HomeMy WebLinkAboutResolution - 2003-R0163 - Letter Of Award For LP&L Pier Drilling - Deerwood Construction, Inc. - 04_24_2003Resolution No. 2003—RO163
April 24, 2003
Item No. 32
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for LP&L
pier drilling — annual pricing per ITB #038-03/DC, by and between the City of Lubbock
and Deerwood Construction, Inc. of Lubbock, Texas, and related documents. Said Letter
of Award is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 24th day of Aril , 2003.
MARC OUGAL, MAYOR
ATTEST:
n
Reb cca Garza, City Secretary
APPROVED AS TO CONTENT:
V�4
Victor Kilma Purchasing Manager
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
gs:/ccdocs/Ltr of Award-Deerwood Construction.res
April 13, 2003
Resolution No. 2003—RO163
April 24, 2003
Item No. 32
Office of
Purchasing
P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 • Fax (806) 775-2164
April 24, 2003
Jan Patterson, CEO
Deerwood Construction, Inc.
PO Box 3009
Lubbock, TX 79452
RE: ITB, #038-03/DC — LP&L PIER DRILLING — ANNUAL PRICING
Dear Ms. Patterson:
DEERWOOD CONSTRUCTION INC. has been awarded the items noted below for LP&L
Pier Drilling - Annual Pricing based on your response to the City of Lubbock Invitation to ITB
#038-03/DC.
1. A Purchase Order will be issued by the City of Lubbock and covers the category of
items shown below, and no other, during the period beginning April 24, 2003 and
ending April 23, 2004. The City of Lubbock shall not be responsible for payment of
any invoices except those orders placed pursuant to this agreement.
2. Category of Items:
Bid Item Unit Price
I. Drilling Services
1. Dirt excavation using
convention dirt auger
on drilling machines with
minimum 39,000 Ft.
pound torque, 25,700
pound crowd pressure
and 35 foot depth. $ 148.50 /hr.
2. Rock excavation using
conventional rock augers
or core barrels on drilling
machines with same minimum
specifications as listed above. $ 210.00 /hr.
Bid Item Unit Price
3. Installation of permanent steel
casing (provided by contractor)
if required due to water or
caving conditions and in the
following diameters:
• 72 inches $ 93.00 /LF
• 84 inches $ 108.49 /LF
• 96 inches $ 123.99 /LF
• 108 inches $ 139.49 /LF
4. Traffic control -city street $ 150.00 /each
5. Traffic control -state highway $ 210.00 /each
6. Mobilization cost $ 350.00 /each
7. Standby time $ 262.50 /hr
(LP&L) will use the lesser of
mobilization or standby time.)
II. Hauling/Disposal Services
1. Hauling/Disposal of Excess
Materials/Spoils $ 5.00 /cy
3. DEERWOOD CONSTRUCTION, INC. bid dated March 20, 2003, is incorporated into
and made a part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event Deerwood Construction, Inc. fails to perform in accordance with their bid
dated March 20, 2003.
ATTEST:
Rebbcca Garza
City Secretary
APPROVED AS TO CONTENT:
Victor Kilman
Purchasing Manager
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
cc: Romeo Aguas, Electric Distribution Engineer
Vendor File
Resolution No. 2003—RO163
ITB #038-0-20031DC, LP&L Pier Drilling —Annual Pricing
SUBMIT TO:
Y A
CITY OF
` ►
CITY OF LUBBOCK, TEXAS
PURCHASINGSING DEPARTMENT
1625 13T" STREET, RM L04
Lubbock Power Ft Light
LUBBOCK, TX 79401-3830
AN EQUAL
OPPORTUNITY
INVITATION TO BID
CONTACT PERSON:
Diana Caudillo
EMPLOYER
#0 3 8 — 0 — 200 3 / D C
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.Lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
LPEtL Pier Drilling - Annual Pricing
March 20, 2003, 1:00 PM CST
PRE BID DATE, TIME AND LOCATION:
Any bids received after the time and date listed
above, regardless of the mode of delivery, shall be
returned unopened.
