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Home My WebLink AboutResolution - 2005-R0451 - Agreement - TXDOT - Steps, DWI & Speeding - 09_21_2005Resolution No. 2005—RO451 September 21, 2005 Item 10A RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a $99,980 Grant Agreement for the Speed Selective Traffic Enforcement Program and the Driving While Intoxicated Selective Traffic Enforcement Program, and any associated documents, by and between the City of Lubbock and the Texas Department of Transportation. Said Grant Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 21st day of September , 2005. ATTEST: Reb6cca Garza, City Secretary APPROVED AS TO FORM: arold Willard, Asst. City ttorncy Ccdocs/Reso-TxDot.res — For TxDOT Use Only — ® Federal Pass Through Misc. Contract Number: 58k 6058 Grant Funds CFDA #20.600 Charge Number: (16-07-01-Al-CM ❑ State Grant Funds Project Year: 2 ' PIN (14 characters only): 17560005906000 TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT THE STATE OF TEXAS THE COUNTY OF TRAVIS THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the Department, and the City of Lubbock , hereinafter called the Subgrantee, and becomes effective when fully executed by both parties. For the purpose of this agreement, the Subgrantee is designated as a(n): ❑ State Agency ® Unit of Local Government ❑ Other (describe): ❑ Non -Profit Organization ❑ Educational Institution AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the Highway Safety Plan for the following Fiscal Year(s) 2006. Project Title: STEP Comprehensive Brief Project Description: To increase speeding citations and decrease crashes and to increase driver compliance with posted speed limits and to decrease impaired driving and alcohol -related crashes. Grant Period: The Grant becomes effective on 10-1-05, or on the date of final signature of both parties, whichever is later, and ends on 9-30-06 unless terminated or otherwise modified. Maximum Amount Eligible for Reimbursement: $99,980. The following attachments are incorporated as indicated as a part of the Grant Agreement: ■ Attachment A, Mailing Addresses ■ Attachment B, General Terms and Conditions (TxDOT Form 1854) ■ Attachment C, Project Description (TxDOT Form 2076) ■ Attachment D, Action Plan (TxDOT Form 1852) ■ Attachment E, Project Budget (TxDOT Form 2077 or 2077-LE) ® Attachment F, Operational Plan (TxDOT Form 2109) (for Selective Traffic Enforcement Program grants only) Page 1 of 2 TxDOT Form 2075 (rev. 611412004) — For TxDOT Use Only --- Federal Pass Through Misc. Contract Number: 586XXF6058 Grant Funds CFDA #20.600 Charge Number: 06-07-01-Al-CM ❑ State Grant Funds Project Year: 2 PIN (14 characters only): 17560005906000 TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT THE STATE OF TEXAS THE COUNTY OF TRAVIS THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the Department, and the City of Lubbock , hereinafter called the Subgrantee, and becomes effective when fully executed by both parties. For the purpose of this agreement, the Subgrantee is designated as a(n): ❑ State Agency ® Unit of Local Government ❑ Other (describe): ❑ Non -Profit Organization ❑ Educational Institution AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the Highway Safety Plan for the following Fiscal Year(s) 2006. Project Title: STEP Comprehensive Brief Project Description: To increase speeding citations and decrease crashes and to increase driver compliance with posted speed limits and to decrease impaired driving and alcohol -related crashes. Grant Period: The Grant becomes effective on 10-1-05, or on the date of final signature of both parties, whichever is later, and ends on 9-30-06 unless terminated or otherwise modified. Maximum Amount Eligible for Reimbursement: $99,980. The following attachments are incorporated as indicated as a part of the Grant Agreement: ■ Attachment A, Mailing Addresses ■ Attachment B, General Terms and Conditions (TxDOT Form 1854) ■ Attachment C, Project Description (TxDOT Form 2076) ■ Attachment D, Action Plan (TxDOT Form 1852) ■ Attachment E, Project Budget (TxDOT Form 2077 or 2077-LE) ® Attachment F, Operational Plan (TxDOT Form 2109) (for Selective Traffic Enforcement Program grants only) Page I of 2 TxDOT Form 2075 (rev. 611412004) Project