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HomeMy WebLinkAboutResolution - 2012-R0203 - Contract - Stewart & Stevenson - Bus Air Filters - 05/30/2012 (2)Resolution No. 2012—RO203 May 30, 2012 Item No. 5.19 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 10392 for transit buses air filters, by and between the City of Lubbock and Stewart & Stevenson, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. (Passed by the City Council on May 30, 2012 P $ON, MAYOR ATTEST: Garza, City ROVED AS TO CONTENT: Quincy WIWAssistant City Manager OVED AS TO FORM: Weaver, Assistant City Attorney vwxcdocs/RES.Contract-Stewart & Stevenson March 27, 2012 IrB 12-I0.192-UC,Ttallslt Buses Air Filters Annual Pricing Resolution No. 2012—R0203 CITY OF LUBBOCK, TX Contract For Services Transit Buses Air Filters — Annual Pricing ITB 12-10392-DG THIS CONTRACT, made and entered into this 30'" day of May, 2012, pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Stewart and Stevenson ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Bus Transit Buses Air Filters — Annual Pricing and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by the Contractor, the City of Lubbock authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said, Bus Filters for Citibus. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1 In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will deliver to the City, Bus Filters for Citibus, specifically referred to as Item(s) No. 1-34 on the Bid Form and more particularly described in the bid submitted by the Contractor or in the specifications attached hereto. 2 The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. The contract shall be for a term of one (1) year, said date of term beginning upon formal approval. The contract may be renewed for an additional one (1) year term under the same terms and conditions upon written agreement from both parties. 4 This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5 Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. b The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. [Te 12-1039m)c.Transit Buses Air Filters — Annual Pricing 7 This Contract includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. 8 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 9 The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: Worker's Compensation The Contractor shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Contractor shall maintain said coverage throughout the term of the Contract and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Contractor maintains said coverage. Any termination of worker's compensation insurance coverage by contractor or any cancellation or non -renewal of worker's compensation insurance coverage for the Contractor shall be a material breach of this Contract." The contractor may maintain Occupational Medical and Disability Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the CITY OF LUBBOCK. The Contractor shall also provide to the CITY OF LUBBOCK proof of Employers' Liability in an amount no less than $500,000. TYPE AMOUNT Commercial General Liability Per Occurrence: $100,000 General Aggregate Products-Comp/Op AGG Personal & Adv. Injury Contractual Liability Automotive Liability Any Auto: $100,000 Combined Single Limit Bodily Injury (Per Person) Bodily Injury (Per Accident) Property Damage Workers Compensation Statutory Amounts: $500,000 Employers' Liability And/or Occupational Medical & Disability 1rs iz-inavx-uc,Transit Buses Air Filters— Annual Pricing The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor of the City on all coverage's. All copies of the Certificates of Insurance shall reference the project name or bid number for which the insurance is being supplied. 10 The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. I Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 12 This Contract consists of the following documents set forth herein; Invitation to Bid # 12-10392-DG, General Conditions, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOCK Glen ertson, ayor ATTEST: Reb ca Garza, City eta APPROVED AS TO CONTENT: Quincy W 1 , Assistant City Manager APPROVE AS TO FORM: Chad Weaver, Assistant City Attorney CONTRACTOR BY , .d, tAbrizedRepr entative Print Name Address Resolution No. 2012-RO203 R. GENERAL CONDITIONS **** PLEASE READ CAREFULLY **** These General Conditions apply to all bids and become a part of the terms and conditions of any bid submitted. The City shall mean the City of Lubbock. 1 Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase, decrease or delete any or all items. If the quantities of materials to be furnished are increased, such increase shall be paid for according to the unit prices established for the item. In making its bid hereunder, the Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Seller shall have no claims against the City for anticipated profits for the quantities called for, diminished or deleted. 