HomeMy WebLinkAboutResolution - 2012-R0374 - Amendment To Agreement - Parkhill, Smith, And Cooper Inc. - 10_11_2012REsolutuion No. 2012-RO374
October 11, 2012
Item No. 5.3.1.
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Amendment No. I I to that certain
Agreement for Professional Services, by and between the City of Lubbock and Parkhill,
Smith & Cooper, and related documents. Said Amendment is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on
ATTEST:
Reb cca Garza, City Secre ry
APPROVED AS TO CONTENT:
October 11, 2012
GL7?U/R08ERZSON, MAYOR
Loomis, Executive Director of Aviation
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Amend #1 I Agrmt-PS&C
September 26, 2012
PARKHILLSMITH&COOPER
September 25, 2012
Mr. James W. Loomis, A.A.E.
Director of Aviation
Lubbock Preston Smith International Airport
Administration Office, 2nd Floor
5401 N. Martin Luther King Jr. Blvd., Unit 389
Lubbock, Texas 79403
Re: Amendment No. 11 to Agreement for Professional Services,
LBB Airfield Asphalt Package 2
Dear Mr. Loomis:
As requested, we have prepared Amendment No. 11 for construction phase and Resident Project
Representative (RPR) services related to the referenced project. The scope of the project will be as shown
on the attached drawing. PSC's scope includes part-time (4 hrslday) RPR assistance throughout the
entire duration of the project. The lump sum fee corresponds with the allotted construction contract time of
88 calendar daWs through final completion. This contract amendment modifies the scope of professional
services included in our original agreement dated January 14, 2010.
Task 1 CST - Lump Sum Fee for Construction Phase and RPR Services (PSC) $60,500
Task 2S&T - Reimbursable Fee for Surveying and Testing (PSC Subs) $21,150
TOTAL $81,650
We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated
January 14, 2010 and to provide the additional Task 1 and Task 2 services under the provisions of the
contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH B4.01. Compensation for
Construction Phase and Surveying and Testing (Task 1-2) Services shall not exceed $81,650 without
Owner's approval.
If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our
office. We will take receipt of this signed letter as our notice to proceed with these services. We look
forward to working with you in completing this project. If you have any questions please call John Hamilton
or me.
Amarillo
11 Paso
Las Cruces
Lubbock
Midland
4222 85th Street Lubbock, Texas 79423 800.473,2200 Fax 806 473 3500
Mr. James Loomis, A.A.E.
Amendment No. 11
LBB Airfield Asphalt Package 2
Sincerely,
PARKHILL, SMITH & COOPER, INC.
By L7
Johrj. milton, PE
Firm Principal/Transportation Sector Dir.
By Z4&
Mark D. Haberer, PE
Firm Principal/Project Manager
IN TRIPLICATE
MDHlpas
Enclosures
4lpatalWrotedsti201212716121PMMIMCON RACTSIFINAL\contract amendment 11 doc
Page 2
Accepted by. -
CI
By
Attest:
By
Rebe a Garza
City Se retary
as to Content:
Ja es W. Loomis, A.A.E.
Dir ctor of Aviation
Approved as to Form:
By.
Chad Weaver
City Attorney
September 25, 2012
PARKHILL, SMITH & COOPER, INC.
PROJECT BUDGET SHEET
LOCATION CODE:
01
PROJECT NAME:
1.1313 Airfield Asphalt Repair 112
JOB NO.:
1271812
0
TASK:
ICST
DATE:
09/25/ 12
FEE TYPE:
Lump Sum
PREPARED BY:
MDI I
PRINCIPAL:
MDII
PROD. MANAGER:
MDH
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON REIMB:
15.00%
PROFIT ON DIRECTS:
15,00% $60,500
TOTAL FEE:
$60.
LABOR:
$57.457
LABOR:
$57.457
DIRECTS:
$3,095
OVERHEAD:
SUBTOTAL:
$60,552
REIMB. CONSULTANTS:
REIMB. EXPENSES:
REIMB. FEE:
DIRECT CONSULTANTS:
DIRECT EXPENSES:
$2,691
TOTAL FEE.