Title: STEP Comprehensive TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the organization for which she/he has executed this agreement and that she/he has full and complete authority to enter into this agreement on behalf of the organization. At the time the signatory for the Subgrantee signs the Grant Agreement, she/he will sign and submit to the Department a letter designating signature authority by position title for grant -related documents other than the Grant Agreement or Grant Agreement amendments. These other grant -related documents will include, but not be limited to, the following: performance reports, final performance report and administrative evaluation report, Requests For Reimbursement (RFRs), and routine correspondence. THE SUBGRANTEE THE STATE OF TEXAS Mayor [Title] Date: ,l- -21 - Under authority of Ordinance or Resolution Number (for local governments): Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out orders, established policies or work programs approved and authorized by the Texas Transportation Commission. District �n ineer Texas D ent of Tr sportation Date: Director, Traffic Operations Division Texas Department of Transportation (Not required for local project grants under $100,000.) Date: Page 2 of 2 TrDOT Form 2075 (rev. 611412004) Project Title: STEP Comprehensive Mailing Addresses Attachment A For the purpose of this agreement, the following addresses shall be used to mail an required notices, reports, claims, and correspondence. (NOTE: For warrants (checks), the address indicated by the electronic mail code, which is the last three digits of the PIN on page 1 of this Grant Agreement, shall be used for disbursing payments. If that address is not where the Subgrantee wants warrants or checks to be sent, the Subgrantee needs to notify the Department of any appropriate changes. For Subgrantee (Project Director): Name: Michael Title: Sergeant, Traffic Organization: City of Lubbock Police Department Address: 916 Texas Avg Lubbock, Texas 79401 Phone: 806-775-2732 Fax: 806-775-2662 E-mail: "MSteen@glLtg.ci lubbock-tx.us".Smtp.GWIA Note: Any change in the Subgrantee information in this Attachment A, Mailing Addresses, does not require an amendment to the Grant Agreement. However, the Subgrantee must submit a letter with the corrected information to the Department address below within 15 days of the change. For Texas Department of Transportation: Name: Kam Peroples Title: Traffic Safety Specialist Organization: Texas Department of Transportation Address:: 3 ` Maton Road Lubbock, Texas 79404-5201 Phone: 806f748-4478 Fax: 8061748-4381 E-mail: kpcople@dotstate.tx.us Page 1 of 1 TxDOT Form 2075 (rev. &14/2004) Id Attachment E A% Traffic Safety Project Budget Form 20MLlE (rev, 8/1212004) t'e®e 1 ors (for Law Enforcement Projects) ProJeet Title: STEP - Comprehensive Name of Subgrantee: Lubbock Police Department Fiscal Year: 200 [] Check here if this is a revised budget. Date Revised: Budget Category I — Labor Costs (100) Salaries 0 Overtime or 0 Regular Time Salary rates are estimated for budget purposes only. Reimburserrwrits will be based on actual costs per employee in accordance with Subgrantee's payroll policy and salary rate. List details: A. Enforcement (overtime) 1. Officers/Deputies: 417$.p0 hrs. @ $" per hr. 2. Sergeants: 850.04 hrs. @ $44.00 per hr. 3. Lieutenants: _ hrs. @ $_ per hr. B. PI&E Activities (overtime) See Grant Instructions. - hrs. @ $ per hr. C. Other (i.e., overtime staff, supervisory support, conducting surveys) See Grsnt Instructions. Specify: ft'p�t QireQr ZWA hrs. @ $4A:06 per hr. TotalSalaries................................................................................. (Round figures to nearest dolls[) Other/ TxDOT State/Local TOTAL. 79,382 79,382 159,764 14,300 14,300 28,600 0 0 5,698 5,698 11239G 99,380 99,380 198,760 (200) Fringe Benefits* Specify fringe rates: A. Overtime: 0 B, Part -Time: % 0 C. Regular Time: % 0 Total Fringe Beneflts.................................................................... 0 0 0 I. Total Labor Costs (100 + 200)........................................................ 