HomeMy WebLinkAboutResolution - 2012-R0385 - Contract - TX DOT - Operating Assistance - 10_11_2012Resolution NO. 2012-RO385
October 11, 2012
Item No. 5.18
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Contract No. 51305F7052 for operating
assistance, by and between the City of Lubbock and Texas Department of Transportation,
and related documents. Said Contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on October 11, 2012
GLVN,K/RDnRTSON, MAYOR
ATTEST:
Reb ca Garza, City Secretary
APPROVED AS TO CONTENT:
Bill HOW on, Director Co unity Development
Citibus Liaison
APPROVED AS TO FORM:
Z/�Z L_
had Weaver, Assistant City Attorney
vw:ccdocs/RES.Contract- Texas Department of Transportation
September 26, 2012
Resolution NO. 2012—RO385
PGA: PUBLIC TRANSPORTATION - STATE FUNDS
TRANSIT PROVIDER: Lubbock, City of
TXDOT PROJECT #: URB 1301(05)
PROJECT GRANT AGREEMENT #: 51305F7052
MASTER GRANT AGREEMENT #: 512XXF7081
NOT RESEARCH AND DEVELOPMENT
URBANIZED AREA: Lubbock
STATE OF TEXAS §
COUNTY OF TRAVIS §
STATE FUNDS
FISCAL YEAR 2013
PROJECT GRANT AGREEMENT
THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas,
acting through the Texas Department of Transportation, called the "State," and Lubbock,
City of, called the "Transit Provider."
WITNESSETH
WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the
Transit Provider in procuring aid for the purpose of establishing and maintaining public and
mass transportation projects and to administer funds appropriated for public transportation
under Transportation Code Chapter 456; and
WHEREAS, the Governor of the State of Texas has designated the Texas Department of
Transportation to provide state funds for public transportation purposes; and
WHEREAS, if applicable, the Transit Provider submitted a Fiscal Year 2013 Grant
Application (GA) Part I for state financial assistance to provide transportation services and
the Texas Transportation Commission approved the application by Minute Order Number
113144; and
WHEREAS, if applicable, the Transit Provider must execute a GA Part I each fiscal year
grant period for consideration for new state grants; and
WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State
has been adopted and includes the general terms and conditions for grant projects developed
through this PGA;
NOW THEREFORE, the State and the Transit Provider agree as follows:
AGREEMENT
ARTICLE 1. GRANT TIME PERIOD
This PGA becomes effective when fully executed by both parties or on September 1, 2012,
whichever is later. This PGA shall remain in effect until August 31, 2013, unless terminated
or otherwise modified in an Amendment. This PGA will not be considered fully executed until
both parties have executed a MGA, and the Transit Provider has submitted the GA Part I to
the State. The time period of this PGA cannot be extended past the MGA, without exception.
Any cost incurred before or after the contract period shall be ineligible for reimbursement.
Lubbock, City of Project Grant Agreement #: 51305F7052
State Funds Page 1 of 3 Revised 12/20/2011
ARTICLE 2. PROJECT DESCRIPTION
A. The Transit Provider shall complete the public transportation project described in the GA
Part I, the Attachment A - Approved Project Description, and the Attachment B — Project
Budget. Attachments A and B are attached to and made a part of this agreement. The
Transit Provider shall complete the project in accordance with all of the documents
associated with the MGA and with all applicable federal and state laws and regulations.
B. If applicable, the Transit Provider shall begin competitive procurement procedures by
issuing an invitation for bids or a request for proposals no later than sixty (60) days after
the effective date of this grant agreement for the purchase of the approved line items
referenced in Attachment A. No later than sixty (60) days after the issuance of public
notification, the Transit Provider shall publicly open all bids or privately review proposals.
The Transit Provider shall enter into a binding agreement with a supplier no later than
thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider
shall notify the department in writing when it is necessary to exceed these deadlines.
ARTICLE 3. COMPENSATION
The maximum amount payable under this PGA without modification is $ 637,480 provided
that expenditures are made in accordance with the amounts and for the purposes authorized
in the GA Part I, the Attachment A, and the Attachment B.
The original and one copy of the invoice is to be submitted to the following address:
Texas Department of Transportation
Attn: Lynn Castle
Public Transportation Coordinator
135 Slaton Road
Lubbock, Texas 79404
ARTICLE 4. AMENDMENTS
Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project
authorized in this agreement shall be enacted by written amendment approved by the parties
before additional work may be performed or additional costs incurred. Any amendment must
be executed by both parties within the grant period specified in Article 1, Grant Time Period.
ARTICLE 5. INCORPORATION OF MGA PROVISIONS
This PGA incorporates all of the governing provisions of the MGA in effect on the date of final
execution of this PGA, unless an exception has been made in this agreement.
ARTICLE 6. SIGNATORY WARRANTY
Each signatory warrants that the signatory has necessary authority to execute this agreement
on behalf of the entity represented.
Lubbock, City of Project Grant Agreement #: 51305F7052
State Funds Page 2 of 3 Revised 12120/2011
THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate.
THE TRANSIT PROVIDER
Signature
Glen C4/Robertson
Typed, Printed, or Stamped Name
Mayor
Title
10-11-12
Date
THE STATE OF T S
A�VL4 Ac-�
sitrofure
Lynn Castle
Typed, Printed, or Stamped Name
Public Transportation Coordinator
Title
16)- /7_aa��'
Date
List of Attachments
A — Approved Project Description
B — Project Budget
Lubbock, City of Project Grant Agreement #: 51305F7052
State Funds Page 3 of 3 Revised 12/20/2011
APPROVED
RECIPIENT
ATTEST:
Rebetretary
Garza
City
Date: A0 - / I- ( 7r
APPROVED AS TO CONTENT:
Bill H erton
Community Developslent Director
APPROVED AS TO FORM:
Chad Weaver
Assistant City Attorney
ATTACHMENT A
APPROVED PROJECT DESCRIPTION
[insert a Narrative Project Description]
Citibus operates public transportation to the citizens of Lubbock with both a fixed route and
demand response service. The routes originate in downtown Lubbock and end at various
locations within the city. All of these vehicles are accessible to persons with disabilities. The
demand response service, CitiAccess, serves origins and destinations within the city limits. Both
services operate under guidelines from Federal, State, and local authorities for maintaining
buses, facilities, preventative maintenance, and safety. Citibus does no sub -contract any part of
the services that are provided. The major trip generators include the medical center, education
facilities, employment providers, and shopping centers. Citibus provides service Monday
through Saturday from 5:45 am to 7:15 pm, except holidays.
Citibus, and one sub -contractor, provides service for the non -emergency medical transportation
contract with TxDOT.
The FY 2013 TxDOT Section 5307 grant will be used for operating.
Lubbock, City of Project Grant Agreement #: 51305F7052
Stale Funds Page 1 of 1 Attachment A
ATTACHMENT B
PROJECT BUDGET
[Insert Budget Page]
Lubbock, City of Project Grant Agreement #: 51305F7052
State Funds Page 1 of 1 Attachment B
Public Ttansoortation Buddet•Attactlm@nt B