HomeMy WebLinkAboutResolution - 2004-R0416 - Resoultion Approving A Grant To The Lubbock Arts Alliance, Inc. - 08_26_2004Resolution No. 2004-RO416
August 26, 2004
Item No. 26
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
approves on behalf of the City of Lubbock the Lubbock Arts Alliance, Inc., to
award all of the first period grants for 2004 recommended by the Lubbock Arts
Alliance Grants Review Committee. The letter, dated August 6, 2004, from the
Lubbock Arts Alliance requesting approval of the first period grants is attached
hereto and incorporated in this Resolution as if fully set forth herein and shall be
included in the minutes of the Council.
Passed by the City Council this 26th
ATTEST:
ki-Q—.0 --,- a- ,
R becca Garza, City Secret
JPRVED AS TO CONTENT:
'Gathdn rose,
Buddy Holly Center Director
APPROVED AS TO FORM:
Linda L. Chamales, Senior Attorney
Office Practice Section
LLC:RES- Arts Alliance Grants Review
ccdocs/, August 12, 2004
day of August , 2004.
E U B B O C K
Resolution No. 2004—RO416
A L L I A N C E
,Designated 6y the Lu66ockCity Counciland the TeCar Commission on the,4rts as the officia[Arts,Agency of Lu66ock
August 6, 2004
Ms. Catherine Prose
Buddy Holly Center Director
Buddy Holly Center
1801 Avenue G
Lubbock, Texas 79401
Dear Ms. Prose:
The Cultural Grants Review Committee for the City of Lubbock's Cultural Grants Program has
determined its recommendations for the first (June 2004) granting cycle. This year's contract
provided for $157,120 to be granted over two granting cycles. In addition, the Texas
Commission on the Arts released $2,368 to be awarded in this granting cycle.
Accompanying this document are the results of the Cultural Grants Review Committee meeting
held on August 5, 2004. Eighteen applications were received for this first grant (June 2004)
funding cycle. Seventeen applications are recommended for full or partial funding and one
application is recommended for no funding. The total amount of funding requested for this grant
cycle was $129,735, of which $70,704 is recommended for funding from City of Lubbock
Cultural Grants and $2,368 from Texas Commission on the Arts grants. The amount being
recommended is half of the remaining balance of Hotel Occupancy Tax after the deduction of the
administrative expenses.
Moreover, I would like to take this opportunity to state that the Lubbock Arts Alliance is making
every effort to ensure compliance with the Hotel Occupancy Tax state statute. All Cultural
Grants Review Committee Members were provided with a copy of the applicable statute and
Linda Chamales, Supervising Attorney with the City Attorney's Office, prepared a memo
outlining the appropriate use of these funds and presented it to the Cultural Grants Committee
prior to their meeting on August 5, 2004. The Lubbock Arts Alliance has also integrated the
suggested language of the Hotel/Motel Association into is Cultural Grants Guidelines and
Procedures as approved by the City Council on February 19, 2004.
Please submit the enclosed recommendations for the Lubbock City Council's consideration at
your earliest convenience. I appreciate your assistance during this granting cycle and I look
forward to working with you in the future. If I can be of any further assistance, please let me
know.
With Best Regards,
Elizabeth Regner
Executive Director
109 Broadway • Lubbock. TX 79401 • Telephone 806-744-2787 • Fax: 806-744-2790
e-mail: mail (lubbockarts.org • www.lubbockarts.org
Cultural
Grant Funding Recommendations
Grant
City of Lubbock
TCA
Number
Ornanization
Proect
Rogue
g9c mmenew
0406-001
American Cowboy Culture Association, Inc.
National Cowboy Symposium
10,000
9,581
0
0406-002
Ballet Lubbock
The Nutcracker
8,000
7,000
0
0406-003
Fiestas del Llano, Inc.
