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Home My WebLink AboutResolution - 2004-R0551 - Amendment To Engineering Contract - Hugo Reed And Associates, Inc. - 11_04_2004Resolution No. 2004-RO551 November 4, 2004 Item No. 28 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment No. 2 to the Contract between the City of Lubbock and Hugo Reed and Associates, Inc. for engineering services. Said Amendment No. 2 is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 4th ATTEST: QJ:2e�� 1��6= Reb cca Garza, City Secretary APPROVED AS TO CONTENT: Engineer APPROVED AS TO FORM: M. Knight, as:/ccdocs/Amend #2-Hugo Reed.res October 25, 2004 day of November , 2004. Resolution No. 2004-RO551 November 4, 2004 Item No. 28 AMENDMENT NO.2 to CONTRACT FOR ENGINEERING SERVICES for DESIGN and BID: GLENNA GOODACRE BOULEVARD PROJECT in OVERTON PARK, LUBBOCK THE STATE OF TEXAS § THE COUNTY OF LUBBOCK § THIS AMENDMENT NO.2 to THE CONTRACT FOR ENGINEERING SERVICES for DESIGN and BID: GLENNA GOODACRE BOULEVARD PROJECT in OVERTON PARK, LUBBOCK, said contract dated December 11, 2003, is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed and Associates, Inc., hereinafter called HRA. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER and HRA do mutually agree as follows. ARTICLE 1. CONTRACT PERIOD The effective date of the original contract was December 1,1, 2003. Amendment No. 1 extended the Contract Period to December 30, 2004 to include the additional design phase services generally outlined therein. The Contract Period is not being extended by this AMENDMENT NO. 2. ARTICLE 2. SCOPE OF SERVICES This AMENDMENT NO. 2 is being made at the request of the OWNER for the purpose of amending the Original Scope of Services to include those general professional services detailed in Attachment A hereto, "Additional Project Scope and Services." ARTICLE 3. COMPENSATION The general tasking proposed to perform the additional services authorized by this Amendment is described in Attachment A. The "Basis for Payment" for services performed under this Amendment is the same as for the original agreement. This AMENDMENT NO.2 will result in a net increase of $ 7,500 (seven thousand five hundred dollars) to the maximum amount payable under this contract. ARTICLE 4. OTHER No other changes to the original contract are requested or granted as a result of this Amendment. All other provisions of the original contract will remain in full force and effect. This Amendment shall become a part of and be incorporated into the original contract upon its full execution by both OWNER and HRA. Amendment No. 2 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page i ARTICLE 5. SIGNATORY WARRANTY The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an officer of the organization for which he has executed this contract and that he has full and complete authority to enter into this contract on behalf of his firm. The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete authority to enter into this contract on behalf of this organization. IN WITNESS WHEREOF, the parties hereto have caused this AMENDMENT NO.2 to the original contract to be executed, but this Amendment No. 1 to the original contract shall not be valid until signed by a duly authorized representative of each party. HUGO REED AND ASSOCIATES, INC. 4;'� �4'e Stevan M. Coleman, P.E. Executive V.P. Operations APPROVED TO CONTENT: arty Hertel, .E. City Engineer Attest: Rebecca Garza City Secretary APPROVED AS TO FORM: t ohn M. Knight Assistant City Attorney Amendment No. 2 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 2 Mailing Addresses: For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims and correspondence: For: Hugo Reed and Associates, Inc. For: City of Lubbock 1601 Avenue N 1625 13`h Street Lubbock, TX 79401 Lubbock, Texas 79401 Attn: Mr. Bernard J. Gradel, Jr., President Attn: Mr. Larry Hertel, P. E. Amendment No. 2 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 3 Resolution No. 2004-RO551 November 4, 2004 Item No. 28 Attachment A Additional Project Scope and Services HUGO REED AND ASSOCIATES, INC. 1601 Avenue N / Lubbock, Texas 79401 18061763-5642 1 FAX 8061763-3891 October 21, 2004 Mr. Lary D. Hertel, P.E. City Engineer, City of Lubbock 1625 13"h Street Lubbock, Texas 79457 Re: Glenna Goodacre Boulevard Project Amendment No. 2 Additional professional services for City Bank site Dear Larry: Enclosed herewith is a proposal prepared by Mary Crites, AIA, Firm Principal, Parkhill Smith and Cooper, Inc., for performance of the design and associated services of the public lighting at the City Bank tract (Tract 2C, Overton Park), and for other items as detailed in Marys proposal. HRA, Inc. has prepared and supplied PSC, Inc. with the necessary plantprofile and details for the curb and gutter items mentioned at both the September 2 meeting at the City wherein these topics were reviewed, and as detailed in Marys proposal. The proposed hourly/NTE fee is $1,500 for the plan/profile work and necessary coordination by HRA, Inc., and $6,000 for the necessary additional professional services work to be performed by PSC, Inc., per the attached letter. Therefore, the total NTE fee proposed for this Amendment No. 2 is $7,500 (seven thousand five hundred dollars). Please do not hesitate to contact us should you have any questions or comments. Sincerely, Stevan M. Coleman, PE EVP Operations cc: File Mary Crites, AIA, PSC, Inc. Enclosures ciProposals,_IGlenna Goodacre Boulevard ■ Ranew !� ai■ ii■a !� b�l • ryyppiRi iHlN R!R'�, p p , a is w ! � iai�iii'aasiati•�isi RNaa■ur■uu o October 112004 Steve Coleman, PE Hugo Reed and Associates 1601 Avenue N Lubbock, Texas 79401 Re: Design of Parkway lighting on Glenna Goodacre Boulevard (GGB) and University Avenue along City Bank Property and Coordination with City of Lubbock, City Bank, and City Bank General Contractor for the installation of Lighting and Curb/Gutter Dear Mr. Coleman: The anticipated occupancy by City Bank precedes the completion schedule for the GGB roadway work. Because of this the decision made at the September 2, 2004 meeting at City Hall proposed having the City Bank General Contractor construct the curb and gutter along University and install the wiring and pedestrian street lighting along GGB and University Ave. To accomplish this, Parkhill, Smith & Cooper, Inc. (PSC) proposes an hourly fee with a maximum. The following tasks were identified to accomplish the necessary work: 1. PSC to design and engineer the plans and specifications for the pedestrian street lighting, issued to the City Bank General Contractor. 2. Transmit to the City Bank General Contractor the drawings provided by Hugo Reed for the construction of the curb and gutter along University Ave 3. Provide limited construction observation of the street lighting work while under construction, and general coordination between the City of Lubbock, LP&L and City Bank General Contractor. This would include review of general Contractor pay applications. 4. Provide general overall coordination between the identified entities. This would include assistance with tracking scheduling/timing of work, payment/reimbursement of work between City Bank and the City. 5. Assist the City in calculating the appropriate TIF allocation and prorated apportionments to each of the 3 tracts on this block. For the scope described above, PSC proposes using an hourly rate fee method with a maximum fee of $6,000. PSC appreciates the opportunity to be of assistance in this exciting endeavor. Sincerely, 9 PARKHILL, SMITH & COOPER„C. Mary �3.riles, AIA Firm Principal MKC/Imw RXk!ri:, RL,"Al_: U rA21{glt:a. dk Parkhill, Smith & Cooper, Inc. �.._ . 4222',5a, St.ie .,.,:--X, xas , 4 ., 30e, j^73-22GJ FAX !fJ.; , 473.3-500