/or recommended FAA approval of modification to standards. Any requests for modification of standards shall be submitted in a FAA acceptable format. Lubbock Intemational Airport Master Plan /Scope of Services/August 26, 2004 9 Task 5.1. Determine Aircraft Operational Requirements. In accordance with the above described aviation demand forecasts, the Consultant will identify the types of aircraft expected to operate at Lubbock International Airport, with particular attention being given to the critical aircraft as prescribed by AC 15015300-13. The Consultant will analyze the operational requirements of these aircraft to assist in the determination of facility standards, including the airport design category in accordance with AC 15015300-13. Task 5.2. Airside Facilities Requirements Determination. In accordance with the above described aviation forecasts and capacity analysis, and in consideration of established facility standards, the Consultant will convert the aeronautical demand forecast into the number, type, and amount of airside facilities needed including runway, taxiway, NAVAIDS and approaches, lighting and approximate land area needs, based on the different development scenarios which would affect airs requirements. An evaluation of the safety areas will be accomplished, with recommendations made for resolution, and any deviations from Federal Aviation Administration design standards will be noted in the master plan update document, as well as on th6 Airport Layout Plan. Consideration will also be given to any navigational aid facilities needed for the continued safe and effective use and development of the airportand the location of such facilities. The Consultant will work with the Federal Aviation Adinmistration to determine the most appropriate facilities and the location`of the facilities. Task 5.3. Landside Facilities Requirements Determination. Considering established facility standards, the Consultant will convert the aeronautical demand forecast into the number, type, amount and nature of aprons, terminal area aircraft parking spaces, hangars;` automobile parking, access roads, security fencing and facilities, and regional roadway network interfaces, automobile parking requirements, maintenance buildings,, fueling facilities location, and the approximate land area needed therefor. The Consultant will also identify land not suitable for uses that require taxiway access. This task will. facilitate the development of a land use plan for airport property. The land use plan will include'short-term detailed planning and long-term conceptual planning for aviation and non -aviation use areas on the airport. Task 5.4. Terminal Facilities Facility Requirements. The Consultant will visit the existing facility and meet with Airport staff to assess planning and operational issues. The Consultant will review building construction documents provided by the Airport Staff. Based on this information, the Consultant will prepare an analysis of the existing terminal building showing the allocation of space for various uses. The Consultant will compare the uses and space allocation and uses with existing and Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 10 projected passenger counts and with recognized planning and design standards for terminal development to determine existing and projected space and operational deficiencies. Areas of particular study will be the ticketing lobby, including both counter and passenger queuing space, requirements for additional aircraft positions (recognizing projected changes in commuter aircraft type), needs for additional retail and food service space, and overall deficiencies in airport and airline storage. Based upon this study, and projections of future passenger and aircraft operations the Consultant will prepare a document which projects future terminal building space needs for the time periods agreed upon with the Airport Staff. Task 5.5. Develop Working Paper. The Consultant will develop a detailed working paper describing the tasks outlined above. The technical portions of the paper will be in terms which are easily understandable to the layman. The working paper will be considered a draft of a chapter of the' Study document and will provide information for subsequent decisions. This:workirg paper will be submitted to the Federal Aviation Administration as well for review and comment. Thirty (30) copies of the Working Paper will be prepared, two (2) of which will be'submitted to the FAA. Task 5.6. Conduct Study Committee Meeting The Consultant will hold a Study Committee Meeting to present the findings and analyses of the previous tasks. The Consultant wife utilize graphs, charts, illustrations and slides as necessary. A thorough discussion of the findings, their significance and effect on future work will be presented at the meeting Concurrence of the working paper and its findings will be an objective of the meeting. Input received will be recorded and incorporated, as appropriate, into the final documentation:;: Element Six/ IENT ALTERNATIVES AND RECOMMENDED