The URL can be used to link to this page

Home My WebLink AboutResolution - 2003-R0184 - Contract For Hot Mix And Asphalt-Annual Pricing - Walter V. Jarnagin Asphalt - 05_08_2003Resolution No. 2003-RO184 May 8, 2003 Item No. 42 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for hot mix and asphalt -annual pricing, by and between the City of Lubbock and Walter V. Jarnagin Asphalt of Lubbock, Texas and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, Purchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs:/ccdocs/Contract-Walter V. Jamagin Asphalt.res April 29, 2003 day Resolution No. 2003-RO184 May 8, 2003 Item No. 42 Office of Purchasing P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 April 29, 2003 Wendell Hallman Walter Jarnagin Asphalt Company P.O. Box 5336 Lubbock, Texas 79408 RE: ITB #052-03/RS - HOT MIX AND ASPHALT - ANNUAL PRICING Dear Mr. Alexander: WALTER JARNAGIN ASPHALT COMPANY has been awarded the items noted below for Hot Mix and Asphalt - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #052-03/R5. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning May 8, 2003 and ending May 7, 2004. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: Bid Item Unit Price Quantity Total (Appx. ) 1. Type "C" Hot Mix $30.50/TN 700 $ 21,350.00 2. Type "D" Hot Mix $30.50/TN 700 $ 21,350.00 4. Black Base $30.00/TN 100 $ 3,000.00 3. WALTER JARNAGIN ASPHALT COMPANY's bid dated March 26, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Walter Jarnagin Asphalt Company fails to perform in accordance with their bid dated March 26, 2003. ATTEST: Rebecca Garza City Secretary APPROVED AS TO CONTENT: Victor Kilman Purchasing Manager APPROVE AS TO FORM: ,ter.;._-. �.. l William de Haas Contract Manager/Attorney cc: Frank Kostelich, Street Department Vendor File Resolution No. 2003-RO184 ITB #052-03/RS, Hot Mix and Asphalt -Annual Pricing SUBMIT TO: " K Y a CITY OF LUBBOCK `1 1 CITY OF LUBBOCK, TEXAS PURCHASING DEPARTMENT r( 11 1625 13T" STREET, RM L04 LUBBOCK, TX 79401-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Ron Shuffield EMPLOYER #052-03/RS TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.Lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Hot Mix and Asphalt -Annual Pricing April 8, 2003 @ 2:00 PM CST PRE BID DATE, TIME AND LOCATION: Any bids received after the time and date listed DELETED above, regardless of the mode of delivery, shall be returned unopened. RESPONDS T NAME: 5 IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". I ADDR CITY TA - ZI THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY h/� AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE 1N THE BEST INTEREST OF THE TEL PHONE 0: �5'06 _ CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX N : REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, E-MAIL: INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWL ES REC I T OF AND AGREE TS BID I ASED ON THE FOLLOWING ADDENDA: # j�� #2 j0#3 #4105 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws ofitlle United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by It a City-91, Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the vendor. Authorized Signature z ,y-,>2 . �A;�I� Print/Type Name Title Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 052-03/RS.doc ITB #052-03/RS, Hot Mix and Asphalt -Annual Pricing BID FORM Hot Mix and Asphalt -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #052-03/RS In compliance with the Invitation to Bid #052-03/R5, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #052-03/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT PRICE* Extended Delivery ITEM OTY MEASURE DESCRIPTION BID Cost Days ARO** 1. 700 TN Type "C" Hot Mix $ $ More or Less 2. 700 More or TN Type "D" Hot Mix Less 3. 600 More or TN Cold Mix --- Less 4. 100 TN Black Base More or b� I Less 5. 10,000 GL Prime Oil, MC-30 Lys + More oess r 6. 35,000 GL Asphalt MS-1 + 3% Latex Morer $ $ Less FOB Shipping Point (Plant) $ $ FOB Destination (City Yard) 7. 35,000 GL Asphalt MS-2 + 3% Latex r Moreor $ $ FOB Shipping Point (Plant) FOB Destination (City Yard) 8. 35,000 GL Asphalt RS-2 + 3% Latex Morer $ $ Less FOB Shipping Point (Plant) $ $ FOB Destination (City Yard) 9. 5,000 GL Asphalt MS-1 Morer $ $ Less FOB Shipping Point (Plant) $ $ FOB Destination (City Yard) 10. 5,000 GL Asphalt MS-2 Morer $ $ Less FOB Shipping Point (Plant) FOB Destination (City Yard) 11. 5,000 GL Asphalt RS-2 Morer Less FOB Shipping Point (Plant) $ $ $ $ FOB Destination (City Yard) 12. 150,000 GL Asphalt CRS-2P by ASPM + Latex r Moreor $ $ FOB Shipping Point (Plant) $ $ FOB Destination (City Yard) 052-03/RS.doc 2 ITB #052-031RS, Hot Mix and Asphalt -Annual Pricing 13. 10,000 GL Asphalt SS-1 Morer Less FOB Shipping Point (Plant) $ $ $ $ FOB Destination (City Yard) 14. 10,000 GL Asphalt SS-1 H Morer Less FOB Shipping Point (Plant) $ $ $ $ FOB Destination (City Yard) 15. 10,000 GL Asphalt CRS-1 P Moreor r $ $ FOB Shipping Point (Plant) $ $ FOB Destination (City Yard) 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of net calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. iNTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BYa corporation organized under the laws of the State of or a partnership consisting of or an individual trading as Firm Address: City: M/WBE Firm: Woman . Hispanic Anne. By ��` 2�Z /517 L7 Authorized Represent, Officer Name and Title: Zej_ Please Print of the City of State: Zip 9 Black American Native American Asian Pacific American Other (Specify) Date: �� C ' _5 - must sign by hand Business Telephone Number�� I �y[�� FAX: f �(�' ) 052-03/RS.doc ITB #052-03/RS, Hot Mix and Asphalt -Annual Pricing FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over S25,000): Date P.O./Contract Issued: 052.03/RS.doc ITB #052-031RS, Hot Mix and Asphalt -Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 131h Street Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected. Local Business Name: V r / Local Address (must be within the City limits): crS,,-J 1. Is the above address the principal place of business for the business named above? �_'- s 2. How many residents of the City of Lubbock are employed at the above business location? 3. Year your business was established in the City of Lubbock: 4. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: _ S- �;?L: - 1-3 5?S-6 Company Name and Address (as it appears on permit): Does your business have more than one office in the State of Texas? Yes /"�:_ No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited from bidding on City of Lubbock products and services for a period of one (1) year. Authorized Signature: �,��,1�'�%s�z Date: Printed Name and Title: / 2 - 052-03/RS.doc 19