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Home My WebLink AboutResolution - 2010-R0253 - Purchase Order For Low-Flor Hybrid Electric Bus W_Gillig Corporation - 05_27_2010Resolution No. 2010-RO253 May 27, 2010 Item No. 5.16 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 2010.1 for the purchase of one 35' Low -Floor Hybrid Electric Bus as per RFP 09-076-MA, by and between the City of Lubbock and Gillig Corporation of Hayward, California, and related documents. Said Purchase Order Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 27, 2010 TOM MARTIN, MAYOR ATTEST: Rebecaa Garza, City Secretary ASTo o CONTENT: M Loomis, Assistant City Manager ortation APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Gillig Corporation-PurchaseOrd May 3, 2010 Resolution No. 2010—RO253 Ci i Purchase Order Page 1 (�P� Date 5/ 27/ 2010 Order No. 2010.1 TO: Ship To: Gillig Corporation Citibus P.O. Box 3008 801 Texas Avenue Hayward, CA 94540-3008 Lubbock TX 79401 Invoice To: Citibus P.O. Box 2000 Lubbock, TX 79457 y: - Ordered Reference RFP 09-076-MA Requested.............................................................................Placed BY........................ -Pat Peters 806-712-2006 ........................................................................................................................................ GL # DESCRIPTION UNITS QTY COST _ _ _ _T_O_T_AL_ _ —5c;;W------------------------------------------------- 35' Low -Floor Hybrid Electric Buses EA 1.00 $556,811 $556,811 Mry"I:\:I0=01 TOTALS $556,811 This purchase order encumbers funds in the amount of $556,811 for an RFP awarded to Gillig Corporation of Hayward, California on May 27, 2010, in accordance with your response to RFP 09-076-MA LOW FLOOR HYBRID ELECTRIC TRANSIT COACHES. The following are incorporated into and made part of this purchase order by reference: proposals submitted by your firm including the Specifications and General Conditions, and Addenda of RFP 09-076-MA and Price Proposal, City of Lubbock Attest: , / z— h5::g�r Tom Martin, Mayor App Y;:/)F rm: Chad Weaver Assistant City Attorney .-2 (1 4� -,q __,_ -5� e ecc Garza, City Secretary Aad as to 'Content. / Public Works 20072 Federal Register / Vol. 74, No. 82 / Thursday, April 30, 2009 / Notices FEDERAL TRANSIT ADMINISTRATION TABLE 10A FY 2009 Sectl*n 5309 BLm and Bus Facility Allocations 6AFLTEA-LU State Earmark ID Project No. project Allocation PA E2009-BUSP-784 Union Station Intermodai Trade and Transit Center, Pottsville 475,000 PA E2009-BUSP-765 Van Pool Equipment, Johnsonbur0 285,000 PA 33 Warren, PA-Conshuct Irdermodal Transportation Center and related pedestrian and landscape 338,580 E2009-BUSP-7B6 Improvements PA E2009-BUSP-787 660 Westmoreland County Transit Authority, PA -Bus Replacement 274,000 PA E2009-BUSP-788 661 Wilkes-Barre Itaennodal Facility 1,646,000 PA E2009-BUSP-789 662 WiBamspoA PA Bureau of Ttansportation-Williamsport Trade ant Transit Centre Expansion 823,DW PA E2009-BUSP-790 85 York, Pennsylvania -Rabbit Transit faciHies and communications equipment 625.357 PR E2009-BUSP.791 126 Bayamon, Puerto Rica -bus terminal 135,432 PR E2009-BUSP.792 421 Bayamon, Puerto Rico -Purchase of Trolley Cars 191,882 PR 3 Lares, PR -Trolley bursas -for the purchase of two trolley buses that wig offer transportation through the 59,590 E2009-BUSP-793 urban zone In the Municipally of Lares PR E2009-BUSP-794 164 Puerto Rico -Caribbean National Forest buses and nonprofit uses e77,180 PR E2009-BUSP-795 71 San Juan, Puerto Rico Metropolitan Bus Authority 225,720 al PR i 2M-BUSP.796 162 San Juan, Puerto Rico Metropolitan i3us Authority -bus security equipment 677,160 a/ PR E2009-BUSP-797 Trolley Purchase, Lae Manias i90,000 PR E2IN1943USP-798 58 Yabucuca, Pu sno Rloo-Trolley Buses 39,501 RI E2009-SUSP.799 