HomeMy WebLinkAboutResolution - 2012-R0367 - PO - CXT Inc.- Precast Buildings - 09_27_2012Resolution No.2012—R0367
September 27, 2012
Item No. 5.14
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Purchase Order No. 90500014 for the
purchase of playground structures as per BuyBoard Contract No. 346-10, by and between
the City of Lubbock and Exerplay, Inc. of Cedar Crest, New Mexico, and related
documents. Said Purchase Order is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on September 27, 201'?
4� MM SON, MAYOR
i ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO
Scott Snider, Assistant City Manager
Community Services
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Pxerplay, Inc.-PwchaseOrd
September 14, 2012
Resolution No. 2012—RO367
PURCHASE ORDER
TO: EXERPLAY iNC
PO BOX 1160
CEDAR CREST New Mexico 87008
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK,TX 79457
Ordered 09/12/2012 Freight
Requested 11/16/2012 Taken By
Delivery PER WLJENSCHE C REQ 40490
Page - 1
Date - 09/17/2012
Order Number 90500014 000 OP
Branch/Plant 91170
SHIP TO: CITY OF LUBBOCK PARKS & RECREA
1212 ERSKINE
LUBBOCK Texas 79457
BY:
BUYBOARD CONTRACT 346-10
C ISAACS
Descrion/Supplier Item
Ordered
Unit Cost
UM
Extension _
Re nest Date
LSI EVOS Per Design 58541-2-1
3.000
41,915.0000
EA
125,745.00
11/16/2012
BuyBoard Discount for LSI 5%
1.000
(6,287.2500) EA
(6,287,25)
11/16/2012
Freight/Shipping Charges
1.000
9,480,0000
EA
9,480.00
11/16/2012
Installation of Playground Equ
3.000
18,167.0000
EA
54,501.00
11/16/2012
PebbleFlex Rubber Surfacing
5,616.000
19,4700
EA
109,343.52
11/16/2012
PebbleFlex Rubber Surfacing
632.000
19,4700
EA
12,305.04
11/16/2012
BuyBoard Discount for 5%
1.000
(6,082.4300) EA
(6,082.43)
11/16/2012
Fill Material
3.000
8,244.0000
EA
24,732.00
11/16/2012
Fill Material Swings Area
1.000
1,120.0000
EA
1,120.00
11/16/2012
Playground Sidewalk Elmore
2.000
7,812.0000
EA
15,624.00
11/16/2012
Playground Sidewalk, Ribble
1.000
22,160,0000
EA
22,160.00
11/16/2012
Concrete Sidewalk, Elmore
1.000
20,776.0000
EA
20,776.00
11/16/2012
Concrete Sidewalk, Leftwich
1.000
10,953.0000
EA
10,953.00
11/16/2012
Toddler Swings Elmore
1.000
2,245.0000
EA
2,245.00
11/16/2012
Demo Existing Equip. Elmore
1.000
31,310.0000
EA
31,310.00
11/16/2012
Demo Existing Equip. Lellwich
1.000
21,281.0000
EA
21,281.00
11/16/2012
Demo Existing Equip. Ribble
L000
38,119.0000
EA
38,119.00
11/16/2012
Irrigation, Elmore
1.000
6,205.0000
EA
6,205.00
11/16/2012
Irrigation, Leftwich
1.000
7,718.0000
EA
7,718.00
11/16/2012
Irrigation, Ribble
1,000
10,005.0000
EA
10,005.00
11/16/2012
Seeding, All Three Sites
3.000
1,345.0000
EA
4,035.00
11/16/2012
Vehicle Approach, Leftwich
