HomeMy WebLinkAboutResolution - 2012-R0260 - PO - Scoggin-Dickey Chevrolet-Buick - Light Duty Fire Department Vehicles - 06_21_2012Resolution No. 2012—RO260
June 21, 2012
Item No. 6.2
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Purchase Order No. 31010679 for the
purchase of light duty vehicles for Lubbock Fire Department as per ITB 12-10608-CI, by
and between the City of Lubbock and Scoggin-Dickey Chevrolet -Buick, and related
documents. Said Purchase Order is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council; and
THAT, in reference to this purchase, the Council finds that this local bidder offers
the municipality the best combination of contract price and additional economic
development opportunities for the municipality created by the award of the contract to the
local bidder, including the employment of residents of the municipality and increased tax
revenues to the municipality.
Passed by the City Council on
ATTEST:
Q'e Qeeec , —
Rebec a Garza, City Secretary
APPROVED AS TO CO NT:
Scott Snider, Assistant City Manager
Community Services
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Scoggin Dickey-PurchaseOrd
June 22, 2012
Jun
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Iubbocity ockfj
MAI
r0:
PURCHASE ORDER
SCOGGIN-DICKEY CHEVY-BUICK
5901 SPUR 327
LUBBOCK Texas 79464 4910
INVOICB t0:
CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2004
LUBBOCK.TX 19457
SHIP rU:
BY:
A
Page - I
Date - 06/06/2012
Order Number 31010679 000 OP
Branch/Plant 3526
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
Ordered 06/21/2012 Freight
Requested 12/18/2012 Taken By
Delivery PER TREVI,NO_M REQ39109 PER ITB 12-10608-CI
Description/Supplier Item Ordered Unit Cost UM
2013 Cargo Van 1.000 21,397.0000 EA
Specification 409-FD
2013 Sport Utility Vehicle 2.000 31,728.0000 EA
Specification 1623
Total
Terms NET 30
C ISAACS
Extension Request Date
21, 397.00 12/18/2012
63,456.00 12/18/2012
84,853.00
This purchase order encumbers funds in the amount of $84,853.00, for the purchase of vehicles awarded on June 21, 2012 to
Scoggin-Dickey Chevrolet -Buick of Lubbock, Texas in accordance with Scoggin-Dickey Chevrolet-Buick's response to ITB#
12-10608-CI. The following is incorporated into and made part of this purchase order by reference: Bid Submitted by your
firm in response to City of Lubbock ITB# 12-10608-C1.
Resolution# 2012—R0260
CITY OF LUBBOCK
Glen C. R e son, ayor
ATTEST:
Rebecc Garza, City Secretary
Resolution No. 2012—RO260
I I F3 I'-10008-CI, 11uhl Dllty `` cliTcle, lOr Luhhllik I Ire 1)_pattminl
City of Lubbock, Texas
Purchasing and Contract Management
Comideratlon of location of Bidder's Principni Place of Business A111ith%it of Hit ihility
Pursuant to Fcx,iS Lui,ll (hnuuutcnt Cudc �271.9051, In purchnsIII unJCr Ihl; ill IC any real prIII Crt_y, IIeIs, llsal f)ToI' rr, III I, I-t
atlixed to real Property, UT icl%ICCs, Ifa nlumeipality recenC, unC nr mire cumpeuti%c Scalcd bids fron, a bidder ,%hose prutcip.II ;,Lice �rf
I'M I I CSS IS In the II111111CIP;tI it V ,Ind l%hose hill Is wit tun like percent of the lou esi bid pi ice rccciv cd by the mimal ipilih frum 11 hiller
`.�hu Is not d resident of the munlCllMllty, the ltitlnicipality may enter Into a contract lur construLt]Ull IieS HI .II1 1111LIUM of IesS 1E1,10
)1110,000 ilr a contract fur outer Purch.uCs in an ,amount Uf 1Css titan S500,000 kvith:
I 11 the log %e,l bidder,
12) the bidder uhoSC principal place of business is In IIic ImmicilmIity ifthr goSerning bullyof IIic muicipalu) dcIemmiCs, rrt
�critlns, that (lie local bidJer offers the MUMCIlMlity the best cumbinaliun of contract pnce and IJJItwIIJI economic
dCaCIupIllCnt upliurluniues Iur the mumcip,rlity created by the colxr,ict tncard. Including the elllplovme it of remdcnti of the
munlcilmlity ;Ind mcfeaSed lax rctcmies to the mumclpality.
MIS section dues not prohlhit a numiCip.Ility from rcicciiiig all bid,.
]his SCCtiun Jac, nut apply to the Purchase of telecommunications Services or In lilrnlation SeniCCS, .IS IhuSC Iamb me dVI'mcd b1 47
U.S.C. SCCIIUIt 153.