99,380 99,380 198,760 • Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required for all costa included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500), Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800) Attachment E TOOT Form 2077•LE (rev. 111/12/2004) Project Title: STEP -Comprehensive Pape 2 of 2 Subgrantee: Lubbock Police Department Fiscal Year: (] Check hero if this is a revised budget. Date Rteviraed: — Budget Category II — Other Direct Costs (300) Travel* Reimbursements will be in accordance with Subgrantee's travel policy. Subgrantee trust bill for actual travel expenses — not to exceed the limits reimbursable under state law. A. Travel and Per Diem (includes conferences, training workshops, and other non -enforcement travel) ......................... D, Subgrantee Enforcement Vehicle Mileage: Rates used only for budget estimate. Reimbursement will be made according to the approved subgrantee's average cost per mile to operate petrol vehicles, not to exceed the applicable state mileago reimbursement rate as established by the Legislature in the travel provisions of the General Appropriatior>a Act, Documentation of cost per mile is required prior to reimbursement. MOOS @ S_ a r per mile ......................................... TotalTravel.................................................................................. (400) Equipment*. .......................................... _ ............................ (500) Supplies*.............................................................................. (600) Contractual Services*......................................................... (700) Other Miscellaneous* A. Registration fees (training, workshops, conferences, etc.) ..................... B. Public information. & education (PI&E) materials .................... 1, Educational items = S (ag.: brochures, bumper stickers, posters, fliers, etc.) 2. Promotional items - $_ (eg.: key chains, magnets, pencils, pens, mugs, etc.) C. ether ................................... ....... .............................. ............. Total Other Miscellaneous ........................................................... H. Total Other Direct Costs (300 + 400 + 500 + 600 + 700) Budget Category III — Indirect Costs (800) Indirect Cost Rate* (at %)........................................ Summary: TotalLabor Costi........................................................................ TotalOther Direct Costs.............................................................. TotalIndirect Costs ................... ......................................... I......... Grand Total (I+II+III)...................................................... Fund Sources (Percent Share) ....................................................... (Round flgures to nearest dollar) Other/ TxDOT State/Local TOTAL 600 _ 0 600 0 600 0 600 0 . �. 0 0 0 0 0 0 0 0 600 0 600 0 99,380 99,380 198,760 600 0 600 0 0 0 99,980 99,380 199,360 50.15% 49.85% * Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required for all coats included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500), Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800) oI iwnpar0"on Form 2109 (rev. 612912005) Subgrantee: City Of Lubbock Project Title: Step -Speed TRAFFIC SAFETY OPERATIONAL PLAN Project Fiscal Year: 2006 Attachment F STEP Site Letter Survey or Site Description Results Enforcement Period Number & Type* com liance _ Loop 289/1-27 East and South back to A South 1-27, 8 miles of roadway. Daily, Monday through Sunday Speed o 40 /0 7:00 A.M. — 9:00 P.M_ B South Loop 289, 1-27 West to Slide 30% Speed Road. 5 miles of roadway. C 1-27, South city limits to North city limits. 40% Speed 8 miles of roadway. D U.S. 84, Martin Luther Blvd. S.E. to city 26 % Speed limits, 3 miles of roadway. E Indiana Ave., 34th Street to 50th Street, 1 21 % Speed mile of roadway. An ongoing problem with F 82"d Street, 1-27 West to Milwaukee street racing. Speed Ave., 6 miles of roadway. Our officers continue to file aggressive driving cases 20 mph Monday through Friday, G All school zones within the city limits of residential 6:55 a.m. — 8:00 a.m. Speed Lubbock 35 mph state 3:00 p.m. - -4:00 p.m. highways 3:45 p.m. — 4:30 p.m. Note: The Operational Plan must be completed according to the Operational Plan Instructions by the Subgrantee, and it must be submitted as part of the STEP grant agreement for approval. The instructions and the