1.000
4,214.0000
EA
4,214.00
11/16/2012
Handicap Striping, Leftwich
1.000
672.0000
EA
672.00
11/16/2012
Arch Swings, Elmore
1.000
2,745.0000
EA
2,745.00
11/16/2012
BuyBoard Discount for 5%
1.000
(137.2500)
EA
(137.25)
11/16/2012
ON
city. of
'lubbock
TEXAS
PURCHASE ORDER
TO: EXERPLAY INC
PO BOX 1160
CEDAR CREST New Mexico 87008
INVOICE TO: CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457
Ordered 09/12/2012 Freight
Requested 11/16/2012 Taken By
Delivery PER WUENSCHE_C REQ 40490
Page - 2
Date - 09/17/2012
Order Number 90500014 000 OP
Branch/Plant 91170
SHIP TO: CITY OF LUBBOCK PARKS & RECREA'ION
1212 ERSKINE
LUBBOCK Texas 79457
BUYBOARD CONTRACT 346-10
C ISAACS
Descri�tion/Supplier Item
Ordered
Unit Cost
UM f
Extension
Re nest Date
Freight/Shipping Charges
1.000
280.0000
EA
280.00
11/16/2012
Arch Swings, Ribble
1,000
4,327.0000
EA
4,327.00
11/16/2012
BuyBoard Discount for 5%
1.000
(216.3500) EA
(216.35)
11/16/2012
Install Swings, Ribble
1,000
2,330.0000
EA
2,330.00
11/16/2012
PebbleFlex Rubber, Ribble
1,320.000
19.4700
EA
25,700.40
11/16/2012
BuyBoard Discount for 5%
1.000
(1,285.0200) EA
(1,285.02)
11/16/2012
Fill Material, Ribble
1.000
1,120.0000
EA
1,120.00
11/16/2012
Lunar Burst Net Climber
1.000
15,205.0000
EA
15,205,00
11/16/2012
Blender Spinner/Gyro Twister
1.000
3,475.0000
EA
3,475.00
11/16/2012
BuyBoard Discount for 5%
1.000
(934.0000) F_A
(934.00)
11/16/2012
Installation of Playground Equ
1.000
10,985,0000
EA
10,985.00
11/16/2012
PebbleFlex Rubber, Maedgen
1,907.000
19.4700
EA
37,129.29
11/16/2012
BuyBoard Discount for 5%
1.000
(1,856.4600) EA
(1,856,46)
11/16/2012
Fill Material, Maedgen
1.000
4,735.0000
EA
4,735.00
11/16/2012
Vehicle Approach, Maedgen
1.000
4,215.0000
EA
4,215.00
11/16/2012
Playground Sidewalk, Maedgen
1,000
12,161.0000
EA
12,161.00
11/16/2012
Concrete Sidewalk, Maedgen
1.000
11,415.0000
EA
11,415,00
11/16/2012
Demo Existing Equip. Maedgen
1.000
54,065.0000
EA
54,065.00
11/16/2012
Irrigation, Maedgen
1.000
30,365.0000
EA
30,365.00
11/16/2012
Handicap Striping, Maedgen
1.000
672.0000
EA
672.00
11/16/2012
Seeding, Maedgen
1,000
1,345.0000
EA
1,345.00
11/16/2012
Welcome Signs, 5-12 Yrs
48,000
250.0000
EA
12,000.00
11/16/2012
BuyBoard Discount for 5%
1.000
(600.0000)
EA
(600.00)
11/16/2012
Freight/Shipping Charges
1.000
922.0000
EA
922.00
11/16/2012
Installation of Welcome Signs
1.000
4,800.0000
EA
4,800.00
11/16/2012
city of
Lubbock
TEXAS
PURCHASE ORDER
TO: EXERPLAY INC
PO BOX 1160
CEDAR CREST New Mexico 87008
Page - 3
Date - 09/ 17/2012
Order Number 90500014 000 OP
Branch/Plant
91170
SHIP TO: CITY OF LUBBOCK PARKS & RECREA
1212 ERSKINE
LUBBOCK Texas 79457
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:.