Fiestas Patrias "Grito de Dolores"
10,000
5,000
0
0406-004
Fine Arts Academ of India
Classical Dances of India
4,525
2,000
0
0406-005
Landmark Arts
Symposium on Histo of Rock & Roll and Art of Music Power
7,500
2,600
0
0406-006
Lubbock Christian University
Core Knowledge West Texas Conference
4,700
2,500
0
0406-007
Lubbock Community Theatre
Pageant
6,000
4,500
0
0406-008
Lubbock Lake Landmark/Museum of TTU
Celebration 2004
5,650
5,000
0
0406-009
Lubbock Symphony Orchestra
2004-2005 Season
20,000
9,581
0
0406-010
M.L.K. Commemorative Council Inc. of Lubbock
Foot Prints of History Arch
10,500
0
0
0406-011
TTU Department of Theatre & Dance
TNT QuadFest'05
2,825
2,000
0
0406-012
Prairie Winds
Publicity for Prairie Winds 2004 Fall Show & Recruitment
1,560
780
0
0406-013
Ranching Heritage Association
Ranch Day
3,300
3,000
0
0406-014
TTU Int'I Cultural Center
Dia de los Muertos
6,675
6,000
0
0406-015
West Texas Native American Association
WTNAA Mini -Powwow 2004
1,500
1,500
0
0406-016
Lubbock Arts Alliance
The ACE Brochure
20,000
4,762
368
0406-017
Lubbock Arts Alliance
Star/Cross/Angel
2,000
0
2,000
0406-018
Lubbock Arts Alliance
Stubbs Memorial BBQ & Music Fest
5,000
5,000
0
TOTAL AMOUNT REQUESTED
129,735
70,704
2,368
TOTAL AMOUNT AVAILABLE FOR CULTURAL GRANTS FROM CITY OF LUBBOCK $70,704.00
TOTAL AMOUNT AVAILABLE FOR CULTURAL GRANTS FROM TEXAS COMMISSION ON THE ARTS $2 368.00
M
Cultural Grants Review Committee
Recommendations to Lubbock City Council
First Grant Funding Cycle
June 2004
Grant #0406-001 American Cowboy Culture Association, Inc.
National Cowboy Symposium
Summary of Project:
The American Cowboy Culture Association requested $10,000 for assistance with
performers and participants at the 16'' Annual National Cowboy Symosium. The event is
scheduled for September 9-12, 2004 and will include an award show, chuck wagon cook -
off, the Texas Professional Farriers Convention, a ranch rodeo, and a Powwow.
Comments on this project/grant application:
• A proven track record of success
• Good tourism impact (brings in visitors throughout the state and the country)
Recommendations for Grant Application:
• Spend money in promotion and publicity to grow event
• Seek corporate sponsorship
• Try to partner with a hotel for a weekend vacation package
Recommendations for Funding:
$9,581
Grant #0406-002 Ballet Lubbock
The Nutcracker
Summary of Project:
Ballet Lubbock requested $8,000 for the performance of The Nutcracker. The Ballet
Lubbock production of The Nutcracker has been in performed since 1977. The event will
include a cast of more than 160 people ages 6 to 65 and accompaniment by the Lubbock
Symphony Orchestra.
Comments on this project/grant application:
• Good collaboration with other arts organizations
• Performance dates lends to holiday tourism
• Shows excellent initiative by working with hotel for weekend vacation package
• A classic, but may be low on diversity
Recommendations for Grant Application:
• Spend more money on regional advertising (Midland, Odessa, Hobbs, Amarillo)
• Try to get sponsorships for local advertising
.1
k]
Recommendations for Funding:
$7,000
Grant #0406-003 Fiestas del Llano, Inc.
Fiestas Patrias "Grito de Dolores"
Summary of Project:
Fiestas del Llano, Inc. requested $10,000 for music and dance performances for Fiestas
Patrias "Grito de Dolores". The festival is a multi -day event commemorating Mexican
independence from Spain, while celebrating the culture and the ties to West Texas. The
event includes music, dances, ceremonies, food, parade, and a carnival from September
15 —19, 2004.
Comments on this project/grant application:
• Good diversity, appeals to a wide audience
• Festival date is on a football weekend, so hotel space is limited
• Budget was difficult to read, confusing
Recommendations for Grant Application:
• Should not have an event on a football weekend
• Create a clearer budget
• Questionable accuracy on promotion and publicity line items
• Questionable accuracy on documentation of attendance
Recommendations for Funding:
$5,000
Grant #0406-004 Fine Arts Academy of India
Classical Dance Drama of India
Summary of Project:
The Fine Arts Academy of India requested $4,525 to present Silappadhikaaram, a
historical dance drama depicting "the story of women of substance and a story of the
authority that flows from justice, righteousness, loyalty, and courage." The event will be
at the Lubbock Memorial Civic Center on October 14, 2004 with a sitar concert by Renu
Jain on the following evening.
