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HomeMy WebLinkAboutResolution - 2012-R0029 - Interlocal Contract - Texas Forest Service - Hazard Incident Management Course - 01_12_2012Resolution No. 2012-R0029 January 12, 2012 Item No. 5.31 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Interlocal Cooperation Contract for a 0-305 All Hazard Incident Management Team Course, by and between the City of Lubbock and the Texas Forest Service, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 12, 2012 TOM MARTIN, MAYOR ATTEST: Rebe a Garza, City Secretary APPROVED AS TO CONTENT: ✓tom._ Mike Kemp, Fire hielf APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Contract-Texas Forest Service November 17, 2011 Resolution No. 2012—R0029 Contract No. CO-12-079 INTERLOCAL COOPERATION CONTRACT THE STATE OF TEXAS COUNTY OF BRAZOS THIS CONTRACT AND AGREEMENT is entered into by and between the governmental agencies shown below as contracting parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal Cooperation Act," Texas Government Code, Chapter 791. I. CONTRACTING PARTIES: Performing party: Texas Forest Service Receiving Party: City of Lubbock II. STATEMENT OF SERVICES TO BE PERFORMED: The City of Lubbock and the Texas Forest Service desire to enter into this Interlocal Cooperation Contract, relating to conducting one 0-305 All Hazard Incident Management Team Course. The City of Lubbock desires to have the 0-305 All Hazard Incident Management Team Course, a five day course, delivered by the Texas Forest Service during the period of Febraury 20-24, 2012. The course will be conducted at the Lubbock Memorial Civic Center, 1501 Mac Davis Lane, Lubbock, Texas 79401. The facility will be climate controlled, have tables and chairs in one large classroom to accommodate at least 60 people and five smaller rooms to accommodate 12 people configured as required by the Texas Forest Service. The Lubbock Memorial Civic Center will provide internet access in the large classroom and adequate parking. The rooms required for training in the Lubbock Memorial Civic Center will be leased by the Texas Forest Service. The City of Lubbock will supply to the Texas Forest Service a class roster for the class conducted one week prior to the class and will furnish logistical support needs to students enrolled in the courses. The Texas Forest Service provides United States Fire Administration (USFA) qualified instructors using USFA approved course materials. Texas Forest Service instructors will provide direct instruction to students enrolled in the course hosted by the City of Lubbock. The Texas Forest Service will provide classroom equipment required to properly deliver the course instruction, course materials and student manuals for up to 50 students. The Texas Forest Service will monitor and track student participation and submit the required documentation to the USFA to generate course completion certifications for students who successfully complete the course work. In the event of winter weather that may pose a threat in the greater City of Lubbock area 48 hours prior to course delivery date, both contracting parties agree to reschedule course delivery prior to the ending date of this agreement. III. BASIS FOR CALCULATING REIMBURSABLE COSTS: In turn for providing instructional services including all costs related to and required for delivery of the 0-305 All Hazards Incident Management Team course to the City of Lubbock the Texas Forest Service will receive from the City of Lubbock, thirty six thousand dollars ($36,000.00). Page 1 of 3 Contract No. CO-12-079 IV.CONTRACT AMOUNT: The total amount of this Contract shall not exceed $36,000 (thirty six thousand dollars) V. PAYMENT FOR SERVICES: The City agrees that all payments under this agreement must be made from current revenues available to the City pursuant to Section 791.011 of the Texas Government Code. The City of Lubbock shall pay for instructional services received from the Texas Forest Service within 30 days of receiving invoice. Payments for services performed shall be billed lump sum. VI. TERM OF CONTRACT: This Contract is to begin: February 1, 2012 and shall terminate: May 1, 2012 VII. CONTRACT EXTENSIONS: No extensions. VIII. CONTRACT TERMATIONS: Either party may terminate this agreement any time upon seven (7) days written notice to the other party to the termination of service. In the event of early termination, the City of Lubbock shall only be liable for payment of services performed to termination. IX. CONTRACT AMENDMENTS: This Agreement may be amended by written application from one party to the other and written concurrence by the responding party. X. CONTRACT CONTACTS: Texas Forest Service Attn: Bob Koenig John B. Connally Building 301 Tarrow Street, Suite 304 College Station, Texas 77840-7896 Phone: 979-450-8659 XI. AUTHORIZATION: City of Lubbock Attn: Jay Parchman 1515 E. Ursuline Lubbock, Texas 79403 Phone: 806-775-3463 The Texas Forest Service and the City of Lubbock represent that each is independently authorized to perform the functions contemplated by this Agreement; THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that: (1) the services specified above are necessary and authorized for activities that are properly within the statutory functions and programs of the affected agencies of Government, and (2) the services, materials, Page 2 of 3 Contract No. CO-12-079 or equipment contracted for are not required by Section 21 of Article XVI of the Constitution of Texas to be supplied under contract given to the lowest responsible bidder. The Texas Forest Service further certifies that it has the authority to enter into this contract by authority granted in: Texas Government Code Title 7, Chapter 791, Subchapter B. Section 791.011. The City of Lubbock further certifies that it has authority to enter into this contract by authority granted in: Texas Government Code Title 7, Chapter 791, Subchapter B, Section 791.011. The undersigned parties bind themselves to the faithful performance of this contract. Texas Forest Service By: Rob DeWitt Title: Associate Director for Finance and Administration Date: 111.3, City of Lubbock By: Tom Martin Title: MAYOR Date: January 12, 2012 ATTEST: City kecretary APPROVED AS TO CONTENT: JO 4Jay'archman, epresentative Director of Emergency Management . 2r p Mike Kemp, Fire C 'ef APP O A TO FORM: City Attorney Page 3 of 3