HomeMy WebLinkAboutResolution - 2003-R0242 - Amendment To Agreement For Water And Sanitary Sewer Services - HD Weaver - 06_19_2003Resolution No. 2003 RO242
June 19, 2003
Item No. 18
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock an Amendment to an Agreement for
Water and Sanitary Sewer Installation Services (ITB #00-097) with H.D. Weaver
Ditching Services, Inc., and any associated documents, to extend the term of said
Agreement to October 21, 2003, a copy of which Amendment is attached hereto and
which shall be spread upon the minutes of this Council and as spread upon the minutes of
this Council shall constitute and be a part hereof as if fully copied herein in detail.
Passed by the City Council this 19th day of
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor KirnA Purchasing Manager
APPROVED AS TO FORM:
Donald G. VancTver, First Assistant City
Attorney
DDres/DitchingAmendRes
June 5, 2003
_T„rp 7nn2
AMENDMENT
THE STATE OF TEXAS
COUNTY OF LUBBOCK
Resolution No. 2003-RO242
June 19, 2003
Item No. 18
WHEREAS, the City of Lubbock and H.D. Weaver Ditching Service, Inc., did
heretofore on the 21 st day of July 2000 enter into an Agreement for Water and Sanitary
Sewer Installation Services (ITB 400-097) with regard to annual pricing for such services
for a three year period; and
WHEREAS, additional time is required to complete the bid process for the next
annual pricing contract for water and sanitary sewer installation services; and
WHEREAS, it is the desire of the City and the Contractor to amend said
Agreement between the City and the Contractor to extend the ending date of the said
Agreement from July 24 2003, to October 21, 2003; NOW THEREFORE:
WITNESSETH:
SECTION 1. Paragraph A of the annual pricing Agreement for Water and Sanitary
Sewer Installation Services (ITB #00-097) entered into by the City of Lubbock and H.D.
Weaver Ditching Service, Inc., on July 21, 2000, is hereby amended by changing the first
sentence to read as follows:
A. A Purchase Order will be issued by the City of Lubbock and covers the
category of items shown below, and no other, during the period beginning July 24,
2000, and ending October 21, 2003.
SECTION 2. All provisions of the said Agreement other than that amended shall
remain as they in full force and effect as originally written.
This Amendment to the July 24, 2000, Agreement between the City and the
Contractor is executed this 19th day of June , 2003.
H.D
By:
Tith
ATTEST:
�QA&ect� . �� -16— —
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor Kilman, Aarchasing Manager
APPROVED AS TO FORM:
W07
onald G. an iver, First Assistant City
Attorney
ddcon/DitchingAgreeAmend
June S, 2003
�. .,.. u. ,_ ..� nu ,�.. �.unnlJ� r c.,,•iOtJ7 IMJ. .J_iYJ r,tArJ�
LG °" CERTIFICA,cOF LIABILITY INSURAi,.;E MhVDiT 06/OS/0 0
PROOVCER
THIS CFRTIFICATIE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Gilmore Insurance Agency, Inc.
P . 0. Sox 12030
MOLDER THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
Lubbock TX 79452-2030
COMPANIES AFFORDING COVERAGE
Wisby i Associates
-7 - f No 06-763-
j A lairfield Insurance Companypwom -_
"01
COMPANY
e COU InZur&nC48
COMPANY
C
H. D. Weaver Ditching Servioe,
Inc. 6 Harland D. Weaver, Ind.
p. O. Box S574
Lubbock TX 79409-5574
MANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LI3TE0
BELOW HAVE MEN ISSUED TO THE INSURED NAMED AOOVE FOR THE POLICY PERIOD
WC CATEO. NOTWITHSTANDING ANY REGUIRELCM. TERM
OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY Ilf MWJM OR MAY PERTAIN. THE 04URANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SVBACT TO ALL THE TERMS.
EXCLUSIONS NO CONDITIONS OF SUCH POU=S. LIMIT3 3HOWN MAY HAVE KEN REDUCED BY PAID CLAIMS.
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CBRnFICATE HOLDER
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OF AIn KIND UPON THE COMPANY. In AGENTS OR REPUMNTATIYES
Lubbock TX 79401
ANTHOR{ZGO TATTVE
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ITS 000-09T, Agaemun 91
City of Lubbock
PURcmAsING DEPARTMENT
ROOM L04, MUMCiPAL BUILDING
1625 13l" STREET
LU88OCK TEXAS 79401
?H: (&06)T7W1E7 FAX: (8N)775-2164
rxPJ1PwCh&".0.k"0Ck.0 us
MAILED TO VENDOR:
CLOSE DATE:
ADDENDUM #1
ITB #00-097
Water and Sanitary Sewer Installation
Services
May 31, 2000
June 5, 2000 @ 2:00 P.M.
The following Items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the fTB documents is supplemented here, the anginal requirements, not
affected by this addendum, shall remain in effect.
1. This bid will be awarded on an -All or None" basis.
2. Please add tfla following as Part 2 Services, Paragraph 2.6,
'2.6 Electronic Communicabon
A. Contractor will be cable of communicating wdh the City of Lubbock through email and have
access to the Internet
B. Contractor will be required to receive tap orders and respond to the City of Lubbock
through email.
C. Contractor is required to demonstrate this capability at the time of bid submission.'
Al 44.0>N 9 S.s CD 16 m•�
All requests for additional information or clarification must be submitted in writing and directed to:
Questions may be taxed to:
Or (:mail to:
oo-ooTwl aoc
Laura Ritchie, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
(806)775-2164
Lrrtchie@maII.Ci.Iubbock.tx.us
THANK YOU.
CITY OF LUBBOCK
vfQ,LfiLLI. "P i f L.,Z
Laura Ritchie
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR 610.
ITB #00-097, Wate Sanitary Sewer Installation Services
INVITATION TO BID
DATE: May 12, 2000
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
1625 13m STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167 FAX: (806)775-2164
http:i/purchasing.ci.lubbock.tx.us
PLEASE FILL IN COMPANY NAME & ADDRESS IN THE
1713 #00-097
BID CLOSING DATE
June 6, 2000
CLOSING TIME
2:00 P.M.
PRE -BID MEETING DATE
May 25, 2000
PRE -BID MEETING TIME
10:00 A.M.
PROCUREMENT OFFICER
Laura Ritchie
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND
WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER
INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY.
DESCRIPTION OF INVITATION TO BID
This document constitutes a request for sealed bids from responsible bidders to
provide Water and Sanitary Sewer Installation Services to the City of Lubbock.