In order to receive consicicralion, bidkivi-i 111115t submit this affidavit to:
Marta Alvarez, Director Of Purch,lSnlg
And Contract Nlanagenicrtt
City of Lubbock
1625 13'I' Street, Room 104
Luhhock. TX 79401
C"orplere till arms helow JM rurilllt'le c111WO U Iucn' hC rejA1L!,l
Local Business Name:
`Y DICKEYCHE4�'' •. f "i
Local Address imust be within the City limits): I iX EX`NAN
Address of the company`+ principal place of business within the United States; ltJ1Rti'�— y�
1 I low many residents of 1he City of Lubbock are employed at the above business location? L 2—
_2. Year your business was established in the City of Lubbock: I q 21
3. For transactions slim rcyuire sales tax, provide
e the following Reseller infunmattort:
Reselicr Permit Number: 25 - O?4427q
Company Name and Address (its it alipeurs un VCrmit}:
<.IX 19124
4 Dues vuur hu.SMCss haec more than 011c Ul' icC in the Slate of resas'.' Yes k"' No
It Yes. IdCnufy the LIHICC l0Caltoll Considered as the point -of Sale credit tar sales lax purposes'.
s. Was the local business requited to pay bustncs< and;or real propecy tax tar the most recent tax )eaj- y Is
it'Ycs, did the local husineSS pay any of this tax to the ( Ity of Lubbock" tT Yes No
t'mler penillt) +,I perlurr, the uudenl�ned ,nueS 111,11 Ilse limgulnk-1atelncnk are IIUC •ild ILIM:LL II 1% 1ur111Cr .lelnuulecE cJ Iffat ,Im. ,criers lilnl,
�orpvwllcw or eoltly II11C Oonalk Stlbuuning I.Ae Intimmnon [,I Tile (lty in ,1n aucnlpt to Ljh.dily for eligibility ,hall lie piuhlLllai Mini hidding on Illy
III t_ubhuck products and ,ern Iccs for Put Z7t I 1 scar r_
Authonred Signantre _ Dale;
Printed N.uoe and Fitle: -J'ZAAW 1W_kVkt
I I'll 1 2-10O 'i-C I, Lu lit Duty Vchiclr` lior Lubbock Fire Dciurtnlent
City (if Lubbock, Texas
i'urchasirtg and Contract hlanagernent
BID FORL%t
In CumplianCC with the Invitation to lild 12-106U8-C 1. the undersigned Bidder having exannned the Invuanun to Uid and
Spectlicattons, and bring fanuliar with the Conditions to he met, hereby submits the following Did fur furnishing the
rnaterwl„ eLlurpntenl, labor and everything necessary for providing the items listed below and agrees to deliver said rums at
the luCations and for the prices set forth on this form. A bid will bt: subject its being considered irregLdar and may be
rejected if it shows omissions, alterations of form, conditional ollernate bids, additions or alternates to lieu of the uems
specified, sf the unit prices are obviously unbalanced (either in excess of or below reasonably expected �alues), or
irregularities of any kind, The Invitation to Bid 12.10608-C1 is by reference incorporated in this contract. the Bid Furor
titan[ be completed in blue or black ink or by lypewriler.
Unit
Delivery
Of
UNIT PRICE•
EXTENDED
iDays)
I'rE:�1
r ry
►
Measure
DESCRIPTION
BID
C't,ST
AR(
I.
I
Each
1 2 "run, Full -Size, 6-Cylinder, 2-Wheel,
Rear Wheel Drive, Two Passenger Cargo
5�+t My
� Al 3 f J
G0 _40
Window Van per Specification 409-FD
Production Year, Brand Name and Model Number:
Full Size, 314 Tun, Crew Cab Pickup,
S ecificatiun 1535-FD
I
f
S
Production Year, Brand Natne and Model Number:
Full Size, 4-Door, Sport Utility Vehicle,
I
2
Bach
Rear Wheel Drive, 4x2 per Specification
S
3r,
ttffJJ V
1623
Production Year, Brand Namc and Model Number:
�) e"tet-Ta kie 'ePok c� IQ-Iota
"PRICE; F.O.B. Destination, Freight Pre -Paid and A lowed
**ARO —After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by —Item or on an all -or -none basis for any
item or group of items shown on the bid.