2 Product Guarantee: Seller guarantees equipment or product offered will meet or exceed specifications identified in this bid invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the City. If at any time, the equipment or product cannot satisfactorily meet the requirements of the specifications, the Seller shall upon written request from the City, promptly remove such equipment or product without any further expense to the City. At the City's request, Seller will provide evidence sufficient to demonstrate such equipment or product meets the foregoing. Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless and until the Seller shall not be in default under the terms of the contract, and until the above instruments are submitted after delivery. CITY MAY MAKE PAYMENTS FOR PURCHASES UNDER THIS CONTRACT USING THE CITY'S MASTERCARD PURCHASING CARD (PCARD). THE SELLER AGREES TO ACCEPT PCARD PAYMENTS WITHOUT ANY ADDITIONS OR SURCHARGES. 4 Delivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Director of Purchasing and Contract Management, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Seller must keep the Director of Purchasing and Contract Management informed at all times of the status of the order. Default in any manner under the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to meet specifications hereunder authorizes the Director of Purchasing and Contract Management to purchase goods elsewhere and charge any increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to it by law, equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the goods at the same or better price as than originally contracted. No Warranty By The City Against Infringements: As part of the contract for sale, Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to the contract will give rise to the rightful claim of any third person by way of infringement of the like. The City makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall The City be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like will result, he will notify the City to this effect in writing within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held liable for the infringement or the like, Seller will save The City harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. Gratuities: The City may, by written notice to the Seiler, cancel the contract or purchase order without liability to Seller if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7 Warranty -Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current prices on orders by other parties for products of the kind and specification covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by other, or in the alternative. The City may cancel the contract without liability to Seller for breach or Seller's actual expenses. b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission, percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shall have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee. 8 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in lieu of any other remedies which the City may have in law, equity or hereunder. 9 Material Safety Data Sheets: Seller shall provide the City of Lubbock with current Material Safety Data Sheets (MSDS) for each chemical defined as hazardous under the Texas Hazard Communication Act (every chemical bearing any manner of warning label on the container) to comply with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the Right to Know Law.) 10 Termination: The contract or purchase order may be terminated in whole, or in part by the City. Termination hereunder shall be effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to which the contract or purchase order is terminated and the date upon which such termination becomes efTective. In the event of said termination, in whole or in part, provided that Seller shall not be in default under the Contract, the Seller shall be entitled to payment only for goods actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase order. 11 Force Maieure: Neither party shall be held responsible for losses or damages hereunder, if the fulfillment of any terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire, or flood. 12 Assignment -Delegation: No right or interest in the contract shall be assigned or delegation of any obligation made by Seller without the written permission of the City. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 13 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 14 Interpretation -Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to control. 