THE BIDDER HEREBY ACKNOWLEDf ES RECEIPT'OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#1 �. _ #2 #3 #4 #5 (Please Initial)
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND -
SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID
FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS
LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES
SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING
SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
A- o c ,ete s g V1r,. K41--o N N C i
Si nature Title
9
Print Name 6 0 JLAI 14 S- -> A4 Lcr,-Ji= Date (0/00
PLEASE RETURN THIS PAGE ALONG WITH THE ATTACHED BID DOCUMENTS AND ANY ADDENDA.
00ITB.doc
ITB #00-097, V ind Sanitary Sewer Installation Services
BID FORM
Water and Sanitary Sewer Installation Services
CITY OF LUBBOCK, TEXAS
ITB #00-097
In compliance with the Invitation to Bid #00-097, the undersigned Bidder having examined the Invitation to Bid and Specifications,
and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth
on this form. The Invitation to Bid #00-097 is by reference incorporated in this contract.
UNIT OF
ITEM
UNIT PRICE' BID
Extended
Delivery
ITEM
QTY
MEASURE
DESCRIPTION
Cost
Days
ARO••
Sewer Service Connection
1.
75
Each
Service Connections 0' to 4' Deep
$
c�0 O• a a
$
/.1r- coo - 00
2.
100
Each
Service Connections 5' to 8' Deep
q�S3•0C5
*w0. aO
3.
100
Each
Service Connections 8' to 12' Deep
,S`�•00
�,00o-00
4.
75
Each
Service Connections 12' to 15' Deep
6-0.00
060 • o o
5.
40
Foot
Additional Vertical Feet Past 15'
t
6.
500
Sq. Foot
Square Foot of Asphalt Cut and
Removed
150
"i'X S O C)
d4,
7.
200
Sq. Foot
Square Foot of Concrete Cut and
Removed
s�
0 a
8.
10
Hour
Cost for Additional Rock (per hour
gisQ• P?ci
/
encountered)
One Inch and Two Inch Water Meter
Taps
9.
800
Each
One Inch Water Meter Tap
aSD•00
aGO,000'.00
l aF�4-
10.
50
Each
Two Inch Water Meter Tap
v
000 - of
Q1,
11.
500
Sq. Foot
Square Foot of Asphalt Cut and
Removed
'
J/ 00
ol �-
do-7
001TB.doc
ra
ITB #00-097, Watt Sanitary Sewer Installation Services
12.
200
Sq. Foot
Square Foot of Concrete Cut and
Removed
j• $O
J O!3 • V O
�l` n
13.
10
Hour
Cost for Additional Rock (per hour
encountered)
a S • O O
r�
�Y �� , O d,
/ `- V 0
` 1
Potable Water Main Construction
14.
2,000
Foot
4" Class 150 C-900 Water Pipe
a• so
�`poo. o v
/ ®
aeA
15.
500
Foot
4" Class 150 Dl Water Pipe
-O • O O
0"'.7
16.
2,000
Foot
6" Class 150 C-900 Water Pipe
�•
45-$00 , O O
17.
500
Foot
6" Class 150 DI Water Pipe
�.�
�+ �rs O 0
18.
1,000
Foot ._
8" Class 150 C-900 Water Pipe
x• 00
�� G0 00
19.
100
Foot _
8" Class 150 DI Water Pipe
• 0 O
vl� QO • bO
l ��' f
20.
500
Foot
10" Class 150 C-900 Water Pipe
�. U
75-0 • O 0
C
21,
50
Foot
10" Class 150 DI Water Pipe
y• S-0
22.
1,000
Foot
12" Class 150 C-900 Water Pipe
�• 00
t�0 0� • OCR
/
23.
50
Foot
12" Class 150 DI Water Pipe
i t • Do
T
a dG • 00
24.
500
Foot
16" Class 150 C-900 Water Pipe
s so
a A/5-0• oo
25.'
200
Foot
16" Class 150 Di Water Pipe
�-: sa
J! a o • oo
26.
10
Each
4" Gate Valve and Box
0.00
i d
27.
10
Each
6" Gate Valve and Box
1/5% O 0
SO , O O
28.
10
Each.
8" Gate Valve and Box
•, S• C C)
/ 7 Sd • 0 O
29.
10
Each
10" Gate Valve and Box
a o o . 00
ql 00 4 - tTd
�fX
OOITB.doc 3
ITB #00-097 ,r and Sanitary Sewer Installation Services
30.
10
Each
12" Gate Valve and Box
D O
3"O. O O
31.
10
Each
16" Gate Valve and Box
aso•��
0
Soo. 0
��
�-
32.
10
Each
6" x 4" Main Line Tap
// - c O
lj Loa • CO O
33.
10
Each
6" x 6" Main Line Tap
4.' 6-6 a Cs
�3-oa-O0
34.
10
Each
8" x 4" Main Line Tap
}' -. O 0
00
/ d�
35.
10
Each
8" x 6" Main Line Tap
O O
c O
e it
36.
10
Each
8" x 8" Main Line Tap
r
37.
10
Each
10" x 4' Main Line Tap
�00 , 00
:�-O O O • O O
1.4 4-1
or
38.
10
Each
10" x 6' Main Line Tap
C) c 0
-CrOO. O d
j,4
'
£ �
39.
10
Each
10" x 8" Main Line Tap
40.
10
Each
10" x 10" Main Line Tap
0 - o 0
L Oao• CO
��
CA
41.
10
Each
12" x 4" Main Line Tap
O , O O
,sIOO O. 0 O
t d-1 -
P IA
42.
10
Each
12" x 6" Main Line Tap
h,. 0 , O U
j-O Q O . Q O
43.
10
Each
12" x 8" Main Line Tap
- G Q
::�-UOO • 00
d
44.
10
Each
12" x 10" Main Line Tap
0 • 0 C)
0
l
E A,
45.
10
Each
12" x 12' Main Line Tap
�--G d• QO
�--a a o• 6 v
/�
C >h
46.
10
Each
16" x 4" Main Line Tap
`SO • O 0
(� S hG • DO
47.
10
Each
16" x 6" Main Line Tap
/ $-0 • 00
S.0 0 , 0 0
I
48.
10
Each
16' x 8" Main Line Tap
COj
49.
10
Each
16" x 10" Main Line Tap
0
(pS ao. o0
OOITB.doc
ITB #00-097, Wate Sanitary Sewer Installation Services
50,
10
Each
16" x 12" Main Line Tap
/ s 0 • U O
�O
1-0 0. 0 0
51.
10
Each
5' Bury Fire Hydrant Set
0
�S DO • O 0
d uy
52.
10
Each
Fire Hydrant Adjustment
�r� . O O
�t 00 • G
53.
30
Each
4" Ductile Iron Fitting (including ells, tees,
• O 0
bends, etc.)U
fh
54.
30
Each
6" Ductile Iron Fitting (including ells, tees,
� S• �
��1 SO " � 0
bends, etc.)
55.