PLAN Based on established goals and desires of the appropriate entities and an evaluation of potential alternatives for airport development, a specific plan and program for airport development"will be prepared representing recommendations which are workable, implementable'and defensible. Task 6.1. Goals Development. Based on inventory findings, demand considerations, forecasts of aviation activity and input from Airport Management and the Consultant will assemble a series of goals that subscribe to the intent, direction and purpose of and for the airport. These goals will, after thorough review and approval by the Sponsor, serve as the basis for the preparation of the Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 11 Development Plan and will help to provide a commonalty in terms of communication, direction and cohesiveness of future airport improvements. Task 6.2. Prepare Development Alternatives. The Consultant will be responsible for identifying and documenting feasible alternatives for airside and landside facility modifications and improvements. Specifically this will include alternatives related to the configuration of the runway and approach system, timing for the development of additional runway/taxiway facilities, and alternatives related to the development of new aviation use facilities on all appropriate airport sites. Each of the alternatives will be graphically illustrated in report form and large -'scale presentation form, and presented to the Staff for review and consideration: Task 6.3. Commercial Passenger Facility Planning. For the primary purpose of analyzing ticket lobby, passenger1screening and bag claim space planning needs, the Consultant will prepare a series of alternate expansion scenarios that will accommodate the projected terminal building space regtiiremerits: In preparing these alternative scenarios the Consultant will review expansion alternatives prepared as part of the original design process. Each of the scenarios will_ be assessed with regard to issues such as cost, impact on airfield expansion and operations, baggage handling, potential additional revenue generation, airline and passenger disruption"'and compatible architectural character. The various development scenarios will be presented to the Airport Staff, with a series of pros and cons for each. The comments of the Airport Staff will be incorporated into a final future development scenario of the expansion of the Terminal Building. The final development scenario will be incorporated into the master plan document, showing both the external building configuration and the blocking of internal space utilization. In addition, the Cotsultani`will provide a perspective sketch or 3-D model indicating the general configuration,of the expanded terminal building. Task 6 4 Prepare Development Plan and Program. The Development Plan will be formulated to communicate not only a vision of the airport's future configuration, but also a vision of the quality and community compatibility elements of that future development. It will take into consideration aviation development (small GA, large GA, passenger and industrial) use facilities. In addition, non -aviation commercial and industrial activity will be considered. The Consultant shall prepare a Development Plan and Program in both narrative and graphic form, as a precedent to the preparation of the Airport Layout Plan. The Development Plan and Program shall depict specific projects in conjunction with a staging program for implementation. The implementation program will be "demand based" to facilitate timed development activities which are focused on project need, available resources, anticipated Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 12 activity levels and prevailing conditions. As a part of this assessment and determination of facilities and projects, all physical and operational aspects of the airport will be evaluated. Such considerations may include regional activities and issues, relationships with other area aviation facilities, as well as airport specific issues. Task 6.5. Develop Alternatives and Recommendations Working Paper. The Consultant will develop a detailed working paper describing the tasks outlined above. The technical portions of the paper will be in terms which are easily understandable to the layman. The working paper will be considered a draft of a chapter of the Study document and will provide information for subsequent decisions. This working paper will be submitted to the Federal Aviation Administration as well as for review and comment. Thirty (30) copies of the Working Paper will be prepared, two (2) of which will be'submitted to the FAA. Task 6.6. Conduct Study Committee Meeting. The Consultant will hold a Study Committee Meeting to the previous tasks. The Consultant will utilize graphs, cl. necessary. A thorough discussion of the findings, their si will be presented at the meeting. Concurrence.of the woi an objective of the meeting. Input received will be recorc into the final documentation. Element Seven/ENVIRONMENTAL REVIEW,. ent