SPONDENT X E• _
"NO
UV •
IF RETURNING AS A BID", PLEASE COMPLETE AND RETURN
THE "STATEMENT OF NO BID".
MAILING ADDRESS:
0 80X 301)9
Ci
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
�E-
7G) �
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
CITY.
TELEPHONE NO:
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
F 0'
REQUEST PERMITS COMPETITIVE BIDS. iT IS THE BIDDER'S RESPONSIBILITY
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF,
E-MAIL:
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER
FEDERAL TAX iD NO. OR SOCIAL SECURITY NO.
/1 d
THAN FiVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#2 #3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any_pfficer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES ✓ NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SiGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of
Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the
ve dor.
kgi6rized Signature Title
�1 a
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
038-0-2003lDC ITB LPLBestVai.doc
ITB #038-0-2003/DC, LP&L Pier Drilling — Annual Pricing
"EXHIBIT A"
UNIT COST
BID FORM
The contractor being familiar with all the conditions surrounding the excavations of foundation piers, hereby proposes
to furnish all labor, equipment and materials required, not furnished by Lubbock Power & Light to excavate foundation
piers in accordance with the plans and specifications and at the unit prices stated below.
Bid Item Unit Price Quantity Total
(Appx.)
I. Drilling Services
1. Dirt excavation using
convention dirt augers
on drilling machines with
minimum 39,000 Ft.
pound torque, 25,700
pound crowd pressure '' ll qq GG,,,, J
and 35 foot depth. $ `[ Ur :6hr. 100 hr. $ f r
2. Rock excavation using
conventional rock augers
or core barrels on drilling
machines with same minimum
/D�00
$ /hr.
20 hr.
specifications as listed above.
3. Installation of permanent steel
casing (provided by contractor)
if required due to water or
caving conditions and in the
following diameters:
3��7LF
• 72 inches
20 ft.
$
• 84 inches
$id /LF
20 ft.
$ °2 116q, �
• 96 inches
$ a-3, /LF
20 ft.
$ a' 014.26
• 108 inches
$ IN q /LF
20 ft.
$ A- � �%q
4. Traffic control -city street
$ 150. /each
20 ea.
$ 3, coo, 00
5. Traffic control -state highway
SM, /each
10 ea.
$ �, Im, 00
6. Mobilization cost
$.35Qi /each
15 ea.
$ 00
7. Standby time s,% 2,5b /hr 20 hr. 5 D
(LP&L) will use the lesser of
mobilization or standby time.)
Total for Drilling Services (I only) _ $
038-0-2003=11TBLPLBestVal.doc 16
Bid Item
II. Hauling/Disposal Services
1. Hauling/Disposal of Excess
Materials/Spoils
ITB #038-0-2003/DC, LP&L Pier Drilling — Annual Pricing
Unit Price Quantity Total
(Appx.)
$ /cy 2300$ Cc
Total for Drilling and Disposal (I + II) = $ `r 5, 0 19. �V
Bid Data
The speed of drilling
(normal soil condition) /
Pier diameter 3.5 ft., pier depth 12 ft., hours
Pier diameter 4.5 ft., pier depth 15 ft., hours
Pier diameter 6.5 ft., pier depth 23 ft., hours
&LLIL��
ijzG r�t�w C
COMPANY NAME
AVrHORIZED SIGNATURE
038-0-20030CITBLPLBestVal.doc 17
F)EERWOOD
CONSTRUCTION, INC.
"Serving The South Plains For Over 28 Years"
March 20, 2003
City of Lubbock
Ms. Diana Caudillo, Buyer
Purchasing Department
1625 13" St
Lubbock, TX 79401-3830
RE: TTB #038-0-2003/DC
Dear Ms. Caudillo,
This information becomes a part of the above referenced bid as per bid requirements,
item #8, and page 20 of bid documents.
Our drilling tools are manufactured by F.W. J. Drilling Tools, Inc.
Drilling equipment is 330 Cat BL with Bay -Shore Drilling System
Model #LoDrill, Model LLMHT-50
If you need additional information, please contact me.