30
Each
8" Ductile Iron Fitting (including ells, tees,
��
�f s• o Cy
o?a SO • O 06
bends, etc.)
56.
20
Each
10" Ductile Iron Fitting (including ells,
�' O
•
�GO Cy 0tees,
bends, etc.)
57.
30
Each
12" Ductile Iron Fitting (including ells,
(� 0
7 S" 0
a
�CI s�" O v
tees, bends, etc.)
58,
20
Each
16" Ductile Iron Fitting (including ells,
Y
— I/
E00"60
c�000.OU
tees, bends, etc,)
59.
500 .
Foot
Additional Water Main Depth (per linear
�,ud
/DOD. od
l
foot)
60.
500
Sq. Foot
Square Foot of Asphalt Cut & Removed
•
61.
100
Sq. Foot
Square Foot of Concrete Cut & Removed
S V
0 C)
62.
10
Hour
Cost for Additional Rock (per hour
0? S•• O O
o? S"O • G O
encountered)
Sanitary Sewer Main Construction
63.
200
Foot
6" PVC Sanitary Sewer Pipe 0' to 4' Deep
" d C)
U , 00
f
OOITB.doc 5
ITB #00-097, Vv nd Sanitary Sewer Installation Services
64;
200
Foot
6" PVC Sanitary Sewer Pipe 4' to 6' Deep
n" G UD
a . O a
65.
300
Foot
6" PVC Sanitary Sewer Pipe 6' to 8' Deep
S
% SD - 00
Ids
66."
300
Foot
6" PVC Sanitary Sewer Pipe 8' to 10'
DO
900-00
I
Deep
67.
300
Foot
6" PVC Sanitary Sewer Pipe 10' to 12'
OU
Deep
68.
200
Foot
6" PVC Sanitary Sewer Pipe 12' to 14'
d4..�
�0
9UG . O
Deep'
69.'
200
Foot
6" PVC Sanitary Sewer Pipe 14' to 16'
G o" 00
Deep
70.
100
Foot
'6" PVC Sanitary Sewer Pipe 16' to 18'
Deep -
• �o
't J�`G • O Ci
. 11
71.
100
Foot
6" PVC Sanitary Sewer Pipe 18' to 20'
Deep
�• SCESa
`�
1
72.
100
Foot
8" PVC Sanitary Sewer Pipe 0' to 4' Deep
a- S' p
SG • O O
'73.
100
Fopt ,
8" PVC Sanitary Sewer Pipe 4' to 6' Deep
S.O
0 d
-
74.
100
Foot
8" PVC Sanitary Sewer Pipe 6' to 8' Deep
O
/ D • O C)
75.
100
Foot
8" PVC Sanitary Sewer Pipe 8' to 10'
'0O
4.00
GG ' 00
CtAy
Deep
76.
100
Foot
8" PVC Sanitary Sewer Pipe 10' to 12'
T "
Deep
r •
77.
100
Foot
8" PVC Sanitary Sewer Pipe 12' to 14'
�.so
4�so•�o
��
Deep
OOITB.doc
ITB #00-097, Watt Sanitary Sewer Installation Services
78.
100
Foot
8" PVC Sanitary Sewer Pipe 14' to 16'
�S O
� �Q • U C�
/(•�
Deep
.
.t
79,
100
Foot
8' PVC Sanitary Sewer Pipe 16' to 18'
�j`O • C) co
/
Deep
80.
100
Foot
8" PVC Sanitary Sewer Pipe 18' to 20'
`7 �`O • 0
/
Deep
81.
100
Foot
10" PVC Sanitary Sewer Pipe 0' to 4'
V C]
,J/�/
1
Deep
`� �� a O
82.
100
Foot
10" PVC Sanitary Sewer Pipe 4' to 6'
�' • %
'4 %� • ��
r ��`%
I
Deep
83.
100
Foot
10" PVC Sanitary Sewer Pipe 6' to 8'
[ ' 7
�f S • ��
Deep
84.
100
Foot
10" PVC Sanitary Sewer Pipe 8' to 10'
4 • a •s
�fds. oci
l i1 al
Deep
85.
100
Foot
10" PVC Sanitary Sewer Pipe 10' to 12'dc
Deep
86.
100
Foot
10" PVC Sanitary Sewer Pipe 12' to 14'
l� ff
�t'•�
1
—l�s. C7 d
t d I
Deep
87.
100
Foot
10" PVC Sanitary Sewer Pipe 14' to 16'
Y'• •�'�
^�
oi,� G 0
`
CLI
�O
Dee
88.
100
Foot
10" PVC Sanitary Sewer Pipe 16' to 18'
{�
T . S V
�SO • U
Deep
89.
100
Foot
10" PVC Sanitary Sewer Pipe 18' to 20'
_
'r
Deep
90.
100
Foot
12" PVC Sanitary Sewer Pipe 0' to 4'
4. 5 O
�c� - o C)
Sv
``'7
•
Deep
OOITB.doc 7
ITB #00-097 :r and Sanitary Sewer Installation Services
91.
100
Foot
12" PVC Sanitary Sewer Pipe 4' to 6'
T' 7 v
Y .�� U' d
i CCa,-r
Deep
92.
100
Foot
12" PVC Sanitary Sewer Pipe 6' to 8'
�{-•�'rj�, d i�
1 _ _7
Deep
93.
100
Foot
12" PVC Sanitary Sewer Pipe 8' to 10'
/
Deep
V V
,( aG • a 0
"___�
94.
100
Foot
12" PVC Sanitary Sewer Pipe 10' to 12'
/day
Deep
�.
•iiv
95.
100
Foot
12" PVC Sanitary Sewer Pipe 12' to 14'
�. 5
:a S'. U 0/
le
Deep
A4c6 v
96.
100
Foot
12" PVC.Sanitary Sewer Pipe 14' to 16'
/
Deep
97.
100
Foot
12" PVC Sanitary Sewer Pipe 16' to 18'
~ -
J ' of S
� o�,� • O �
"'""ly
Deep
98.
100
Foot
12" PVC.Sanitary Sewer Pipe 18' to 20'
Deep
99.
20
Each
Standard Manhole 4' or less
•„ v • O 0
t\ tiOG • a 0
/
100.
5
Each
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OOITS.doc
ITB #00-097, Wate Sanitary Sewer Installation Services
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115.
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117.
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Miscellaneous Equipment and
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OOITB.doc 9
ITB 900-097, W A Sanitary Sewer Installation Services
121.
24
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Backhoe & Operator for Miscellaneous
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Backhoe & Operator for Miscellaneous
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12 yd. Dump Truck & Driver for Loading,
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125.
3
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12 yd. Dump Truck & Driver for Loading,
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127,
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128.
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129.
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130.
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140 HP (minimum) Dozer & Operator for
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OOITB.doc 10
ITB #00-097, Wate Sanitary Sewer Installation Services
131.
