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HomeMy WebLinkAboutResolution - 2012-R0216 - Contract - Pevey Lawn And Landscape - Mowing Services - 05_30_2012Resolution No. 2012—RO216 May 30, 2012 Item No. 5.10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 10600 for mowing services for water facilities, by and between the City of Lubbock and Pevey Lawn and Landscape, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 30, 2012 GL /,; ` BERTS N, MAYOR ATTEST: Garza, City APPROVED AS TO CONTENT: Reed, P.E., Chief Operating Officer PROVED AS TO FORM: Chad 'Weaver, Assistant City Attorney vw:ccdocs/RES.Contract-Pevey Lawn May 3, 2012 Resolution No. 2012—RO216 CONTRACT NO. 10600 CITY OF LUBBOCK CONTRACT FOR SERVICES FOR MOWING SERVICES FOR WATER FACILITIES THIS CONTRACT made and entered into this 30th day of Max, 2012, pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Pevey Lawn & Landscape, ("Contractor"). W[TNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Mowing Services for Water Facilities and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Mowing Services for Water Facilities. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1, In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will provide to the City, Mowing Services for Water Facilities and more specifically referred to as item(s) I — 4 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. 4. The contract shall be for a term of one (1) year, with the option of two (2), one(]) year extensions, said date of term beginning upon formal approval. All stated quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. S. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 6. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT General Liability Commercial General Liability $500,000 General Aggregate Automotive Liability Combined Single Limit $200,000 Any Auto Workers Compensation Statutory Amounts Employer's Liability $500,000 The City of Lubbock shall be named as primary additional insured on a primary and Non - Contributory basis on General Liability, with a waiver of subrogation in favor of the City of Lubbock on all coverages. All copies of the Certificates of Insurance shall reference the project name or bid number for which the insurance is being supplied. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or z required insurance in full force and effect, all immediately. Any failure to maintain the required terminate the contract. ,y extension, the contractor fails to maintain the work under the contract shall be discontinued insurance may be sufficient cause for the City to S. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction, Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 11. Weather will affect the progress of ground maintenance at times and Contractor shall recognize this and have a plan of action and/or resources available to proceed in an expedient manner. Should weather conditions alter schedules, the Contractor shall notify the Equipment Maintenance Supervisor or his Agent, before 6:00 AM at the beginning of the next work day. It is the Contractor's responsibility to provide quality workmanship. If weather conditions prevent such quality, the Contractor shall suspend work and resume work as soon as weather allows. If the Equipment Maintenance Supervisor or his Agent, finds that weather conditions are inappropriate for maintaining high quality work, they may notify the Contractor and suspend work. The suspension of work by Equipment Maintenance Supervisor or his Agent, shall not in any way allow the Contractor to find grounds for adjustments in Contract Time or provide for extra compensation. 12. During the term of the Contract, the Equipment Maintenance Supervisor or his Agent may change mowing cycles, thereby increasing or decreasing mowing frequencies. Unit cost will be used to determine cost adjustments. All changes shall be in writing. When the Unit cost to be furnished under any item of the contract is more than 125 percent of the contract price, then either party to the contract_ upon demand, shall be entitled to negotiate for revised consideration on the portion of Work above 125 percent of the quantity stated in the contract. When the Unit cost to be furnished under any item of the contract is less than 75 percent of the contract price, then either party to the contract, upon demand, shall be entitled to negotiate for revised consideration on the Work performed. Contractor understands and agrees that a Drought Contingency Plan, if enacted by the City of Lubbock, could result in significantly reduced or eliminated irrigation schedules for the properties that are the subject of this agreement, which could, in turn, significantly reduce or eliminate the need for services contemplated under this agreement. In the event said Drought Contingency Plan is enacted, Equipment Maintenance Supervisor or his Agent, shall promptly notify Contractor of said event, and Contractor hereby agrees thereafter to accept and abide by any revised maintenance schedules and compensation adjustments promulgated by the Equipment Maintenance Supervisor or his Agent. This agreement shall constitute the Contractor's consent, granted prospectively, for a change order to the original contract price as required by Texas Local Government Code, Section 252.048(d). 