Sincerely,
Jan Patterson
CEO
We are a Certified HUB
P.O. Box 3009 • Lubbock, TX 79452 • (806) 741-1446 • Fax (806) 741-1448
Resolution No. 2003-R0163
ITB #03B-0-2003/DC, Addendum #1
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
1625 13TH STREET
LUBBOCK, TEXAS 79401
PH:(806)775-2167 FAX:(806)775-2164
http://purchasing.ci.lubbock.tx.us
ADDENDUM #1
ITB #038-0-20031DC
LPEtL Pier Drilling - Annual Pricing
MAILED TO VENDOR: March 13, 2003
CLOSE DATE: March 20, 2003
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
Whenever the word Owner's Representative or representative is used in this bid, is shall be understood
as referring to, City of Lubbock, or its representative Bobby Schaefer, -Foreman Supervisor, so
designated to act in any particular under this agreement.
1. QUESTION:
Will this bid be awarded on an ALL or NONE basis?
ANSWER:
Yes, to be considered for this Project, the City of Lubbock has decided to award Bid Item I on an
ALL or NONE basis, as per Section 8 of LPEtL Specifications # DE - 0019 - 01 - 012203.
2. QUESTION:
Can the City of Lubbock, install the necessary traffic control signs "barricades and traffic control
devices? If not, once we are done drilling how long will it take for the City to set up their own
traffic control signs?
ANSWER:
NO, in the specifications section 5 Traffic Control states: 'The Contractor shaii be responsible for
providing all necessary and legally required signs, barricades and traffic control devices. These
devices shall be required anytime the Contractor's equipment is operating on a public street or
highway. A cost proposal item is requested for installing and removing traffic control devices for a
single pole location on a city street and on a state highway."
The contractor shall notify the owner's representative once they have completed each individual
job site, let it be further understood that completion of each job site consist of the job description
as issued to the Contractor. The Contractor will give the owner's representative one (1) week to
make the necessary arrangements for the City of Lubbock to install the necessary and legal required
signs. In the event that the City of Lubbock fails to install the necessary and legal required signs
within one (1) week from the time the owner's representative is notified, the City of Lubbock will
reimburse the Contractor for any rental cost incurred thereafter, as long as the Contractors has the
proper "invoice or receipts" documentation. It is further understood that the Contractor will not
038-0-2003/DCAddend1.doc
ITB #038-0-20031DC, Addendum #1
remove the necessary and legal required signs until the owner's representative has notified the
Contractor to do so. Once the owner's representative notifies the Contractor to remove their.
necessary and legal required signs, the City of Lubbock will no longer reimburse the Contractor for
any rental thereafter for that particular job site.
3. QUESTION:
How will the City of Lubbock notify the Contractor of the DIGTESS confirmation order numbers, will
they call us or fax the confirmation order numbers?
ANSWER:
Specifications section 6 Permits: has been changed to read as follows:
When construction is occurring on a state highway right-of-way, LPEtL Department will arrange for
and secure all necessary highway R.O.W. permits. The Contractor will be furnished.a copy and will
be responsible for maintaining a copy of those highway permits on the job site at all times.
LPEtL and the City Of Lubbock participate in the Texas One -Call system for preventing damage to
buried utility lines. LPEtL's one -call contractor is Texas Digtess. DIGTESS can be contacted at 1-
800-DIGTESS. Contractor will call and arrange for all underground utilities to be located prior to
excavation.
All requests for additional information or clarification must be submitted in writing and directed to:
Diana Caudillo, Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457
Questions may be faxed to (806)775-2164 or Email to dcauditloGmaiLci.lubbock.tx.us
THANK YOU,
CITY OF LUBBOCK
Diana C illo
Buyer
It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shalt be the
bidder's resoonsibility to advise the Citv of Lubbock Purchasing Manager if any_lang_uage, requirements etc., or
anv combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a_sing_le source.
Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five
(5) business days prior to the bid close date. A review of such notifications will be made.
038-0-2003/DCAddend 1.doc