246 Providence, RI Expansion of Elmwood Parafransk Maintenance Facility 1,128,600 Fit E200943USP-BOD 115 Rhode Island Statewide Bus Fleet 1,354.320 RI F200"USP-BOt 604 Rhode Island, RIPTA Elmwood Facility Expansion 1.650.000 Rl E2009-BUSP-802 Senior Transportation 190,000 RI E2009-BUSP-803 Statewide Bus Replacement 950,000 SC E2009•BUSP-W Sm Greansville, SC Transit Authority -City, of Greenville MuRhnadel Transportation Center Improvements 274,OOD SC E2009-BUSP-805 North Charleston Regional Intermodal Transportation Center 475.000 SC E200843USP-806 Same Waterse Regional Transit Authority hdemrodalTransportation Canter 950,000 SC E2009-BUSP-807 619 South Carolina Department of Transportation -Transit Facytties Construction Program 549,000 SC E2009-BUSP-808 620 South Carolina Department of Transportation -Vehicle Acquisition Program 2,194,000 SD E2009-BUSP-809 921 South Dakota Department of Transportation -Statewide Buses and Bus Facilities 4,097,000 TN E200943USP-MO ETHRA Replacement Handicapped Accessible Vehicles 1,425,ODD TN E2009-BUSP-811 Knoxville Transit Center Automated Vehicle Locator System 237.600 TN E2009-BUSP-812 237 Knoxville, Tennessee -Central Station Transit Center 2.302,344 TN E2009 BUSP-813 554 Knoxville, TN -Central Station 685,000 TN E2009-BUSP-814 665 Upscomb University, TN -Intern odal Parking Garage 411,00D TN E2009-BUSP-615 579 Metropolitan Transit Authority-Nashvile Downtown Transit Transfer Facility 3291,000 TN E2009-BUSP-816 MTSU intermodal Transportation. HUB =1000 TN E200"USP-817 266 Nashville, TN Construct a parking gamy r r h-vtomb University, Nashville 451,440 TN E2009-BUSP-818 412 Nashville, TN Construct Downtown Nast 3381580 TN E2009-BUSP-819 30 Sevier County, Tennessee-U.S, 441 bus 66,430 TN 636 Tennessee Department of TransportatA 3,291,000 E2009-BUSP-M Project TN f3009-BUSP-921 Townsend Great Smoky Mountain Her %01000 TN E2009-BUSP-822 649 University of Memphis -Pedestrian Bd4 823,0D0 TN E2009-BUSP-823 Upper Cumberland Area Rural Transit 570,000 TX E2009-BUSP-824 426 Abilene, TX Vehicle replacement and 90,289 TX E2009-BUSP-826 Advanced Transit Program/METRO F 475,000 TX E2009 13USP.826 Aftematme Fuel Buses, City of Lubbe 712 500 TX F2009-BUSP4827 Brownsville Urban System City Wile 23715M TX F-2009-BUSP4 28 480 Brownsville Urban System, TX -City. 1.097,000 TX E2009-BUSP-829 162 Brownsville, TX Brownsville Urban 6yme,,, .-, 564,300 TX E2009-BUSP-830 Bryan Multi -Modal Transit Terminal and Parking Facility, Brazos uotnnr 960,000 TX E2009-BUSP-831 153 Bryan, TX The District -Bryan Intermodal Transit Terminal and Parking Facility 677.160 TX E200943USP-832 Bus and Bus Facilities, Denton County Transportation Authority 475,OD0 TX E2009-BUSP-M Capital Metro Bus and Bus FaciWas improvements 475.000 TX E2009-BUSP4334 Capital Metro Parabensil Vehicle Replacement 2,612,500 TX F2009-BUSP-835 485 Capital Metropo dart Transportation Authority, TX -Bus Replacements 2,742,000 TX E2009-13USP4836 455 Carrollton, Texas Downtown Regional Multimodal Transit Hub 270,OOD TX E2009-BUSP4137 506 City of Round Rock TX -Downtown Intemrodai Transportation Terminal 274,000 TX E2009•BUSP-M CNG Bus Replacement. Fort Worth Transportation Authority 1.425,000 TX E2009-BUSP-839 ConlohoValley Muhd-Modal Terminal Building 237,5W TX E2009-BUSP-M 111 Construct West Houston and Fort Bend County, Texas -bus transit corridor 451,440 TX E2OD9-BUSP-841 438 Corpus Christi, TX Corpus Regional Transit Atdhrority for maintenance facility improvements 564,300 TX E200MUSP-842 515 Dates Area Rapid TransR-Bus passenger Facilities 274,000 TX E2009-BUSP-843 336 Dallas, TX Bus Passenger Fac2itles 2,W9,216 TX E2009-BUSP-844 DART Bus Procurement, Dallas 950,000 TX E2009-BUSP-845 196 Design Downtown Carrollton, Taxes Regional Multi -Modal Transit Hub Station 461,440 