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Home My WebLink AboutResolution - 2012-R0127 - FY 2012 Sec 5307 Grant - FTA - 03_29_2012Resolution No. 2012-RO127 March 29, 2012 Item No. 5.27 RESOLUTION E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Director of Fiscal Policy of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, the FY 2012 Section 5307 Grant with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. by the City Council on March 29, 2012 ATTEST: ity ' j Ie TOM TIN, MAYOR APPROVED AS TO CONTENT: Bill HowqyfH, Director unity Development Citibus L aison i PROVED AS TO FORM: �,12 Weaver, Assistant City Attorney w:ccducs/RFS.Cilibus-5307 Grant arch 2, 2012 View Print Page 1 of 11 Resolution No. 2012-RO127 DOT U.S. Department of Transportation � FTA Application Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX-90-X963-00 Budget Number: 1 - Budget Approved Project Information: FY 12 5307 (Ops/Plan/Cap) Part 1: Recipient Information Project Number: TX-90-X963-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: city: , 00000 0000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project Cost: $2,009,810 httns:llftateamweb.fta.dot. govlteamwebl(S(nb4xd0552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 2 of 11 Project Number: TX-90-X963-00 Adjustment Amt: $0 Project Description: FY 12 5307 (Ops/Plan/Cap) Total Eligible Cost: $2,009,810 Recipient Type: City Total FTA Amt: $1,503,753 FTA Project Mgr: Luci Nears/Linda Kemp 817- 978-0569/0563 Total State Amt: $0 Total Local Amt: $506,057 Recipient Contact: Brad Patrick 806-712-2000 Other Federalx252 Amt: $0 New/Amendment: None Specified Special Cand Amt: $0 Amend Reason: Initial Application Special Condition: None Specified Fed Dom Asst. #: 20507 S.C. Tgt. Date: None Specified Sec. of Statute: 5307-2 S.C. Eff. Date: None Specified State Appl. ID: None Specified Est. Oblig Date: - None Specified Start/End Date: Jan. 11, 2012 - Jan. 11, 2013 Pre -Award Authority?: No Recvd. By State: Feb. 15, 2012 EO 12372 Rev: Not Applicable Fed. Debt Authority?: No Review Date: None Specified Final Budget?: No Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Jan. 11, 2012 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No [Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 461350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 119 Randy Nuegebauer Project Details These funds will be used to provide preventive maintenance, non -fixed route ADA paratransit, and miscellaneous capital. The funds are from Citibus/City of Lubbock FY 2012 Section 5307 allocation. 1/11/2012 (BP) — Page 1825 of the 1/11/2012 Federal Register indicates a 5307 operating assistance threshold not to exceed $969,712, which is'/z of the amount allowable in the FY 2002 apportionment. Page 1818 of the 1/11/2012 Federal Register indicates a 5307 partial apportionment of $1,503,753, This amount will be amended https://ftateamweb.fta.dot,gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 3 of 11 when the full amount after March 2012. Earmarks No information found. Securi Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list security -related projects in the project budget and summarize them in the non -add scope code 991. Part 3: Budget Project Budd QuanfiN FTA Amount Tot. Elig. Cost SCOPE 442-00 METROPOLITAN PLANNING 0 $85,787.00 $107,234.00 ACTIVITY 44.21.00 PROGRAM SUPPORT ADMINISTRATION 0 $85,787.00 $107,234.00 SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $1,244,476.00 $1,555,596.00 ACTIVITY 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,094,101.00 $1,367,627.00 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $150,375.00 $187,969.00 SCOPE 300-00 OPERATING ASSISTANCE 0 $173,490.00 $346,980.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $173,4T7F $346,980,00 Estimated Total Eligible Cost: $2,009,810.00 Federal Share: $1,503,753.00 Local Share: $506,057.00 OTHER (Scopes and Activities not included in Project Budget Totals} https:Hftatcamweb. fta.dot.gov/teamweb/(S(nb4xd055213xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 4 of 11 None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification FPC FY SEC Previously Approved pr Amendment Amount Total 481350 2012.25.90,91.2 00 2012 90 $0.00 $1,094,101.00 $1,094,101.00 481350 2012.25.90.91.2 02 2012 90 $0.00 $85,787,00 $85,787.00 481350 2012.25.90.91.2 04 12012190 1 $0.00 $173,490.00 $173,490.00 481350 2012.25.90.91.2 08 2012 90 1 $0.00 $150,375.00 $150,375.00 Total Previously Approved: $0.00 Total Amendment Amount: $1,503,753.00 Total from all Funding Sources: $1,503,753.00 Alternative Fuel Codes Extended Budget Descriptions 11.7A.00 I PREVENTIVE MAINTENANCE 0 $1,094,101,00 $1,367,627.00 Preventive maintenance for fleet for FY 2012. 