Operational Plan Form can be found on the TxDOT Website located at http://www.dot.state.tx. us/trafficsafety/grantsigpinstcurrent,htm Any modifications made to the Operational Plan after the grant is executed do not require an amendment to the Grant Agreement. However, the Subgrantee must follow the Operational Plan modification procedures found in the Operational Plan Instructions before any enforcement is conducted in the related sites. For Speed and Occupant Protection sites only, survey data must be submitted with the grant document to support the Operational Plan. It is recommended that subgrantees follow the "Speed Survey Protocol and Instructions" and the "Occupant Restraint Observer Protocol --- Surveys" found in the Buckle Up Texas Website at http://www.buckleuptexas.com. Page 1 of 1 iks Air Form 2109 (rev. 6/29/2005) Subgrantee: City Of Lubbock Project Title: Step -Speed TRAFFIC SAFETY OPERATIONAL PLAN Project Fiscal Year: 2006 Attachment F STEP Site Letter or Number & Type* Site Description Survey Results com liance Enforcement Period H Speed 34th Street, Chicago to W. Loop 289. 2 Miles of roadway. 25% Daily, Monday through Sunday 7:00 A.M. — 9:00 P.M. I Speed All TXDOT construction projects within the city limits. 15% Note: The Operational Plan must be completed according to the Operational Plan Instructions by the Subgrantee, and it must be submitted as part of the STEP grant agreement for approval. The instructions and the Operational Plan Form can be found on the TxDOT Website located at http://www.dot.state.tx.us/trafficsafety/grants/cipinstcurrent.htm Any modifications made to the Operational Plan after the grant is executed do not require an amendment to the Grant Agreement. However, the Subgrantee must follow the Operational Plan modification procedures found in the Operational Plan Instructions before any enforcement is conducted in the related sites. For Speed and Occupant Protection sites only, survey data must be submitted with the grant document to support the Operational Plan. It is recommended that subgrantees follow the "Speed Survey Protocol and Instructions" and the "Occupant Restraint Observer Protocol — Surveys" found in the Buckle Up Texas Website at http://www.buckleuRtexas.com. Page 1 of 1 Form 2109 (rev. 8/28/2005) Subgrantee: City Of Lubbock Project Title: Step-Dwl TRAFFIC SAFETY OPERATIONAL PLAN Project Fiscal Year: Z06 Attachment F STEP Sits Latter or Number & Type* Site Description Survey Results (compliance Enforcement Period A DWI All Federal, State and County Highways, all streets within the city limits of Lubbock bounded by Olive Ave, east, 117'h street south, Research Blvd. West, Bluefield road north and Alcove at 62162 Southwest. 11:00 P.M. — 4:00 A.M. Daily Monday through Sunday Note: The Operational Plan must be completed according to the Operational Plan Instructions by the Subgrantee, and it must be submitted as part of the STEP grant agreement for approval. The instructions and the Operational Plan Form can be found on the TxDOT Website located at httgalwww.dot.state.tx.usltrafficsafetylgrants/gpinstcurrent.htm Any modlfications made to the Operational Plan after the grant is executed do not require an amendment to the Grant Agreement. However, the Subgrantee must follow the Operational Plan modification procedures found in the Operational Plan Instructions before any enforcement is conducted In the related sites. For Speed and Occupant Protection sites only, survey data must be submitted with the grant document to support the Operational Plan. It is recommended that subgrantees follow the "Speed Survey Protocol and Instructions" and the "Occupant Restraint Observer Protocol — Surveys" found in the Suckle Up Texas Website at htg://www.buckleuptexas.cgm. Page 1 of 1 Attachment C Project Title: STEP —Comprehensive Name of Subgrantee: City of Lubbock Traffic Safety Project Description I. BASELINE INFORMATION & OBJECTIVES BASELINE INFORMATION: Baseline Definition: A number serving as a foundation for subgrantees to measure pre - grant traffic enforcement activity. Baseline information must be provided by the subgrantee in order to identify local traffic enforcement related activity. This information should exclude any activity generated with STEP grant dollars. Once the