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HomeMy WebLinkAboutResolution - 2003-R0110 - Contract For Sale Of Scrap Metal - Jarvis Metals Recycling, Inc. - 03_05_2003Resolution No. 2003-RO110 March 5, 2003 Item No. 23 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for sale of scrap metal, by and between the City of Lubbock and Jarvis Metals Recycling, Inc. of Lubbock, Texas and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 5th day of March , 2003. Z ACDOUGAL, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kiln6n, Purchasing Manager APPROVED AS TO FORM: �.! d. William de Haas, Contract Manager/Attorney gs/ccdocs/Contract-Jarvis Metals recycling.res February 26, 2003 Resolution No. 2003—RO110 March 5, 2003 Item No. 23 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 March 5, 2003 Steve Bruster Jarvis Metals Recycling, Inc. PO Box 1943 Lubbock, TX 79408 RE: ITB #013-03NK —SALE OF SCRAP METAL Dear Mr. Bruster: Office of Purchasing JARVIS METALS RECYCLING, INC. has been awarded the sale of scrap metal based on your response to the City of Lubbock Invitation to ITB #013-03NK. 1. JARVIS METALS RECYCLING, INC. bid dated February 21, 2003 is incorporated into and made a part of this agreement. 2. Prices: As quoted on Bid Form. 3. All payments shall be directed to: City of Lubbock Central Warehouse PO Box 2000 Lubbock, Texas 79457 4. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Jarvis Metals Recyclinci, Inc. fails to perform in accordance with their proposal dated February 21, 2003. ATTEST: QwAa=�c Rebecca Garza City Secretary APPROVED AS TO CONTENT: Harold M. Dominguez Assistant to the City Manager APPROVED AS TO FORM: A "vr' William de Haas Contract Manager/Attorney cc: Harold Dominguez, City Manager Office Harlan Stauffer, Facilities Management Clint Shuemaker, Warehouse Vendor File CONTRACTOR SIGNATURE: Printed Name Resolution No. 2003—R O110 SUBMIT TO: 2 Y o CITY OF LUBBOCK PURCHASING DEPARTMENT (( 11 CITY OF EXAS LUBBOCK,� 1625 13T" STREET, RM L04 LUBBOCK, TX 79401-3830 AN EQUAL INVITATION TO BID . OPPORTUNITY #013-0-2003N.K EMPLOYER - CONTACT PERSON: Victor Kilman TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.tubbock.tx.us TITLE: SUBMITTAL DEADLINE: Sale of Scrap Metal February 25, 2003, 3:.00 P.M. CST PRE BID DATE, TIME AND LOCATION: Any bids received after the time and date listed February 18, 2003 at 9:00 a.m., 162513th Street, Room 204 above, regardless of the mode of delivery, shall be , returned unopened. RE ONDENT NAME: IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". ILI G ADDRESS: .0. 19i/3 - ST TE - IP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL i�/ter, f7 LJ (7ld g A BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. TELEPHONE NO' /y — 8 06 — 7 6 O 9/ IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE FAX NO: Q Q Q CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, 7 910 / ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH NOTIFICATION �E--MAIL:D —�- /A ,, // �y,,, "k L,68 ® L 0& MUST BE SUBMITTED INPURCHASING V /7C (Jc.�J . / 7 � MANAGER NO LATER FIVE5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE, FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #4A #512fA (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will ny officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE. INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR PURCHASING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO RECEIVE SAID ITEMS AT.THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION; By my signature i certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an. offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without co union or fraud Authorized Signature Title o Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. No Text BID FORM Sale of Scrap Metal CITY OF LUBBOCK, TEXAS ITB #013-0-2003/VK In compliance with the Invitation to Bid #013-0-2003NK, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for Sale of Scrap Metal listed below and agrees to purchase said items at the locations and for the prices set forth on. this form. Invitation to Bid #013-0-2003/VK is by reference incorporated in this contract. SCRAP METAL DELIVERED TO THE CONTRACTOR'S YARD BY CITY OF LUBBOCK 1. SCRAP IRON AND STEEL - loose: (To be bid on the basis of the CONSUMER BUYING PRICE for #2 HEAVY MELT at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US per gross ton OR ao Minus $US 3s r per gross ton Delivery oint (Addre�ntact and Phone No.) Distance from the Central Warehouse to delivery point: f, to miles 2. CAST ALUMINUM SCRAP - Sign post bottoms: (To be bid on the basis of the CONSUMER BUYING PRICE for. OLD ALUMINUM, SHEET 8 CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US ! per pound OR Minus $US per pound Delive oint ddContact and Phone No.) 00 Distance from the Central Warehouse to delivery point: 7 miles Page 3 of 24 BIDDERS'S INITIAL . _ 5 3. SCRAP COPPER- INSULATED/DIRTY: (To be bid on the basis of the average CONSUMER`BUYIN'G PRICE for NO: 2 HEAVY COPPER AND WIRE at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US per pound OR Minus $US . .