HomeMy WebLinkAboutResolution - 2010-R0246 - Professional Services Contract W_Tiburon, Inc. - 05_27_2010Resolution No. 2010—RO246
May 27, 2010
Item No. 5.18
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Professional Services Contract No.
7988 for the Tiburon Property Bar Code Application, by and between the City of
Lubbock and Tiburon, Inc. of Pleasanton, CA, and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on Mav 27, 2010
TOM MARTIN, MAYOR
ATTEST:
Rebec a Garza, City Secretary
APPROVED AS TO CONTENT:
Dale Holton, Chief of Police
APPROVED AS TO FORM:
F
Amy i , ssistant ey
vw:ccdocs, RESTSC-Tiburon, Inc.
May 11, 2010
Resolution No. 2010-R0246
T! BU R A N m Tiburon, Inc.
6200 5tonendge Mall Road
Suite 400
Pleasanton, CA 94588
USA
April 26, 2010
Lt. Neal Barron
Lubbock Police Department
916 Texas Avenue
Lubbock, TX 79401
Subject: Enhancement Proposal (EP) 255115B Property Bar Code
T: 925 621 2700
F: 925 621 2799
www.tiburoninc.com
Reference: The Master Support Agreement between City of Lubbock and Tiburon, Inc., dated May 26,
2005
Dear Lt. Barron:
Tiburon, Inc. is pleased to present the Lubbock Police Department with this Enhancement Proposal for
our Property and Evidence Bar Code System.
The Tiburon Property Barcode Application (PBA) provides web -based product integration with the
Tiburon RMS Property module, with an emphasis on reading and writing barcodes for property and
property locations. The PBA:
• Supports the use of the Windows 2000, or later, operating system and Microsoft Internet Explorer on
PC -based workstations and compatible portable devices.
• Allows for all property module functionality that exists in the current version of RMS.
• Communicates with the host RMS server utilizing similar technologies and protocols that are
currently employed for the existing client/sever applications.
• Utilizes the TCP/IP protocol, in a wired and wireless LAN configuration.
• Incorporates the use of bar code readers, and possesses the ability to create and print bar code labels
for both property items and storage locations.
• Incorporates the use of electronic signature pads for capturing signatures during the property
movement process.
Scope Description
Tiburon will provide the following bar code application components:
uanti
Property Evidence Server License:
Property Evidence Fixed Workstation License: 5
A COMPUDYNE COMPANY
Lt. Neal Barron
Lubbock Police Department
Enhancement Proposal (EP)-255115B: RMS Property Bar Code
Page 2 of 6
Pocket Prop Handheld Workstations License: 3
Pocket Prop Base License: 1
Documentation and training services are included.
The hardware components shown in Attachment A will also be provided.
Price Description
Property and Evidence Bar Code System License Fee $15,000
Property and Evidence Workstation License Fee (Qty. 5) $6,000
Pocket Prop Handheld Workstation License Fee (Qty. 3) $1,200
Signature Capture Software Licenses (Qty. 3) $ 285
Training $3,400
Tiburon Services $26,600
Equipment (see Attachment A for detail) $11,049
Total $63,534
The Property and Evidence Bar Code System application is supplied with a one (1) year 9x5 Warranty
from cuiover.
The Tiburon Annual Maintenance amount will increase by $5,700 annually effective the next
maintenance period. The $5,700 will be included with the annual maintenance invoice. This amount may
be subject to an annual increase not to exceed 5%.
Tiburon Responsibilities
1) Assign licenses as per the "Scope Description."
2) Remotely install the RMS Property Bar Code and Pocket Prop base system components.
3) Provide on -site installation services of the one (1) client -provided fixed workstation and the one (1)
client -provided handheld device.
4) Tiburon will provide four (4) hours of onsite training and can be delivered any time during Tiburon's
standard business hours (between the hours of 8:00 am and 5:00 pm, Monday through Friday).
5) Tiburon will provide one (1) electronic copy of the bar code documentation (Tiburon standard format
and content).
6) Correct any discrepancies in operation, based on client testing (in accordance with Tiburon's baseline
Bar Code documentation).
Lt. Neal Barron
Lubbock Police Department
Enhancement Proposal (EP)-255115B: RMS Property Bar Code
Page 3 of 6
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Enhancement Proposal.
2) Provide VPN access to Tiburon development personnel.
3) Provide a server for barcode application in accordance with Tiburon's specifications.
4) Ensure that the workstation to be used with the bar code application meet Tiburon's specifications for
the bar code application.
5) Provide hand held workstations (for the Pocket Prop application) in accordance with Tiburon's
specifications.
6) Test the Bar Code System for conformance with Tiburon's baseline Bar Code documentation.
7) Provide a facility for training with a workstation (with a connection to the Tiburon systems) for the
instructor and a projection screen.
8) Provide a workstation (with a connection to the Tiburon systems) for each student in the class.
9) Schedule students to attend the training (maximum of eight (8) students).
10) Ensure that scheduled students are able to attend the courses for their complete duration
11) Prepare and have ready all network connections associated with this Enhancement Proposal,
including any wireless access points.