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $150,375.00 $187,969.00 Non -fixed route ADA paratransit services. 30.09.01 UP TO 50% FEDERAL SHARE 1 0 $173,490.00 $346,980.00 General operating assistance for FY 2012. Page 1825 of the 1/11/2012 Federal Register indicates a 5307 operating assistance threshold not to exceed $969,712, which is'/2 of the amount allowable in the FY 2002 apportionment. Changes since the Prior Budget No information found. Part 4. Milestones https://ftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 5 of 11 44.21.00 PROGRAM SUPPORT ADMINISTRATION 0 $85,787 $107,234 Milestone Description Est. Comp. Date 1. Final Expenditure Jan. 11, 2013 Citibus plans to complete all planning expenditures by 1 /1112013. 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,094,101 $1,367,627 Milestone Description Est. Comp. Date 1. Final Expenditure Jan. 11, 2013 Citibus plans to complete all Preventive Maintenance expenditures by 1/11/2013. 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $150,375 $187,969 Milestone Description Est. Comp. Date 1. Final Expenditure Jan. 11, 2013 Citibus plans to complete all ADA partransit service expenditures by 1/11/2013. 30.09.01 UP TO 50% FEDERAL SHARE 0 $173,490 $346,980 Milestone Description Est. Comp, Date 1. Final Expenditure Jan. 11, 2013 Citibus plans to complete all operation expenditures by 1/11/2013. Part 5. Environmental Findings 117A00 PREVENTIVE MAINTENANCE 0 $1,094,101 $1,367,627 Finding No. 1 - Class II{c} C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117C00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $150,375 $187,969 https:Hftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 6 of ! 1 Finding No. 1 - Class Ilfc) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $173,490 $346,980 Finding No. 1 - Class II(c� C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 442100 PROGRAM SUPPORT ADMINISTRATION Finding No. 1 - Class ll{c) 0 $85,787 $107,234 C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status Fixed Route Before Chan e After I. Active Fleet A. Peak Requirement 56 0 56 B. Spares 11 0 11 C. Total (A+B) 67 0 67 D. Spare Ratio (B/A) 19.64% 0.00% 19.64% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+9) 0 0 0 �11I. Total (LC and II.C) 67 0 67 https://ftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationsNic... 2/28/2012 View Print Page 7 of 11 Paratransit Before Chan a After 1. Active Fleet A. Peak Requirement 25 0 25 B. Spares 7 0 7 C. Total (A+B) 32 0 32 D. Spare Ratio (B/A) 28.00% 0.00% 28.00% 11. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 rlI. Total (I.0 and II.C) 32 0 32 Part 7. FTA Comments General Review Comment Title: Initial Review Comment By: Luciana S Nears Date Created: Feb. 07, 2012 Date Updated: Feb. 09, 2012 Ref Section: Unknown Comment: Add a Milestone for ALI 442100. Remove ALI 11400 from the application if the equipment is not being purchased at this time. Add the definite year of funding for operating assistance and preventive maintenance ------- -------------- All comments closed. 2/9/2012 LN Conditions of Award Comment Title: DOL Certification Comment By: Eldridge Onco Date Created: Feb. 22, 2012 Date Updated: None Specified Ref Section: Unknown Comment: This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated February 16, 2012, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Comments to DOL Comment Title: I New Comment httDs:Hftateamweb,fta.dot.gov/teamweb/(S(nb47.d0552i3xya45yg2fx231))/ApplicationsNie... 2/28/2012 View Print Page 8 of 11 Comment By: Lynn Hayes Date Created: Jan. 27, 2012 Date Updated: None Specified Ref Section: Unknown Comment: This grant is for partial 2012 operating and capital. Please review this application for labor certification in accordance with DOL Section 5333(b) Certification. The grantee contact is Brad Patrick: Citibus Phone:bpatrick@ citibus.com Phone: 806-712-2000 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-18, October 1, 2011) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(18), October 1, 2011, http://www.fta,dot,gov/documents/1 8-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-90-X963-00 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Protect: 49 USC 5307 - Urbanized Area Formula (FY2006 forward) Estimated Total Eligible Cost (in U.S. Dollars): $2,009,810 Maximum FTA Amount Awarded (Including All Amendments] (in U.S. Dollars): $1,503,753 httos://ftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/Applicati.onsNie... 