3
Day
140 HP (minimum) Dozer & Operator for
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Miscellaneous Excavation (rate per day)
132.
1
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140 HP (minimum) Dozer & Operator for
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133.
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Maintainer with 14' Moldboard &
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134.
3
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Maintainer with 14' Moldboard &
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3
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Rental of John Deere 310 Extendahoe, or
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138.
3
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Rental of 50,000 L.B. Excavator (rate per
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139.
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Rental of 140 HP (minimum) Dozer (rate
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00ITB.doc 11
ITB #00-097, Vt nd Sanitary Sewer Installation Services
142.
3
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Rental of Maintainer with 14' Moldboard
(rate per dayj
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143.
1
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Rental of Maintainer with 14' Moldboard
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144.
24
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Cost to Deliver and Pick Up Heavy
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Equipment (50,000 L.B., Excavator,
Dozer, etc.) to Job Site (rate per hour)
'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO)
PAYMENT TERMS - Bidder offers a prompt payment discount of c % 40 calendar days to apply after receipt of
invoice or final acceptance of the services provided, whichever is later. If no prompt payment discount is offered, enter 0 in the %
space to indicate Net 30 days, otherwise payment terms shall be Net 30 days and will be considered in the bid evaluation process.
W.
THIS BID IS SU MITTED BY A0 WEAVE-Q-SE
'O fTc u 1A , AUrGFE1 arporation organized under the laws
of the State ofS
or an individual trading as of the City of _
Firm: 14• 0- E.Y4 U E-0 t tle_U ( Al le -aF_it U t C-,t. OUC -
rJ' 5
City:
Zip �Qj4o V
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or
employee of the.City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO
M/WBE Firm: Woman Black
Hispanic American I I Asian
Authorized Representative - must sign by hand
Officer Name and Title: b O Q-0, 4 M #C L"Q-fZ'1S_ k &e— l �t"SLJ(Ltx.'
Please Print
Business Telephone Number — FAX: YX--7(, 3—
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (forbids over $25,000): Date P.O./Contract Issued:
OOITB.doc 12
ITB #00-097, b. _ .,;r and Sanitary Sewer Installation Services
Water and Sanitary Sewer Installation Services
CITY OF LUBBOCK, TEXAS
ITB #00-097
THE CITY OF LUBBOCK APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR BID. ALL BIDDERS
SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO BIDDERS, GENERAL
CONDITIONS, AND ATTACHED SPECIFICATIONS.
I. INSTRUCTIONS TO BIDDERS
BID DELIVERY, TIME & DATE
1.1 The City of Lubbock is seeking written and sealed competitive bids to fumish Water and
Sanitary Sewer Installation Services per the attached specifications. Sealed bids will
be received no later than 2:00 P.M. CST, June 6, 2000, at the office listed below. Any
bid received after the date and hour specified will be rejected and returned unopened to
the bidder. Each bid and supporting documentation must be in a sealed envelope or
container plainly labeled in the lower left-hand comer: 'ITB #00-097, Water and
Sanitary Sewer Installation Services" and the bid opening date and time. Bidders must
also include their company name and address on the outside of the envelope or
container. Bids must be addressed to:
Victor Kilman, Purchasing Manager
City of Lubbock
1625 13th Street, Room L-04
Lubbock, Texas 79401
1.2 Bidders are responsible for making certain bids are delivered to the Purchasing
Department. Mailing of a bid does not ensure that the bid will be delivered on time or
delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some
sort of delivery service that provides a receipt.
1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by
private courier service. No bids will be accepted by oral communication, telephone,
electronic mail, telegraphic transmission, or telefacsimile transmission. THE CITY WILL
NOT ACCEPT FAX BIDS.
1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids
CANNOT be withdrawn, altered or amended after bid closing. Alteration made before bid
closing must be initiated by bidder guaranteeing authenticity.
1.5 The City of Lubbock reserves the right to postpone the date and time for opening bids
through an addendum.
2 PRE -BID MEETING
2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and
issuing addenda as needed for the clarification of the Invitation to Bid (ITB) documents, A
ore -bid meeting will be held at 10:00 A.M.. May 25. 2000. in the Purchasing Conference
Room, L04. Lubbock. Texas. All persons attending the conference will be asked to
identify themselves and the prospective bidder they represent.
2.2 It is the bidder's responsibility to attend the pre -bid meeting though the meeting is not
mandatory. The City will not be responsible for providing information discussed at the
pre -bid meeting to bidders who do not attend the pre -bid meeting.
2.3 The City of Lubbock does not discriminate against person with disabilities. City of
Lubbock pre -bid meetings are available to all persons regardless of disability. If you
would like information made available in a more accessible format or if you desire
QOITB.doc 13
ITB #00-097, o. _. r and Sanitary Sewer Installation Services
assistance, please contact the City of Lubbock Human Relations Office, 1625 13th
Street, (806)775-2281 at least forty-eight (48) hours in advance of the conference.
3 CLARIFICATION OF REQUIREMENTS
3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive
bids. It shall be the bidder's res oR nsibility to advise the Buyer if any language.
requirements. etc.. or any combinations thereof. inadvertently restricts or limits the
requirements stated in this ITB to a single source. Such notification must be submitted in
writing and must be received by the City of Lubbock Purchasing Office no later than five
(5) business days prior to the bid closing date. A review of such notifications will be
made.
3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION
CONCERNING THIS INVITATION TO BID (178) MUST BE SUBMITTED IN WRITING
NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID CLOSING DATE
AND ADDRESSED TO:
Laura Ritchie, Senior Buyer
City of Lubbock
1625 131 Street
Lubbock, Texas 79401
Fax: (806) 775-2164
Email: LRitchie@mail.ci.lubbock.tx.us
4 ADDENDA & MODIFICATIONS
4.1 Any changes, additions, or clarifications to the ITB are made by bid amendments
(addenda).
4.2 Any bidder in doubt as to the true meaning of any part of the specifications or other
documents may request an interpretation thereof from the Purchasing Department. At
the request of the bidder, or in the event the Purchasing Department deems the
interpretation to be substantive, the interpretation will be made by written addendum
issued by the Purchasing Department. Such addendum issued by the Purchasing
Department will be sent to all bidders receiving the original Invitation to Bid (ITB) and will
become part of the bid package having the same binding effect as provisions of the
original bid. No verbal explanations or interpretations will be binding. In order to have a
request for interpretation considered, the request must be submitted in writing and must
be received by the City of Lubbock Purchasing Department no later than five (5) days
prior to the bid closing date.
4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The
City of Lubbock shall not be legally bound by any amendment or interpretation that is not
in writing. Only information supplied by the City in writing or in this ITB should be used in
preparing bid responses. All contacts that a bidder may have had before or after receipt
of this ITB with any individuals, employees, or representatives of the City and any
information that may have been read in any news media or seen or heard in any
communication facility regarding this bid should be disregarded in preparing responses.
