The URL can be used to link to this page

Home My WebLink AboutResolution - 2012-R0265 - Amendment To Contract - TX DHCA - CSBG - 07_12_2012Resolution No. 2012—RO265 July 12, 2012 Item No. 5.12 RESOLUTION IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment to Community Development Funding Contract #61120001291, by and between the City of Lubbock and Texas Department of Housing and Community Affairs for the Community Services Block Grant (CSBG), and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein, and shall be included in the minutes of the City Council. Passed by the City Council this July 12, 2012 , 2012 G�OC/. ROMEf Tf SOTN, MAYOR ATTEST: .9 Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: PhyllfBrown, Interim Community Development Director APPROVED AS TO FORM: Attorney gs/amendment-CSBG-TD14CA Contract No6112000129Lres 6.12.12 Contract #: roo Change Order #: Requisition #: ITB# / RFP# I RFQ# (If Applicable): CONTRACT COVER SHEET See Step -by -Step Contracting Process on CLIC for Instructions (Type or Print all information with the exception of Signatures and Signature Dates) Forward the complete contract package to Contract Management, Municipal Building Suite 204, for review, approval and contract execution. The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3) originals of the contract or amendment; and minim ree (3) originals of all other certifications and contract addenda. Attached Contract must be "Appro ed as ontent'" b Director and "Approved as to Form" by Legal. The following signatures are required to process Contract Cover Sh et. 12'I',1 V F. .ach person who signs the Contract Cover Sheet must carefully review the attached contract document hclore si >nin (tic t Cl r"%" shr Risk Manager rt Regd: I Approved ✓t Attached A- Date Director of Fiscal Policy Date: 7 r City Manager Direct Report: Date; 2-- Originating Dept and Individual Responsible for Ensuring Contract Terms and Contract Compliance: Department: Community Development j fume: Joe �atxgel Phone Number: L7L7�23n9 Title: Contract Coordinator lniormation for Vendor/Contractor/Agency or Other Entity City of Lubhock is Contracting With: Name of Entity: Texas Department of Housing and Community Affairs Address: P 0 Box 13941 J City: Austin = — State: TaC Zp 78711 Contact Name: Skip Beaird Contract Signatory: Tli"W iy ftw* Title: �Exea[tl�e Director Phone #: 512-4754815 Fax E-mail: E Contract Information: 1�11/ 2-00o l Aq Brief Description of Goods or Services or arrangements covered by the terms of the contract: Funds _rm the CS1G to rowdo asisance to racupce ovc ;ty; tevitaliz' c—]a-v-incme eommn_nities, and— _ empower lom+-income fanu7ies and individuals to become self-sufficient. Effective Date: Upon Execution by Authorized Signatories OR� Other (Specify Date): 1 t11I011 = End Date: Notice To Proceed + (Specify # of Days) OR Other (Specify Date): 121311201'1 Financial Information Cost Center: 44004 Will Contract No Generate It so, amount: Revenue: Account #: 82047 Amount: Estimated: $285,776 Other: Project Number (if applicable): Will Contract Be Paid From Grant Funds: Yes -Verify Availability of Funds with Budget Notes: Reviewed by Purchasing Manager: ContractCoverShect.doc (Rev [0/2007) Date. Contract Form and Signatory Contract: Grant -Sponsored Project Signatory: Mayor Contract Checklist (AW applicable to Change Orders or Amendments) 1. Is this individual or owner of this business an officer or employee of the City of Lubbock? No [Note: If Yes, City policy may not allow us to write a contract for this individual/vendor.] If unsure, check with Legal. 2. Are all documents in order and submitted at least 5 business days prior to the start date for services for standard contracts or at least 20 business days prior to start date for services if using a non-standard contract? Yes [Note: If No, and not associated with a building repair, complete a "Justification for Untimely Contract Submittal' form.] 3. Does the contract, Licensing Agreement, insurance or other document requiring signature originate from the vendor? Yes - SEE NOTE [Note: If Yes, must be reviewed by Legal. Forward to Purchasing Department.] 4. Does the contract involve work by the contractor on City owned property? No (Note: If Yes, contact Risk Management at (806) 775-2277.) 5. Does the contract involve the purchase of hardware, software, firmware or computer component acquisition? No (Note: if Yes, A Purchase Requisition from Information Technology is required. Contact IT at (806) 775-2374.) 6. Does the contract involve a purchase valued at $2,500 or more? No [Note: If Yes, A Purchase Requisition is required. For assistance, contact your Buyer in the Purchasing Department.) 7. Does the contract involve a urp chase valued at $25,000 or more? No [Note: If Yes, Formal Competitive Sealed Bidding is required. For assistance, contact your Buyer in the Purchasing Department.) 8. Does the contract involve Consulting Services valued at $25,000 or more? No [Note: If Yes, requires Request for Qualifications. Contact Director of Purchasing & Contract Management (806) 775-2165.) 9. Does the contract involve purchase of construction valued at $25,000 or more? No [Note: If Yes, Requires Payment Bond.] 10. Does the contract involve purchasie of construction valued at $100,000 or more? No [Note: If Yes, contract requires Performance Bond] 11. Does the contract include language for Insurance Requirements? Grant Related Contract - Skip to 13 (Note: if Yes, contact Risk Management at (806) 775-2277.) 12. If state funded, does the contract require language for Child Support certification? Not Applicable [Note: If Yes, attach Child Support Certification, form OCA-S-99-25 for state funded acquisition.] 13. If federal or state funded, does the contract include all clauses required by federal or state statutes and executive orders and their implementing regulations? Yes 14. If the purchase/transaction involves the purchase, lease, acceptance as a gift, etc. of real estate, has an environmental site assessment (ESA) been performed on the property? Not Applicable [Note: If No, contact Environmental Compliance at x2880 or x2119.] Contract Award by City Council (enter applicable information) Council Action not required Council Date: 07/12/2012 Council Agenda Item #: Resolution #: The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3) originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda. Forward the complete contract package to Contract Management, Municipal Building Suite 204, for review, approval and contract execution. ContractCoverSheet.doc (Rev 10/2007) Resolution No. 2012—RO265 TEXAS DEPARTNIENT OF HOUSING AND CO1►INHINITY AFFAIRS AM17NDNlENT NO 2 TO CONTRACT NO, 61120001291 COMMUNITY SERVICES BLOCK GRANT PROGRAM CTDA493.569 SECTION 1. PARTIES TO TIIE CONTRACT The Texas Department of Housing and Communitv Affairs, a public and official agency of the State of Texas, and City of Lubbock a political subdivision of the State of Texas agree to amend contract no. 6112(N)01291 executed by the Department on or about January 1, 2012 (herein the "Contract"). SECTION 2. DEPARTMENT OBLIGATIONS This contract is amended by revising Section a A to read A. In consideration of Subrecipient's full and satisfactory performance of this Contract, Department shall reimburse the actual allowable costs incurred b5 Subrecipient in an amount tip to S285,776.00 in accordance with the budget as approved by the Deparlincnt and the terms of this Contract. Lffective Date, April 01, 2012 City of Lubbock a political subdivision of the State of Texas By: Title: Datc TEXAS DEPARTNIENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the Stale of Texas Hy: Title: Its duly authorized ull'icer or representative Date: Page I of']