$60,552
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Firm Principal
01
Firm Principal
75
$1 1.325
03
Engineer
51
$5,916
07
Engineer in Training
102
$9.996
11
Resident Project Representative
282
$27,636
07
Engineer in Training
34
$2.584
18
Clerical
Page 1 of 1
FEE ESTIMATING SHEET PROJECT:
BB Airfield Asphalt Repair F JOB NO:
1271812
TASK:
1CST
SALARY
CATEGORY OF PERSONNEL
RATE PER HOUR
FP FP
ENG
EIT RPR
EIT
CLERICAL
TASK
01 01
03
07 11
07
18
Trips
$178 00 $151.00
$116 00
$98 00 $98 00
$76 00
$65.00
TOTAL
Package 2 • Base Bid + Alternate 1
Bidding Phase
Coordinate Bidding with City Purchasing
1
4
2
2
8
Conduct prebid meeting
1
2
2
Prepare addenda
1
2
2
Attend Did opening
1
2
2
Review bids/make recommendation
2
2
2
6
Construction Phase
Conduct preconstruction meeting
1
2
4 2
1
9
Progress meetings (assume 5)
5
10
5
15
Site visit (2/week for 10 weeks)
20
15
15
30
Field questions from contractor
10
20
30
Review submittals
2
8
8
18
Prepare pay applications
2
4
4
10
Final walkthrough and punchlist
1
3
6
2
11
Prepare closeout documentation
2
16
16
34
Record drawings
4
16
20
Upload project into AGIS
16
24
24
64
RPR
20hrstwk for 13weeks (Pal- I- me cniv
88
260
260
5 days prelpost time
20
20
BUDGET SUBTOTALS: HOURSI Trips -
118
75
51
102 282
34
544
SALARY
$111325
$5,916
$9,996 $27,635
$2,584
$57,457
Page 1 of 1
FEE ESTIMATING SHEET
PROJECT:
LAB Airfield Asphalt Repair JOB NO..
1271812
TASK 1CST
DIRECTS
DIRECT CONSULTANT COSTS
SUBTOTAL
611 Structural Consultant
812 MechlElec Consultant
813 EnvironlCivil Consultant
614 Architectural Consultant
615 Testing Consultant
616 Surveying Gonsultant
618 Other Consultant
TOTAL D1RECT CONSULTANTS
^]
DIRECT EXPENSES
621 Travel
Motel
Days @
Men
lManday
=
Air Travel
Air Fare @
Men
Man
=
Parking
Days @
1Day
=
Car Rental
Days @
1Day
=
Mileage
35 Mifes @
$0.550
@ 118 Trips
=
$2,271.SO
SUBTOTAL
$2.272
622 Reproductions
Blackline Prints
34" x 22"
Shts @
$0.70
Sets =
36" x 24"
Shls @
$0 78 @
Sets =
42' x 30
Shts @
$1.15 @
Sets =
Other
s1 @
$0.15 @
Sets =
Printing
0-112" x 11" B&W
250 Originals @
S0.08 1Sht @
1 Sets =
$20110
8-112"x 11" Color
200 Originals@
$0.50 1Sht @
1 Sets
$100.00
11" x 17" B&W
100 Originals @
$0 18 1Sht @
1 Sets =
$18.00
11" x 17" Color
1W Originals @
$1 00 1Sht @
1 Sets
$100.00
Binding Cost
Sets @
$2.50 ISel
=
Laminating
Shts @
$2.00 ISM
=
Scan to file
Bum to CDIDVD
1 CD/DVD @
$13.50 leach
=
S13 50
Stan Specs
Onginals @
$0 15 Isht
=
Scan Drawings
Origmais @
$1.50 ISM
-
SUBTOTAL
$252
623 Models/RendenngslPhctos
Shots @
(Shot
624 Telephone
10 Calls
$2 00 (Call
S20
825 Meals
Da s
Men @
lManday,
626 Field Supplies
US Postage
10 Mailings
$2 00 /Mailin
$20
629 Publications
630 Misc Reimbursable Fxp
631 Fax
Pages
632 Temporary Personnel
633 Oraffing Su lies
634 Office Supplies
635 CADD
16 Hours
$800 (Hour
$128
836 Feld E ui Rental
636 Interior Design Items
632 NM Gross Receipt Tax
847 Computer Supplies
TOTAL DI
C F EXPENSES
$2,691
Page 1 of 1
PARKHILL, SMITH & COOPER, INC.