4.4 The City does not assume responsibility for the receipt of any addendum sent to bidders.
4.5 A copy of all addenda issued must be signed and returned with your bid.
5 EXAMINATION OF DOCUMENTS AND REQUIREMENTS
5.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself
with all requirements prior to submitting a bid to ensure that the goods and/or services
being bid meet the intent of these specifications.
5.2 Before submitting a bid, each bidder shall be responsible for making all investigations
and examinations that are necessary to ascertain conditions and requirements affecting
OOITB.doc 14
ITB #00-097, Wa id Sanitary Sewer Installation Services
the requirements of this Invitation to Bid. Failure to make such investigations and
examinations shall not relieve the bidder from obligation to comply, in every detail, with
all provisions and requirements of the Invitation to Bid.
6 BID SUBMITTAL
6.1 Each bid is to be submitted in duplicate by the date and time indicated. Additional copies
may be requested by the City of Lubbock if deemed necessary.
6.2 All bids must include this ITB and any subsequent addenda. Bids must be submitted on
the Bid Form and the Bidder must sign and date'their bid in the space provided. Identify
the item bid, including brand name and model number, if applicable. Enter unit price,
extended cost, and delivery days in the columns provided. In the event of discrepancies
in extension, the unit price shall govern.
6.3 The City is exempt from Federal Excise, State Sales and Transportation taxes. TAX
MUST NOT BE INCLUDED IN BID. Tax exemption certificates will be executed by the
Purchasing Manager upon request.
6.4 Any information regarding warranties and/or maintenance agreements pertaining to said
bid item(s) are to be included in the bid.
6.5 Bids will not be considered unless bid F.O.B. delivered and include all delivery and
packaging costs. The number of calendar days required to place the materials in the
City's receiving point under normal conditions must be shown on the Bid Form. DO NOT
quote shipping dates. Failure to indicate delivery days on the Bid Form will obligate
Bidder to complete delivery in two weeks. A minimum of five days better delivery will
automatically break a tie bid. Unrealistically short or undue long delivery promises may
cause bid to be disregarded. Consistent failure of a bidder to meet delivery promises
without a valid reason may cause removal from the bid list.
6.6 Bid prices must be firm for a minimum period of sixty (60) days. Bids subject to price
increases will not be considered.
6.7 Normal payment terms are approximately thirty (30) calendar days given that the goods
and/or services received are in satisfactory condition. Any discounts available to the City
or early payment should be noted on the Bid Form. Discounts may be considered in
determining low bid PROVIDED THAT AT LEAST TEN (10) DAYS ARE ALLOWED FOR
PAYMENT. The City interprets a percentage discount for payment "within 10 days" to
mean that a discount will be allowed if the material is accepted and paid for within 10
days after receipt of both the item purchased and the Seller's invoice.
6.8 All bids, responses, inquiries, or correspondence relating to or in reference to this ITB,
and all reports, charts, and other documentation submitted by bidders shall become the
property of the City of Lubbock when received.
7 BID PREPARATION COSTS
7.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs
incurred in the preparation and submission of a bid.
7.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for
any services or equipment.
7.3 All costs related to the preparation and submission of a bid shall be paid by the bidder.
8 TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC
INFORMATION ACT
8.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial
decision, including trade secrets and commercial or financial information, clearly identify
those portions.
001TB.doa 15
ITB #00-097, vA nd Sanitary Sewer Installation Services
8.2 The City of Lubbock will honor your notations of trade secrets and confidential
information and decline to release such information initially, but please note that the final
determination of whether a particular portion of your bid is in fact a trade secret or
commercial or financial information that may be withheld from public inspection will be
made by the Texas Attorney General or a court of competent jurisdiction. In the event a
public information request is received for a portion of your bid that you have marked as
being confidential information, you will be notified of such request and you will be
required to justify your legal position in writing to the Texas Attorney General pursuant to
Section 552.305 of the Government Code. In the event that it is determined by opinion or
order of the Texas Attomey General or a court of competent jurisdiction that such
information is in fact not privileged and confidential under Section 552.110 of the
Government Code and Section 252.049 of the Local Government Code, then such
information will be made available fo the requester.
8.3 Marking your entire bid CON FIDENTIALIPROPRIETARY h5not in conformance with the
Texas Open Records Act.
9 LICENSES, PERMITS, TAXES
9.1 The price or prices for the work shall include full compensation for all taxes, permits, etc.
that the bidder is or may be required to pay.
10 DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS
10.1 The City of Lubbock hereby notifies all bidders that in regard to any contract entered into
pursuant to this ITB, Disadvantaged Business Enterprises (DBE's) will be afforded equal
opportunities to submit bids and will not be discriminated against on the grounds of race,
color, sex, disability, or national origin in consideration of an award.
10.2 A DBE is defined as a small business concern which is at least 51 % owned and
controlled by one or more socially and economically disadvantaged individuals, or in the
case of any publicly owned business, at least 51 % of the stock of which is owned by one
ore more socially and economically disadvantaged individuals. Socially and
economically disadvantaged include Women, Black Americans, Hispanic Americans,
Native Americans, Asian -Pacific Americans, and Asian -Indian Americans.
11 CONFLICT OF INTEREST
11.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Lubbock.
11.2 By signing and executing this bid, the bidder certifies and represents to the City the
bidder has not offered, conferred or agreed to confer any pecuniary benefit or other thing
of value for the receipt of special treatment, advantage, information, recipient's decision,
opinion, recommendation, vote or any other exercise of discretion concerning this bid.
12 AUTHORIZATION TO BIND SUBMITTER OF BID
12.1 Bids must show vendor name and address of bidder. Bids must be manually signed by
an officer of the company authorized to bind the submitter to its provisions. Person
signing bid must show title or AUTHORITY TO BIND,THEIR FIRM IN A CONTRACT.
Failure to manually sign bid will disqualify it.
12.2 The bid submitted by the bidder shall become an integral part of the contract between the
City and the Bidder and the representations, covenants, and conditions therein contained
shall be binding upon the person, firm or corporation executing the same.
13 BID AWARD
13.1 The City of Lubbock reserves the right to reject any or all bids, reject any particular item
on a bid, and to waive immaterial formalities and to accept the offer most advantageous
001TB.doc 16
ITB #00-097, Wat . Sanitary Sewer Installation Services
to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City
may award the bid for any item or group of items shown on the Bid Form.
13.2 All bids are evaluated for compliance with specifications before the bid price is
considered. Response to specifications is primary in determining the best low bid.
Failure to comply with the listed General Conditions may result in disqualification of bid.
