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Home My WebLink AboutResolution - 2003-R0092 - Letter Of Award For Office Furniture - Demco, Inc. - 02_27_2003Resolution No. 2003—R0092 February 27, 2003 Item No. 26 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for office furniture — annual pricing, by and between the City of Lubbock and Demco, Inc. of Lubbock, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 27th day of February , 2003. MARC OUGAL, MAYOR ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: Victor KilmaR Purchasing Manager APPROVED AS TO FORM: Assistant City Attorney gs/ccdocs/Ltr of Award-Demco, Inc..res Feb. 17, 2003 Resolution No. 2003-R0092 Office of Purchasing P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 February 27, 2003 Debra Urschlitz DEMCO, Inc. PO Box 7488 Madison, WI 53704 RE: ITB #007-03/DC — OFFICE FURNITURE — ANNUAL PRICING Dear Ms. Urschlitz: DEMCO, Inc. has been awarded the items noted below for Office Furniture - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #007-03/DC. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning February 27, 2003 and ending February 26, 2004. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: Item #13 Cardfile Cabinets — Globe -Weis @ 20.0% off MSRP 3. DEMCO, Inc. bid dated February 10, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event DEMCO, Inc. fails to perform in accordance with their proposal dated February 10, 2003. CITY OF LUBBOCK: arc McDougal - Mayor i APPROVED AS TO CONTENT: Victor Kilman Purchasing Manager APPROV AS TO FORM: illiam D. de Haas Contracts Manager/Attorney cc: Bid Folder Vendor File ATTEST: Re ecca Garza City Secretary Resolution No. 2003—R0092 ITB 4007-0-2003/DC, Office Furniture — Annual Pricing SUBMIT TO: T Y �. CITY OF LUBBOCK CITY OF LUBBOCK TEXAS " PURCHASING DEPARTMENT lift, 1625 13T" STREET, RM L04 LUBBOCK, TX 79401 3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Diana Caudillo EMPLOYER �oo�_O_�OO�/D c TEL:806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Office Furniture - Annual Pricing February 11, 2003, 1:00 p.m. CST PRE BID DATE, TIME AND LOCATION: January 28, 2003 @ 9:00 am Any bids received after the time and date listed CST, in the Municipal Building, 1625 131h Street, Planning above, regardless of the mode of delivery, shall be Conference Room 107, Lubbock, Texas returned unopened. RE�SPON2ENT4 NAME: 1 N) ^ �.wt C... IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". tkAILING ADDRESS: r7 4 Z Po cox CI TATE - ZIP: l', W , 53?04 THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE T LEPHONE NL �JO ^� (�j O� b CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: ri l4 a REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY O O O O! TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, E-MAI4: ` Q b y INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER ID N0. SOCIAL SECURITY N0. FEDERALTg `D 3�— D ` ! a THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 W #2 #3 #4 #5 (Please Initial) it employee of the City can benefit from any contract, job, work or service for the C3 y of any supplies, equipment, material or articles purchased. Will any officer or D E M C O N o . i"I 1' rll `T — family, benefit from the award of this bid to the above firm? YES NO Please use this number on your order to insure you receive the price quoted.SIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND Freight Charges: s : Are included c I u d e d �iEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, 9 5 THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS WII I be added ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN Prices firm for4%4le---- PORTION MAY RESULT IN BID REJECTION. Payment due: Net 3" O Days. ithout prior understanding, agreement, or connection with any corporation, firm, Delivery ,Q-1ild15 days/weeks ARO e same materials, supplies, equipment, or service(s), and is in all respects fair and For placing phone orders please call a offer is accepted, the offeror will convey, sell, assign, or transfer to the City of es of action it may now or hereafter acquire under the Anti-trust laws of the United toll -free 4 -BOO-356-1200 ; to the particular commodity(s) or service (s) purchased or acquired by the City of all be made and become effective at the time the City tenders final payment to the vendor. Authorized Signature Title Zphm Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. D07.0.2D031TBBestVal.doc Enclosed is DEMCO Inc bid for the Annual Furniture Pricing #007-0-2003/DC We have bid 20% off our catalog prices for the furniture vendors that are currently in our catalog. Please contact me if you have any questions. Deb Urschlitz Texas Regional Manager DEMCO INC 800-750-3428 ITB #007-0-2003/DC, Office Furniture — Annual Pricing BID FORM Office Furniture - Annual Pricing CITY OF LUBBOCK, TEXAS ITB #007-0-2003/DC In compliance with the Invitation to Bid #007-0-2003/DC, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #[number] is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. . ITEM DESCRIPTION MANUFACTURER % DISCOUNT Desks and Credenzas Hon NO $1 D 3--55emblW Steelcase )D 'I l Haskell iNo 8-11) O