12. This Contract consists of the following documents set forth herein; Invitation to Bid No. 12-10600-CI, General Conditions, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBO r" Glen Rob er dn, May r ATTEST: R •b cca Garza, City Secretary APPROVED AS T C Co ENT: — y Qwd�� Marsha Reed, P.E. Chief Operations Officer A.PP V AS O FORM: Assistant City Attorney CONTRACTOR: BY Authorized Representative �4je- �1 a Printed Name Title Address City, State, Zip Code Resolution No. 2012—RO216 II. GENERAL CONDITIONS **** PLEASE READ CAREFULLY **** These General Conditions apply to all bids and become a part of the terms and conditions of any bid submitted. The City shall mean the City of Lubbock. 1 Quantitics: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase, decrease or delete any or all items. If the quantities of materials to be furnished are increased, such increase shall be paid for according to the unit prices established for the item. In making its bid hereunder, the Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Seller shall have no claims against the City for anticipated profits for the quantities called for, diminished or deleted. 2 Product Guarantee: Seller guarantees equipment or product offered will meet or exceed specifications identified in this bid invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the City. If at any time, the equipment or product cannot satisfactorily meet the requirements of the specifications, the Seller shall upon written request from the City, promptly remove such equipment or product without any further expense to the City. At the City's request, Seller will provide evidence sufficient to demonstrate such equipment or product meets the foregoing. 3 Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless and until the Seller shall not be in default under the terms of the contract, and until the above instruments are submitted after delivery. CITY MAY MAKE PAYMENTS FOR PURCHASES UNDER THIS CONTRACT USING THE CITY'S MASTERCARD PURCHASING CARD (PCARD). THE SELLER AGREES TO ACCEPT PCARD PAYMENTS WITHOUT ANY ADDITIONS OR SURCHARGES. 4 Delivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Purchasing Director, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Seller must keep the Purchasing Director informed at all times of the status of the order. 5 Damage Assessment: Default in any manner under the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to meet specifications hereunder authorizes the Purchasing Director to purchase goods elsewhere and charge any increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to it by law, equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the goods at the same or better price as than originally contracted. 6 Late Delivery_ Fee: The City will also have the option to charge the vendor a fee of $50.00 per vehicle per day for late delivery. Late fee applies when vendor has not requested and received prior written permission and approval from the ordering entity to make delivery after the number of days established by the contract or the purchase. 7 Packagine: Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows: (a) Seller's name and address. (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable, (c) Container number and total number of containers, e.g., box 1 of 4 boxes, and (d) the number of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 8 Delivery Time: Deliveries will be accepted only during receiving hours: 9:00 A.M. - 3:30 P.M., Monday through Friday, except on City holidays, at the designated location. 9 Damage: The City assumes no liability for goods delivered in damaged or unacceptable condition. The Seller must handle all claims with carriers, and in case of damaged goods, shall ship replacement goods immediately upon notification by the City. 10 No Warranty By The City Against Infringements: As part of the contract for sale, Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to the contract will give rise to the rightful claim of any third person by way of infringement of the like. The City makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall The City be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like will result, he will notify the City to this effect in writing within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held liable for the infringement or the like, Seller will save The City harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. I 1 Material Safety Data Sheets: Seller shall provide the City of Lubbock with current Material Safety Data Sheets (MSDS) for each chemical defined as hazardous under the Texas Hazard Communication Act (every chemical bearing any manner of warning label on the container) to comply with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the Right to Know Law.) 12 Shipment Under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods. 13 Title & Risk Of Loss: The title and risk of loss of the goods shall not pass to the City until the City actually receives and takes possession of the goods at the point or points of delivery as provided herein. 14 No Replacement of Defective Tender: Every tender of delivery of goods must fully comply with all provisions of the contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach of the contract and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Seller may reasonably notify the City of his intention to cure and may then make a conforming tender within the Contract time but not afterward. 