13.3 In of tie bids, preference will be given to local bidders. Consistent and continued tie
bidding on any commodity could be cause for rejection of bids by the City of Lubbock
and/or investigation by the Attorney General to determine possible Anti -Trust violations.
13.4 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid
must be lower than lowest bid submitted by a responsible Texas bidder by the same
margin or amount that a Texas bidder would be required to underbid the nonresident
bidder in the nonresident bidders' home state.
13.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be
entered into the State of Texas and under the laws of the State of Texas. In connection
.4
with the performance of work, the Bidder agrees to comply with the Fair Labor Standard
Act, Equal Opportunity Employment Act, and all other applicable Federal, State, and
Local laws, regulations, and executive orders to the extent that the same may be
applicable.
13.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY
AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR
PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY
SANCTIONED BY THE REQUIREMENTS OF THIS INVITATION TO BID.
14 EQUAL EMPLOYMENT OPPORTUNITY
14.1 Bidder agrees that it will not discriminate in hiring, promotion, treatment, or other terms
and conditions of employment based on race, sex, national origin, age, disability, or in
any way violative of Title Vil of 1964 Civil Rights Act and amendments, except as
permitted by said laws.
15 CONTRACTOR INSURANCE REQUIREMENTS
15.1 Successful bidder must provide the following insurance prior to contract execution in the
limits indicated.
15.1.1 Commercial General Liability, The Contractor shall maintain Commercial
General Liability coverage endorsed to include premises/operations, contractual
liability, independent contractors', completed operations, and pollution coverage.
The policy shall have a minimum of One Million and no/100 Dollars ($1,000,000)
combined single limit in the aggregate and per occurrence.
15.1.2 Owner's Protective or Contingent Public Liability Insurance and Property
Damage Liability Insurance. For bodily injuries, including accidental death and or
property damage, One Million and no/100 Dollars ($1,000,000) Combined Single
Limit. This policy shall be submitted prior to contract execution.
15.1.3 Comprehensive Automobile Liability. The Contractor shall maintain Commercial
Automobile Liability coverage with a minimum of One Million and no/100 Dollars
($1,000,000) combined single limit for Bodily injury and Property Damage and
shall include any auto or in the alternative, owned autos, non -owned autos and
hired autos.
15.1.4 Umbrella Liability Insurance. The Contractor shall have Umbrella Liability
Insurance in the amount of On Million and no/100 Dollars ($1,000,000) Each
Occurrence on all contracts with coverage to correspond with Comprehensive
General Liability and Comprehensive Automobile Liability coverages.
OOITB.doc 17
ITB #00-097, W nd Sanitary Sewer Installation Services
15.1.5 Workers' Compensation and Employers Liability. The Contractor shall maintain
Workers' Compensation and Employer's Liability insurance coverage in the
amount of Five Hundred Thousand and no/100 Dollars ($500,000).
15.1.6 Subcontractors. The Contractor shall require each subcontractor with whom it
contracts to provide activities as contemplated by this Contract, to obtain proof of
insurance coverage as set forth herein, and to provide to Contractor, prior to
such person performing any such activities, a Certificate of Insurance
establishing such coverage.
15.1.7 All insurance, other than Workers' Compensation, shall provide a waiver of
subrogation in favor of the City of Lubbock, and shall contain cross liability and
severability clauses. The City of Lubbock shall be listed as an additional insured
on the Automobile and General Liability policies.
16 SPECIFICATIONS
16.1 Any catalog, brand name or manufacturer's reference in the specifications is descriptive
and NOT restrictive, and are used to indicate type and quality level desired. Bids on
brands of like nature and quality may be considered unless specifically excluded.
16.2 If bidding on other than reference or specifications, bid must show manufacturer, brand,
trade name, catalog and/or lot number, etc., on article offered and certify article offered is
equivalent to specifications. If other than specified brand of items are offered,
specifications, catalog sheets, illustrations and complete descriptive literature must be
submitted with bid.
16.3 Minor deviations from written specifications shall not necessarily disqualify a vendor's
bid. The City of Lubbock specification committee will be the sole determiner of what
constitutes a minor deviation.
16.4 The City may deem it necessary to specify Approved Brands after conclusive testing,
prior usage or standardization. The City may test any sample(s), supplied free of charge,
to qualify for the Approved Brand list. Each sample must be marked with bidder's name
and address. At bidder's request and expense, the sample(s) not destroyed or used in
examinations and testing will be returned.
16.5 When specifications call for samples to be submitted, samples shall be delivered by the
bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be
clearly tagged to show bidder's name and address and item number.
16.6 The Purpose of this invitation to bid is to set for a period of three years, firm pricing for
the item(s) and/or service(s) described herein.
16.7 All stated quantities are approximations of usage or consumption during the time period
to be covered by pricing established by this bid. Actual usage or consumption may be
more or less. Order quantities and time will be determined by actual need.
16.8 Bidders are instructed to include all necessary charges related to this contract.
16.9 Please bid as per the attached specifications.
001TB.doc 18
ITB #00-097. M A Sanitary Sewer Installation Services
If. GENERAL CONDITIONS
These General Conditions apply to all bids and become a part of the terms and conditions of any bid
submitted. The City shall mean the City of Lubbock.
1 Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right
to increase, decrease or delete any or all items. If the quantities of materials to be fumished are increased, such
increase shall be paid for according to the unit prices established for the item. In making its bid hereunder, the
Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Seller shall
have no claims against the City for anticipated profits for the quantities called for, diminished or deleted.
2 Product Guarantee Seller guarantees equipment or product offered will meet or exceed specifications identified
in this bid invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and
make any and all adjustments necessary without any expense to the City. If at any time, the equipment or
product cannot satisfactorily meet the requirements of the specifications, the Seller shall upon written request
from the City, promptly remove such equipment or product without any further expense to the City. SELLER
EQUIPMENT OR PRODUCT CONTAINING COMPUTER CODE OF DATE F E OR USE BY THE FURTHER REPRESENTS AND WARRANTS TO THE CITY THAT THE OCCURRENCE § OR AFTER R USE Y 1 2E
000
("MILLENNIAL DATES"), WILL NOT ADVERSELY AFFECT THE PERFORMANCE OF SU1CH EQUIPMENT
OR PRODUCT WITH RESPECT TO DATE -DEPENDENT DATA, COMPUTATIONS, OUTPUT, OR OTHER
FUNCTIONS (INCLUDING, WITHOUT LIMITATION, CALCULATING, COMPARING, AND SEQUENCING)
AND THAT SUCH EQUIPMENT OR PRODUCT WILL CREATE, STORE, PROCESS, AND OUTPUT
INFORMATION _RELATED TO OR INCLUDING MILLENNIAL DATES WITHOUT ERROR OR OMISSIONS
AND AT NO ADDITIONAL COST TO THE CITY. At the City's request, Seller will provide evidence sufficient to
demonstrate such equipment or product meets the foregoing.