Vll CiSS2 NationalIVD 81 d 1 L2YYLS Jofco *AJO 61 d Paoli Kimball O 51D Herman Miller NQ 8 (0 OFS ILA10 $ 101 Inwood )KN O 6 W Indiana *A]1) -6110 Global Al 0 Lit) 2. Bookcases HonD 8ID Steelcase I�! D Sirco o�DdIO Q�� McDowell -Craig k]p ID Correll aOaIO D�'� Jofco �jo lID ABCO National p b Bevis 60 007-0.2003ITBBestVal.doc 3 ITB #007-0-2003lDC, Office Furniture — Annual Pricing Meridian ND OFS f�Q 1)-0 Indiana b )D. 3. Conference Tables Steelcase No AID Lit-Ning Krueger Fixtures OFS Correll aD�Id Dot Hon • hA �j 1 t� Jofco ND a ABCO , t p 1 n Howe Ip Bevis National Paoli O �' Kimball y 1 D Inwood Indiana r p 4. Work Tables Hon --BID No Steelcase N ABCO Jofco J Howe G�Ubb p r Q45 ,aTcli rj6L 007.0.20031TBBestVal.doc 4 ITB #007-0-2003/DC, Office Furniture — Annual Pricing Fixtures , Krueger ADID b�� beYlfl Bevis NJ o !J U l Indiana v 5. Folding Tables Samsonite Nb 1� Krueger ,�o % Q hem ABCO No 8 W Howe . No 6 117 Fixtures Bevis AO 8 !D Correll AF 6. Drafting Tables Mayline Safco /V D g i 7. Office Chairs Hon La-Z-Boy United Steelcase D g t Herman Miller National ND Q Ap- Paoli No 81G Kimball M 816 Krueger MD Q 1 D OFS p g 1� Global N D , ea+A)l Ca4a o) . ,,�O Ca+a 007-0-20031TBBestVat.doc ITB #007-0-2003/DC, Office Furniture — Annual Pricing Indiana �� g IQ Hi llcrest /v O !� % 8. Stacking Chairs ABCO N Krueger Samsonite t,]D biD Fixtureshi 0 Hon United B 1 Virco C Global Steelcase No g Correll 9. Folding Chairs Samsonite O Virco Rbgb &F�7 bem ABCO Q 1 1 Fixtures o e) i t1 Krueger d t o 6�. 10. Vertical File Cabinets Hon Steelcase N �� Tennsco Krueger ?D1SI� Meridian Office Impressions Anderson -Hickey a-WI-6 Cad Prluc Pr P 007-0-2003ITBBestVal.doc 6 ITB #007-0-2003/DC, Office Furniture — Annual Pricing 11. Lateral File Cabinets National Hon Steelcase N Q Meridian ND lfl Office Impressions OFS A` �jL TAB � I 12. Mobile File Cabinets Hon Meridian Krueger ABCO Np -Q I- TAB Steelcase D ') W Cardfile Cabinets Globe -Weis 0�c, on d � Steelcase O Tennsco { 1 O e LO TAB O �J L P 14. Flat Files Hamilton Mayline PAL Safco D TAB 15. Typewriter Stands Virco Oa8pr l w ta0ra C�We - 007-0-20031TBBestVal.doc ITB #007-0-2003/DC, Office Furniture —Annual Pricing 4BC0 {Z 1110 Tiffany p 'D Bevis W MD 16. Computer Furniture Hon �C b I C) 4,- . Steelcase (L `D 4 ABCO {L `p 4- Krueger NO BID Virco NO �p Bevis Tiffany D Bush D Betford Rubber Maid Micro Center ND 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. City of Lubbock Purchasing Card: Presently, many city departments use a City of Lubbock Purchasing Card (MasterCard) in lieu of issuing a purchase order to pay for some of its purchases. This is a method of purchasing that allows departments the flexibility of acquiring goods and services on an "as needed" basis (not to exceed $2,500 per transaction) rather than process a purchase requisition. The benefits of using this card are reduced time spent on order processing, provide more flexibility for purchases especially emergencies, reduce paper work, and lower overall operating costs. No additional charges will be allowed by the successful bidder for city departments using the card. Please indicate on this Bid Form if you will accept the Purchasing Card for payment. City of Lubbock departments may use City of Lubbock Purchasing Card for purchases from this contract. YES _ _ NO (Refusal wilt not be a determining factor in award of this Contract) INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices 007.0.20037BBestVaLdoc ITB #007-0-2003/DC, Office Furniture - Annual Pricing quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she wilt honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES �, NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation: All purchases by govemmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY U MCD I N , I a corporation organized under the laws of the State of W , or a partnership consisting of or an individual trading as of the City of Firm: Address: P City: R- a&50 AD State:j1jf _ zip M/WBE Firm: Woman Black American Native American Hispanic American Asian Pacific American Other (Specify) By Date: Authorized Repres tative - must sign by hand Officer Name and Title: I Dr a-Rain0f=E ose Print U + - Business Telephone Number �� ' V7 GO' 3 4�o FAX: O %? " 3Ga ! - / a P FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over 525,0O0): Date P.O. /Contract Issued: 007-0-20031TBBestVal.doc 9 ITB4007-0-2003/DC ,Addendum#1 VENDOR REFERENCES Pleaselistthree(3)referencesofcurrentcust ' omerswhocanverifythequalityofserviceyour companyprovides.TheCitypreferscusfomersofsimilarsizeandscopeofworktothisbid. THIS FORMM USTBERETURNEDWITHYOURBID. REFERENCE(NE E Government/CompanyName: 'G �P_r/1 SO_ (:c,1'1� S&A 4 Address: (-AM07)d (/ ContactPersonandTitle: A41,0/1�l./ U� Phone: �� "�%Jr ��%�o Fax: ContractPeriod: Sco eofwork: t , REFERENCETWO < Government/CompanyName: Address: f_� �QSD -r"x ContactPersonandTitle: rYl A�Dru/?d&_, Phone: Fax: ContractPeriod: Sco eofWork: REFERENCETHREE Phjao Government/CompanyName: / L/ b-' / fi Address: Y d Il /X, 14Z //Q_,Cs V%5/O- Co ntactPersonandTitle: /ga , Phone: Lpe.,Z d 6,9— 71kl Fax: ContractPeriod: ScopeofWork: 007-0-2003Addend i .doc