The URL can be used to link to this page

Home My WebLink AboutResolution - 2012-R0361 - PO - SHI Government Solutions Inc.- Novell Software Renewal - 09_27_2012Resolution No. 2012-RO361 September 27, 2012 Item No. 5.21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 33000284 for the purchase of renewal of Novell Software for maintenance and licenses as per DIR-SDD- 1034, by and between the City of Lubbock and SHI Government Solutions, Inc. of Austin, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: Rebec a Garza, City Secretary APPROVED AS TO CONTENT: September 27, 2012 Mark Yea ood, Assistant City Manager Chief Information Officer APPROVED AS TO FORM: i Chad Weaver, Assistant City Attorney sj:ccdocs/RES.SHI Government Solutions, Inc.-PurchaseOrd September 13, 2012 ity 0f iubBock TEXAS TO: PURCHASE ORDER SHI GOVERNMENT SOLUTIONS INC 1301 SOUTH MO -PAC EXPRESSWAY S AUSTIN Texas 78746 Page - 1 Date - 09/13/2012 Order Number 33000284 000 OP SHIP TO: CITY OF LUBBOCK 75 INFORMATION TECHNOLOGY C/O MARK YEARWOOD 1611 10TH STREET LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY:409� M varez, Director & Purchasing & Contract Management Ordered 09/13/2012 Requested 09/13/2012 Delivery Per J Zhine / Req #40459 DescriptionlSupplier Item Novell,Grpwise,Zenwrk Maint ly 09/01/2012-08/3112013 Novell Year 1 interest charge 09/01/2012-08/31/2013 Terms NET DUE ON RECEIPT Freight Taken By D.TORRES Quote #5787476 / DIR-SDD-1034 Ordered_ Unit Cost UM Extension Request Date 1.000 174,329.4700 EA 174,329.47 09/27/2012 1.000 5,323.0300 EA 5,323.03 09/27/2012 Total Order 179,652.50 This purchase order encumbers funds in the amount of $179,652,50 awarded to SHI Government Solutions, Inc. of Austin, Texas on September 27, 2012. The following is incorporated into and made part of this purchase order by reference: Price quotation dated September 7, 2012 from SHI Government of Austin, Texas and State of Texas Department of Information Resources (DIR) Contract DIR-SDD-1034. Resolution # y CITY OF L BI30C en o et n, Mayor ATTEST: & 'Ja-'a" Rebec a Garza, City Secretary CITY OF LUBBOCK Jay Zhine P.O. BOX 2000 ATTN:ACCOUNTS PAYABLE LUBBOCK, TX 79457 UNITED STATES Phone: (606) 775-2366 Fax: Email: JZhine@mail.ci.lubbock.tx.us All Prices are in US Dollar (USD) Product 1 Novell Year 1 Novell - Part#: None 2 Novell Year 1 Interest Charge Novell - Pard#: None 3 Novell Year 2 Novell - Part#: None 4 Novell Year 2 Interest Charge Novell - Part#: None 5 Novell Year 3 Novell - Part#: None 6 Novell Year 3 Interest Charge Novell - Part#: None Additional Comments Pricing Proposal Quotation #: 5820394 Reference #: Finance breakdown Created On: 9/7/2012 Valid Until: 9/28/2012 Lead Inside Account Manager Shennia Goss 1301 South Mo-Pac Expressway Suite 375, Austin, TX, 78746 Phone: 1800-870-6079 Fax: 512-732-0232 Email: Shennia_Goss@gs.shi.com Qry Your Price Total 1 $174.329.47 $174,329.47 1 $5,323.03 $5,323.03 1 $174,329,47 $174,329.47 1 $5.323.03 $5,323,03 1 $174,329.47 $174,329A7 1 $5,323.03 $5,323.03 Total $538,957.50 Good afternoon. Here is the price quote you requested. Please provide end -user contact information (first name, last name, and email address) for all orders. Not including this information may result in a delay in order processing. Also, please include SHI quote number on your PO. Please contact me if you have any questions. The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com;returnpohcy, unless there is an existing agreement between SHI and the Customer. Installment Payment Agreement (IPA) Between SHI Government Solutions ("Payee") And City of Lubbock, Texas ("Customer') PO Box 2000 A/P Lubbock, TX 79457 PAYMENT SCHEDULE: DIR-SDD-1034 Commencing: October 1, 2012 Payment Due Dates November 1, 2012 $179,652.50 November 1, 2013 $179,652.50 November 1, 2014 $179,652.50 Total Amount Due: $ 538,957.50 Customer Acknowledgment: The foregoing Schedule correctly sets forth all payments to be made by the undersigned pursuant to the above referenced IPA in regards to his/her purchase of Novell Licenses. (Attachment A)The customer further acknowledges that the Customer's obligations to pay amounts due under this IPA are unconditional unless an exception is obtained from the Payee in advance of