• 13 per pound Delivery oint (A res� act and Phone No.) 78 7a I Distance from the Central Warehouse to delivery point: `• miles 4. SCRAP COPPER - BARE: (To be bid on the basis of the average CONSUMER BUYING PRICE for NO. 1 HEAVY COPPER AND WIRE at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US 00 per pound OR Minus $US • no per pound Deliv�erV Doint (Adorfss, Contact and Phone No.) Distance from the Central Warehouse to delivery point: miles 5. SCRAP ALUMINUM WIRE - Clean (bare) ACSR: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET I3 CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US per pound OR Minus $US • U ` per pound Delive oint (Address, Contact and Phone No.) 7o Distance from the Central Warehouse to delivery point: miles r r Page 4 of 24 BIDDERS'S INITIAL 6. SCRAP ALUMINUM -DIRTY (street light heads): (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, ,SHEET Et CAST at Houston TX, as quoted in the "American Metal Market." on the date. of delivery:) CONSUMER BUYING PRICE Plus SUS per pound OR Minus SUS s l per pound Delive��o�mt Wdress, Contact and Phone No.) - �f.Pi•e— /Z . Distance from the Central Warehouse to delivery point: miles 7. SCRAP ALUMINUM WIRE (URD) red stripe: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET Et CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US per pound OR Minus $US • �O2 per pound Detive oint (Ass�ct and Phone No.) Distance from the Central Warehouse to delivery point: miles 8. SCRAP ALUMINUM WIRE -INSULATED: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET Et CAST at Houston TX, as quoted in the "American Metal Market on the date of delivery.) CONSUMER BUYING PRICE Plus SUS per pound OR Minus SUS . d 7 per pound Detive oint (Address-, Contact and Phone No.) Distance from the Central Warehouse to delivery point: miles Page 5 of 24� BIDDERS'S INITIAL 9. SCRAP ALUMINUM SIGNS: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET Et CAST at Houston TX, as quoted in the "American"Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US +� per pound OR Minus $US per pound Delive oint (Address, Contact and Phone No.) 721-70 9� Distance from the Central Warehouse to delivery point: /' miles 10. SCRAP BRASS METERS: (To be bid on the basis of the CONSUMER BUYING PRICE for YELLOW BRASS SOLIDS at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US per pound OR Minus $US d per pound DellverV D01int (Address, and Phone No.) Distance from the Central Warehouse to delivery point: < • miles F Page 6 of 24. BIDDERS'S INITIAL SCRAP METAL PICKED UP BY THE CONTRACTOR 11. SCRAP IRON AND STEEL - loose: (To be bid on the basis of the CONSUMER BUYING PRICE for #2 HEAVY MELT at Houston TX, as quoted in the "American Metal Market" on the date of delivery:) CONSUMER BUYING PRICE Plus $US per gross ton OR 00 Minus $US per gross ton 12. CAST ALUMINUM SCRAP - Sign post bottoms: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET. Et CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US • per pound OR Minus $US per pound 13. SCRAP COPPER INSULATED/DIRTY: (To be bid on the basis of the average CONSUMER BUYING PRICE for NO. 2 HEAVY COPPER AND WIRE at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US per pound OR Minus $US °13 per pound 14. SCRAP COPPER BARE: (To be bid on the basis of the average CONSUMER BUYING PRICE for NO. 1 HEAVY COPPER AND WIRE at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE Plus $US • 0 per pound OR Minus SUS • Dd per pound 15. SCRAP ALUMINUM WIRE - Clean (bare) ACSR: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET Et CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE "Plus $US per pound OR �J Minus $US f per.pound Page 7 of 24 BIDDERS S INITIAL 16. SCRAP ALUMINUM -DIRTY (street light heads): (To be bid on the basis of the CONSUMER BUYING PRICE for .OLD ALUMINUM, .SHEET Fk CAST at Houston TX, as quoted in the "American'MetaL Market" on the date.of delivery.) CONSUMER BUYING PRICE Plus $US per pound OR Minus $US per pound 17. SCRAP ALUMINUM WIRE (URD) red stripe: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET Ix CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE " Plus $US per pound OR Minus $US • a °� per pound 18. SCRAP ALUMINUM WIRE -INSULATED: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET Ix CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE _ Plus $US per pound OR 0 rl Minus $US . per pound 19. SCRAP ALUMINUM SIGNS: (To be bid on the basis of the CONSUMER BUYING PRICE for OLD ALUMINUM, SHEET 13 CAST at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) CONSUMER BUYING PRICE !