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Home My WebLink AboutResolution - 2003-R0280 - Letter Of Reward For Refuse Container Refurbishing - S&H Metal Works - 07_24_2003Resolution No. 2003-RO280 July 24, 2003 Item No. 19 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for refuse container refurbishing - annual pricing, by and between the City of Lubbock and S & H Metal Works & Manufacturing, Inc. of Lubbock, Texas, and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 24th ATTEST: Re ecca Garza, City Secretary APPROVED AS TO CONTENT: - ��' req t43�' Victor Kilmak Purchasing Manager APPROVED AS TO FORM: Kohn Knight Assistant City Attorney day of July , 2003. gs/ccdocs/Ltr of Award-S&H Metal Works & Manufacturing. res July 11, 2003 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 July 24, 2003 Jerry Howard S & H Metal Works & Manufacturing, Inc. Rt. 3, Box 13 Lubbock, TX 79403 Resolution No. 2003—RO280 July 24, 2003 Item No. 19 Office of Purchasing RE: ITB #068-031BM — REFUSE CONTAINER REFURBISHING — ANNUAL PRICING Dear Mr. Howard: S & H METAL WORKS & MANUFACTURING, INC. has been awarded the items noted below for Refuse Container Refurbishing - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #068-03/13M. 1. This agreement covers the category of items shown below, and no other, during the period beginning July 24, 2003 and ending July 23, 2004. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: Refuse Container Refurbishing — Annual Pricing 3. S & H METAL WORKS & MANUFACTURING, INC. bid dated May 20, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event S & H METAL WORKS & MANUFACTURING, INC. fails to perform in accordance with their bid dated May 20, 2003. CITY OF LUBBOCK: Mar cD gal Mayor APPROVED AS TO CONTENT: - Victor Kilman Purchasing Manager APPROVED AS TO FORM: 4�6< alzo- �� orney cc: Debra Frankhouser, Solid Waste Brian Bearden, Solid Waste Penny Morin, Solid Waste Vendor File ATTEST: - . . q Y, Z�: a �- Re cca Garza City Secretary FTB # 068-03/BM, Refuse Container Refurbishing - Annual Pricing BID FORM Refuse Container Refurbishing - Annual Pricing CITY OF LUBBOCK, TEXAS ITB #068-03 / BM In compliance with the Invitation to Bid #068-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid # 068-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT Extended Delivery ITEM QTY MEASURE DESCRIPTION PRICE" BID Cost Days ARO'" 50 Complete repair/refurbishing of container - steel bottom, 1. (More or EA add steel tubular -stopper as needed: Two -Cubic yard, $ 148.00 $ 7400. oc 30 less) side loading containers (as specified herein) 1,440 Complete repair/refurbishing of container - steel bottom, 2. (More or EA add steel tubular -stopper as needed: Three -Cubic yard, $ 153.00 $ 220320.00 30 less) side loading containers (as specified herein) 50 Complete repair/refurbishing of container - steel bottom, 3. (More or EA add steel tubular -stopper as needed: Four -Cubic yard, $ 153.00 $ 7650 00 30 Less) side loading containers (as specified herein) - 50 Complete repair/refurbishing of container - plastic v 4. (More or EA bottom, add steel tubular -stopper as needed: Two -Cubic $ 163.00 $ 8150.00 30 less) yard, side loading containers (as specified herein) 1,440 Complete repair/refurbishing of container - plastic 5. (More or EA bottom, add steel tubular -stopper as needed: Three- $ 163.00 $ 234720.00 30. less) Cubic yard, side loading containers (as specified herein) 50 Complete repair/refurbishing of container - plastic 6. (More or EA bottom, add steel tubular -stopper as needed: Four -Cubic $ 163.00 $ 8150.00 30 less) yard, side loading containers (as specified herein) 25 Repair, paint and replace lids with new plastic lids and 7. (More or EA add steel tubular -stopper as needed: Two -Cubic yard, $ 78.00 $ 1950.00 30 Less) side loading containers (as specified herein) 100 Repair, paint and replace lids with new plastic lids and ✓ 8. (More or EA add steel tubular -stopper as needed: Three -Cubic yard, $ 78.00 $ 7800.00 30 less) side loading containers (as specified herein) 25 Repair, paint and replace lids with new plastic lids and 9.. (More or EA add steel tubular -stopper as needed Four -Cubic yard, $ 78.00 $ 1950.00 30 less) side loading containers (as specified herein) 25 Repair, paint and replace lids with new steel lids and add 10. (More or EA steel tubular- stopper as needed: Two -Cubic yard, side $ 78.00 $ 1950.00 30 less) loading containers (as specified herein) 100 Repair, paint and replace lids with new steel lids and add 11. (More or EA steel tubular- stopper as needed: Three -Cubic yard, side $ 78.0 $ 7800.00 30 less) I I loading containers (as specified herein) 25 Repair, paint and replace lids with new steel lids and add 12. (More or EA steel tubular- stopper as needed: Four -Cubic yard, side $ 78.0 $ 1950.00 30 less) loading containers (as specified