3 Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after
each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement
number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A
copy of the bill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to
Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless
and until the Seller shall not be in default under the terms of the contract, and until the above instruments are
submitted after delivery.
4 Delivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Purchasing
Manager, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Seller
must keep the Purchasing Manager informed at all times of the status of the order. Default in any manner under
the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to
meet specifications hereunder authorizes the Purchasing Manager to purchase goods elsewhere and charge any
increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to it by law,
equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the
goods at the same or better price as than originally contracted.
5 Packaging: Seller will package goods in accordance with good commercial practice. Each shipping container
shall be clearly and permanently marked as follows: (a) Seller's name and address. (b) Consignee's name,
address and purchase order or purchase release number and the supply agreement number if applicable, (c)
Container number and total number of containers, e.g., box 1 of 4 boxes, and (d) the number of the container
bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably
packed to secure lowest transportation costs and to conform with requirements of common carriers and any
applicable specifications. The City's count or weight shall be final and conclusive on shipments not accompanied
by packing lists.
6 Delivery Time: Deliveries will be accepted only during receiving hours: 9:00 A.M. - 3:30 P.M., Monday through
Friday, except on City holidays, at the designated location.
7 Damage: The City assumes no liability for goods delivered in damaged or unacceptable condition. The Seller
must handle all claims with carriers, and in case of damaged goods, shall ship replacement goods immediately
upon notification by the City.
8 No Warranty By The City Against Infringements: As part of the contract for sale, Seller agrees to ascertain
whether goods manufactured in accordance with the specifications attached to the contract will give rise to the
rightful claim of any third person by way of infringement of the like. The City makes no warranty that the
production of goods according to the specification will not give rise to such a claim, and in no event shall The City
be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If
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Seller is of the opinion that an infringement or the like will result, he will notify the City to this effect in writing
within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held
liable for the infringement or the like, Seller will save The City harmless. If Seller in good faith ascertains the
production of the goods in accordance with the specifications will result in infringement or the like, the contract
shall be null and void.
9 Material Safety Data Sheets: Seller shall provide Material Safety Data Sheets (MSDS) for all chemicals to comply
with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and
Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the
Right to Know Law.)
10 Shi2ment Under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no
tender of a bill of lading will operate as a tender of goods.
11 Title & Risk Of Loss: The title and risk of loss of the goods shall not pass to the City until the City actually
receives and takes possession of the goods at the point or points of delivery as provided herein.
12 No Replacement of Defective Tender: Every tender of delivery of goods must fully comply with all provisions of
the contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall
constitute a breach of the contract and Seller shall not have the right to substitute a conforming tender, provided,
where the time for performance has not yet expired, the Seller may reasonably notify the City of his intention to
cure and may then make a conforming tender within the Contract time but not afterward.
13 Gratuities: The City may, by written notice to the Seller, cancel'the contract or purchase orderwithout liability to
Seller if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or
given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock
with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending,
or the making of any determinations with respect to the performing of such a contract. In the event the Contract
is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and
remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities.
14 Special Tools & Test Eoui ment: If the price stated on the face hereof includes the cost of any special tooling or
special test equipment fabricated or required by Seller for the purpose of filing this order, such special tooling or
equipment and any process sheets related thereto shall become the property of the City and to the extent
feasible shall be identified by the Seller as such.
15 arran -Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants
to be no higher than Seller's current prices on orders by other parties for products of the kind and specification
covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the
event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on
orders by other, or in the altemative. The City may cancel the contract without liability to Seller for breach or
Seller's actual expenses. b. The Seller warrants that no person or selling agency has been employed or
retained to solicit or secure the contract upon an agreement or understanding for commission, percentage
brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling
agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty
the City shall have the right in addition to any other right or rights to cancel the contract without liability and to
deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage,
brokerage, or contingent fee.
16 Safety Warranty: Seller warrants that the product sold to the City shall conform to the standards promulgated by
the U. S. Department of Labor under the Occupational Safety and Health Act of 1970 and/or any other
governmental agency standards or regulations. In the event the product does not conform to each OSHA or
other standards, Seller shall be in default hereunder, and the City may exercise and of the remedy provided for
herein, including but not limited to return of the product for correction or replacement at the Seller's expense. In
the event Seller fails to make the appropriate correction within a reasonable time, correction made by the City will
be at the Seller's expense
17 Right of Insgection: The City shall have the right to inspect the goods at delivery before accepting them.
18 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this
order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent
and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in
lieu of any other remedies which the City may have in law, equity or hereunder.
19 Termination: The contract or purchase order may be terminated in whole, or in part by the City. Termination
hereunder shall be effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to
which the contract or purchase order is terminated and the date upon which such termination becomes effective.
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ITB #00-097, Wa J Sanitary Sewer Installation Services
in the event of said termination, in whole or in part, provided that Seller shall not be in default under the Contract,
the Seller shall be entitled to payment only for goods actually delivered, and/or services actually performed under
and in compliance with the terms of the contract or purchase order.
20 Force Maieure: Neither party shall be held responsible for losses or damages hereunder, if the fulfillment of any
terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire,
or flood.
21 Assignment -Delegation: No right or interest in the contract shall be assigned or delegation of any obligation
made by Seller without the written permission of the City. Any attempted assignment or delegation by Seller
shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.
22Waive[: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver
or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in
writing signed by the aggrieved party.
23 Intemretation-Parole Evidence: This writing, plus any specifications for bids and performance provided by the
City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the
parties as a final expression of their agreement and is intended also as a complete and exclusive statement of
the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract,
the definition contained in the Code is to control.
24 aRolicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the term "Uniform
Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of the contract.
25 Right To Assurance: Whenever one party to the contract in good faith has reason to question the other party's
intent to perform he may demand that the other party give written assurance of this intent to perform. In the
event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this
failure as an anticipatory repudiation of the Contract.
26 Indemnification: Seiler shall indemnify, defend, keep and save harmless the City, its agents, officials and
employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs
and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the
contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was
caused through negligence or omission of the Seller or its employees, or of the subcontractor or assignee or its
employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and
all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be
rendered against the City in any such action, the Seller shall, at its own expenses, satisfy discharge the same.
Seller expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller,
shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein
provided.
27 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the
contract, and failure by Seller to meet the time specifications of the contract will cause Seller to be in default of
the contract.
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ITB #00-097, Wa d Sanitary Sewer Installation Services ^
If unable to respond to this Invitation to Bid and you wish to continue to receive
invitations to bid, please complete and return this page.
The City of Lubbock is very conscious and extremely appreciative of the time and effort
you expend in preparing and submitting bids to the city. We would appreciate it if you
would indicate on any NO BID response any requirement of this Invitation to Bid which
may have influenced your decision to NO BID:
Do not sell this commodity.