15 Applicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of the contract. 16 Right To Assurance: Whenever one party to the contract in good faith has reason to question the other party's intent to perform he may demand that the other party give written assurance of this intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 17 Indemnification: Seller shall indemnify, defend, keep and save harmless the City, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, or of the subcontractor or assignee or its employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Seller shall, at its own expenses, satisfy discharge the same. Seller expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. 18 Nonappropriation: All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then - current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 19 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure by Seller to meet the time specifications of the contract will cause Seller to be in default of the contract. 20 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the specifications in this bid shall be made on the basis of this statement. The items furnished under this contract shall be new, unused, of the latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these shall be experienced in design and construction of such items and shall be an established supplier of the item bid. 21 Environmental Stewardship The City of Lubbock is fully committed to environmental excellence. It is the policy of the City to demonstrate sound environmental performance by controlling and mitigating the environmental impact of City activities, operations, and services. This commitment extends to the procurement and contracting process. Contractors and suppliers selected to provide services and materials to the City are required to uphold an equally high standard. To that end all contractors and suppliers hired by the City agree to maintain full compliance with any and all applicable environmental regulations. In addition, contractors and suppliers agree to implement whatever processes and procedures necessary to reduce and eliminate pollution and wastes and conserve natural resources while under contract with the City. To the greatest extent possible, while still delivering the highest quality service or material, City contractors and suppliers, as well as any sub -contractors under their supervision, will: • minimize waste and pollution generation; conserve natural resources and energy; • minimize the use of hazardous materials by choosing the least toxic - yet effective - materials and products; • use the highest available post -consumer content materials and products; • recycle and/or reuse as much as is possible, waste materials; and • incorporate into project design energy efficient fixtures, appliances and mechanical equipment. 22 The City Right to Audit At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. The City of Lubbock is aware of the time and effort you expend in preparing and submitting bids to the City. Please let us know of any bid requirement causing you difficulty in responding to our Invitation to Bid We want to facilitate your participation so that all responsible vendors can compete for the City's business. Awards should be made approximately two to six weeks after the opening date. If you have any questions, please contact the City of Lubbock Director of Purchasing and Contract Management at (806) 775-2572. Resolution No. 2012—RO203 trs 124v3+2-oc, Transit Buses Air Filters Annual Pricing City of Lubbock, Texas ITB 12-10392-DG Transit Buses Air Filters — Annual Pricing SPECIFICATIONS SCOPE: This solicitation is an Invitation for Bid to establish an annual price contract for air filters for Citibus Transit Buses. No guarantee of Volume. The City of Lubbock does not guarantee any specific amount of compensation volume, minimum or maximum. Amounts, quantities listed on the bid form are estimates only. No price Escalation: Bids are to be submitted on a firm fixed price basis. No escalation of price will be permitted during the term of this contract. If. SCOPE OF SERVICES: The filter numbers listed on the bid form are Donaldson Filter numbers and are to be used for cross reference. All filters must meet all Cummins Engine warranty specifications and Allison Transmission and Turbine specifications. • All prices shall be quoted in case lots with the per unit cost of each item. • Filters may be added or deleted as needed. • From the original date of purchase any unused filter may be returned to the successful bidder at 100% of original cost if it is returned within one year of