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HomeMy WebLinkAboutResolution - 2012-R0128 - FY 2012 Job Access And Reverse Commute Program Grant - FTA - 03_29_2012Resolution No. 2012—RO128 March 29, 2012 Item No. 5.28 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Director of Fiscal Policy of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, the FY 2012 Job Access and Reverse Commute Program Grant with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on March 29, 2012 <,--/ -14� h3��- TOM MARTIN, MAYOR ATTEST: ty APPROVED AS TO CONTENT: 3111 Ho rfon, Director Co nity Development -itibu iaison kPPROV n AS TO FORM: eaver, Assistant City Attorney �wxcdocs/RES.Citibus-JARC Grant Aarch 2, 2012 View Print Page 1 of 10 Resolution No. 2012-RO128 DOT U.S. Department of Transportation G? FTA Application Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX-37-XO94-00 Budget Number: t - Budget Approved Project Information: FY 12 JARC (Routes 19 & 34) Part 1: Recipient Information Project Number: TX-37-XO94-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: {) - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $199,186 Cost: https:Hftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationslV ie... 2/28/2012 View Print Page 2 of 10 Project Number: TX-37-XO94-00 Project Description: FY 12 JARC (Routes 19 & 34) Recipient Type: City FTA Project Mgr: Luci Nears/Linda Kemp 817- 978-0569/0563 Recipient Contact: Brad Patrick 806-712-2000 x252 New/Amendment: New Amend Reason: Initial Application Fed Dom Asst. #: 20516 Sec. of Statute: 5316 State Appl. ID: None Specified Start/End Date: Jan. 11, 2012 - Sep. 30, 2012 Recvd. By State: Feb. 15, 2012 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Jan. 11, 2012 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Project Details Adjustment Amt: $0 Total Eligible Cost: $199,186 Total FTA Amt: $99,593 Total State Amt: $0 Total Local Amt: $99,593 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: No Fed. Debt Authority?: No Final Budget?: No Citibus is proposing that FY 2012 JARC funds be used to continue fixed route service on Route 19 and Route 34 (previously the JARC-funded Route 25). As Route 25, this service began in 2001, as a crosstown route that was anchored at one end by Citibus' Downtown Transfer Plaza and at the other end by the Convergys call center, near 34th Street and West Loop https://ftateamweb.fta.dot.gov/teamweb/(S(nb4xd0552i3xya45yg2fx231))/ApplicationsNic... 2/28/2012 View Print Page 3 of 10 289. It was modified in 2007 and is now two routes, allowing service to an expanded area. Route 19 ("Wayland Plaza/South Plains Mall") serves the following educational facilities: Bowie Elementary School - Dupre Elementary School - Wester Elementary School Lubbock High School Lubbock Christian University - Texas Tech University Significant areas of employment along Route 19 include: - Convergys - Covenant Health System (two locations) - Lubbock Christian University South Plains Mall Texas Tech University (Of these, Convergys, Covenant Health System, and Texas Tech University are listed by the Lubbock Economic Development Alliance as major local employers) Additionally, passengers on Route 19 have access to affordable housing, primarily near 32nd Street and Genoa and north of South Plains Mall, medical services at the two locations of Covenant Health System and the related facilities in the medical district, and the Social Security office. Route 34 ("34th Street/South Plains Mall") serves the following educational facilities: - Bean Elementary School - Stewart Elementary School - Williams Elementary School - O.L. Slaton Middle School - Hutchinson Middle School - Wilson Middle School - Byron Martin Advanced Technology Center - Coronado High School Significant areas of employment along Route 34 include: The entire 34th Street corridor South Plains Mall Additionally, passengers on Route 34 have access to the LIFE/Run Independent Living Center and the City/County Health Department. Service Summary Citibus proposes to use JARC funding to provide fixed route service on these two routes Monday -Saturday, on headways ranging from 30 minutes to one hour; the specific headway time will be designed to coordinate with the remainder of the system. The History In the past, planning partners for this service included the Texas Department of Human Services, Womenks Protective Services, LMPO, Women's Empowerment Program/Catholic Family Service, Inc. and the Texas Department of Transportation. All of these agencies have been involved with and supportive of Citibus' JARC program since our first program was funded; most of these agencies are currently involved in the local regional coordination efforts. Beginning