TX E2OD9-BUSP-846 EI Paso Rural County Transit 712,500 TX E2009-BUSP-647 290 Galveston, Texas-Intermodal tenter and parking facility, The Strand 1,015,740 Re: Gillig Price Hold Joe.Saldana to: jwilson 04/28/2010 03:46 PM Cc: LRitchie, mmangum, ppeters, sgarrett, Sam.Enochian Show Details per our discussion this p.m. on the Gillig/Citibus price contract. Gillig is pleased to agree to hold current contract price for your current fleet needs with a single bus order of 1-35ft Hybrid bus until 05/31/2010 Please advise on firm time frame for contract award. Joe Saldana Regional Sales Manager Gillig Cell:510-303-0202 Fax:510-785-6819 THIS ELECTRONIC TRANSMISSION, INCLUDING ANYATTACHMENTS, IS INTENDED ONLY FOR THE PERSONAL AND CONFIDENTIAL USE OF THE RECIPIENT(S) NAMED ABOVE. Ifyou are not an intended recipient of this message or an agent responsible for delivering it to an intended recipient, yori are hereby notified that you have received this message in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited. Ifyou receive this message in error please notify the sender immediately. /fany hard copies exist return them to sander and delete this message in its entiretjk thanks for the opportunity. Joe Saldana Regional Sales Manager Gillig Cell: 510-303-0202 Fax:510-785-6819 THIS ELECTRONIC TRANSMISSION, INCL UDING ANY A TTA CHAIENTS, IS INTENDED ONLY FOR THE PERSONAL AND CONFIDENTIAL USE OF THE RECIPIENT(S) NAMEDABOVE. Ifyou are not an intended recipient of this message or an agent responsible for delivering it to an intended recipient, you are hereby notified that you have received this message in error, and that any review, dissemination, distribution, or copying ofthis message is strictly prohibited. Ifyou receive this message in errorplease notify the sender immediately. I%any hard copies exist return them to sender and delete this message in its entirety. jwilson®cMbus.com To Joe.Saldana@gillig.com mmangum@citibus.com, LRitchie@citibus.com, ppeters@citibus.com, 04/19/2010 08:32 PM Cc sgarrettQcitibus.com Subject Re: Gillig Price Hold Joe, Great news! I will get back with you shortly. Thanks, CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing Citibus to a purchase 35' Low -Floor Hybrid Electric Buses from Gillig Corporation BACKGROUND DISCUSSION: Funding Citibus has received funding from the Federal Transit Administration (FTA) to purchase one 35' low -floor hybrid electric buses. The City of Lubbock/Citibus has been awarded a FY 2009 Section 5309 Discretionary Earmark Grant in the amount of $712,500 to be used for replacement vehicles. The grant includes Transportation Development Credits for the local share, so there will be no cost to the City of Lubbock for the vehicle. The FY 2009 Section 5309 Earmark was approved by City Council at the April 19, 2010, meeting. Procurement Citibus issued a Request for Proposal on June 26, 2009; advertisements were placed in the Lubbock Avalanche Journal and in the national industry newsletter, Passenger Transport. The RFP was for twenty-three 35' low floor, electric hybrid buses. The RFP did state that the quantities appearing in the RFP are approximate only and the City of Lubbock/Citibus reserves the right to increase, decrease, or delete any or all items. Regarding partial awards the RFP stated that unless the proposal document specifies otherwise, City of Lubbock/Citibus may award a contract for any item or group of items shown on the proposal. There were 12 companies that requested the proposal documents; six were bus manufacturers and six were vendors of various components. Proposals were due on October 16, 2009. Three companies submitting a proposal, Gillig Corporation, NABI, and New Flyer. The proposals were evaluated based on set criteria. Pricing Gillig's original price proposal was for $574,333 per vehicle. After negotiations, Gillig's submitted a best and final offer of $556,811 per vehicle. Citibus requested a best and final offer from Gillig. Schedule Gillig's proposal stated a 300 day delivery period; based on this and contingent upon the actual date of City Council approval, we would anticipate taking delivery of the vehicles in October 2010. Experience with Gillig Vehicles Citibus currently operates 19 Gillig buses; six of which are electric hybrid buses. Our experience with these vehicles — from manufacturing through having had them in service for several years — has been favorable. We do not have any reservations about purchasing additional Gillig vehicles. Options The procurement did not specify a set number of vehicles to be awarded at any time. By purchasing only one vehicle the remaining 22 vehicles will become options that Citibus may award if and when they receive funding for additional vehicles. Should Citibus receive funding for these additional vehicles, we would exercise the options; the price for the options would be adjusted according to the Producer's Price Index according to a formula that was specified in the procurement documents. FISCAL IMPACT: Funds to purchase one 35' low -floor hybrid electric buses will be awarded in a FY 2009 Section 5309 Discretionary Earmark grant. Funds for this project are already listed in the Federal Register. Transportation Development Credits from TxDOT will be used as local match. Approval of this resolution will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Lubbock Public Transit Advisory Board and Citibus recommend a purchase order for $556,811 be issued to Gillig to purchase one hybrid electric buses. i i 41-4* ga vvherav&r life t4Vkcan{��you > ii • TO: 25800 CLAWITER RD HAYWARD California 94545 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Ordered 12/15/2011 Freight Requested 12/15/2011 Taken By Delivery PER ROSENCRANSE_B Resolution No. 2010—RO253 Page - 1 Date - 12115/2011 Order Number 27103282 000 OP Branch/Plant 271 SHIP TO: PO BOX 2000 LUBBOCK Texas 79457 BY: RFP 09-076-MA D GAMBOA Description/Supplier Item Ordered Unit Cost UM Extension Request Date Gillig "Low Floor" Transit Bus 2.000 550,714.0000 EA 1,101,428.00 12/15/2011 Total Order Terms NET DUE ON RECEIPT 1,101,428.00 This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated b3 reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Bus to be in violation of the FTA terms and conditions This purchase order encumbers funds in the amount of $1,101,428.00, awarded to Gi11ig LLC, of Hayward, California, on Mai 27, 2010, in accordance with RFP NO. 09-076-MA. CITY OF LUBBOCK ATTEST: '�—/fin.. ,�� Tom Martin, Mayor Rebecca arza, City Secretary PURCHASE ORDER TO: GILLIG LLC 25800 CLAWITER RD HAYWARD California 94545 Page - 1 Date - 08/09/2012 Order Number 27104885 000 OP Branch/Plant 271 SHIP TO: CITIBUS PO BOX 2000 LUBBOCK Texas 79457 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Mod�" lZrti Alvarez, Director o Purchasing and Contract Management Ordered 08/07/2012 Freight Requested 01/07/2014 Taken By D GAMBOA Delivery PER KENNEDY P REQ 40272 RESOLUTION 2010-RO253 Description/Supplier Item Ordered Unit Cost UM Extension Request Date New Gillig Hybrid Low Floor 1.000 558,274.0000 EA 558,274.00 01/07/2014 Bus Total Order Terms NET DUE ON RECEIPT 558,274.00 This purchase order encumbers funds in the amount of $558,274.00 is awarded to Gillig, LLC, of Hayward, California. The following is incorporated into and made part of this purchase order on August 9, 2012 by reference: RFP 09-076-MA, for the purchase of a New Gillig Hybrid Low Floor Bus, in accordance with Resolution # 2010-RO253. CITY OF LUBBOCK: .e'� - - Glen C. Ro rtson, Mayor ATTEST: P- 0 'a-� — Zra 5LIC Rebe ca Garza, City Secretary U-- U