Comments on this project/grant application:
• Narrow audience
• High cultural diversity
• Free ticket for tourists is good promotion
• Large portion of funds requested are from LAA grant (1 /3 of total requested)
• Good ratio of cost per person
2
0
Recommendations for Grant Application:
• Move the dance performance to a weekend so those from out-of-town will be
more inclined to stay the night (currently the performance is scheduled for
Thursday night)
• Should partner with hotels to encourage "heads in beds"
• Seek additional outside funding sources, like corporate sponsorship
Recommendations for Funding:
$2,000
Grant #0406-005 Landmark Arts: Galleries of Texas Tech School of Art
Symposium: "History of Rock & RoU and Art of Music Poster"
Summary of Project:
Landmark Arts at the Texas Tech School of Art requested $7,500 in support of a
Symposium: "History of Rock & Roll and Art of the Music Poster" to be held September
17 and 18, 2004. The Symposium will consist of a panel discussion on the Texas Tech
campus, a poster exhibition at the Landmark Gallery, and live music with a focus on
Latino rock and roll bands.
Comments on this project/grant application:
• Coordinates with the Fiestas del Llano
• Coordinated events are from genres that are too different (Rock and Roll vs.
Mariachi)
Recommendations for Grant Application:
• Coordinate events that are closer to same genre
• Try to coordinate with the Buddy Holly Symposium
Recommendations for Funding:
$2,500
Grant #0406-006 Lubbock Christian University
Core Knowledge West Texas Conference
Summary of Project:
The Lubbock Christian University -Core Knowledge Coordinator's Office requested
$4,700 for the West Texas Core Knowledge Conference on January 17'' -21". The
conference with include live performances, storytelling workshops, and a photo exhibit
on the life of achievements of Theodore Roosevelt.
Comments on this project/grant application:
• Limited tourist impact (few "heads in bed")
• Large portion of funds requested are from LAA grant (over 1/3 of total requested)
3
0,
Recommendations for Grant Application:
• Change project end date to reflect the time needed to resolve all reporting issues
• List date and time of conference
Recommendations for Funding:
$2,500
Grant #0406-007 Lubbock Community Theatre
Pageant
Summary of Project:
The Lubbock Community Theatre requested $6,000 for their production of Pageant on
September 17-19, 24-26, 2004 and October 1-3, 8-10, 2004. Pageant is a musical spoof
of beauty pageants and a dinner theatre production at a local hotel.
Comments on this project/grant application:
• Shows excellent initiative by working with hotel for weekend vacation package
• Very unique project
• Advertising of the project is presented outside of the region
• Multiple weekend schedule is good for tourism
• Shows excellent initiative by obtaining corporate sponsorship
Recommendations for Grant Application:
• Market the event with Texas Tech non -conference football games or on weekends
without games
• Great listing of publicity in the grant application
Recommendations for Funding:
$4,500
Grant #0406-008 Lubbock Lake Landmark/Museum of TTU
Celebration 2004
r
Summary of Project:
The Lubbock Lake Landmark of the Museum of Texas Tech University requested $5,650
for Celebration 2004, a cultural arts program scheduled for October 7-15, 2004.
Celebration 2004 is a program that offers traditional arts and local cultural experiences to
the public through performances, workshops, demonstrations, as well as, arts and crafts.
Comments on this project/grant application:
• A weeklong event with good tourist impact
• Excellent marketing of the event
• Grant application was very well written
Recommendations for Funding:
$5,000
4
Grant #0406-009 Lubbock Symphony Orchestra
2004-2005 Season
Summary of Project:
The Lubbock Symphony Orchestra requested $20,000 to support mass marketing for the
2004-2005 season, September 2004 through May 2005, at the local and state level. The
marketing would take place between September and January. The schedule of the season
includes The Holiday Candlelight Concert; Masterworks #2 with Gilles Vonsattel and
Scott O'Neil; Masterworks #4 with Caitlin Tully; The Spring Pops Concert with Jubilant
Sykes; and the final Masterworks with Andrew Sill and Barbara Yahr. Special guests
Mark O'Connor and Jens Lindeman will also be performing this season.