15 Gratuities: The City may, by written notice to the Seller, cancel the contract or purchase order without liability to Seller if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 16 Special Tools & Test Equipment: If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filing this order, such special tooling or equipment and any process sheets related thereto shall become the property of the City and to the extent feasible shall be identified by the Seller as such. 17 Warranty -Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current prices on orders by other parties for products of the kind and specification covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by other, or in the alternative. The City may cancel the contract without liability to Seller for breach or Seller's actual expenses. b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission, percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shall have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee. 18 Safety Warranty: Seller warrants that the product sold to the City shall conform to the standards promulgated by the U, S. Department of Labor under the Occupational Safety and Health Act of 1970 and/or any other governmental agency standards or regulations. In the event the product does not conform to each OSHA or other standards, Seller shall be in default hereunder, and the City may exercise and of the remedy provided for herein, including but not limited to return of the product for correction or replacement at the Seller's expense. In the event Seller fails to make the appropriate correction within a reasonable time, correction made by the City will be at the Seller's expense 19 Right of Inspection: The City shall have the right to inspect the goods at delivery before accepting them. 20 Vendor retrieval of Vehicles: Vendor shall remove noncompliant vehicles (s) form City premises within five working days after receiving written notification from the ordering entity. If vehicle is not removed by vendor within the five working days time frame, the city may arrange for vehicles to be removed and secured by a local towing and storage facility. Vendor will be responsible for payment of all related towing and storage charges. The City will not be responsible for payment of all related towing and storage charges. The City will not be responsible for liable for damage or loss of noncompliant vehhcles with remain on City premises, or which are removed by towing company, five working days after vendor is notification. 21 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in lieu of any other remedies which the City may have in law, equity or hereunder. 22 Termination: the City may terminate the contract or purchase order in whole, or in part. Termination hereunder shall be effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to which the contract or purchase order is terminated and the date upon which such termination becomes effective. In the event of said termination, in whole or in part, provided that Seller shall not be in default under the Contract, the Seller shall be entitled to payment only for goods actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase order. 23 Force Maieure: Neither party shall be held responsible for losses or damages hereunder, if the fulfillment of any terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire, or flood. 24 Ass ignment-Dele ation: No right or interest in the contract shall be assigned or delegation of any obligation made by Seller without the written permission of the City. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 25 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 26 Jnterpretation-Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to control. 27 Applicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of the contract. 28 Right To Assurance: Whenever one party to the contract in good faith has reason to question the other party's intent to perform he may demand that the other party give written assurance of this intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 29 Indemnification: Seller shall indemnify, defend, keep and save harmless the City, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result there from, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, or of the subcontractor or assignee or its employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising there from or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Seller shall, at its own expenses, satisfy discharge the same. Seller expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. 30 Nonappropriation: All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 31 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure by Seller to meet the time specifications of the contract will cause Seller to be in default of the contract. 32 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the specifications in this bid shall be made on the basis of this statement. The items furnished under this contract shall be new, unused, of the latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these shall be experienced in design and construction of such items and shall be an established supplier of the item bid. 33 Environmental Stewardship The City of Lubbock is fully committed to environmental excellence. It is the policy of the City to demonstrate sound environmental performance by controlling and mitigating the environmental impact of City activities, operations, and services. This commitment extends to the procurement and contracting process. Contractors and suppliers selected to provide services and materials to the City are required to uphold an