baseline is established, these figures will be used to compare subsequent year's local and grant traffic enforcement activity. Note: Baseline data used must be no older than 2001 data. Baseline Year (12 months: 10-1-03 through 9-30-04 Baseline Measure Baseline Number A. Number of speed -related crashes 4200 B. Number of speed citations 16,252 C, Number of alcohol -related crashes 373 D. Number of Driving While Intoxicated (DWI) arrests 596 E. Number of safety belt citations F. Number of child safety seat citations G. Number of crashes occurring at intersections H. Number of Intersection Traffic Control (ITC) citations The following measures were established by Subgrantee surveys: Measure Percentage Month/Year of Survey Percentage of speed compliance 23.53 11/2004 Percentage of safety belt usage Note: Speed. and Occupant Protection sites must be justified by surveys conducted 12 months prior to the start of the grant or sooner. OBJECTIVES: The Objectives of this grant are to accomplish the following by September 30, 2006: Objectives/Performance Measures Target Number A. Number and type citations/arrests to be issued under STEP 1. Increase speed citations by 7170 2. Increase DWI arrests by 488 3. Increase safety belt citations by 4. Increase child safety seat citations by 5. Increase ITC citations by Traffic Safety Project Description Page 1 of 3 TxDOT Form 2076-cmp (Rev: 71712005) Attachment C Project Title: STEP — Comprehensive Subgrantee: City of Lubbock Objectives/Performance Measures Target Number B. Number of STEP enforcement hours to be worked 4828 C. Subgrantee total number of traffic related crashes _ st 1. Reduce the number of speed -related crashes to 3780 2. Reduce the number of alcohol -related crashes to 336 3. Reduce the number of ITC -related crashes to D. Increase the speed compliance rate to 50% E. Increase the safety belt usage rate among drivers and front seat passengers to F. Complete administrative and general grant requirements as defined in the Action Plan, Attachment D. 13 1. Submit the following number of Performance Reports, including the Final Performance Report and Administrative Evaluation Report, 13 2. Submit the following number of Requests for Reimbursement 12 G. Support grant enforcement efforts with public information and education (PI&E) as defined in the Action Plan, Attachment D. ` 1. Conduct a minimum of four (4) presentations. 12 2. Conduct a minimum of four (4) media exposures (e.g., news conferences, news releases, and interviews). 12 3. Conduct a minimum of two (2) community events (e.g., health fairs, booths). 2 4. Produce the following number of public information and education materials if applicable. N/A S. Distribute the following number of public information and education materials if applicable. 1500 NOTE Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a peace officer issue a specified or predetermined number of citations in pursuance of the Subgrantee's obligations hereunder. In addition to the STEP enforcement activities, the subgrantee must maintain baseline non - STEP funded citation and arrest activity due to the prohibition of supplanting. Trqfflc Safety Project Description Page 2 of 5 PrDOT Form 2076-cmp (Rev: 71712005) Attachment C Project Title: STEP — Comprehensive Subgrantee: City of Lubbock II. RESPONSIBILITIES OF THE SUBGRANTEE: A. Carry out the objectives and performance measures of this grant by implementing all activities in the Action Plan, Attachment D. B. The Objectives/Performance Measures shall be included in each Performance Report and summarized in the Final Performance and Administrative Evaluation Report. C. Submit all required reports to the Department fully completed with the most current information, and within the required times, as defined in Article 3 and Article 7 of the General Terms and Conditions, Attachment B of this Grant Agreement. This includes reporting to the Department on progress, achievements, and problems in periodic performance reports. All required documents must be accurate. Inaccurate documents will delay any related Requests for Reimbursement. The Subgrantee must enter all Performance and Annex Report data into the Buckle Up Texas Website (www.buckleuptexas.corn) prior to submission of the hard copy reports to the