Ordered 09/12/2012 Freight
Requested 11/16/2012 Taken By C ISAACS
Delivery PER WUENSCHE C REQ 40490 BUYBOARD CONTRACT 346-10
Description/Supplier Item Ordered Unit Cost URI Extension Request Date
Performance/Payment Bonds 1.000 27,196.0000 EA 27,196.00 11/16/2012
Total Order
Terms NET DUE ON RECEIPT
782,332,49
ION
INSURANCE CERTIFICATE REQUIRED PRIOR TO PROVIDING SERVICE:
General Liability -Commercial General Liability, - $1,06-0000
"Products-Comp/Op AGG Workers Compensation - Statutory Amounts
*Personal & Adv. Injury
*Contractual Liability
Automotive Liability - $1,000,000
*Combined Single Limit
*Any Auto
The City of Lubbock shall be named as additional insured on Auto/General Liability on a primary and non-contributory basis, with a Waiver of
Subrogation in favor of the City of Lubbock on all coverages. All copies of the Certificates of Insurance shall reference the project name for which the
insurance is being supplied, "The Contractor will krovide copies of the policies without expense to the City and all endorsements thereto.
This purchase order encumbers funds in the amount of $782,332.49, for the purchase of playground structures awarded on
September 27, 2012 to Exerplay, Inc., of Cedar Crest, New Mexlco in accordance with Exerplay, Inc.'s Quote No, AT091012-3
dated 09/10/2012 and Buy Board contract # 346-10. Resolution#.2tV 12 . -
CITY OF LUBBOCK
Glen obertson, Mayor
ATTEST:
qReb cca Garza, City Secretary
PO Box 1160
Cedar Crest NM 87008-1160 DATE NUMBER
Fax 505.281.0155 dxe rl�layI11C.
Toll Free 800.457.5444 9/10/2012 AT091012-3
www.exerplay.com
QUOTATION
Quote Prepared for: Purchase Order to be Issued To:
Lubbock, City of
Exerplay, Inc.
Craig Wuensche
PO Box 1160
806-775-2665
Cedar Crest, NMI 87008-1160
cwuensche@mylubbock.us Texas Buy Board Contract #346-10
Please fax a copy to Exerplay:505-281-0155
SHIPPEDVIA
TERMS REP FOB
EST. SHIP
DATE
Common Carrier
Net 30 JT Wolforth TX
2-3 Weeks ARO
ITEM
DESCRIPTION OTY
COST
TOTAL.
DISC - BUY BOARD
Buy Board Discount, LSI 5%
-216.35
-216.35
Install
Installation of Swings
2,330.00
2,330.00
PebbleFlex
PebbleFlex, swings area, 1320 sq ft 1,320
19.47
25,700.40
DISC - BUY BOARD
Buy Board Discount- PebbleFlex 5% (net cost per sq. foot
-1,285.02
-1,285.02
is 18.4964)
Fill Dirt
Fill Material, Swings area
1,120.00
1,120.00
Sub -Total, Swings Area
34,863.78
MAEDGEN PARK
LSI 173754A
Lunar Burst Net Climber, 925 Ibs 1
15,205.00
15,205.00
LSI 172569A
Blender Spinner/Gyro Twister, DB. 219 Ibs 1
3,475.00
3,475.00
DISC - BUY BOARD
Buy Board Discount for LSI 5%
-934.00
-934.00
Install
Installation of Playground Equipment and Temporary 1
10,985.00
10,985.00
Fencing
PebbleFlex
PebbleFlex 1,907
19.47
37,129.29
DISC - BUY BOARD
Buy Board Discount for Pebble Flex 5% (net cost per sq.
-1,856.46
-1,856.46
foot is 18.4964)
Fill Dirt
Fill material 1
4,735.00
4,735.00
Site Prep
Vehicle Approach 1
4,215.00
4,215.00
Concrete
Playground Sidewalk 1
12,161.00
12,161.00
Concrete
Sidewalk 1
11,415.00
11,415.00
Site Prep
Demo existing equipment, install topsoil and base 1
54,065.00
54,065.00
Site Prep
Irrigation 1
30,355.00
30,365.00
Site Prep
Handicap striping 1
672.00
672.00
Site Prep
Seeding 1
1,345.00
1,345.00
Sub -Total, Meedgen Park
182,976.83
SIGNS
LSI 182504C
Welcome Sign, 5-12 Yrs, DB, 24 lbs 48
250.00
12,000.00
DISC - BUY BOARD
Buy Board Discount, 346-10
-5.00%
-600.00
Freight
Freight/Shipping Charges
922.00
922.00
Install
Installation of Welcome Signs
4,800.00
4,800.00
Bond
Performance/Payment Bond, Total project
27,196.00
27,196.00
Notes I
Pricing is for the above listed equipment and installation
0.00
and includes off loading of equipment at time of delivery,
storage, security, site preparation, security fencing.