� Plus $US • per pound OR Minus $US per pound 20. SCRAP BRASS METERS: (To be bid on the basis of the CONSUMER BUYING PRICE for YELLOW BRASS SOLIDS at Houston TX, as quoted in the "American Metal Market" on the date of delivery.) . CONSUMER BUYING PRICE Plus $US per pound OR Oa• Minus $US a per pound z Page 8 of 24 BIDDERS'S INITIAL THIS BID IS SUBMITTED BY3 a corporation organized under the laws of the State of or a partnership consisting of or an individual trading as of the /City of - e Firrn: �y5-%�lJ�d _ Address: W,�) • 560'",e /gel 3 City: State: zip M/WBE Firm: Woman Black American Native American Hispanic American Asian Pacific American Other (Specify) By �Z Date: Authorized Representative - must sign by hand Officer Name and Title: /3 9 tL5te R �U' 2C h.AS Please Print . Business Telephone Number ��Od % T 7 — �G 9I FAX: —96 1; Bidder recommended for award of contract shall provide to the City of Lubbock Purchasing Department an irrevocable Letter of Credit from a financial institution in an amount equivalent to the estimated value of the contract as mutually determined by the City of Lubbock Purchasing Manager and the successful bidder. The Letter of Credit shall be provided prior to award of contract. STATEMENT OF COMPLIANCE WITH ALL FEDERAL, STATE, AND LOCAL ENVIRONMENTAL LAWS On November 29, 1999 President Clinton signed into law the Superfund Recycling Equity Act (Pub. Law 106-113). The law clarifies Superfund to state that recycling is not disposal and shipping for recycling is _ not arranging for disposal. To comply with the requirements of the new law, the City of Lubbock must ensure that your facility is in compliance. with substantive (not procedural or administrative) provisions of any Federal, State or Local environmental law(s), or compliance order(s) or decree(s) issued pursuant thereto, applicable to the handling, processing, reclamation, or other management activities associated with the recyclable material. To satisfy this requirement, the City of Lubbock is requesting the following statement from your company documenting or certifying compliance with all necessary environmental laws and regulations. Please provide the following statement with your bid: Please be advised that / 1�. (company name) is in substantive compliance with all Federal, State, and Local environmelval laws. We understand that the City of Lubbock requires this information under the Superfund Recycling Equity Act. We have reviewed our records and certify that we are in substantive (as opposed to mere a ministrative or procedural) compliance. We have reviewed our records and find that we are under a consent order from the Environmental Protection Agency (or equivalent State or Local environmental agency) and have failed to meet a term or condition of that order .due to: We have reviewed our records and find that we have an open Notice of Violation (NOV) from the Environmental Protection Agency (or equivalent State or Local environmental agency). The NOV is open due to ongoing negotiations, a dispute of the facts, etc. which is actively being addressed. We expect the issues will be resolved by: Please describe the NOV: Our facility has been placed under a RCRA Corrective Action. Please describe the action: � - By Date: � a2.0 � -_ - _ _ _T Authorized Representative - must sign by hand Officer Name and Title. Please Print Complete and return this page with your bid. q Page 10 of 24 )916 BIDDERS'S INITIAL JARVIS METALS RECYCLING 7825 Peach Ave P.O. Box 1943 • Lubbock, Texas 79408 806 / 744-7091 February 21, 2003 CITY OF LUBBOCK PURCHASING DEPARTMENT 1625 13TH SREET, RM L04 LUBBOCK, TX 79401-3830 BID #013-0-2003/VK As a service to the City of Lubbock, Jarvis Metals will furnish the labor, equipment and transportation to load and remove all scrap metals from the grounds ofthe central warehouse at no cost to the City of Lubbock for this bid on items #11 through #20. Thank you, 6�er�Z^ "7 Steve Bruster Purchasing