equally high standard. To that end all contractors and suppliers hired by the City agree to maintain full compliance with any and all applicable environmental regulations. In addition, contractors and suppliers agree to implement whatever processes and procedures necessary to reduce and eliminate pollution and wastes and conserve natural resources while under contract with the City. To the greatest extent possible, while still delivering the highest quality service or material, City contractors and suppliers, as well as any sub -contractors under their supervision, will: • minimize waste and pollution generation; • conserve natural resources and energy; • minimize the use of hazardous materials by choosing the least toxic - yet effective - materials and products; • use the highest available post -consumer content materials and products; • recycle and/or reuse as much as is possible, waste materials; and • incorporate into project design energy efficient fixtures, appliances and mechanical equipment. 31 The City Right to Audit At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. Resolution No. 2U12—R0216 ITB 12-10600-C1, Mowing Services for Water Facilities City of Lubbock, Texas Purchasing and Contract Management Specifications for ITB 12-10600-Cl Moving Services for Water Facilities 1.0 Class A :Maintenance Standards 1.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Equipment Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's decision by letter. 1.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the center tine of all alleys adjoining the site, and extending two -feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 1.2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent, determined by turf growth. Turf shall be cut at a height of one -inch and will increase to one and one-half inches at the discretion of the Equipment Maintenance Supervisor or Agent. Clippings shall be bagged or mulched, direct discharge from a rotary mowing deck will not be allowed. All hand scrapes shall be cleaned after each service. Mowing equipment shall be reel mowers or turf type full flotation rotary mowers that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. 1.2.1. Anticipated Mowing Frequencies (Estimate of Schedule): January — 0 Jul — 2 February —1 August — 4 March — l September — 3 April — 2 October — 2 May-2 November — 1 June — 2 December - 0 1.3 Edging: All sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is not permitted on Class A Areas, 1.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height. Trimming must be performed around trees. plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces. streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. L5 Weed Control: Pre -emergent will be applied three times a year; post emergent and fertilizer will be applied two times a year or as seen necessary by the Water Utilities stag. We expect the vendor to apply the proper amount at the proper time, so any additional applications of pre -emergent or herbicide used as a result of inadequate strength or improper time of applications will be at the vendor's expense. Emergent should also be applied to sidewalk cracks, around handicap ramps, and any other paved areas where weeds are likely to appear. CONTRACTOR MUST POSSESS AND MAINTAIN CURRENT iLICENSURE FOR ALL CHEMICAL APPLICATIONS INVLOLVED IN THIS CONTRACT, 1.6 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either Party. The contractor shall remove all trash or debris. The Contractor shall instruct mower 28 ITB 12-10600-Cl. Mowing Services for Water Facilities operators to police sites to prevent dangerous or unsightly conditions. Litter and Debris removal shall be performed Concurrently with other maintenance operations. 1.7 Disposal: Contractor shall be responsible for the disposal of Litter and Debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. I .s Clean-up: All work shall be cleaned up and waste material removed from the site. No equipment shall be left at neighborhood area sites and all material shall be removed from the job site the same day of mowing. THE CITY REPRESENTATIVE REQUESTS THAT ANY BID RECEIVED IS BASED ON TIIE FACT THAT THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ACCEPT THE BID SPECIFICATIONS AS PROPER. THE CITY OF LUBBOCK WILL ISSUE THE CONTRACTORS AND THEIR EMPLOYEES, PHOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WHILE THEY ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WHILE ON CITY PROPERTY ONLY. ALSO TIIE CONTRACTORS AND TIIEIR EMPLOYEES SHALL CALL THE CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY, ANY VIOLATION OF THIS RULE MAY TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE eh $25.00 PER BADGE. In making bid for Contract Turf Maintenance Mowing I hereby agree to and understand the following: 1. The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a mower or a shredder. 3. All sidewalks, reservoir, valve boxes and fencerows must be edged with a line trimmer or an edger. 4. All valve box tops and sidewalks will he swept or cleaned -off after all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard trust be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8. 1 understand that some properties may have to be cut more frequently. 9, 1 understand this agreement is between the contractor and the Water Treatment Plant. W, The hid is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. 11. Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection. By not inspecting each property and signing off on the Inspection form. The city reserves the right void any bid submitted. 12. All work is schedule driven, therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so, The City reserves the right to deny such work at such time. CONTRACTOR EQUIPMENT MAINTENAN - SUPERVISOR OR AUTHORIZED AGENT 29 Resolution No. 2012—RO216 1TB 12-10600-Cl. Mowing Services for Water Facilities City of Lubbock, Texas Purchasing and Contract Management Unit Pricing Class — A Areas and Properties Annual Maint. Maint. Cycle Acreage Cycles Unit Fntended NAME ADDRESS (Approx) (Approx) U/M Cost Cost Wakee I'reatmen, 6001 North Guava 0.82 25 EA 5 i S -kl Plant Front Office Accm,c Total Cycle rns, s ol'j5® Sadden Signature Print Date: % 2012 30 u m 3 4 Z LLJ .� W Z 0 f�1 ITB 12-10600-CI, Mowing Services for Water Facilities 2.0 Class B Maintenance Standards 2.1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Equipment Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's decision by letter. 2.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the center line of all alleys adjoining the site, and extending 2 feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 2.2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent. "Turf shall be cut at a height of one and one -half -inch, at the discretion of the Equipment Maintenance Supervisor or Agent. Clippings shall not be bagged and all hand scrapes shall be cleaned after each service. No clumps or windrows of grass shall be left by the mowers. Mowing equipment shall be a reel mowers or turf type full flotation rotary mower that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. Mulching blades may be used at the discretion of the Equipment Maintenance Supervisor or Agent. 111 Anticipated Mowing Frequencies (Estimate of Schedule): January — 0 Jul • — 2 February— 1 August — 4 March — I September — 3 April — 2 October — 2 May-2 November— 1 June — 2 December - 0 2.3 Edging: All sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers ntay not be used for edging. Chemical edging is not permitted on Class B Areas. 2.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height. Trimming must be performed around trees, plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces, streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. 2.5 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either party. All trash or debris shall be removed by the contractor. The Contractor shall instruct mower operators to police sites to prevent dangerous or unsightly conditions. Litter and Debris removal shall be performed concurrently with other maintenance operations, 2.6 Disposal: Contractor shall be responsible for the disposal of litter and debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. 2.7 Clean-up: Ali work shall be cleaned up and waste material IF: (paper products, plastic tree limbs) removed from the site. No equipment shall be left at neighborhood area sites and all material shall be removed from the job site the same day of mowing. 32 ITB 12-10600-CI, Mowing Services for Water Facilities THE CITY REPRESENTATIVE REQUESTS THAT ANY BID RECEIVED IS BASED ON THE FACT THAT THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ,ACCEPT THE BID SPECIFICATIONS AS PROPER. THE CITY OF LUBBOCK WILL ISSUE THE CONTRACTORS AND THEIR EMPLOYEES, PHOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WIIILE THEY ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WIIILE ON CITY PROPERTY ONLY. ALSOTHE CONTRACTORS AND THEIR EMPLOYEES SHALL CALL TIIE CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY. ANY VIOLATION OF TINS RULE MAY "TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE !ii! $25.00 PER BADGE. In making bid for Contract Turf Maintenance Mowing I hereby agree to and understand the following: 1. The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a mower or a shredder. 3. All sidewalks, reservoir, valve boxes and fencerows must be edged with a line trimmer or an edger. 4. All valve box tops and sidewalks will be swept or cleaned -off aRer all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard must be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8. I understand that some properties may have to be cut more frequently. 9. 1 understand this agreement is between the contractor and the Water Treatment Plant. 10. The bird is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. 11. Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection. By not inspecting each property and signing off on the Inspection form. The city reserves the right void any bid submitted. 12. All work is schedule driven, therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so. The City reserves the right to deny such work at such time. oru VA CONTRACTOR EQUIPMENT MAINTENANCE SUP VISOR OR AUTHORIZED AGENT 33 IT 12-10000-CI. Mowing Services for Water Facilities City of Lubbock, Texas Purchasing and Contract Management Unit Pricing Class B Areas and Properties Annual Maint. Maint. Cycle Acreage Cycles Unit Extended NAME ADDRESS (Approx) (Approx) t;/:17 Cast Cost of f 4 Pump Station 43 2520 Yd Sueet 1.25 20 EA S Pump Station 44 202 North 1-27 10.0 20 LA S Pump Station 07 5102 21)" Drive 1.25 '0 LA S Pump Station #10 3802 82nd Street 0.25 20 EA S Ptunp Station 914 7310 Milwaukee 5.16 20 LASCn ��y�� Q� S A � 35`h L'levated 5-� i 1 Storage Tank 2218 35'h Avenue 0.5 20 T.A S $ 50" Lievated �� r Storage Tank 3438 50� Street 1.56 20 FA 5 $ Total cycie cu5t 19.66 Bidders Signature - Print 41kk�-� Lak— Date Jr 2012 34 1T13 12-10600-C1, Mowing Services for Water Facilities m ea eat" im U, PS # 3 Clam'B" area & proerkim t23 aces 2520, 3rd Street Nbwall area in Crag, Weed eat lrnildittgs� reservoirs & 6ce line inside Font f%nanp Sims- 10 'W!502 82ud Stet Mvw all -rs- i- gray --a a n k Fe..ad li..e luer[le 4i" sue. nro,.d all bt,dchngvand sln,ekers 4300 ft of 6— It... &' bw ldx,.