HomeMy WebLinkAboutResolution - 2003-R0095 - Contract For Collection Agency Services - Unique Management Service, Inc. - 02_27_2003Resolution No. 2003-R0095
February 27. 2003
Item No. 24
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for collection
agency services for Lubbock City -County Library, by and between the City of Lubbock
and Unique Management Services, Inc. of Jefferson, Indiana and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 27th
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
�'u--
Victor Kilman, Aurchasing Manager
APPROVED AS TO FORM:
City Attorney
gs/ccdocs/Contract-Unique Management Serv.res
February 3, 2003
day of February , 2003.
Library Lu bore pry ; �- T,ihra, y
Address 1 , _ 4 t tom. Resolution No. 2003—R009`
City, State, Zip Lubbock, Texas 79401 February 27, 2003
Telephone (8 0 6 L_27 5 --. _4, _q,.Fax_41aD_h�7 5 _ R Item No. 24
AGREEMENT MATERIAL RECOVERY SYSTEM
90 DAY NO -RISK TRIAL
We understand that we will be allowed to submit past due patron accounts for ninety (90) days from the date when
the first accounts are submitted. Although Unique Management prefers that accounts be submitted no more than
sixty (60) days past due, accounts will be accepted up to ninety (90) days past due. All accounts must have $25.00
balances or greater. We understand that if we are pleased with results and satisfied with the service at the conclusion
of the 90 day trial; we will be billed based upon the fees shown below for accounts processed during the trial.
At the end of ninety days, if we are not completely satisfied, we may discontinue the service with no cost for the
patron accounts processed.
INITIAL PLACEMENT AND SECONDARY PLACEMENT
We hereby assign accounts to Unique Management Services for collection. We may withdraw them at any time.
Unique Management Services may proceed with whatever steps are necessary for collection of the accounts. We
warrant to Unique Management Services the accuracy of the information furnished to them on accounts submitted.
We understand that we will be billed once per month for the previous month's total submissions at the rate of $8.95
for each submission if data is submitted electronically, or $9.95 for each submission if data is submitted manually.
If a Library letter is sent, the fee per patron processed will be $.50 higher.
We give Unique Management Services permission to report all unpaid accounts to national credit reporting agencies.
GUARANTEE
Unique Management Services guarantees to recover, in material returned, dollar amounts collected and amounts
waived, at least two times the amount of placement fees. (See Conditions)
TERM
This Agreement may be canceled by either party upon 60 days written notice. Payment terms are net receipt of
invoice.
CONDITIONS
To qualify for guarantee, accounts submitted must contain a $10.00 processing fee and be no more than 60 days past
due at time of submission.
Li ry Representative Unique Management Services Representative
Date
Approved as to Content
Tommy Gonzal
Asst. City Manager
Attest
Reb cca Garza
City Secretary
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Date
Approved as to Form
William D. de Haas
Contract Manager/Attorney
MATERIAL RECOVERY AGREEMENT
(Older Accounts)
Library Lubbock Public Library
Address 1306-9th Street
City, State, Zip Lubbock, Texas 79401
Telephone (806) 775-2824 Fax (806) 775-2827
SERVICE
We understand that we will be pennitted to submit accounts up to three years past due on a one
time basis. If the number of accounts to be processed is substantial, they may be submitted on a
staggered schedule. If the Library starts the clean up within 120 days after the 90-Day trial ends,
Unique Management agrees to process these older accounts for the same price/fees utilized
during the 90-Day trial. Also, the current guarantee will remain in effect for the clean up
accounts even though they will be more than 60 days past due as long as the other parameters
remain the same. Minimum balance may be lowered at anytime.
If the Library decides to start processing older accounts (more than 90 days overdue) during the
90-Day trial, the Library agrees to pay our fees stated in the 90-Day Trial Agreement for all older
accounts processed. All other terms and condi i L.TMS' agreement with the Library will
remain in effect. r7 _ j
Lilry Representative Unique Management Services Rep
Date
Approved as to Content
Tommy -- —
Asst. City Manager
Attest
Rebecca Garza
City Secretary
Approved as to Form
William D. de Haas
Contract Manager/Attorney