2/28/2012 View Print Page 9 of 11 Amount of This FTA Award (in U.S. Dollars): $1,503,753 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: 2/16/2012 Proiect Description: FY 12 5307 (Ops/Plan/Cap) The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated February 16, 2012, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Awarded By: Mr. Blas M Uribe, IV Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 02/22/2012 U-904963-00 Quarterly Narrative Report Oct. 01, 2011 through Dec. 31, 2011 As Of Feb. 28, 2012 (DRAFT) No MSIP Report, No FFR Part 1: Recipient Information Project Number: TX-90-X963-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O_ BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: 1(806) 712-2012 Part 2: Project Information I Project No: I TX-90-X963-00 I httDs://ftateamweb.fta.dot.gov/teamweb/(S(nb4xd0552i3xya45yg2fx231))/ApplicationsIVie... 2/28/2012 View Print Page 10 of 11 Brief Desc: FY 12 5307 (Ops/Plan/Cap) FTA Project Mgr: Lucii Nears/Linda Kemp 817-978-0569/0563 Start/End Date: Jan. 11, 2012 - Jan. 11, 2013 Gross Project Cost: $2,009,810 Adjustment Amt: $0 Total Eligible Cost: $2,009,810 Total FTA Amt: $1,503,753 Total State Amt: $0 Total Local Amt: $506,057 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status Previous This Period Cumulative A. Federal Cash on Hand at Beginning of Period $0 B. Federal Cash Receipts $0 C. Federal Cash Disbursements $0 D. Federal Cash on Hand at End of Period $0 E. Total Federal Funds Authorized $0 F. Federal Share of Expenditures $0 $0 $0 G. Recipient Share of Expenditures $0 $0 $0 H. Total Expenditures( F + G) $0 $0 $0 1. Federal Share of Unliquidated Obligations $0 J. Recipient Share of Unliquidated Obligations $0 K. Total Unfiquidated Obligations( I + J) $0 L. Total Federal Share ( F + I ) $0 M. Unobligated Balance of Federal Funds (E -L) $0 N. Total Recipient Share Required $0 O. Remaining Recipient Share to be provided N - (G + J ) $0 P. Federal Program Income on Hand at Beginning of Period $0 Q. Total Federal Program income earned $0 R. Federal Program income expended in accordance with the deduction alternative $0 S. Federal Program income expended in $0 https://ftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/AppticationsNie... 2/28/2012 View Print Page 11 of 11 accordance with the addition alternative T. Federal Program income expended on $0 allowable Transit Capital and Operating expenses U. Federal Unexpended Program income $0 (P+Q-RorsorT) Indirect Expense Type NIA Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report No Milestone Report httDs:llftateamweb.fta.dot.gov/teamweb/(S(nb4xdO552i3xya45yg2fx231))/ApplicationstVie... 2/28/2012 CITY OF LUBBOCK AGENDA ITEM SUMMARY IL CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a FY 2012 Federal Transit Administration Section 5307 Grant, to provide operating assistance, preventative maintenance, ADA paratransit and planning assistance. (Citibus) BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $1,503,753 in FY 2012 Section 5307 funds to The City of Lubbock/Citibus. This is a routine grant that Citibus receives on an annual basis. The Lubbock Public Transit Advisory Board has approved the FTA Section 5307 grant and it has been incorporated into the FY 2012 budget, which has been previously approved by the City Council. The funds for this grant will be used for operating assistance, preventative maintenance, non -fixed route ADA paratransit and planning. The $1,503,753 represents 50% of the total FY 2012 apportionment due to the authorization bill expiring on March 31, 2012. Citibus anticipates that the remaining Section 5307 funds will be awarded in the near future. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow the City of Lubbock's Chief Financial Officer or Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: The $506,057 local match required for this grant has already been included in the FY 2012 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARYIRECOMMENDATION: The Lubbock Public Transit Advisory Board and Citibus recommend the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 2012 Section 5307 Grant.