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Home My WebLink AboutResolution - 2004-R0349 - Award Of Contract For Metropolitan Medical Response System - 07_15_2004Resolution No. 2004-RO349 July 15, 2004 Item No. 34 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock contracts for the award of "MODIFICATION #3, SUPPLEMENTAL AGREEMENT FOR ADDITIONAL FUNDS UNDER THE METROPOLITAN MEDICAL RESPONSE SYSTEM CONTRACT #233-01-0049," from the Federal Emergency Management Agency. Said Contracts are attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 15th day of July 2004 MARC MCPOUGAL, MAYOR (ATTEST: A Rebec a Garza, City Secretary APPROVED AS TO CONTENT: I Ken Management Coordinator AAPPROVED AS TO FORM: ty Attorney gs/ccdocs/2004 MMRS Contract Modification 3.res July 7, 2004 Resolution No. 2004-RO349 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT BPA NO. 1. CONTRACT ID LADE N/A PAGE OF PA 1 2. AMENDMENTIMODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE RED. NO. 5. PROJECT NO. (H applicable) 003 See Block 16C 6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE Federal Emergency Management Agency NATHAN J WOLF Financial & Acquisition Management Div. 202-646-4082 202-646-3846 (FAX) 500 C Street, S.W., Room 350 NathanJ.Wolf@dhs.gov Washington DC 20472 8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (x) 9A. AMENDMENT OF SOLICITATION NO. CITY OF LUBBOCK 9B. DATED (SEE ITEM 11) 1625 13TH STREET 10A MODIFICATION OF CONTRACTIORDER NO. 233-01-0049 LUBBOCK TX 79401 10B. DATED (SEE ITEM 13) X CODE FACILITY CODE 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers []is extended, F1is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment of each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. 12. ACCOUNTING AND APPROPRIATION DATA (If required) 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. (X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes In paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: X D.OTHER (Specify type of modification and authority) 52.243-1 Changes —Fixed —Price E. IMPORTANT; Contractor 11is not, E is required to sign this document and return 3 copies to the issuing office. 14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, Including solicitaliorVcontract subject matter where feasible.) See attachment. Except as provided herein, all terns and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Marc McDDugal, Mayor Chandra G. Lewis, .- I Contvactinq Officer 158. CCyfJRlOFEROR / 115C. DATE SIGNED 1168.�S//IERICAA� �J® ^ I16C. DATE 7/15/04 77�y authorized to sign) (Signature of Contract' r) I SV STANDARD FORM (R . 10.83) Modification 3 Contract 233-01-0049 ATTACHMENT TO BLOCK 14 The purpose of this modification is to implement the following Changes: a. Finalization Modification b. Issuing Agency c. Administrated By d. Clarification of "Item 12" e. Period of performance f. Reporting Requirements and Deliverables Dates g. Voucher Submission procedure h. Project Officer / Contracting Officer Technical representative Accordingly a. FINALIZATION MODIFICATION Block 2 Identifies this as Modification 003. Page 2 of 4 This modification 3 finalizes the award. Instructions on execution and return are included in the accompanying. b. Block 6, "ISSUED BY", is removed in its entirety and replaced with Federal Emergency Management Agency Financial & Acquisition Management Division 500 C Street, S.W., Room 350 Washington, DC 20472 c. Block 7, "ADMINISTERED BY" is removed in its entirety and replaced with Nathan J. Wolf Address: 500 C Street, Room 350, Washington, DC 20472 Email: NathanJ. Wolfna dhs. ov Phone: 202.646.4082; 202.646.3846 (fax). d. Modification 2 provided the following: "Section C — Description/Specification/Work Statement of Work, the following item 13 is added:" [emphasis added]. Further, Modification 2 provided: "Section F — Deliverables or Performance, F.2. Reporting Requirements and Deliverables the following item is added: Item Descriptio Quanti Due Date 12 " [emphasis added] The "12" is in error and should read "13", consistent with the additional work statement that adds item 13. Note there is no double provision to accept double vouchering. Accordingly, reference to item 12 under Section F.2. is changed to 13. Modification 3 Page 3 of 4 Contract 233-01-0049 e. SECTION F —DELIVERABLES AND SCHEDULE OF PERFORMANCE, F.I. PERIOD OF PERFORMANCE is modified to reflect the following: The period of performance of this contract shall be September 17, 2001 through December 19, 2005. f. SECTION F — DELIVERABLES AND SCHEDULE OF PERFORMANCE, F.2. REPORTING REQUIREMENTS AND DELIVERABLES Item 12, added under Modification 1, remains unchanged and the Final Operational Report was to have been delivered by September 14, 2003. The Final Operational Report, if not yet delivered is due. Modification 2, added additional Item 13 with three separate deliverables plus an optional fourth deliverable. The schedule for the deliverables is changed as follows: SOW #1, Inventory of Capability Report, July 15, 2004 SOW #2, Sustainment Plan, September 28, 2004 SOW #3, Operational Verification Report, February 25, 2005 SOW #4, MMRS Expansion Efforts (optional), February 25, 2005 Modify the references in Section F.2 identifying PSC and Michele Trotter, Contracting Officer as a recipient of all progress reports and final report. Substitute the following references: "One copy of all progress reports and the final report shall be furnished to Nathan Wolf, Contract Specialist, FEMA, 500 C Street, Room 350, Washington, DC 20472. g. SECTION G.2. VOUCHER SUBMISSION Under (c) Delete: "one original voucher complete with all required back-up documentation shall be submitted to the Contracting Officer"; and delete the address that follows Add: "one copy of the voucher complete with all required back-up documentation shall be submitted to the Contract Specialist"; and add the following address: "Contract Specialist 500 C Street, S.W., Room 350 Washington, DC 20472" Further delete: "Three copies of the voucher with all required back-up documentation shall be submitted to:" and delete the address that follows. Add: Modification 3 Page 4 of 4 Contract 233-01-0049 "One original and two copies of the voucher with all required back-up documentation shall be submitted to: Federal Emergency Management Agency Financial Services Branch 500 C Street, S.W., Room 723 Washington, DC 20472" h. SECTION F — DELIVERABLES AND SCHEDULE OF PERFORMANCE, F.2. REPORTING REQUIREMENTS AND DELIVERABLES Delete the following: "One copy of all deliverables shall be furnished to Mr. Dennis Atwood, Project Officer," Add the following: "One copy of all deliverables shall be furnished to Lorie Lafon, Contracting Officer's Technical Representative (COTR), Delete the address and Email for Mr. Atwood. Add the following name and address: Lorie Lafon 800 N Loop 288 Denton, TX 76209 Add the following Email contact: lorie.lafon@dhs.gov Delete the paragraph immediately following that identifies Michele Trotter, Contracting Officer as a recipient of all progress reports and final report. Add the following paragraph: "One copy of all progress reports and the final report shall be furnished to Nathan Wolf, Contract Specialist, Federal Emergency Management Agency, Financial & Acquisition Management Div., 500 C Street, S.W., Room 350, Washington, DC 20472. Email: nathanj.wolf@dhs.gov