in April 2005, Citibus has been the lead agency and has headed the regional transportation coordination efforts for the South Plains region. As part of the formal process of developing a regional plan, the regional group identified unmet needs across the region. One significant unmet need was identified as Citibus operating assistance and the associated remediation strategy was stated as, "Utilize JARC funds to maximum extent possible to offset loss of Federal operating assistance, while maintaining current route structure." The proposal, as outlined above, is vital in meeting the unmet need noted in the coordinated public transportation plan. https://ftateaniweb.fta.dot.,uov/teamweb/(S( nb4xdO552i3xya45yg2fx231))/Applications/Vic... 2/28/2012 View Print Page 4 of 10 The Lubbock MPO went through a competitive process and it was awarded to City of Lubbock/Citibus in February 2011. 1/11/2012 (BP) - Page 1847 of the 1/11/2012 Federal Register indicates a JARC partial apportionment of $99,593, This grant will be amended when the remaining aliocation is released after March 2012. Earmarks No information found. Securi No information found. Part 3: Budget Project Budget Quantity]FTA Amount Tot. Elig. Cost SCOPE 300-00 OPERATING ASSISTANCE 0 $99,593.001 $199,186.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $99,593.001 $199,186.00 Estimated Total Eligible Cost: $199,186.00 Federal Share: $99,593.00 Local Share: $99,593.00 OTHER (Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE USA ID Accounting Classification FPC FY SEC Previously Approved Amendment Amount Total 481350 2012.25.37.JL.2 04 2012 37 $0.00 $99,593.00 $99,593.00 Total Previously Approved: $0.00 Total Amendment Amount: $99,593.00 https:Hftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx23I))/ApplicationsNie... 2/28/2012 View Print Page 5 of 10 Alternative Fuel Codes Extended Budget Descriptions Total from all Funding Sources: 1 $99,593.001 30.09.01 UP TO 50% FEDERAL SHARE 0 $99,593.00 $199,186.00 To subsidize operational expenses associated with fixed routes 19 and 34, which serve multiple employment - and educational -related destinations along two primary Lubbock corridors. Will be used in FY12. Changes since the Prior Budget No information found. Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $99,593 $199,186 Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2012 Citibus plans to complete all operating expenditures by 9/30/2012. Part 5. Environmental Findings 300901 UP TO 50% FEDERAL SHARE 0 $99,593 $199,186 Finding No. 1 - Class III'c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status Fixed Route Before Change After I. Active Fleet https:llftateamweb.fta.dot.gov/teamweb/(S(nb4xd0552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 6 of 10 A. Peak Requirement 56 0 56 B. Spares 11 0 11 C. Total (A+B) 67 0 67 D. Spare Ratio (B/A) 19.64% 0.00% 19.64% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 III. Total (I.0 and II.C) 67 0 67 Paratransit Before Change After I. Active Fleet A. Peak Requirement 25 0 25 B. Spares 7 0 7 C. Total (A+B) 32 0 32 D. Spare Ratio (B/A) 28.00% 0.00% 28.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 III. Total (I.0 and II.C) 32 0 32 Part 7. FTA Comments General Review Comment Title: Initial Review Comment By: Luciana S Nears Date Created: Feb, 07, 2012 Date Updated: None Specified Ref Section: Unknown Comment: No Comment to this application. Conditions of Award Comment Title: DOL Certification Comment By: Eldridge Onco Date Created: Feb. 22, 2012 Date Updated: None Specified https://ftateamweb.fta.dot.govlteamwebl(S(nb4xd0552i3xya45yg2fx231))/ApplicationsNie... 2/28/20 i 2 View Print Page 7 of 10 Ref Section: I Unknown Comment: This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated February 16, 2012, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Comments to DOL Comment Title: DOL Comment By: Luciana S Nears Date Created: Feb. 07, 2012 Date Updated: None Specified Ref Section: Unknown Comment: The Federal Transit Administration's (FTA) projected timetable for acting upon the subject grant is 35 days from the date of this application. In order to meet that timetable, Department of Labor certification is requested no later than two weeks prior to that date. We request that DOL fax the 13(c) certifications when they have been issued, as the mail delay can be a week or more. Please establish a time schedule for negotiations pursuant to 29 DFR 215.3(d). Based on the time deadlines in the December 7, 1995, DOL guidelines, please advise us of the 49 USC sec. 5333(b) terms and conditions for inclusion in the grant contract. Person to notify at FTA: Lynn Hayes, Community Planner 819 Taylor Street, Room BA36 Fort