Storage area to be provided by owner. Pricing is good for
30 days.
Quote prepared by Anna Tapia TOTAL
$782,332.49
exer 1 anna com Page 2
C� P aJ'•
CITY OF LUBBOCK
REQUEST FOR LEGAL SERVICES
Date submitted: 09/12/2012
From: Corey Isaacs
Department: Purchasing
Phone number: 2168
Resolution request for:
• PO
C on act (Please check appropriate contract type)
Unit Price Construction Contract
Lump Sum Construction Contract
Professional Service Agreement
Service Contract
Bid and Contract Number: BuyBoard Contract No. 346-101 PO 90500014
ContractName: Playground Structures
Vendor's Legal Name:
Exerplay, Inc.
Vendor's Location (City, State): Cedar Crest, New Mexico
Additional Comments (Not required):
Your Department's Assistant City Manager:
Please Return to:
Requestor
Purchasing
Scott Snider, ACM
Index
Page 2 of 2
Vendor Contract Information Proposal Document Back
Search:
Vendor Name:
ExerPlay, Inc.
Address:
P.D.Box 1160
All
Cedar Crest, NM 87008
Vendor Discounts Only
Phone Number
(800) 457-5444
Catalog Pricing Only
Email:
charles@exerplay_com
Website:
www.exerplay.com
Vendors
Federal ID:
8"390320
ExerPlay, Inc.[Xl
Price Ranee
Contact:
Charles DeBuck
Show all prices
Accepts RFCls:
Yes
CateQolY
Minority Owned Vendor:
No
None Selected
Women Owned Vendor.
No
Contract
Contract Name;
Parks & Recreation Equipment)Field Lighting Products & Installation
None selected
Contract Description:
Contract*:
346-10
Effective Date:
10101/2010
Search by Vendor
Expiration Date:
09/3012013
Contracts
Payment Terns:
Net 30 days
Browse
Delivery Days:
40
Shipping Terns:
Freight prepaid by vendor and added to invoice
Freight Terns:
FOB Shipping Point
Ship Via:
Common Carrier
Region Served;
Texas Regions 1-3, 14-20
RCsource5
States Served:
All States
Additional Info:
Landscape Structures: for sales outside of Texas please contact Landscape Structures direr
Quote Reference Number.
346-10
Additional Dealers;
Dallas TX,
Regulatory Notice:
BuyBoard contract pricing does not include bonding or Insurance. Each entity must a
their individual projects to determine the need for bonding and insurance, Including v
limitation such workers' compensation insurance as may be required by state or Iota
or policy. If required, it is the responsibility of each entity to obtain such bonding and
Insurance or confirmation of coverage, as applicable, from the vendor.
Also, each entity must assess their individual projects to determine whether the prole
subject to prevailing wage rate requirements under the federal Davis Bacon Act or st:
local law. If any such requirements apply, it Is the responsibility of each entity to take
appropriate action to determine compliance by the vendor.
The Texas Professional Services Procurement AM Chapter 2254 of the Texas Govern
Code ("Act"), prohibits a govemmental entity from using a competitive bid process it
Initially considers price In the procuramerlt of professional services covered under th
"Professional services" under the Act Includes, but Is not Ilmited to, professional
engineering, architecture, accounting, landscape architecture, land surveying, and re
estate appraisal services. Additionally, the Texas Intedocal Cooperation Act provides
governmental entity may not use an Intartocal contract with a purchasing cooperative
purchase engineering or architectural services (Texas Government Code, Section 791
(h)). BuyBoard® contracts do not, and are not intended to, Include professional servlr
that must be procured in accordance with the Act. Cooperative members are reminds
they must comply with the Act whenever a contract includes professional services as
component part, and may not procure engineering or architectural services through a
BuyBoard contract
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