the findings and analyses of illustrations and slides as Ficaiice and effect on future work paper and its findings will be and incorporated, as appropriate, The Consultant will prepare an Environmental Review Chapter of the Airport Master Plan to identify significant environmental issues that may be of concern with the proposed development. This document will summarize the general impacts associated with the Master Plan Preferred Alternative in a non -quantified fashion and identify the likely environmental processing necessary for the imotovemerits. Following is a summary of the tasks to complete this review. Task 7.1. Data -Collection. The following information necessary to understand the existing environmental conditions will be collected: ■ Existing and future land use patterns, comprehensive plans, and population; ■ State and local wetland inventories, Playa Lakes impacts on • Airport property, water resource inventories; • State inventories of endangered and threatened species in the vicinity; • State inventories of historic and archaeological sites; • Topographical maps and earth/soil information; • State data concerning air quality in the Airport vicinity; Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 13 Airport policies and procedures, including a wildlife management plan and any operating permits; Identification of utility providers and quantity of utilities and public services consumed by Airport facilities; and, State and local transportation inventories and transportation plans. Data collected for other aspects of the Master Plan Update, such as historic airport activity and area demographics will be incorporated in this analysis. Task 7.2. Existing and Future Noise Contours. The Consultant will generate existing noise contours for current airpoKdevelopment and operational levels and future noise contours for each development alterhatve. The contours will be generated utilizing the most recent version of the Integrated Noise Model (currently Version 6.1) and will reflect the end of the twenty-year planning period Noise'sensitive land uses will be identified and evaluated for each alternative. A final set of noise`contours will be generated for the selected development plan, including an initial five year planning period and a twenty- year planning period set of contours, illustrated for DNL 65, 7b, 75 and 80. Task 7.3. Existing Conditions Analysis. The Consultant will develop a characterization of " . e existing conditions. A general site condition description will be prepared.that summarizes earth, air quality, surface and ground water wetlands, landfill locations, plants. and animals, energy and natural resources, land use and shoreline resources, population and housing, surface transportation, public services and utilities. Task 7.4. Future Conditions Impact. Based on the understanding of'the existing conditions, the impact of the proposed Master Plan Update actions will be considered. The environmental screening analysis will identify the probable change in impacts that could be caused by the actions selected for inclusion in the Master P1antpdaie. While'specific impacts will not be numerically quantified, the degree of change over existing conditions will be described. Focus will be placed on environmental conditionsthat will be most affected by the Master Plan Update actions. Element Eight)AIRPORT PLANS Task 8.1. Airport Layout Plan and Exhibit "A". An Airport Layout Plan (ALP) shall be prepared in accordance with the findings, recommendations and approvals resulting from the study. The ALP shall be developed utilizing the current ALP electronic file, supplemented with new aerial information, and AutoCAD 2000 or the most current version [electronic files will be delivered to the airport Lubbock international Airport Master Plan /Scope of Services/August 26, 2004 14 sponsor and FAA in earlier versions (i.e., Release 13, Release 14) of AutoCAD as desired]. The ALP will depict the configuration and general dimensioning of the initial and proposed airport facilities, including surveyed building height of all buildings on airport property. The Airport Layout Plan will include such information as: 1) Airport Layout; 2) Existing and Future Boundaries; 3) Location Map; 4) Vicinity Map; 5) Basic Data Tables; 6) Utility Data; and, 7) Wind Information. Each of these components of the Airport Layout Plan will contain the information as required in FAA Advisory Circular 15015300-13, Change 8„ and the most current FAA Southwest Region's Airport Layout Plan Checklist. The Consultant will be responsible for submitting a signed copy of the ALP checklist with the ALP submittal to the FAA. The Airport Layout Plan will contain sufficient data to obtain approvals from the FAA. The Airport Layout Plan will be depicted in two forms: one as a line drawing; and, one as a color drawing (if desired, the airport sponsor may substitute an ALPi- e drawing superimposed on an aerial photo for the color ALP drawing). One copy of the Airport Layout Plan on reproducible mylar will be provided to the Sponsor Ten (]Ocopies