Comments on this project/grant application:
• Impressive .that all funds requested are for marketing
• Advertising of the project is presented outside of the region
• Limited overnight stay opportunity
Recommendations for Grant Application:
• Apply for second granting period for additional marketing expenses not covered
by this granting period
• Partner with a hotel to make a package weekend
• Advertise with the Lubbock Convention and Visitors Bureau
Recommendations for Funding:
$9,581
Grant #0406-010 M.L.K Commemorative Council Inc. of Lubbock
Foot Prints of History Arch
Summary of Project:
The M.L.K Commemorative Council Inc. of Lubbock requested $10,500 for the
construction of the Foot Prints of History Arch. The Arch is to be located on Martin
r Luther King Boulevard, across from the Mae Simmons Park and will be dedicated to the
cultural heritage and history of African Americans in West Texas.
Comments on this projecttgrant application:
• Grant application was incomplete and difficult to read
• Project has no tourist impact on Lubbock
• No funding sources other than LAA grant funds
Recommendations for Grant Application:
• Resubmit proper and complete application in January grant cycle
• Include a biography of the designer and examples of previous work
• Include drawings of the project from the designer or artist
• Plan a reception with the grand opening to draw surrounding communities
ri
• Coordinate with other organizations (Lubbock Chamber of Commerce, African
American Chamber of Commerce, Parks and Recreation)
Recommendations for Funding:
No Funding
Grant #0406-011 Texas Tech University, Department of Theatre and Dance
TNT QuadFest'05
Summary of Project:
The Department of Theatre and Dance at Texas Tech University requested $2,825 for the
Quad Festival of the Texas Nonprofit Theatres on January 21-22, 2005. Lubbock's TNT
QuadFest' 05 is a theatre festival consisting of four -six West Texas community plays.
Comments on this project/grant application:
• Will the participants be staying in hotels or in the University Dorms?
• Limited tourism impact
Recommendations for Grant Application:
• Try to market event to participants and their families
• Try to partner with a hotel for a weekend vacation package
Recommendations for Funding:
$2,000
Grant #0406-012 The Prairie Winds Chorus
Prairie Winds 2004 Fall Show
Summary of Project:
The Prairie Winds Chorus requested $1,560 for their Prairie Winds 2004 Fall Show on
October 16, 2004 at the Lubbock Civic Center. The Prairie Winds 2004 Fall Show,
Rockin' on the Luv Boat, promotes cultural awareness of barbershop harmony and family
entertainment.
Comments on this project/grant application:
• Low on diversity
• No tourist impact due to event being only one day
• All of the publicity is local
• No collaboration with other arts organizations
Recommendations for Grant Application:
• Mail posters to regional Convention and Visitor's Bureaus
• Try to collaborate with other arts organizations
• Extend the show into a weekend event for tourism impact
Gol
q
Recommendations for Funding:
$780
Grant #0406-013 Ranching Heritage Association
Ranch Day, "She Wore a Yellow Ribbon: John Wayne and the
Legends of the West
Summary of Project:
The Ranching Heritage Association requested $3,300 for the 30 annual Ranch Day
event, on September 25, 2004 weekend, at the National Ranching Heritage Center.
Friday's Ranch Day events include the dedication of the renovated Pitchfork Pavilion and
a dance afterwards, at the Campbell Patio. Saturday's events include the reveal and
dedication of the 2004 Legends of Hollywood, John Wayne commemorative stamp
series; and viewings of John Wayne movies and memorabilia; as well as, historical
music, demonstrations and re-enactments.
Comments on this project/grant application:
• Good diversity
• Great collaboration with other organizations
• Good percentage of funds spent on marketing
Recommendations for Grant Application:
• Open Friday's events to the public to increase tourist impact
• Coordinate the event with the Cowboy Symposium or schedule the date further
apart from the Cowboy Symposium
• Specifically market the event to Stamp Collectors (collectors often travel to
reveals)
• Should partner with hotels to encourage "heads in beds"
• Seek additional outside funding sources, like corporate sponsorship or foundation
support
Recommendations for Funding:
$3,000
Grant #0406-014 Texas Tech University's International Cultural Center,
Office of International Affairs
Dia de los Muerios: A Four -Site Procession
Summary of Project:
Texas Tech University's International Cultural Center, Office of International Affairs
requested $6,675 for Dia de los Muertos: A Four -Site Procession, on October 30, 2004.