herein) TOTAL BID: Items 1 through 12: $ 509790.00 "PRICE: F.O.B. City of Lubbock ""Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 1 %, netl 0 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities ITB#068-03/BM.doc ITB # 068-03/BM, Refuse Container Refurbishing — Annual Pricing - _ decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES XX NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that govemmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another govemmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY S & H METAL WORKS, INC. a corporation organized under the laws of the State of TEXAS , or a partnership consisting of or an individual trading as of the City of Firm: S & H METAL WORKS & MFG., INC. Address: RT. 3, BOX 13 City: LUBBOCK State: TX Zip 79403 M/WBE Firm: I Woman Black American I I Native American Hisp i can Asian Pacific American I I Other (Specifv) By /tea rrY£ed Reoresent e - mat sign by hand Title: VIZ HOWARD, V-PRES-OWNER Plea Print Business Telephone Number 806-763-5437. FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: 5/20/03 FAX: 806-763-5439 Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: ITB#068-03/BM.doc ITB # 068-03BM. Refuse Container Refurbishing — Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13`h Street Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected. Local Business Name: S & H METAL WORKS & MFG. , INC. Local Address (must be within the City limits): 2502 E. DUBUQUE ST. 1. Is the above address the principal place of business for the business named above? YES 2. How many residents of the City of Lubbock are employed at the above business location? 1 5+ 3. Year your business was established in the City of Lubbock: 1994 4. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: 1-75-2561724-1 Company Name and Address (as it appears on permit): S & H METAL WORKS & MANUFACTURING, INC. RT. 3, T30X 13 LUBBOCK, TEXAS 79403 5. Does your business have more than one office in the State of Texas? Yes XX No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? _XX Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? XX Yes No Under penalty of perjury, the undersigned states that the foregoing statement a true and correct. It is further acknowledged that any person, firm, prohibited arum 4 ntity intentionally su itting false ' orm tion to the City in an attempt to qualify for eligibility shall be prohibited from dding on City of-ko ck productr d servoces for a period of one (1) year. Authorized Signature: l Printed Name and Titli:.'l HCWARD V�PkiF_sIL I ITB#068-03/BM.doc 18 Date: 5/20/03 ITB # 068-03/13M, Refuse Container Refurbishing —Annual Pricing CITY OF LUBBOCK INSURANCE REQUIRENAENT AFFIDAVIT To Be Completed by Bidder And Attached to Bid Submittal I, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been reviewed by me with the below identified Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all. of the al. CONTRACTOR'S NAME: JERRY HOWARD, Cx+T M Contractor (Print) S & H METAL WORKS & MFG., INC. (Print or Type) CONTRACTOR'S ADDRESS: RT. 3, BOX 13 LUBBOCK, TEXAS 79403 Name of Agent/Broker: CARP MORMINO & ASSOCIATES (JEANIA GRIMSLEY) Address of Agent/Broker: P O BOX 219 City/State2ip: — ABERNATHY, TX 79311 Agent/Broker Telephone Number: (806 ) 298-2529 Date: 5/20/03 NOTE TO CONTRACTOR If the time requirement specified above is not met, the City has the right to reject this bid/proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Purchasing Manager for the City of Lubbock at (806) 775-2165. IT13#068-03/13M.doc 19 May'22 03 04:00p S & H Metal Works 806 763 5439 p-2. City of 'Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13s" STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http- / / purchasing, ci.Lubbock.tx.us ITB #068-031BM, Addendum #1 ADDENDUM #I ITB #068-03 / BM Refuse Container Refurbishing - Annual Pricing MAILED TO VENDOR: May 20, 2003 OLD CLOSE DATE: May 21, 2003 @ 1:00 P.M. NEW CLOSE DATE: May 29, 2003 @ 4:00 P.M. The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Close Date has CHANGED to May 29, 2003 at 4:00 P.M. CST. 2. City of Lubbock, Side Loader Container Minimum Specifications drawings are attached: All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164.or Email to Bmacnair@mail.ci.Lubbock.tx.us THANK YOU, CITY OF LUBBOCK Bruce MacNair Senior Buyer It is the intent acid purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City_of Lubbock Purchasing Manager if any lari zuage, requirements, etc., or an combinations thereof, inadvertently restricts or limits the reauirements stated in this ITB to a si^I?le source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. iTB#06"3BMAd1 Mayj 22 03 04:00p S & H Metal Works 806 763 5439 • p.3 T� a 7 11,A Y N•K�+1 Fes. ITB #068.0319M, Addendum #1 W te t 0 s Li,! 8� �iX��000-0eee(D--(Dto. ,4 � 5 4 i 5 _jI ITB#068-031B MAd 1