of the line drawing and ten (10) copies of the color drawing (or aerial drawing) [with seven (7) of each version of the final ALP being provided to the Federal Aviation Administration] will be provided. In addition, the data files developed using AutoCAD 2000 or the most current version will be supplied in CD format [electronk files wilt be delivered to the airport sponsor and FAA in earlier versions (i.e., Release 13, Release;l4� of AutoCAD as desired). Prior to the finalization of the ALP, one (1) copy '6 , a preliminary lraft ALP will be provided to the FAA for review and seven (7) copies of the final draft ALP will be provided to the FAA. As a part of the process of developing the Airport Layout Plan, an Airport Property Map (Exhibit "A"), using existing survey' information (including existing property map data/drawings along with existing local, state, and federal mapping and charts) will be prepared in accordance with the` guidelines provided by the FAA. Any deviations to FAA design standards will be noted on the Airport Layout Plan as well as in the AirportMaster Plan narrative. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 15 Task 8.2. On -Airport Individual Area Plans (Terminal Area Plans). The Consultant will prepare a set of Individual Area Plans for various areas within the bounds of airport property. The plans will generally be comprised of, but not necessarily limited to, the terminal area, the general aviation area, commercial and industrial complexes, hangar areas, and other special use areas. The Individual Area Plans will illustrate existing and proposed facilities, including such elements as building configuration and location, taxiway and apron development, vehicle access roads (including recommendations for service road locations) and parking areas, specifically indicating those facilities which currently exist and those which are proposed and labeling the various components of each of the Individual Areas Plans. The relationship with appropriate immediately surrounding airfield and landside components (i.e., runway, taxiways, object free aroa :'runway protection zones, external roadways, on -airport navigational aids, airport boundary,'Fatinong other considerations) will also be illustrated as will available topographical,charaeteristics. This task will utilize inventory data gathered in Tasks 2.3, 2.4, and 2.5. Specific utilization for undeveloped/underdeveloped areas of the airport will be considered and recommendations made, with particular emphasis placed gn potential aviation -use development areas. Plans shall be established for these areas to guide improvement activity for the benefit of the airport and the airport et& rons in keeping with the overall objectives established for airport enhancement. Specific recommendations for the passenger facility and development layouts for aviation use areas will be detailed on the Individual Area Plan drawings. , These drawings will include apron utilization information to provide a feasible plan for apron expansion and new taxiway/taxilane:ahgnments. The information on these drawings shall be depicted at a scale not less that l"j0unless another scale is mutually agreed upon by the Sponsor, the FAA, and the Consultant: Task 8.3. Land Vse Plan A Land Use Plan will be,developed which depicts existing and recommended uses of all land within the ultimate airport property line (on -airport) and within the vicinity of the airport (off - airport), generally identified as that area surrounding the airport associated with the 65 DNL noise contour but modified to coincide with appropriate geographical boundaries. Land uses will be depicted 'by general land use categories, including such categories as agriculture, residential, industrial, commercial, parks and open space, aviation -related, public, among others as appropriate, but including special note of noise sensitive uses. The Land Use Plan will be illustrated on a drawing (same sheet size as the ALP) and described within the body of the Master Plan Update document. Findings resulting from this study effort will be incorporated into environs land use recommendations that will be provided to affected governmental jurisdictions in the vicinity of the airport. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 16 Task 8.4. Airport Airspace Drawing and Inner Portion of the Approach Surface Drawing. The Airport Layout Plan set also includes an Airport Airspace Drawing and a Inner Portion of the Approach Surface Drawing. Based on AC 15015300-13 entitled Airport Design, an Airport Airspace Drawing and a Inner Portion of the Approach Surface Drawing shall be prepared in accordance with the findings, recommendations and approvals resulting from the study. These drawings supplement information on the Airport Layout Plan. A plan showing the existing and the ultimate runway protection and approach zones will be developed for each runway end. Plan and profile views of each area will be developed identifying all physical obstructions. The obstruction's height and location will be noted by dimension