Dia de los Muertos: A Four -Site Procession is a Mexican celebration of the one day the
spirits of the dead return to "enjoy the food, drink, and companionship that they enjoyed
in life". The event takes place at four locations, the International Cultural Center, the
TTU School of Art, the Lubbock Regional Arts Center, and the Buddy Holly Center. Dia
7
de los Muertos: A Four -Site Procession will feature cultural programs, such as,
educational activities, art exhibits, traditional refreshments, and ofrendas. (offerings)
Comments on this project/grant application:
• Great cultural diversity
• Great diversity of events
• Family friendly
• Good length of program
• Good collaboration with other arts organizations
• Advertising of the project is presented outside of the region
Recommendations for Funding:
$6,000
Grant #0406-015 West Texas Native American Association
WTNAA Mini Powwow 2004
Summary of Project:
The West Texas Native American Association requested a grant in the amount of $1,500
for the WTNAA Mini -Powwow 2004. The WTNAA Mini -Powwow 2004, scheduled
during the National Cowboy Symposium, will showcase the Native American culture
through art, music, and dance.
Comments on this project/grant application:
• Good coordination with other art associations
• Good cultural diversity
• Innovative and creative project
• Large portion of funds requested are from LAA grant (about 1 /2 of total
requested)
Recommendations for Grant Application:
• Move the event to the weekend instead of Thursday, and make it a multiple day
event
• Spend money in promotion and publicity to grow event
• Change project end date to reflect the time needed to resolve all reporting issues
• Seek additional outside funding sources, like corporate sponsorship or foundation
support
Recommendations for Funding:
$1,500
Grant #0406-016 Lubbock Arts Alliance, Inc.
The ACE (Arts, Culture, and Entertainment) Brochure
/0
Summary of Project:
Lubbock Arts Alliance requested $20,000 to develop, produce, and distribute The ACE
(Arts, Culture, and Entertainment) Brochure. The brochure is a full -color marketing
piece designed to highlight the arts, culture, and entertainment in Lubbock.
Comments on this project/grant application:
• Great initiative for all of the arts
• Unable to track tourist impact
• Costly start-up project
Recommendations for Grant Application:
• Join with Lubbock Convention and Visitors Bureau an LETS for special "art
section" in tourism guide
• Participate in Lubbock Convention and Visitors Bureau's event listing on a
quarterly basis
• Seek additional outside funding sources, like corporate sponsorship or foundation
support
Recommendations for Funding:
$4,762 - City of Lubbock
$368 — Texas Commission on the Arts
Grant #0406-017 Lubbock Arts Alliance, Inc.
Star/Cross/Angel Exhihit at the Alliance Gallery
Summary of Project:
The Lubbock Arts Alliance, Inc. requested $2,000 for the annual holiday art exhibit,
Star/Cross/Angel Exhibit at the Alliance Gallery. The exhibit will run from December 3,
2004 to January 3, 2005, and features the popular holiday themes of the star, cross, and
angel.
Comments on this project/grant application:
• Successful event in the past
• Good artist participation
• Month long event
• Dates take advantage of existing holiday tourism
Recommendations for Grant Application:
• Spend money in promotion and publicity to grow event
• Hang banner at location
• Work on attracting outside people
• Try to work on creating an overnight occasion to increase tourist impact
Recommendations for Funding:
$0 - City of Lubbock
$2,000 — Texas Commission on the Arts
0
Grant #0406-018 Lubbock Arts Alliance
Stubbs Memorial BBQ & Music Fest
Summary of Project:
The Lubbock Arts Alliance requested $5,000 to host a festival at the memorial of C.B.
Stubblefield. The weekend event will include an invitational BBQ cook -off with cash
prizes and live music performances.
Comments on this project/grant application:
• No collaboration between organizations
• Creative and out -of -the -box project
• Good diversity
Recommendations for Grant Application:
• Collaborate with other arts organizations
Recommendations for Funding:
$5,000
Kim