purchase. • The successful vendor will keep stocking level at their warehouse in quantities enough as to not cause Citibus to buy filters from any other source. • Delivery must be made with 24 hours after receipt of order. F.O.B to Citibus located at 801 Texas Ave, Lubbock, Texas 79401 III. REFERENCES: Supply a minimum of three references, which shall include the name and address of the company, contact name, telephone number and type of service provided. IV. DOCUMENTS: Bidder must submit the following forms with their bid. Failure to do so may deem the bid non- responsive: • Statement of Eligibility + Affidavit of Non -Collusion • List of Similar Contracts • Buy America Certificate V. TERM: The contract shall be for a term of one (1) year, said date of term beginning upon formal approval. The contract may be renewed for an additional one (1) year term under the same terms and conditions upon written agreement from both parties. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. its is-ioagi-ric,Transit Muses Air Fillers Annual Pricing City of Lubbock Purchasing and Contract Management BID FORM In compliance with the Invitation to Bid 12-10392-DG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices arc obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 12-10392-DG is by reference incorporated in this contract. The Bid Form must be completed in blue or black Ink or by typewriter. ITEM QTY (+/-) UOM DONALDSO N FILTER No. APPROVED EQUAL MANUFACTURER/ VENDOR PART No. "UNIT PRICE BID EXTEND ED COST "Delivery Days ARO I . 50 EA P 129472 S / ; 2. SO EA P133701 , 3. 50 EA P167829 rq / H p 0 4. 50 EA P522293 % 3 4, 5. 50 EA P527484 1q, d to 6. 50 EA P550223 /, 7. 50 EA P550248 , 8. 50 EA I P550428 7 fr 9. 50 EA P550430 d & to. 50 EA P550437 5,v Mn 12- 11. 50 EA P550528 10, 7? 53 , $O7 12. 50 EA P550698 r2aQ C IA- 13. 50 EA P550774 Si 410 14. 50 EA P550794 15, 50 EA P550890 / , , 16. 50 EA P551103 13, to O 17. 50 EA P551122 , 9 ` IO 14 18. 50 EA P551751 $ r Q 19. 50 EA P552071 20. 50 EA P552I00 21. 50 EA P553000 5 22. 50 EA P554685 O, 4 23. 50 EA P556915 3 Q 0. `l 24. 50 EA P556916 25. 50 EA P560972 , , 26. 50 EA P600501 r '� ,� , f0 /j:30. °O 27. 50 EA P606503 r 740 28. 50 EA P608666 3 $"O 29 50 EA P614221 `l / © Y65,0 30. 50 EA P762756 q, Z/A 71;L , 3L 50 EA P776157 io,tu ov,° 32. 50 EA 23516489 / p , 33. 50 EA 53-22412-002 ;rIL S, J!o S"tt L 34 50 EA L1=3970 qq aqP S50'V. & r ,oL ,'7 TOTAL 7r -PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) tra t2-iu39i-Dv.Trtnsit Buses Airl''ilters -Annual Pricing Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net , calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later, Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. if at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have Interests -in this contract are Frenship Independent schaotD#stricf,-- Lubbock Mousing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES_ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY corporation organized under the laws of the State of or a partnership consisting of or individual trading as of the City of Z&JXW Ile Firm: crvQ�► aad��f�ueA k wee Atodoe's LLG Address: a 2 Jet m City:/ U [yG+�C State:- Zip 79 1t�"ri Bidder acknowledges receipt of the following addenda: Addenda No. _ Addenda No. _ Addenda No. _ Addenda No. NI/WBE Firm: Date Date Date Date W❑man I I Black American Native American Hispanic American Asian Pacific Americj I Other (Specify) 5 i re tz-tojgz-nc,'rransit Buses Air Filters - Annual Pricing Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Oce. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No_ 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) By 1uth i, d Represent; - e - Hurst Officer Name and Title: Please Print by hand Business Telephone Number �aCs/.. 77J f 1i&t?'7 FAX: F'/V E-mail Address: v+� d/°J�St� ssgs4GOM FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/individual: Date of Award by City Council (for bids over $25,000): Dale P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. C. Resolution No. 2012-RO203 City of Lubbock, TX Transit Buses Air Filters ITB 12-10382-DG Bid Tabulation May 30, 2012 BID 12-10381-DG Tires for Citibus Item Qty UOM Description/Vendor Location Unit Price Extended Cost 1 50 E•A P129472 Texas Enterprises, Inc Lubbock, TX 29.68 S 1,484 Rush 7Yuck Center Lubbock. TX 219.68 1.484 Stewart & Stevenson Lubbock, TX 34.72 1,736 2 50 EA P133701 Stewart & Stevenson Lubbock, TX 19.35 968 Texas Enterprises, Inc Lubbock, TX 20.08 1,004 Rush Truck Center Lubbock. TX 20.08 1.004 3 50 EA P167829 Stewart & Stevenson Lubbock. TX 19.24 962 Texas Enterprises. Inc Lubbock, TX 19.91 996 Rush Truck Center Lubbock. TX 19.95 998 4 50 FA