the ensuing payment. If any Payment or other amount due under this IPA is not received within ten (10) business days after its due date, Customer agrees to pay interest on such overdue amount until paid, calculated from the due date at the rate of one and one-half percent (1.5%) per month NON -APPROPRIATION: If sufficient funds are not appropriated to make contracted Payments under the Agreement, the Agreement shall terminate and Customer shall not be obligated to make contracted Payments under the Agreement beyond the then - current fiscal year for which funds have been appropriated. Upon such an event, Customer shall, no later than the end of the fiscal year for which contracted Payments have been appropriated, deliver possession of the product to the Payee. Customer shall notify Payee in writing within seven (7) days after the failure of the Customer to appropriate funds sufficient for the payment of the contracted Payments, but failure to provide such notice shall not operate to extend the Agreement term or result in any liability to Customer .A competing product may not be acquired to replace this Novell product in the year of non -appropriation. Dated: / L / Z SHI Gove ent Solution City of Lubbock x By:_ By:_ Name: Robert Heimbrock Nam en C. Robertson Title: National Financial Sales Manager Title: Mayor The person listed above has been duly appointed and now is acting as an official in the capacity to commit the Customer to the terms of this agreement. � _ _ Name:_AAA Title: ks5 tS, rk C r r-1 WA-4 6b Pace 1 of3 Installment Payment Agreement (IPA) ATTEST: Rebe a Garza, City Secretary A.PPROVEMAS TO FOPM: i Chad Weaver, Assistant City Attorney Customer Acknowledgment: Page 2 of 3 Attachment A City of Lubbock Product List Quantity 1 Novell BorderManager - Priority Maintenance ( 1 year) - 1 user - MLA, VLA - Linux, Win, NW 1957 Novell - Part#: 877-001668 Note: 9/1/2012 - 8/31/2013 DIR-SOD-1034 2 Novell BorderManager - Priority Maintenance ( 1 year) - 1 user - MLA, VLA - Linux, Win, NW 1957 Novell- Part#: 877-001668 Note: 9/l/2013 - 8/31/2014 DIR-SDD-1034 3 Novell BorderManager - Priority Maintenance ( 1 year) - 1 user - MLA, VLA - Linux, Win, NW 1957 Novell- Part#: 877-001668 Note: 9/l/2014 - 8/31/2015 DIRSDd-1034 4 Novell Cluster Services for NetWare 6.5 and Open Enterprise Server - Priority Maintenance ( 3 years } - 1 cluster server - MLA, VLA - electronic - NW Novell- Part#: 877-001677 Note: 9/l/2012 - 8/31/2015 DIR-SDD-1034 5 GroupWise Mobile Server Powered by InteNsync - Priority Maintenance ( 3 years) - 1 user - MLA, VLA - electronic - Linux, 527 Win, Mac, NW Novell - Part#: 877-001683 Note: 9/V2012 - 8/31/2015 DIR-SDD-1034 6 Novell Open Workgroup Suite - Priority Maintenance ( 3 years ) - 1 user - MLA, VIA - electronic - NW 1839 Novell - Part#: 877-002315 Note: 9/1/2012 - 8/31/2015 DIR-SDD-1034 7 ZENworks Application Virtualization - Priority Maintenance ( 3 years ) - 1 user/device - MIA, VLA - electronic - Win 1584 Novell- Part#: 877-007596 Note: 9/l /2012 - 8/31/2015 DIR-SDD-1034 8 Novell Identity Manager Standard Edition - Priority Maintenance (3 years } - 1 user - MLA, VLA - electronic - Linux, Win, 1800 Solaris Novell- Part#: 877-007495 Note: 9/l/2012 - 8/31/2015 DIR-SDD-1034 9 ZENworks Extension for Open Workgroup Suite - Priority Maintenance ( 1 year) - 1 user, 1 instance - MLA, VLA - electronic 1584 Novell- Part#; 877-006374 Note: 9/1/2012 - 8/31/2013 DIR-SOD-1034 10 ZENworks Extension for Open Workgroup Suite - Priority Maintenance ( 1 year) - 1 user, 1 instance - MIA, VLA - electronic 1584 Novell- Part#: 877-006374 Note: 9/1/2013 - 8/31/2014 DIRSDD-1034 11 ZENworks Extension for Open Workgroup Suite - Priority Maintenance ( 1 year - 1 user, 1 instance - MLA, VLA - electronic 1584 Novell- Part#: 877-006374 Note: 9/1/2014 - 8/31/2015 DIR-SDD-1034 12 GroupWise 2012 WebAccess/Messenger - License + 1 Year Priority Maintenance - 1 user - MLA, VLA - electronic - Linux, 304 Win, Mac Novell- Part#: 879-001778 Note: 9/1/2011 - 8/31/2012 DIRSDD-1034 13 GroupWise WebAccess/Messenger -Priority Maintenance (3 years) - 1 user - MLA, VLA -electronic - Linux, Win, Mac, NW 304 Novell- Part#: 877-001681 Note: 9/V2012 - 8/31/2015 DlR-SDD-1034 Customer Initial�;4r Page 3 of 3