� teak eta. 5 -Derr (-pp--) cl�-B"— - 35 1TB 12-10600-C1, Mowing Services For Water Facilities 35t6 &W 2218 -'bt6 Avene appro:1800 It of Fence line Oita other areas .5 Oeere Clare "B" area elleg etae 60D mnuiciped Drtwe 36 ITB 12-10600-CI, Mowing Services for Water Facilities 50th far' Jailer 5418 50th nppros 20151t a1 fence Ilse to owed eat L25 near. clue,"B"area Pmrp Stattom *7 37 1TB 12-10fi00-Cl. Mowing Services for Water Facilities 3.0 Class C ;Maintenance Standards 3,1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Fquipment Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's derision by letter. 3.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the centerline of all alleys adjoining the site, and extending two -feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 3.2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent, Turf shall be cut at a height of one and one-half to two -inches, at the discretion of the Equipment Maintenance Supervisor or his Agent. Clippings shall not be bagged and all hand scrapes shall be cleaned after each service. No clumps or windrows of grass shall be left by the mowers. Mowing equipment shall be a shredder or a full flotation rotary mower that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. Mulching blades may be used at the discretion of the Equipment Maintenance Supervisor or Agent. 3.2.1 Anticipated Mowing Frequencies (Estimate of Schedule): January — 0 July — 2 February — 1 August — 4 March — 1 Se temher — 3 April — 2 October — 2 May —2 November— 1 June — 2 December - 0 3.3 Edging: Ali sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is not permitted on Class C Areas. 3.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height, Trimming must be performed around trees, plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces, streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. 3.5 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either party. The contractor shall remove all trash or debris. Contractor shall instruct mower operators to police sites to prevent dangerous or unsightly conditions. Litter and Debris removal shall be performed concurrently with other maintenance operations. 3.6 Disposal: Contractor shall be responsible for the disposal of litter and debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubhock Landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. 3.7 Clean up: All work shall be cleaned up and waste material removed from the site. No equipment shall he left at neighborhood area sites and all material shall be removed from the job site the same day of mowing. THE CITY REPRESENTATIVE REQUESTS "fiiAT ANY BID RECEIVED IS BASED ON THE FACT THAT THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ACCEPT THE BID SPECIFICATIONS AS PROPER. 38 ITB 12-10600-C1, Mowing Services for Water Facilities THE CITY OF LUBBOCK WILL ISSUE THE CONTRACTORS AND THEIR EMPLOYEES, PHOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WHILE THEY .ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WIIILE ON CITY PROPERTY ONLY. ALSO 'THE CONTRACTORS AND 'TI lE1R EMPLOYEES SHALL CALL THE CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY. ANY VIOLATION OF TIIiS RULE MAY TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE (a $25.00 PER BADGE. In making bid for Contract Turf Maintenance flowing I hereby agree to and understand the following: 1. "The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a mower or a shredder. 3. All sidewalks, reservoir, valve boxes and fencerows must be edged with a line trimmer or an edger. 4. All valve box tops and sidewalks will be swept or cleaned -off after all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard must be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8. 1 understand that some properties may have to be cut more frequently. 9. 1 understand this agreement is between the contractor and the Water Treatment Plant, 10. The bid is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. 11. Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection. By not inspecting each property and signing off on the Inspection form. The city reserves the right void any bid submitted. 12. All work is schedule driven; therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so. The City reserves the right to deny such work at such time. coy !Va CONTRACTOR EQUIPMENT MAINTENAN SUPERVISOR OR AUTHORIZED AGENT 39 NAME ADDRESS Pump Station ,44 202 North 1 27 Pump Siatinn k6 402 East 66" Stree Pump Station 48 3301 SE Loop'_SS Pump Slatiun 49 3000 N. Quaker A Pump Station #15 10223 North Ivory hl2 Elevated 8602 County Road Storage Tank Lubbock 74th Elevated Storage Tank 7308 Genoa Water Treatment Plant 6001 North Guava Water Treatment Plant, 6-Million GAL Clear Well 6001 North Guava Ave. Shallowater 1.5 Miles West of Pump Shallowater, on Station U.S. Hwy 84 Shallowater Microwave Building U.S. Hwy 84 Littlefield Microwave Building U.S. Hwy 84 Amherst Microwave Building Ll.