lines. Any obstruction requiring removal or relocation to meet FAA standards will be noted and an action plan identified. The Inner Portion of the Approach Surface Drawings will be prepared depicting the following: 1) Areas under imaginary surfaces as defined in FAR Part 77;' bbjects Affecting Navigable Airspace; 2) Existing and planned approach slopes and at Y height zoning ordinance limitations; 3) A plan and profile of runway protection zones and inner approach areas showing controlling structures and other objects penetrating the approach surfaces; 4) Location and elevation of known obstructions'[using current NOAA Obstruction Chart information and any other existing data]; and, 5) `Areas attracting large numbers of birds or other potential hazards to aircraft flight within the" approach zones. In addition, aprofile of the entire runway length will be shown on these drawings. A height zoning analysis, per FAR Part 17 ' will be performed to determine existing obstructions and the potential for future obstructions. A map will be prepared showing the Part 77 surfaces, the existing structures,,e'xisting variances from the Part 77 criteria and areas of potential development that will not; affect airspace utilization or present a hazard to aircraft. Like the ALP, the Airport Airspace Drawing and the Inner Portion of the Approach Surface Drawing will be developed utilizing AutoCAD 2000 or the most current version. In additiodto drawings specified above, exhibits for distribution to the general public will be prepared that will illustrate the areas covered by part 77 surfaces and the extent to which structure heights are limited by criteria. These maps will be provided in a digital format for airport reproduction and distribution. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 17 Element Nine/UTILITY PLANS Task 9.1. Utility Plan. Develop detailed plans identifying and locating underground utilities including, as required, potable water, sanitary sewer, fire protection, fiber optic cable, security and access control systems, telephone, electric, and natural gas within 500 feet of airport property and other selected property. This information will be developed from existing information provided by the airport and utility providers, along with as -built drawings from previously constructed projects on the airport. In addition, to the extent possible, recommendations will be provided that indicate the general location for future utility corridors on airport property. The utilityphm will be developed in CADD format. Element Ten/IMPLEMENTATION PLAN To provide a program for development and to'assist in establishing economic viability, the costs associated with the proposals contained in the Development Plan and Program for Lubbock International Airport will be presented. Task 10.1. Prepare Cost Estimates. Cost estimates of facility requirements, based on current dollars, will be prepared for the first five-year period; a more generalized cost breakdown will be prepared for the ten-year period; and a facility breakdown with,costs will be prepared for the twenty-year period. These facility requirements include potentially such items as runway improvements, land acquisition, taxiways, aprons, hangars, access roads, perimeter roads, safety areas, lighting and signing, fencing`, terminal building, auto parking, airport maintenance, fuel facilities, among others as appropriate. Facility costs will be prepared using unit prices extended by the size of the particular facility tempered with some specific considerations. Cost estimates are intended to be used for planning purposes only and are not to be construed as construction estimates. The following criteria will be used in determining the estimates of project costs. First, the type of project estimate is determined. This may be an order of magnitude estimate or a budget estimate. The budget estimates are then developed by itemizing major unit items, i.e. pavement areas, building square footage, etc. Second, a price is determined for the unit bid items by using existing airport bid tabulations, published cost estimating materials, local supplier and distributor price quotes, TxDOT and Dodge plan room pricing information and our own recent project history. This data is then reviewed and analyzed for specific factors that may influence costs. These factors include airport operational constraints, project Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 18 schedule, utility locations, future projections of material and labor costs and any other special project requirements. Task 10.2. Implementation Schedule. The implementation schedule identifies all airport development projects within the 5-year, 10-year and 20-year planning periods. The short-term (5-year) plan is an immediate action program recognizing and identifying realistic local, state and federal funding levels. The short-term plan is identified within the Capital Improvement Program (CIP). The intermediate -term (10-year) plan is a detailed description for sizing airport requirements and layout. Intermediate