PROJECT BUDGET SHEET
LOCATION CODE:
01
PROJECT NAME:
LBB Airfield Asphalt Repair P2
JOB NO.:
1271912
1
TASK:
2S&T
DATE:
09/25/ 12
FEE TYPE:
Hourly Rate "/Max
PREPARED BY:
MDII
PRINCIPAL:
'��1DH
PROD. MANAGER:
MUH
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON REIMB:
15.00%
PROFIT ON DIRECTS:
15.00%
$21 .150
TOTAL FEE:
$21,1
LABOR:
LABOR:
DIRECTS:
OVERHEAD:
SUBTOTAL:
REIMB. CONSULTANTS:
$18,404
REIM& EXPENSES:
REIM& FEE: $21,165
DIRECT CONSULTANTS:
DIRECT EXPENSES:
TOTAL FEE: $21,165
LABOR BUDGETS:
CODE
DESCRIPTION HOURS
COSTS
01
Firm Principal
01
Firm Principal
03
Engineer
07
Engineer in Training
07
Engineer in Training
11
Resident Project Representative
18
Clerical
Page 1 of 1
FEE ESTIMATING SHEET
PROJECT.
LBB Airfield Asphalt Repair JOB NO
1271812
TASK
2S&T
EIMBURSABLES
REIMBURSABLE CONSULTANT COSTS
SUBTOTAL
511 Structural Consultant
512 LBB Airfield As haft Repair P2
513 1271812
514 2S&T
515 Testing Consultant
CMT
$14.504
516 Surveying Consultant
Stevens Surveying
$3.900
518 Other Consultant
TOTAL EIMBU ABLE CON U AN S
.404
REIMB R MOH
521 Travel
Mateo
Days
Men @
IManday
=
Air Travel
Air Fare@
Men @
iMan
-
Parking
Days @
/Day
=
Car Rentet
Days @
lDay
=
Mileage
Miles @
$0.550
@
Trips
=
SUBTOTAL
522 Reproductions
Bladdine Prints
34" x 22'
Shts
$0.70
Sets =
38" x 24'
Shis @
$0.78 @
Sets =
42" x 30
Shts @
$1.15 @
Sets =
Other
sf@
$0.15
Sets =
Printing:
8-1/2" x 11" B&W
Originals @
$0.08 /SM
Sets =
B-1f2" x 11" Color
Originals @
$0.50 ISht @
Sets =
11" x 17' B&W
Originals @
S0.18 Istil (n
Sets =
I V X 17' Color
Originals@
$1.00 /Sht @
Sets =
Bending Cost
Sets @
$2.50 /Set
=
Laminating
Shts @
$2.DO /5ht
-
Scan to file
Bum to CDIDVD
CDIDVD Cd1
$1150 leach
=
Scan Specs
Originals @
50.15 ISM
=
Scan Drawings
Originals @
$1.50 ISM
=
SUBTOTAL
523 ModeislRendenn slPhotos
Shots @
IShot
524 Telephone
Calls
!Call
525 Meals
Days @
Men
IManday
526 Field Supplies
528 Postage
Mailings
IMailin
529 Publications
530 Misc Reimbursable Exp
531 Fax
Pages
532 Tam ora Personnel
533 Dra7l n Supplies
534 Otfrce Supplies
535 CADD
Hours
(Hour
536 Field Equip Rental
537 Interior Design items
539 NM Grass Receipt Tax
547 Computer Supplies
TOTAL REIMBURZ5AULL
EXPE
E)
Page 1 of 1
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