Worth, Texas 76102 Phone: (817) 978-0565 Fax: (817) 978-0575 Grantee Contact: Brad Patrick Phone: 806-712-2000 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-18, October 1, 2011) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(18), October 1, 2011, http://wwvv.fta.dot.gov/documents/1 B-Maste r. pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to https:Hftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Pace 8 of 10 FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-37-XO94-00 Grantee: CITY OF LUBBOCK Citation of Statute(s) AuthorizingPro1ect: 49 USC 5316 - Job Access and Reverse Commute/TEA-21 3037 Estimated Total Eligible Cost (in U.S. Dollars): $199,186 Maximum FTA Amount Awarded [Including All Amendments] (in U.S. Dollars): $99,593 Amount of This FTA Award (in U.S. Dollars): $99,593 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: 2/16/2012 Project Description: FY 12 JARC (Routes 19 & 34) The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor°s certification letter dated February 16, 2012, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Awarded By: Mr. Bias M Uribe, IV Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 02/22/2012 TX-37-XO94-00 Quarterly Narrative Report Oct. 01, 2011 through Dec. 31, 2011 As Of Feb. 28, 2012 (®RAFT) https://ftateamweh.fta.dot.gov/teaniweb/(S(nb4xd0552i3xyA5yr2Ix231))/Applications/Vie... 2/28/2012 r a View Print Page 9 of 10 No MS/P Report, No FFR Part 1: Recipient Information Project Number: TX-37-XO94-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Part 2: Project Information Project No: TX-37-XO94-00 Brief Desc: FY 12 JARC (Routes 19 & 34) FTA Project Mgr: Luci Nears/Linda Kemp 817-978-0569/0563 Start/End Date: Jan. 11, 2012 - Sep. 30, 2012 Gross Project Cost: $199,186 Adjustment Amt: $0 Total Eligible Cost: $199,186 Total FTA Amt: $99,593 Total State Amt: $0 Total Local Amt: $99,593 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status Previous This Period Cumulative A. Federal Cash on Hand at Beginning of Period $0 B. Federal Cash Receipts $0 C. Federal Cash Disbursements $0 D. Federal Cash on Hand at End of Period $0 E. Total Federal Funds Authorized $0 F. Federal Share of Expenditures $0 $0 $0 G. Recipient Share of Expenditures $0 $0 $0 H. Total Expenditures( F + G) $0 $0 $0 1. Federal Share of Unliquidated $0 https:llftateamweb.fta.dot.gov/tewnweb/(S(nb4xdO552i3xya45yg2fx231))/ApolicationsNie... 2/28/2012 View Print Page 10 of 10 Obligations J. Recipient Share of Unliquidated $0 Obligations K. Total Unliquidated Obligations( I + J } $0 L. Total Federal Share ( F + I ) $0 M. Unobligated Balance of Federal Funds $0 (E -L) N. Total Recipient Share Required $0 O. Remaining Recipient Share to be $0 provided N - (G + J ) P. Federal Program Income on Hand at $0 Beginning of Period Q. Total Federal Program income earned $0 R. Federal Program income expended in $0 accordance with the deduction alternative S. Federal Program income expended in $0 accordance with the addition alternative T. Federal Program income expended on $0 allowable Transit Capital and Operating expenses U. Federal Unexpended Program income $0 (P+Q-RorsorT) Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report No Milestone Resort https:llftatcamwcb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationsNie... 2/2$I2012 CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a FY 2012 Federal Transit Administration Job Access and Reverse Commute Program Grant (Citibus). BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $99,593 to The City of Lubbock/Citibus for a fiscal year 2011 Job Access and Reverse Commute Program Grant, The Jobs Access Reverse Commute Program (JARC) is designed to provide public transportation to employment, especially entry-level jobs. This grant will help to fund Route 19 and Route 34. FY 12 JARC funds are awarded based on FY 10 National Transit Database reports. JARC grant allocations are based on a formula that takes into account several factors including service levels. The $99,593 represents 50% of the total FY 2012 apportionment due to the authorization bill expiring on March 31, 2012. Citibus anticipates that the remaining JARC funds will be awarded in the near future. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow the City of Lubbock's Chief Financial Officer or Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: Job Access Reverse Commute grants are 50/50 grants. The $99,593 local match for this grant has already been included in the FY 2012 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Lubbock Public Transit Advisory Board and Citibus recommend the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 12 Job Access and Reverse Commute Program Grant.