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HomeMy WebLinkAboutResolution - 2012-R0374 - Amendment To Agreement - Parkhill, Smith, And Cooper Inc. - 10_11_2012REsolutuion No. 2012-RO374 October 11, 2012 Item No. 5.3.1. RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. I I to that certain Agreement for Professional Services, by and between the City of Lubbock and Parkhill, Smith & Cooper, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: Reb cca Garza, City Secre ry APPROVED AS TO CONTENT: October 11, 2012 GL7?U/R08ERZSON, MAYOR Loomis, Executive Director of Aviation APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vwxcdocs/RES.Amend #1 I Agrmt-PS&C September 26, 2012 PARKHILLSMITH&COOPER September 25, 2012 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock, Texas 79403 Re: Amendment No. 11 to Agreement for Professional Services, LBB Airfield Asphalt Package 2 Dear Mr. Loomis: As requested, we have prepared Amendment No. 11 for construction phase and Resident Project Representative (RPR) services related to the referenced project. The scope of the project will be as shown on the attached drawing. PSC's scope includes part-time (4 hrslday) RPR assistance throughout the entire duration of the project. The lump sum fee corresponds with the allotted construction contract time of 88 calendar daWs through final completion. This contract amendment modifies the scope of professional services included in our original agreement dated January 14, 2010. Task 1 CST - Lump Sum Fee for Construction Phase and RPR Services (PSC) $60,500 Task 2S&T - Reimbursable Fee for Surveying and Testing (PSC Subs) $21,150 TOTAL $81,650 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 14, 2010 and to provide the additional Task 1 and Task 2 services under the provisions of the contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH B4.01. Compensation for Construction Phase and Surveying and Testing (Task 1-2) Services shall not exceed $81,650 without Owner's approval. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call John Hamilton or me. Amarillo 11 Paso Las Cruces Lubbock Midland 4222 85th Street Lubbock, Texas 79423 800.473,2200 Fax 806 473 3500 Mr. James Loomis, A.A.E. Amendment No. 11 LBB Airfield Asphalt Package 2 Sincerely, PARKHILL, SMITH & COOPER, INC. By L7 Johrj. milton, PE Firm Principal/Transportation Sector Dir. By Z4& Mark D. Haberer, PE Firm Principal/Project Manager IN TRIPLICATE MDHlpas Enclosures 4lpatalWrotedsti201212716121PMMIMCON RACTSIFINAL\contract amendment 11 doc Page 2 Accepted by. - CI By Attest: By Rebe a Garza City Se retary as to Content: Ja es W. Loomis, A.A.E. Dir ctor of Aviation Approved as to Form: By. Chad Weaver City Attorney September 25, 2012 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: 1.1313 Airfield Asphalt Repair 112 JOB NO.: 1271812 0 TASK: ICST DATE: 09/25/ 12 FEE TYPE: Lump Sum PREPARED BY: MDI I PRINCIPAL: MDII PROD. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15,00% $60,500 TOTAL FEE: $60. LABOR: $57.457 LABOR: $57.457 DIRECTS: $3,095 OVERHEAD: SUBTOTAL: $60,552 REIMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $2,691 TOTAL FEE. $60,552 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 01 Firm Principal 75 $1 1.325 03 Engineer 51 $5,916 07 Engineer in Training 102 $9.996 11 Resident Project Representative 282 $27,636 07 Engineer in Training 34 $2.584 18 Clerical Page 1 of 1 FEE ESTIMATING SHEET PROJECT: BB Airfield Asphalt Repair F JOB NO: 1271812 TASK: 1CST SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP FP ENG EIT RPR EIT CLERICAL TASK 01 01 03 07 11 07 18 Trips $178 00 $151.00 $116 00 $98 00 $98 00 $76 00 $65.00 TOTAL Package 2 • Base Bid + Alternate 1 Bidding Phase Coordinate Bidding with City Purchasing 1 4 2 2 8 Conduct prebid meeting 1 2 2 Prepare addenda 1 2 2 Attend Did opening 1 2 2 Review bids/make recommendation 2 2 2 6 Construction Phase Conduct preconstruction meeting 1 2 4 2 1 9 Progress meetings (assume 5) 5 10 5 15 Site visit (2/week for 10 weeks) 20 15 15 30 Field questions from contractor 10 20 30 Review submittals 2 8 8 18 Prepare pay applications 2 4 4 10 Final walkthrough and punchlist 1 3 6 2 11 Prepare closeout documentation 