Department. Printed versions of the Website reports are acceptable versions for hard copy submissions. D. A Final Performance and Administrative Evaluation Report summarizing all activities and accomplishments will be submitted to the Department electronically via the Buckle Up Texas Website no later than thirty (30) days after the grant ending date. E. Attend meetings according to the following: I . The Subgrantee will arrange for meetings with the Department, as indicated in the Action Plan, to present status of activities and to discuss problems and the schedule for the following quarter's work. 2. The project director or other appropriate qualified persons will be available to represent the Subgrantee at meetings requested by the Department. F. When applicable, all newly developed public information and education (PI&E) materials must be submitted to the Department for written approval prior to final production. Refer to the Traffic Safety Program Manual regarding PI&E procedures. The manual is located at http://manuals.dot.state.tx.us/dynaweb/coItraff/tfc. G. For out of state travel expenses to be reimbursable, the Subgrantee must have obtained the written approval of the Department prior to the beginning of the trip. Grant approval does not satisfy this requirement. For Department district -managed grants, the Subgrantee must have written Department district approval for travel and related expenses if outside of the district boundaries. H. Maintain verification that all expenses, including wages or salaries, for which reimbursement is requested is for work exclusively related to this project. I. Ensure that this grant will in no way supplant (replace) funds from other sources. Supplanting refers to the use of federal funds to support personnel or any activity already supported by local or state funds. Traffic Safety Project Description Page 3 of 5 TXDOT Form 2076-cmp (Rev: 71712005) Attachment C Project Title: STEP — Comprehensive Subgrantee: City of Lubbock J. The Subgrantee should have a safety belt use policy. if the Subgrantee does not have a safety belt use policy in place, a policy should be implemented during the grant year. K. Carry out the objectives of this grant by implementing the Operational Plan, Attachment F of this Grant Agreement. L. Ensure that each officer working on the STEP project will complete an officer's daily report form. The form should include: name, date, badge or identification number, type of grant worked, grant site number, mileage (if applicable) (including starting and ending mileage), hours worked, type of citation issued or arrest made, officer and supervisor signatures. M. Ensure that no officer above the rank of Lieutenant (or equivalent title) will be reimbursed for enforcement duty. N. Support grant enforcement efforts with public information and education (PI&E). Salaries being claimed for PI&E activities must be included in the budget. O. Subgrantees with a traffic unit will utilize traffic personnel for this grant, unless such personnel are unavailable for assignment. P. Subgrantee may work additional STEP enforcement hours on holidays or special events not covered under the Operational Plan. However, additional work must be approved in writing by the Department prior to enforcement. Additional hours must be reported in the Performance Report for the time period for which the additional hours were worked. Q. If an officer makes a STEP -related arrest during the shift, but does not complete the arrest before the shift is scheduled to end, the officer can continue working under the grant to complete that arrest. R. Officers assigned to speed sites should be trained in the use of radar or laser speed measurement devices. S. At the time the signatory for the Subgrantee signs the Grant Agreement, provide a letter to the Department from the enforcement agency head, training officer, or authorized individual certifying that the officers working DWI enforcement are, or will be, trained in the National Highway Traffic Safety Administration/International Association of Chiefs of Police Standardized Field Sobriety Testing (SFST). In the case of a first year subgrantee, the officers must be trained, or scheduled to be SFST trained, by the end of the grant year. For second or