& Hwy 84 Detroit & Building N.E. Corner of Atnherxt Denoil & Amherst Lot Intersection Gary & S.E. Corner of Lmory Gary & Emory ITB 12-10600-C1, Mowing Services for Water Facilities Citv of Lubbock, Texas Purchasing and Contract Management Unit Pricing Class C Areas and Properties Annual Maint. Maint. Cycle Acreage Cycles Unit Extended (Approx) (Approx) U/M Cost Cost M 20 EA $J�/'� � 77rr��"" s A_ oo 0 " 0.50 20 FA S q5,,— S 1 5�� — 40 ` ( `" OO — 3.5 20 EA S 5 3.5 20 EA S S t��®Q URI 20 EA S ito- 5 a00 - 7 0 25 20 EA S -AIL`, — $ —� Q�_s►�_ 1.25 24) EA S O S 0 ve. 7 20 EA S 5 ';-bOfl - 5.25 20 EA PAC 0— S y aQO- 0.5 20 EA S /1 5 1'00J 0.5 20 EA S 5 0.5 20 FA S 15,r S 15017- 0.5 2tx EA $ 1S S 1500 - 0 5 20 EA S 16e S � 0 40 Lot Intenecumi 0. 25 West of Hint Ave. & Clovis Road Well # iG lotersmilon 0.25 Totai Cycle Cost 36.3 4 Bidders Signature Print Datc. 5 . : M 2 ITS 12-10600-CI, Mowing Services for Water Facilities 20 EA S f � S 1500 -0 s qi. C) 0 41 61 ITB 12-10600-Cl, Mowing Services for Water Facilities 6 i 1ionGallonGSWTP 6001 NGuava Clan °C" area 5,25 acefa inowall area in Brag vaeat fenceline & Shwiers eke, Pump Station 12 Class "U area eppradmaielg 20101t of fence lmildina, &drive Mow&ll area In @rag , weed eak 6nn.1lne inside wank and ell stractnrs inside lance area 42 ITB 12-10600-Ci, Mowing Services for Water Facilities Pump &akin 6 Class "C" area 1,082 It Mow all area in drag & VOMOJ eat fence llae, lnswe front, huddin&, reservoir, wJ6 -overflow eke.. 0.50 acers 7+l, & Cenaia Class C'em— approz 25Q5 It of fence hue to VA"d eat mewetan In Greg & Weed wet fw..c li— , L, ddt d. eko- 125 a cars 43 2n ITB 12-10600-CI, Mowing Services for Water Facilities 40 `i1Y Pomp Station * 8 Cless "C" area & properties 3 5 &ears 33M SE loop 289 mowall aica in gray, weed eat Eencellne+5✓6dJiu& stmctnn ete_ P.p Station 9 & LHB Clans "C" area app. 4(W It offence line to woad eat 3.9 avers mowarea in gram] Vmed .at 61ldi.& +& structers \ ►J �Si Lf � Fg3Y J 44 ITB 12-10600-C1, Mowing Services for Water Facilities 68Y Total Clog of Lubbock Water Treatment Plant OM N Gnave ILOOO it of {acne line and building, to wwa eat mowall area in the grag 7aaers Class "C" area Skallovater Booster Station ClassC" area 1,141 ft Woed eat and moxall area in $rag & all atrnatnres inside fam, 1.5oudieswmi of SLallaweteroflUS- HWY 84 45 ITB 12-106004 1, Mowing Services for Water Facilities 4.0 Class D Maintenance Standards (MOWING AS NEEDEDI 4.1 General: Successful contractor shall have ten days from receipt of the Notice to Proceed to commence contract maintenance activities. The decision to end the maintenance season shall be made by the Equipment :Maintenance Supervisor or his Agent. The Contractor shall be notified of the City's decision by letter. 4.1.1 The areas to be serviced for cacti site include all right of ways adjoining the site and to the center line of all alleys adjoining the site, and extending two -feet from back of curb into all streets. Contractor is responsible for safe and careful operation of mowing equipment around plant material and structures to prevent damage and to prevent clippings from contaminating plant beds. 4,2 Mowing: Mowing frequency shall be determined by the Equipment Maintenance Supervisor or his Agent. Turf shall be cut at a height of two to Four -incites, at the discretion of the Equipment Maintenance Supervisor or his Agent. Clippings shall not be bagged and all hand scrapes shall be cleaned after each service. No clumps or windrows of grass shall be left by the mowers, Mowing equipment shall be a shredder or a hill flotation rotary mower that will not leave ruts or tracks on lawn and shall be approved by the Equipment Maintenance Supervisor or his Agent. Mulching blades may be used at the discretion of the Equipment Maintenance Supervisor or Agent. 4.2.1 Anticipated Mowing Frequencies (Estimate of Schedule): January — 0 Jul — 2 February — 1 August — 4 March — 1 Se tember — 3 April — 2 October — 2 May — 2 November — I June — 2 December - 0 4.3 Edging: All sidewalks and curbs shall be edged to a depth of one -inch and shall be performed concurrently with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is not permitted on Class D Areas. 4.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height. Trimming must be performed around trees, plant beds, buildings, equipment, signs, both sides of fences when possible, and any other plants or structures. All surfaces, streets and areas must be kept free of grass, weeds and debris. This task must be completed the same day the mowing is performed. 4.5 Litter: The Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either party. All trash or debris shall be removed by the contractor. The Contractor shall instruct mower operators to police sites to prevent dangerous or unsightly conditions. Litter and debris removal shall be performed concurrently with other maintenance operations. 4.6 Disposal: Contractor shall be responsible for the disposal of litter and debris from the areas maintained. Disposal shall be accomplished by delivery to the City of Lubbock landfill or by placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in Residential dumpsters or of those belonging to Commercial Businesses. 4.7 Clean-up: All work shall be cleaned up and waste material removed from the site. No equipment shall be left at neighborhood area sites and all material removed from the job site the same day of mowing. 