2 16 16 34 Record drawings 4 16 20 Upload project into AGIS 16 24 24 64 RPR 20hrstwk for 13weeks (Pal- I- me cniv 88 260 260 5 days prelpost time 20 20 BUDGET SUBTOTALS: HOURSI Trips - 118 75 51 102 282 34 544 SALARY $111325 $5,916 $9,996 $27,635 $2,584 $57,457 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: LAB Airfield Asphalt Repair JOB NO.. 1271812 TASK 1CST DIRECTS DIRECT CONSULTANT COSTS SUBTOTAL 611 Structural Consultant 812 MechlElec Consultant 813 EnvironlCivil Consultant 614 Architectural Consultant 615 Testing Consultant 616 Surveying Gonsultant 618 Other Consultant TOTAL D1RECT CONSULTANTS ^] DIRECT EXPENSES 621 Travel Motel Days @ Men lManday = Air Travel Air Fare @ Men Man = Parking Days @ 1Day = Car Rental Days @ 1Day = Mileage 35 Mifes @ $0.550 @ 118 Trips = $2,271.SO SUBTOTAL $2.272 622 Reproductions Blackline Prints 34" x 22" Shts @ $0.70 Sets = 36" x 24" Shls @ $0 78 @ Sets = 42' x 30 Shts @ $1.15 @ Sets = Other s1 @ $0.15 @ Sets = Printing 0-112" x 11" B&W 250 Originals @ S0.08 1Sht @ 1 Sets = $20110 8-112"x 11" Color 200 Originals@ $0.50 1Sht @ 1 Sets $100.00 11" x 17" B&W 100 Originals @ $0 18 1Sht @ 1 Sets = $18.00 11" x 17" Color 1W Originals @ $1 00 1Sht @ 1 Sets $100.00 Binding Cost Sets @ $2.50 ISel = Laminating Shts @ $2.00 ISM = Scan to file Bum to CDIDVD 1 CD/DVD @ $13.50 leach = S13 50 Stan Specs Onginals @ $0 15 Isht = Scan Drawings Origmais @ $1.50 ISM - SUBTOTAL $252 623 Models/RendenngslPhctos Shots @ (Shot 624 Telephone 10 Calls $2 00 (Call S20 825 Meals Da s Men @ lManday, 626 Field Supplies US Postage 10 Mailings $2 00 /Mailin $20 629 Publications 630 Misc Reimbursable Fxp 631 Fax Pages 632 Temporary Personnel 633 Oraffing Su lies 634 Office Supplies 635 CADD 16 Hours $800 (Hour $128 836 Feld E ui Rental 636 Interior Design Items 632 NM Gross Receipt Tax 847 Computer Supplies TOTAL DI C F EXPENSES $2,691 Page 1 of 1 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB Airfield Asphalt Repair P2 JOB NO.: 1271912 1 TASK: 2S&T DATE: 09/25/ 12 FEE TYPE: Hourly Rate "/Max PREPARED BY: MDII PRINCIPAL: '��1DH PROD. MANAGER: MUH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $21 .150 TOTAL FEE: $21,1 LABOR: LABOR: DIRECTS: OVERHEAD: SUBTOTAL: REIMB. CONSULTANTS: $18,404 REIM& EXPENSES: REIM& FEE: $21,165 DIRECT CONSULTANTS: DIRECT EXPENSES: TOTAL FEE: $21,165 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 01 Firm Principal 03 Engineer 07 Engineer in Training 07 Engineer in Training 11 Resident Project Representative 18 Clerical Page 1 of 1 FEE ESTIMATING SHEET PROJECT. LBB Airfield Asphalt Repair JOB NO 1271812 TASK 2S&T EIMBURSABLES REIMBURSABLE CONSULTANT COSTS SUBTOTAL 511 Structural Consultant 512 LBB Airfield As haft Repair P2 513 1271812 514 2S&T 515 Testing Consultant CMT $14.504 516 Surveying Consultant Stevens Surveying $3.900 518 Other Consultant TOTAL EIMBU ABLE CON U AN S .404 REIMB R MOH 521 Travel Mateo Days Men @ IManday = Air Travel Air Fare@ Men @ iMan - Parking Days @ /Day = Car Rentet Days @ lDay = Mileage Miles @ $0.550 @ Trips = SUBTOTAL 522 Reproductions Bladdine Prints 34" x 22' Shts $0.70 Sets = 38" x 24' Shis @ $0.78 @ Sets = 42" x 30 Shts @ $1.15 @ Sets = Other sf@ $0.15 Sets = Printing: 8-1/2" x 11" B&W Originals @ $0.08 /SM Sets = B-1f2" x 11" Color Originals @ $0.50 ISht @ Sets = 11" x 17' B&W Originals @ S0.18 Istil (n Sets = I V X 17' Color Originals@ $1.00 /Sht @ Sets = Bending Cost Sets @ $2.50 /Set = Laminating Shts @ $2.DO /5ht - Scan to file Bum to CDIDVD CDIDVD Cd1 $1150 leach = Scan Specs Originals @ 50.15 ISM = Scan Drawings Originals @ $1.50 ISM = SUBTOTAL 523 ModeislRendenn slPhotos Shots @ IShot 524 Telephone Calls !Call 525 Meals Days @ Men IManday 526 Field Supplies 528 Postage Mailings IMailin 529 Publications 530 Misc Reimbursable Exp 531 Fax Pages 532 Tam ora Personnel 533 Dra7l n Supplies 534 Otfrce Supplies 535 CADD Hours (Hour 536 Field Equip Rental 537 Interior Design items 539 NM Grass Receipt Tax 547 Computer Supplies TOTAL REIMBURZ5AULL EXPE E) Page 1 of 1 a wlr.r�F w4.YeWdtl1Y�IM1l/M� ����� SASSAIIRYOFPRQW IWAA1011OUMMWD WMS RMt I�EF.NYad.RMWk LOaU'®ONWA k .ea�w.�HY.�.k OY� iI. 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