subsequent year grants, all officers working DWI enforcement must be SFST trained. T. The Subgrantee should have a procedure in place for contacting and using drug recognition experts (DREs) when necessary. U. The Subgrantee is encouraged to use the DWI On-line Reporting System available through the Buckle Up Texas Web site at www.buckleuptexas.com. V. Prior to conducting speed enforcement, the Subgrantee must select and survey enforcement sites that comply with existing state mandated speed limits in accordance with the Texas Transportation Code, Sections 545.352 through 545.356, Traffic Safety Project Description Page 4 of 5 TrDOT Form 1076-emp (Rev. 71711005) Attachment C Project Title: STEP -- Comprehensive Subgrantee: City of Lubbock III. RESPONSIBILITIES OF THE DEPARTMENT: A. Monitor the Subgrantee's compliance with the performance obligations and fiscal requirements of this Grant Agreement using appropriate and necessary monitoring and inspections, including but not limited to: 1, review of periodic reports 2. physical inspection of project records 3. telephone conversations 4. a -mails and letters 5. meetings. B. Provide program management and technical assistance. C. Attend appropriate meetings. D. Reimburse the Subgrantee for all eligible costs as defined in the Traffic Safety Project Budget, Attachment E. Requests for Reimbursement will be processed up to the maximum amount payable as indicated on the cover page of the Grant Agreement. E. Perform an administrative review of the project at the close of the grant period to include a review of adherence to the Action Plan, Attachment D of this Grant Agreement and the Traffic Safety Project Budget, Attachment E, and attainment of project objectives. Traffic Safety Project Description Page 5 of 5 TxDOT Form 2076-cmp (Rev: 71712 00 5) Aof Tr7vuus al 7raiazportauo Form 1852 (rev. 6/2912005) PROJECT TITLE: STEP Comprehensive ACTION PLAN FY 2006 SUBGRANTEE: City of Lubbock OBJECTIVE: To complete administrative and general grant requirements by 913012006, as defined below: Attachment D KEY: p = planned activity c = completed activity r = revised ACTIVITY RESPONSIBLE PROJECT MONTH OC NO DE JA FE MR AP MY JN JL AU SE OC NO 1. Submit letter regarding signature autharit . Subgrantee p 2. Submit operational cost per vehicle mile (If applicable). Subgrantee p 3. Hold Grant delivery meeting. Department p 4. Attend TxDOT Project Management Course Subgrantee 5. Submit Performance Reports. Subgrantee _ 6. Submit Requests for Reimbursement. Subgrantee 7. Submit Final Performance Report and Administrative Evaluation Report. Subgrantee p 8. Hold Grant progress review meeting_ Subgrantee & Dept_ p p p p 9. Conduct on -site monitoring visit. Department p p 10. Submit documentation of any grant -required training (if applicable) Subgrantee Page 1 of 3 w ra,spa,,,,Fo„ Form 1852 (rev. 51 Q005) ACTION PLAN FY 2006 PROJECT TITLE: STEP Comprehensive SUBGRANTEE: City of Lubbock OBJECTIVE: To support grant efforts with a public information and education (Pl&E) program by 9/30/2006, as defined below: Attachment D KEY: p = planned activity c = completed activity r = revised Modify these activities as appropriate: ACTIVITY RESPONSIBLE PROJECT MONTH OC NO DE JA FE MR AP MY JN JL AU SE OC NO 1. Determine types of materials needed. Subgrantee 2. sed materials. Subgrantee 3. Submit proposed materials and the PI&E plan to the Department for approval. Subgrantee 4, Approve materials and plan. De ent 5. Produce/distribute materials. Su tee 6. Maintain records of all PI & E material received/distributed. Su tee 7. Conduct esentations. Subgrantee 8. Conduct media exposures (e.g., news conferences, news releases, and interviews Subgrantee 9. Conduct community events (e.g., health Fairs, booths). Subgrantee Page 2 of 3 AYnew Form 1852 (rev. 61292005) PROJECT TITLE: STEP Comprehensive SUBGRANTEE: City of Lubbock OBJECTIVE: Click Mere to type objective. ACTION PLAN FY 2006 Attachment D KEY: p = planned activity c = completed activity r = revised ACTIVnY RESPONSIBLE PROJECT MONTH OC NO DE JA FE MR AP MY JN JL AU SE Oc NO 1. 2. 3. 4. 5. 6. 7. --- 8. 9. 10. 11. -- 12_ 13. 14. 15. 16. 17. 18. Double-click here to create another blank Action Plan. To add another row to table, press TAB at end of row. Page 3 of 3