Bid directs by Manufacturer.
Cannot meet specifications.
Job too large.
Job too small.
Cannot provide required bonding.
Cannot provide required insurance.
Bidding through dealer.
Do not wish to do business with the City of Lubbock.
(Letterhead attached with explanation.)
Specifications are proprietary to
(Brand Name)
Company Name:
Address:
City: State: Zip
Contact Name: Title:
Business Telephone Number.
Internet Address:
Company's Internet Web Page URL:
00IT8.doc 22
FAX:
ITB #00-097, Water a. iitary Sewer Installation Services
SECTION 02500
WATER AND SANITARY SEWER INSTALLATION SERVICES
PART1 GENERAL
1.1 WORK INCLUDED
A. Providing water and sanitary sewer utility installation services as
specified, including:
1. Sanitary sewer service (taps) connections.
2. Water service connections (taps).
3. Potable water main construction.
4. Sanitary sewer main construction.
5. Boring services.
6. Equipment rental services.
7. Testing services for water and sanitary sewer construction.
B. Materials provided by Owner.
1. Water tap materials.
2. Sanitary sewer tap materials.
3. Potable water main pipe, valves, fittings, fire hydrants and
accessories.
4. Sanitary sewer main pipe, manholes and manhole covers.
5. Cement stabilized backfill material.
6. Steel casing.
7. Paving repair materials and services for paving cuts in streets and
alleys.
C. Unit Prices
1. Work will be paid for on the basis of the unit prices submitted in
the bid documents.
2. Unit bid prices are to include all equipment, labor and ancillary
components necessary for a complete and functional installation.
1.2 QUALITY ASSURANCE
A. Regulatory Requirements.
1. All work will conform to the City of Lubbock Water Utilities Design
Standards for Water and Sewer Construction.
2. Contractor required to provide proper notification to the State of
Texas One Call network and comply with State regulatory
notification requirements.
3. All work will conform to applicable standards of the Occupational
Health and Safety Administration (OSHA).
4. Traffic control measures will conform to the Texas Manual on
Uniform Traffic Control Devices.
5. All work will conform to the applicable requirements of the Texas
Natural Resources Conservation Commission.
6. All work will conform to the City of Lubbock Storm Water Permit. —
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7. Compliance with other local, state and federal requirements as
may be appropriate.
1.3 SEQUENCING AND SCHEDULING
A. Installation Time
1. Water and sewer taps are to be completed within 21 calendar
days from the date the order is received by the Contractor.
a. Certain water and sanitary sewer taps will be required to
be installed within 24 hours after the order is issued should
there be a health, safety and public welfare concern
established.
b. The Chief Water Utilities Engineer will determine the
establishment of a health, safety and welfare concern.
2. Water and sanitary sewer main construction will begin within a
minimum of 14 calendar days of issuance of a notice to proceed.
3. Normal installation will require 48 hours waiting period before work
may begin to comply with the State notification requirements.
PART 2 SERVICES
2.1 Sanitary Sewer Service Connections
A. Involves the excavation to the sanitary sewer main and installation of a 4-
inch or 6 inch diameter service saddle to the sewer main. The sewer
main will vary in diameter from 6 inches to 12 inches.
B. Contractor required to extend the service pipe to the property line, which
typically varies from 5 to 20 feet and connect service line to customers'
line if in place.
C. Backfill in accordance with the Design and Construction Standards of the
City of Lubbock.
D. Clean up construction area after completion of work.
2.2 Water Service Connections
A. Requires excavation to the water main and installation of the water tap on
the water main. Tap size will vary from 1 to 2 inches and the water main
diameter will vary from 4 to 16 inches.
B. Contractor to extend the service line to the property line, which typically
varies from 5 to 20 feet and connection service line to Customer's service
line if in place.
C. Backfill in accordance with the Design and Construction Standards of the
City of Lubbock.
D. Install meter box, valve box and meter to grade.
E. Clean up construction area after completion of work.
2.3 Potable Water Main Construction
A. Contractor will excavate and install water mains, fitting, valves and
accessories as required for a complete installation.
B. Contractor will comply with City Of Lubbock Water Utilities excavation
standards. Typical burial depth is 5 feet.
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C. Backfill in accordance with the Design and Construction Standards of the
City of Lubbock.
D. Contractor is responsible for all costs associated mobilization,
demobilization, removal and disposal of excess excavation material and
construction debris, and pavement cuts.
2.4 Sanitary Sewer Main Construction
A. Contractor will excavate and install sanitary sewer mains, manholes and
accessories as required for a complete installation.
B. Contractor will comply with City Of Lubbock Water Utilities excavation
standards. Bury depth will vary.
C. Backfill in accordance with the Design and Construction Standards of the
City of Lubbock.
D. Contractor is responsible for all costs associated mobilization,
demobilization, removal and disposal of excess excavation.material and
construction debris, and pavement cuts.
2.5 Boring Services
A. Contractor will provide all equipment and labor necessary to bore, install
steel casing and install pipe in casing.
B. Casing may be in joints 20 feet in length or shorter. Contractor to provide
labor, materials and equipment necessary to weld casing segments
together.
C. Contractor is responsible for all costs associated mobilization,
demobilization, removal and disposal of excess excavation material and
construction debris, and pavement cuts.
D. Contractor will comply with City Of Lubbock Water Utilities excavation
standards.
E. Backfill in accordance with the Design and Construction Standards of the
City of Lubbock.
PART 3 EXECUTION
3.1 Examination
A. Contractor is responsible for inspecting each construction site to
determine the conditions are suitable for the planned activity.
B. Unsuitable conditions shall be brought to the attention of the Owner.
3.2 Preparation
A. Contractor is responsible for protecting surrounding utilities and areas.
B. Any repair to damaged areas or utilities will be at the Contractor's
expense.
C. Contractor is responsible for proper notification of other utilities before
commencing work.
D. Contractor is responsible for providing all traffic control devices.
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ITB #00-097, Water and --itary Sewer Installation Services
3.2 Installation
A.
Contractor will install components in accordance with the requirements of
the City of Lubbock Design Standards.
B.
Contractor will disinfect water mains and components in accordance with
the City Of Lubbock Design Standards.
3.3 Field
Quality Control
A.
Test installed components in accordance with the City Of Lubbock Design
Standards and the Texas Natural Resource Conservation Commission
requirements.
B.
City Of Lubbock personnel will inspect all aspects of construction at it's
own discretion.
C.
Water main construction must be disinfected and pressure tested.
D.
Sanitary sewer mains must be mandrel tested in accordance with City Of
Lubbock Design Standard.
E.
Sanitary sewer manholes must be vacuum tested in accordance with City
Of Lubbock Design Standard.
END OF SECTION
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