I I f3 I'-lll[oll�`t-('!, [_;ght I)nty'`'CIucIC, tilt Luh{,�.!ck hire Ih•i�;unncn[
PAN'%II-N f "I'ERMS AND IIISCOL N IS - Ihdder oilers ,I prompt payrncnt diyeou[Ito f net ___ calendar
tlll,y 1)m—rn Alere Ihc.tled on the lird Form, paymcnl lerms v M he NET 1 filltrY 1)AN'S. Cie U10 «Ill �My dle,uriQ'„tlll
Indder '.clthln thirty daya ,Mier the receipt of a correct invoice or Ilter the date oracccptance, c01C11ece1' C%Cot 0"111y I;Iter
Diwvtuui tier prompt payutcnt requiring pa -,meal by the City within I stipulated number of days «Ill he rlttelpreled .Is
ApplNing Mitltin the ,lrpulated number of calendar days atter the date of receipt by the City ol':t correct imoicc or .Ater the
elate of Icceptaace that insets contract rev;mrcntertts, wluchcccr CNcut Occurs later. Discomas for jml wcnt in ley, tlmn ten
days Mill nut be considered.
mosr FAVOURFD PRICING: ["lie Bidder certifies that the price quoted is not in excess of the loMcst price ch.trged
uny,Irtc else, tllcluding its most I`A%o nred customer, for like duality and quantity of the prudutas,Servtces; dues not mcludc an
element orprolit urn the ;ale ill excess of that nurmally obtained by the Bidder on the sale of Product> ,cr,, ices of like quality
.utd quantity; and dues not include any pros isiun for discounts to selling agents. If at any time during the contract period, the
Supplier should yell or oller for sale to any other Customer, an equal or less quantity of sunilar contract prnducls of like ur
heticl" duality, ,It .t lucicr net price(s) than prop Ided herein, supplier agrees lu nutlty the City :ntd ;ell sums pruduCl(s) ❑l 1!1e
IuMer prlce(s) un All deli CI'ICS I113dC during the period in Mitch such IUMCr pr•it:e(.,) IN elfcetl�e.
IN ITRLOC'AL PURC HASIN6 opPM1110 l: the City desires to make available to other local governmental entities or the
State of texas, by mutual agreement with the succeyslul bidder, and properly amhunied intcrlucal purchasing agreements as
provided for by the hlledUCA Cooperation Act (Chapter 791, 60VerouleItt Code), the right to purchase the �,,une sers ices, m
tine prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below 1 f
he/site will ]tenor Political Subdivision orders in addition to orders from the City of Lubbock, Should these other
governmental entiies decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
Specifications, ,Ind pricing AULIld apply''
Other governmental entities that might have interests in this contract are Frenshlp Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County llospital District, Lubbock Independent School
District, South Plains Association of Governments, City of 'Texarkana, Texas 'tech University, X%est 1'eras
Municipal Power Agency, Lynn County, and City of Wolfforth.
YES NO
10 lf,vuu (the hidden) checked YES, the Iollu141ng will apply'
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing will, the City of Lubbock will be.
eligible, but not obligated, to purchase materials/services tinder the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for anuther
guvernmental entity's debts. Each governmental entity will order their own materials•'service as needed.
11I) I'-If100,r-('I, 1 itiht Duly \ �•hicic� liar l_.olaburk I it, Drh:ut r.nl
�i�c'aLIC
uraliurt sre.mii.ed under the 1,ms of �lx State of
E fllS lilt} l5.til:li�ll I l! D I91'�U p
— Ifl<K _ , gar a parutershap cowistmg of _ or m&%itfu:iI trldins; a
— - - --- —.�---—
\ddlre�s. "J
� 7771
13idder uckuuu Icd;es r ecetpl of the tullu�t i n}; .adden�lu.
Addenda No. _
(� Date �f�1�01f 7i
Addenda No.
Dale
_ --
Addenda No. �!
Date
Addeada No.
Date
tip
MAN BE Firm: w0_1mm Black American Natke American
E NS unit Anwric.m Asian Pacific Americ Other (5 ecit'y)
Ally entity or person that manufactures, di,trtbutes, cow erts new motor vehicles (or represents an entity that mmultactures;
distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or telling new molar %chicks is
requited under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of
Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold ind
provide all applicable current valid licenses issued by the State of Texas:
1. Name and Manuracture's License No.
2, Name .and Converter's License No.
3 Name and Representative's License No.
J. ;Name and Franchise Deater's License No.
Cenral Dislinguishing No. t f/ (Franchised TX dealer)
13y
?A 12-,
i ulltw r e<tS/trpr eserrrurrt E - nrrc.av s1Krr rw trotter �J
Otlicer Name and Title: —Wit iw1 kc oft w',
Muse Pi,inr
Business Telephone Number �i�1o�'�� FAX: `��r Y00
F-mail Address: tMIAOr Spa r—` '• P,b
FOR CITY USE ONLY
Bid Form (lent Numbertsl Awarded to Above Named Fimv1ndividual:
Date ofAward by City Council (Jut b0v over ;S25,000): Date P.O..'C'unlract Issued,
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LLBIIOCK SPECIFICA TIONS.
LABF1, FHE OUTSIDE OF YOUR SEALED lilt) IVITH I'11E TTB LNUNIUM TILE CLOSING DATE AND TINIE,
AND YOUR COMPANY NAME AND ADDRESS.