P522293 Texas Enterprises, Inc Lubbock, TX 33.52 1,676 Rush Truck Center Lubbock, TX 33.52 1,676 Stewart & Stevenson Lubbock, TX 34.36 1.718 5 50 EA P527484 Stewart & Stevenson Lubbock, TX 14.26 713 Texas Enterprises, Inc Lubbock, TX 14.30 715 Rush Truck Center Lubbock, TX 14.30 715 6 50 EA P550223 Stewart & Stevenson Lubbock, TX 8.63 432 Rush Truck Center Lubbock, TX 8.94 447 Texas Enterprises. Inc Lubbock, TX 8.94 447 7 50 1-A P550248 Rush Truck Center Lubbock_ TX 5.78 289 Texas Enterprises, Inc Lubbock, TX 5.78 289 Stewart & Stevenson Lubbock, TX 5.95 298 8 50 F.A 11550428 Stewart & Stevenson Lubbock, TX 4.78 239 Texas Enterprises, Inc Lubbock, TX 5.05 253 Rush Truck Center Lubbock, TX 6.65 333 9 50 EA P550430 Rush Truck Center Lubbock, TX 6.28 314 Texas Enterprises, Inc Lubbock, TX 6.28 314 Stewart & Stevenson Lubbock, TX 6.86 343 10 50 EA P550437 Stewart & Stevenson Lubbock. TX 12.54 627 Rush Truck Center Lubbock. TX 12.64 632 0513111? iL' QrP—AlmingrffiJ O.C-.nts Texas Enterprises, Inc 11 50 EA P550528 Texas Enterprises, Inc Rush Truck Center Stewart & Stevenson 12 50 EA P550698 Stewart & Stevenson Texas Enterprises, Inc Rush Truck Center 13 50 EA P550774 Stewart & Stevenson Rush Truck Center Texas Enterprises, Inc 14 50 EA P550794 Rush Truck Center Texas Enterprises, Inc Stewart & Stevenson 15 50 EA P550880 Stewart & Stevenson Texas Enterprises, Inc Rush Truck Center 16 50 EA P551I03 Stewart & Stevenson Rush Truck Center Texas Enterprises, Inc 17 50 EA 11551122 Texas Enterprises, Inc Rush Truck Center Stewart & Stevenson 18 50 EA P551751 Rush Truck Center Stewart & Stevenson Texas Enterprises, Inc 19 50 EA P552071 Texas Enterprises, Inc Rush Truck Center Stewart & Stevenson 20 50 EA P552100 Stewart & Stevenson Rush Truck Center Texas Enterprises, Inc 21 50 HA P553000 Texas Enterprises, Inc City of Lubbock, TX Transit Buses Air Filters 1TB 12-10382-DG Bid Tabulation May 30, 2012 Lubbock, TX Lubbock, TX Lubbock. TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock. TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock. 'YX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX 12.69 9.41 9.41 10.73 4.46 5.02 5.02 5.66 5.73 5.73 117 2.17 2.31 6.57 7.07 7.07 13.62 14.37 14.37 9.66 9.66 9.66 8.26 8,70 32.21 4.72 4.72 4.84 6.92 6.95 6.95 15.53 634 471 471 537 223 251 251 283 287 287 109 108 116 329 353 354 681 719 719 483 483 483 413 435 1.611 236 236 242 346 348 348 776 05i'V2012 Offlimbas gif3id D—nimk City of Lubbock, TX Transit Buses Air Filters ITB 12-10382-DG Bid Tabulation May 30, 2012 Rush Truck Center Lubbock. TX 15.53 777 Stewart & Stevenson Lubbock, TX 15.59 780 22 50 FA P554685 Stewart & Stevenson Lubbock, TX 4.21 21 1 Texas Enterprises, Inc Lubbock, TX 4.24 212 Rush Truck Center Lubbock, TX 4.24 212 23 50 FA P556915 Stewart & Stevenson Lubbock, TX 3.40 170 Rush Truck Center Lubbock, TX 3.63 182 Texas Enterprises, Inc Lubbock, TX 3.63 182 24 50 LA P556916 Stewart & Stevenson Lubbock, TX 3,40 170 Rush Truck Center Lubbuck.'I'X 3,57 178 Texas Enterprises, Inc Lubbock, TX 3.57 179 25 50 FA P560972 Rush Truck Center Lubbock, TX 30.22 1,511 Stewart & Stevenson Lubbock, TX 30.85 1.543 Texas Enterprises, Inc Lubbock, 'I'X 53.9I 2,696 26 50 EA P600501 Stewart & Stevenson Lubbock, TX 6.25 313 Texas Enterprises, Inc Lubbock. TX 7.22 361 Rush Truck Center Lubbock, TX 7.22 361 27 50 EA P606503 Texas Enterprises, Inc Lubbock, TX 26.62 1,331 Rush Truck Center Lubbock, TX 26.62 1,331 Stewart & Stevenson Lubbock, TX 26,76 1.338 28 50 EA P608666 Stewart & Stevenson Lubbock, TX 34.93 1,747 Rush Truck Center Lubbock, TX 48.01 2,401 29 50 EA P614221 Stewart & Stevenson Lubbock, TX 8.10 405 Texas Enterprises, Inc Lubbock, TX 9,56 478 Rush Truck Center Lubbock. TX 9.56 478 30 50 EA P762756 Stewart & Stevenson Lubbock, TX 14.42 721 Texas Enterprises, Inc Lubbock, TX 24.10 1,205 Rush Truck Center Lubbock, TX 36.15 1,808 31 50 EA P776157 Rush Truck Center Lubbock, TX 36.70 1,835 Texas Enterprises, Inc Lubbock, TX 36.70 L835 Stewart & Stevenson Lubbock, TX 40.82 2.041 32 50 FA 23516489 Stewart & Stevenson Lubbock, TX 25.64 1,282 0930'2012 U;Pumhw,ngi8id Mcwneaa Texas Enterprises. Inc Rush Truck Center 33 50 LA 53-22412-002 Stewart & Stevenson Texas Enterprises, Inc Rush Truck Center 34 50 EA LF3970 Texas Enterprises, Inc Rush Truck Center Stewart & Stevenson All or None Stewart & Stevenson Texas Enterprises, Inc Rush Truck Center City of Lubbock, TX Transit Buses Air Filters 1TB 12-10382-DG Bid Tabulation May 30, 2012 Lubbock, TX Lubbock, TX Lubbock. TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX Lubbock, TX 29.01 29.01 5.16 5.45 5.45 4.78 5.17 5.17 1,451 1.451 258 272 273 239 259 258 22,943 23.895 24,613 Oir3 W 2a 1'_ QlPun h—gi fdd Dam mnls