projects may be identified within the cIP. The long-term (20-year) plan identifies the ultimate role of the airport, airport design type and the concept fof accommodating ultimate facility requirements. Some long-term projects may also be identified with the CIP. The report's drawings will include colored phasing;.depicting the short-term, intermediate -term and long-term development stages, Task 10.3. Capital Improvement Program (CIP). The Capital Improvement Program (CIP) generally consists, of projects identified within the short-term (5-year) period. As previously noted, intermediate -term (10-year) and long-term (20-year) projects may be identified within the CIP,as welt: The CIP identifies development projects, noting total development costs, project pii cities, and appropriate types of FAA funds to be programmed for implementation. The existing CIP will be used to the maximum extent possible, and updated as the master plan update recommendations necessitate. Bid tabulations from area airport construction `projects will be used. The CIP will be coordinated with state and federal agencies. Element Eleven/FINANCIAL IMPLEI "EENTATION PLAN One objective of this'task is to finalize the financial feasibility evaluation of the recommended capital development program. The implementation plan resulting from this task will.present feasible guidelines for matching projected financial resources with financial needs. Thi. financial plan will present a feasible method to expand and improve Airport facilities and iriaiintain a financial condition that complies with all local, state, federal, and bonding requirements. Task 11.1. Financial Implementation Plan. This task will present financial projections for the period addressed in the Master Plan, incorporating the financial impacts associated with the Master Plan recommendations for capital development. This financial analysis will determine the appropriate sources of funding (e.g., federal and/or state grants, PFCs, revenue bonds, etc.) for each of the Master Plan capital projects. In addition, the consultant will develop the financial projections for Airport revenues Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 19 and operating expenses during the period addressed in the Master Plan. The primary emphasis in this task will be the determination of overall financial feasibility of Master Plan capital development. As part of this task, the consultant will also review the bond indenture of the Airport Authority and develop recommendations, as appropriate, for revisions or changes to provisions that could better serve the needs of the City of Lubbock Element Twelve/AIRLINE PASSENGER ANALYSIS Task 12.1. Airline Passenger Leakage Analysis. Investigation of current aviation trends and forecasts and levels of airline service and potential airline traffic with an estimate of passenger leakage to other airports.. This investigation might also include a study of the new trends in airline's fleet mix load factors as they affect routes and schedules and any operational strategies that might affect Lubbock International airport's market share. Element Thirteen/DOCUMENTATION It is particularly important to be able to communicate the ideas, thoughts, findings and recommendations of a project. The importance of report preparation and graphic ability is realized here to provide clarity, understanding and general public relations. Task 13.1. Master Plan Draft and Final Reports. Report preparation will include writing, editing and typing the master plan update report, determining the composition of the report with figures, charts, graphs and illustrations, and. the printing of 30 (thirty).copies 'of the draft report and fifty (50) copies of the final report, with one (1) _copy of the draft report and two (2) copies of the final report being furnished to the FAA. The draft report,will not necessarily include color graphs, charts or illustrations while the final, report will include such where appropriate. The final report will be contained in a three=ring loose leaf notebook specifically designed for the Lubbock International Airport Master Plan: Task 13.2. Summary Reports. The Consultant will prepare a summary brochure of the Master Plan following its adoption/acceptance by the sponsor. The brochure, intended for public distribution to promote understanding and coordination, will document the general recommendations of the master plan update. It will be written and illustrated in terms easily understood by the general public. One thousand (1,000) copies will be prepared. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 20 Task 13.3. Reproducible Drawings. The Consultant will prepare a reproducible drawing at an appropriate scale on a sheet no smaller than 24" by 36" for each of the following maps: airport layout plan; airport airspace drawing; runway protection zone drawing; and building facilities area plans. All airport drawings shall be compatible with AutoCAD 2000 or the most current version. Lubbock International Airport Master Plan /Scope of Services/August 26, 2004 21