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Home My WebLink AboutResolution - 2003-R0304 - Interlocal Agreement - Lubbock Emergency Communication District - 08/06/2003 (2)Resolution No. 2003-RO304 August 6, 2003 Item No. 25 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement by and between the City of Lubbock and the Lubbock Emergency Communication District of Lubbock, Texas. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this ATTEST: ty APPROVED AS TO CONTENT: 6th day of August '2003. Director of Info Technology ALS:gs/cityAtty/Amy/Interlocal-Lubbock Emergency Comm Dist -res July 28, 2003 STATE OF TEXAS COUNTY OF LUBBOCK CITY OF LUBBOCK Resolution No. 2003-RO304 August 6, 2003 Item No. 25 800MHz TRUNKED RADIO AGREEMENT THIS AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 791 of the Government Code, by and between the CITY OF LUBBOCK, TEXAS, hereinafter called the "City," and the LUBBOCK EMERGENCY COMMUNICATION DISTRICT, hereinafter called the Subscriber. WITNESSETH WHEREAS, the governing bodies of the above -named entities, both being political subdivisions of the State of Texas, desire to secure the benefits of an 800 MHz TRUNKED RADIO SYSTEM, to facilitate interagency communications between the Public Safety Answering Points (PSAPs) in Lubbock County in the event of an emergency, disaster or telephone outage; NOW THEREFORE, IT IS AGREED AS FOLLOWS: The City, for and in consideration of the covenants, conditions, agreements and stipulations expressed herein, does agree to furnish to the Subscriber services and equipment as follows: 1. The City agrees to provide to the Subscriber radio equipment and communications services as specified herein. Said services will be provided in Lubbock County. 2. The period covered by this Agreement is ten (10) years from the date entered above. This Agreement may be renewed at any time after the end of the fourth year. 3. The annual amount payable under this Agreement will be in accordance with Attachment A, 800 MHz Trunked Radio Prices and Services Charges, attached, and hereby incorporated by reference and made a part of this Agreement. 4. The Subscriber agrees to reimburse the City for actual services received as identified in Attachment A. Costs will be reviewed annually, and adjusted to reflect actual prior year expenditures. 5. The City agrees to submit an annual invoice. Said invoice will be sent to the Subscriber at the address hereinafter specified. 6. The City agrees to provide radios as requested by the Subscriber at a cost established by the City's bid process or cost to the City. This Agreement will be amended to reflect these costs. The City reserves the right to limit the addition of radios to the system to preserve operational efficiency of the system. Following initial purchase, radio equipment and parts not included in the radio maintenance price will be provided at a cost by the City, plus ten (10) percent for handling and overhead. No charge to the Subscriber will be made by the City for replacement parts or radio equipment provided under warranty as the City at no charge by the vendor. 7. All radio equipment covered by the Agreement shall be programmed, and maintained (repaired) by the City for the term of this Agreement. 8. Equipment costs, as outlined in Attachment A, can be locked in once an order is placed. Once purchased, the equipment listed in Attachment A, becomes the property of the subscriber. 9. The installation of mobile radios, as identified in Attachment A, is an estimate. The cost of any special workmanship required to install the radios in existing facilities will be at the expense of the Subscriber. 10. All equipment that is broken or damaged is charged at the time of repair. Labor is charged at the prevailing rate, which is $42.00 per hour at the time of signing of this agreement. 11. A separate radio "talk" group shall be established by the City to allow communication between the PSAPs without interference from, or causing interference to, other system users. 12. Radio equipment which operates on the City's radio system, and currently installed at; Lubbock City Police Department, Lubbock Fire Department, Lubbock County Sheriffs Office and Lubbock EMS, shall be programmed to allow the use of the designated "talk" group described in #11 above. Approval for this programming will have to be given by each agency. 13. The Subscriber operation of the radios shall be conducted in accordance with the Federal Communications Commission's Rules and Regulations. 14. Any transmitting frequency utilized in these radios shall be licensed to the City. 15. Additional accessories for these radios shall be approved by the City and purchased by the Subscriber through the City Radio Shop. The costs for these additional accessories shall be paid by the Subscriber, and if necessary, this Agreement shall be amended to reflect any additional costs. 16. This Agreement may be amended in writing by mutual agreement between the parties hereto. 17. This Agreement may not be assigned by the Subscriber except with the written consent of the City. 18. Either party may terminate this Agreement at any time after the initial forty-eight (48) months by giving ninety (90) days written notice to the other party whether or not such other party is in default. 19. All notices contemplated by this Agreement shall be sent to the following: CITY: Mark Yearwood Director Information Technology P.O. Box 2000 Lubbock, Texas 79457 LECD: Michael H. Grossie Executive Director LECD 1611 101h St. Suite 200 Lubbock, Texas 79401-2606 20. The parties shall be responsible for their own respective claims, actions, suits, charges and judgments whatsoever that arise out of their respective performance or nonperformance of the subject matter called for under this Agreement. 21. Each party paying for the performance of the governmental functions or services must make those payments from current revenues available to the paying party. 22. All equipment payments are due in full to the City of Lubbock prior to the use of the equipment on the system. SIGNED THIS 6th day of August , 2002. CITY OF L 71,0 ERAS: LECD M rc M ou 1, MAYOR J e p an, Chairman ATTEST: ATTEST: UP._ _f ,. wlr..�► Rebecca Garza, City Secretary APPROVED AS TO CONTENT: rk Year#0d rector of Information Technology APPROVED AS TO FORM. APPROVED AS TO FORM: NQ Amy L. , Assistant City Ja McCutch' Attor a enshaw, Dupree and Milam Resolution No. 2003-RO304 Attachment "A" City of Lubbock 800 MHz Trunked Radio Agreement This Attachment, hereinafter referred to as "Attachment A' shall list the services and equipment to be provided under the aforementioned Agreement. 1) Two (2) 800 MHz Trunked Radios. 500M Series Radio and Accessories - 2) Radio Infrastructure Charge — One Time Charge 3) Annual Radio Infrastructure Charge $1, 826.00 Ea $3, 652.00 $1, 400.00 EA $2, 800.00 $ 200.00 EA $ $400.00 4) Annual Radio Shop Operation Fee $ 139.00 EA $ 278.00 5) Radio Parts Replacement Fee (After first year) $ 50.00 EA $ 100.00 6) Installation of two (2) radios listed above at Slaton Police and Texas Tech Police $ 42.00 Per Hour. 7) Installation of Antenna mounts and the running of antenna cable will be provided at LECD's expense by vendors normally used by the agencies involved. 8) Total of this Agreement for Year One (1) shall be $7,130.00, plus installation charges as noted in Item #7 above. Total for Year Two (2) through 10 shall be $778.00 unless changed per terms of the Agreement. Attachment "A" — City of Lubbock 800 MHz Trunked Radio Agreement