Completion Criteria
This work will be considered complete ten (10) business days after Tiburon has provided the Client with
written notification that the Property Bar Code Application is ready for testing in the test system, or the
Property Bar Code Application has been placed into production, whichever comes first. If Client does
not confum completion with a sign off letter presented by the Tiburon project manager within ten (10)
business days of submittal of such letter, or otherwise notifies Tiburon in writing why completion sign -off
has not been provided any final invoice(s) will be issued and will be payable in accordance with the
payment terms of this Enhancement Proposal.
Terms and Conditions
1) Tiburon is not providing any hardware or third -party products. The Client is responsible for
providing all hardware and third -party products in accordance with Tiburon's specifications.
2) Payment Schedule:
50% Upon Tiburon receipt of the signed acceptance of this Enhancement Proposal.
Lt. Neal Barron
Lubbock Police Department
Enhancement Proposal (EP)-255115B: RMS Property Bar Code
Page 4 of 6
50% Upon completion.
3) This work will be scheduled to commence at a mutually agreeable date after Enhancement Proposal
acceptance.
4) The terms and conditions of this Enhancement Proposal and the Agreement referenced herein prevail
regardless of any conflicting or additional terms on any Purchase Order or other correspondence.
Any contingencies or additional terms obtained on any Purchase Order are not binding upon Tiburon.
All Purchase Orders are subject to approval and acceptance by Tiburon.
5) This fixed price Enhancement Proposal is valid unless modified by Tiburon in writing prior to Client
acceptance of this Enhancement Proposal; otherwise, this Enhancement Proposal will expire on May
31, 2010.
6) By the Client's acceptance of this Enhancement Proposal in the signature blocks provided below, the
Client is authorizing Tiburon to proceed with the work described herein and confirms funding will be
obligated. Any requisite contractual documents required by the Client's purchasing procedures are
the 'responsibility of the Client.
7) The Tiburon Property Bar Code product is the only software application used with Tiburon products
to allow for proper functioning in productive use by the City of Lubbock and under the Software
License Agreement is Tiburon Proprietary. There are no third -party vendors authorized by Tiburon to
provide application software support for this software product. Tiburon, Inc. is the sole qualified and
authorized provider of extended support services for its proprietary software products
Lt. Neal Barron
Lubbock Police Department
Enhancement Proposal (EP)-255115B: RMS Property Bar Code
Page 5 of 6
Upon review and acceptance of this Enhancement Proposal, please sign below and return the signed copy
of the Enhancement Proposal to Tiburon's Pleasanton office. Or, you canfax a copy of this letter to 510-
217-6466. If you have any questions or require further information, please contact me at your
convenience.
Sincerely,
—
': � fl-/� Sean O'Grady
Regional Sales Manager
By this signature, the Lubbock Police Department accepts EP-255115B:
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Signs ure
Prin ed Name I Tie T �
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Date
ADDENDUM SIGNATURE PAGE FOR PURCHASE AND INSTALLATION OF
BAR CODING SYSTEM FOR POLICE PROPERTY THROUGH TIBURON, INC.
SIGNED THIS 27th DAY OF _ May , 2010.
CITY OF LUBBOCK, TEXAS
Tom Martin, Mayor
ATTEST:
Rebe a Garza, City Secretary
APPROVED AS TO CONTENT:
ssis nt i
t
Dale o ton
Police Chief
Lt. Neal Barron Resolution No. 2010—RO246
Lubbock Police Department
Enhancement Proposal (EP)-255115B: RMS Property Bar Code
Page 6 of 6
Attachment A — Equipment Pricing
Qty. O PocketProp PDA Bar Code Handheld and Scanner E Part Number I Price
3 Symbol Technologies MC50 Rugged Enterprise Digital Assistant with MC5040-PKODBQEA7WR $3,615
1 D/2D imager
3 Symbol Technologies Desktop Cradle Kit for MC50 Digital Assistant CRD5000-100UR $279
includes Cradle, USB cable, power supply
3 Symbol Technologies MC50 Holster Rigid Case, Belt Mount with 21-67292-01 R. $72
Swivel
Figure 1: PocketProp Equipment
Qty. I Bar Code Reader —Wireless (Ancillary to RMS Workstation) Part Number Price
5 Symbol LS4278 wireless barcode scanner kit includes Scanner, LS4278-TRBUOI OOZWR $3,010
Charging Cradle/Base — USB to PC - - Black
3 Topaz SignatureGem 1 x5 USB Digitizer, digital pen — 5xl inches - T-LB462-HSB $1,266
USB Interface with back lit LCD display
Figure 2: Wireless Components
Bar Code Printer and Accessories Part Number Price
3
Zebra (Eltron) TLP 2844 Thermal transfer barcode label printer, Serial,
2844-20400-0001
$1,872
Parallel & USB with built-in network print server
Zebra (Eltron) ZebraCare Standard Maintenance - extended service
I
agreement - 2 years for TLP-2844
ZAC-LDKO-200
$176
3
Zebra (Eltron) 1 Case (12 rolls) Trans Matte 2000 barcode labels 4-
800240-105-CASE
$330
inches wide by 1-inch high, 1310 labels/roll
3 Zebra (Eltron) 1 case (12 rolls) 3200 Wax/resin thermal transfer ribbon 800130-104-CASE $312
for printing on paper and synthetic tags and labels (for TLP2844). 4.33
inches wide
Figure 3: Printer and Accessories