46 lTB 12-10600-C1, Mowing Services for Water Facilities THE CITY REPRESENTATIVE REQUESTS THAT ANY BID RECEIVED 1S BASED ON TIIE FACT TIIA'r THE BIDDER HAS ACCOMPLISHED A SITE SURVEY OF THE PROPERTY AND THEY ACCEPT THE BID SPECIFICATIONS AS PROPER. THE CITY OF LUBBOCK WILL ISSUF THE CONTRACTORS AND THEIR EMPLOYEES, PIlOTO IDENTITY CARDS TO BE WORN IN THE OPEN AT ALL TIMES WHILE THEY ARE ON CITY PROPERTY. THIS PHOTO IDENTITY CARD SHOULD BE WORN WHILE ON CITY PROPERTY ONLY. ALSO THE CONTRACTORS AND THEIR EMPLOYEES SHALL CALL THE. CITY WATER DEPARTMENT CONTROL ROOM AT 775-3416 AND LET THEM KNOW OF YOUR ARRIVAL AND DEPARTURE FROM THE CITY PROPERTY. ANY VIOLATION OF THIS RULE MAY TERMINATE THE CONTRACT. LOST BADGES WILL BE REPLACED AT CONTRACTOR'S EXPENSE (a g25.00 PER BADGE. In making bid for Contract Turf Maintenance Mowing I hereby agree to and understand the following: 1. The bid is for the entire season, not just for one mowing. 2. All the yards will be mowed with some type of mowing equipment such as a shower or a shredder. 3, All sidewalks, reservoir, valve boxes and fencerows must be edged with a line trimmer or an edger. 4, All valve box tops and sidewalks will be swept or cleaned -off after all mowing is completed. 5. Yards must be cleaned of papers, boxes and other trash before mowing. 6. After mowing, yard must be inspected and approved by a City employee before payment is made. 7. Contractor will be contacted by a City employee when yards require mowing. 8, 1 understand that some properties may have to be cut more frequently. 9, 1 understand this agreement is between the contractor and the Water Treatment Plant. 10. The bid is based on a unit -mowing price (one time charge), and the contractor will be paid for each time the property is mowed. H. Bidder is required personally to inspect each of the listed property, prior to submitting his bid. Bidder will be required to sign off on his prior inspection, By not inspecting each property and signing off on the Inspection form. The city reserves the right void any bid submitted. 12. All work is schedule driven; therefore, the Contractor's work force and equipment needs shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame of Monday through Friday, 8:00 a.m. to 5:00 p.m. Work on weekends, holidays, and nights shall be at the discretion of the Equipment Maintenance Supervisor. Should the Contractor find it necessary to work during this time, notice of his intention to do so shall be given to the 'Equipment Maintenance Supervisor or his Agent at least seventy-two hours prior to doing so. The City reserves the right to deny such work at such time. CONTRACTOR 4 EQUIPMENT MAINTENANCE S RVISOR OR AUTHORIZED AGENT 47 1TB 12-10600-C1, Mowing Services for Water Facilities City of Lubbock, Texas Purchasing and Contract Management Unit Pricing Class D Areas and Properties Annual Maint. Maint. Cycle Acreage Cycles Unit Extended NAME ADDRESS (Approx) (Approx) U/M Cost Cost Water Treatment Plant G Drying Beds 6001 N (stray a Avv, 2 5 FA S I O S Water Treatment Plant Temtinal 0.75 Mile North of 'f Storage 6001 N. Guava Ave. 18.5 $ EA g g Water Treatment Plant herminal Storage 92.0 5 1--AA $ OlJ1 oo ~ S Q Total Cycle Cost 112.5 Bidders Si6mature Pant Date: ? 5 " 2012 48 ITB 12-10600-Cl, Mowing Services for Water Facilities BID FORINI Mowing Services for Water Facilities City of Lubbock, Texas ITB No. 12-10600-CI In compliance with the Invitation to Bid 12-10600-C1, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 12-10600-CI is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter, ITEM ANNUAL MAINTENANCE DESCRIPTION MAINTENANCE CYCLE, UNIT EXTENDED CYCLES APPROXIMATELY COST* COST a. b. C. d. e. = b x d 1. 25 Turf maintenance for Class A areas and properties $ $ consisting of approximately 0.82 acres, as specified l t Q — +aim - herein. 2. 20 Turf maintenance for Class B areas and properties $ $ consisting of approximately 14.66 acres, as specified I t� 0 gag , herein. 3. 20 Turf maintenance for Class C areas and properties $ $ consisting of approximately 36.3acres, as specified #I' Q00 — herein. 4. 5 Turf maintenance for Class D areas and properties $ $ consisting of approximately 112.5 acres, as specified herein. l iAA- 6- vS,O Overall Total (Items 1-4) S i o) If the unit price and the extension price are at variance, the unit price shall prevail. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized inter -local purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 741, Government Code), the right to purchase the same ITB 12-10000-Cl, %lowing Services for Water Facilities services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal rower Agency, Lynn County, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY"A"5 Li'-L- a corporation organized under the laws of the State of , or a partnership consisting of of the City of Firm:yt? l A %—'I--- Address: City: Bidder acknowledges receipt of the following addenda: Addenda No. Date 3.5 • I Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Firm or individual trading as zip Woman Black American alive American Hispanic American Asian Pacific Americ Other Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No, 2. Name and Converter's License No, 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No_ (Franchised TX dealer) By l WALA ,4trthorized Representative - must sign 6v hand Officer Name and Title: DO) A Please Print (/Business Telephone Number L N,rFAX: gO� ! d �}�j O 5� 3 IT13 12-1060 )-CI, 'Wowing Services for Water Facilities E-mail Address: rcpwf M 0 CL++,ne+- FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for hrds over S25,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.