The URL can be used to link to this page

Home My WebLink AboutResolution - 2005-R0418 - Interlocal Cooperation Agreement - DPS - Alcohol And Drug Testing Program - 09_08_2005Resolution No. 2005-RO418 September 8, 2005 Item 19 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: THAT the Purchasing Manager of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperation Agreement with the Texas Department of Public Safety for the purchase of certain forms, manuals, and supplies for use in the Breath Testing Program and Laboratory Alcohol and Drug Testing Program, which Agreement is attached hereto and incorporated herein as part of this Resolution. Passed by the City Council this 8`s day of September, X ATTEST: -,IT 00'0.'. - .& '3--�' "-- R ecca Garza, City Secretary Claude Jones, Chief o APPRO AS TO FORM: Attorney JK/cityatt/DPS-Interlocal Contract.res August 29, 2005 AL, MAYOR i1 THE STATE OF TEXAS COUNTY OF TRAVIS C;ONITR APT W) 000 *6296 INTERLOCAL COOPERATION CONTRACT THIS CONTRACT is entered into by and between the Texas Department of Public Safety and the local governmental agency shown below as the Contract Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal Cooperation Contract Act," Government Code, Chapter 791, and in furtherance of the responsibilities of the Texas Department of Public Safety as provided in Government Code, Chapter 411. I. CONTRACTING PARTIES The Receiving Agency: City of Lubbock Police Department Complete Address: 916 Texas Avenue, Lubbock, Texas 79401 Street Address City and State Zip Code The Performing Agency: Texas Department of Public Safety II. STATEMENT OF SERVICE TO BE PERFORMED: The Texas Department of Public Safety will provide, in accordance with the procedures set forth in Department rules, certain forms, manuals, and supplies for the Receiving Agency to use in the Breath Testing and Laboratory Alcohol and Drug Testing Program. The purpose and objective of this Contract are to control and establish uniform procedures, paperwork and supplies used in the above mentioned programs. III. BASIS FOR CALCULATING COSTS: Cost shall be in accordance with the attached document (revised price sheet). IV. PAYMENT FOR SUPPLIES: Receiving Agency shall submit full payment to the Department of Public Safety at the time each order materials and supplies are submitted. Payment shall be made from the Receiving Agency's current revenues. V. TERMS OF CONTRACT: This Contract shall become effective September 1, 2005 and shall terminate on August 31, 2007 THE UNDERSIGNED CONTRACTING PARTIES bind themselves to the faithful performances of this Contract. It is mutually understood that this Contract shall be effective if signed by a person authorized to do so according to the normal operating procedure of said party. If the governing body of a party is required to approve this Contract, it shall not become effective until approved by the governing body of that party. In that event, this contract shall be executed by the duly authorized official(s) of the party as expressed in the approving resolution or order of the governing body of said party, a copy of which shall be attached to this Contract. RECEIVING AGENCY City of Lubbock Police Department Na & of Agency By: kqA rb ` - Authorized Sign Chief of Police Title Date: August 15, 2005 Marc IV�gDoyfgal, Mayor AS TO CONTENT: Victor Kil n Purchasing & Contract Manager PERFORMING AGENCY TEXAS DEPARMENT OF PUBLIC SAFETY Name of Agency M Date: Authorized Signature Title ATTEST: ebecca Garza, City Secre y APPROVED AS TO FORM: /A0't:tomey TEXAS DEPARTMENT OF PUBLIC SAFETY INSTRUCTION MANUAL FOR PURCHASING BREATH TESTING SUPPLIES AND PRINTED MATERIAL FOR NON DPS AGENCIES P4'TRODUCTION The Texas Department of Public Safety is stocking certain forms, manuals and supplies for the Intoxilyzer Breath Testing Program and the Laboratory Alcohol and Drug Testing Program for all Texas cities, counties and state Department of Public Safety operations. This is being done to control uniformity of procedures, consistency of paper work and supplies of the Breath Testing Program and the Laboratory Alcohol and Drug Testing Program thus strengthening our position in court should the need arise. We will also be able to take advantage of volume buying thus passing on the savings to you, the customer. Certain minimum quantities and packaging will be required in order to be as efficient as possible. Our prices will differ between DPS and non-DPS users. The non-DPS agencies will be charged a slightly higher puce due to all administrative and handling expense and will be required by law to have an Interlocal Cooperation Contract on file with General Services for any supply item such as mouth pieces and alcohol blood test kits. An Interlocal Contract is not required for printed materials. Instructions for DPS purchases will be contained in the DPS supply catalog. We strongly urge that all purchases be discussed and coordinated with your local Breath Test Program Technical Supervisor and/or DPS Headquarters Laboratory Alcohol and Drug Testing Program personnel. These individuals are familiar with the ordering procedure and should be aware of any price changes. The Technical Supervisor or Laboratory alcohol and Drug Testing personnel will also be in a position to advise the purchaser of the quantities of supplies that will be needed for a given time span. INSTRUCTIONS FOR THE PURCHASE OF INTOXILYZER BREATH TESTING AND LABORATORY ALCOHOL/DRUG TESTING SUPPLIES Submit your request on your department letterhead stationary as per sample letter on page 4. This letter request must have an authorized signature and the name and phone number of a contact person. Also, furnish exemption number if tax exempt. This letter should be addressed to DPS GENERAL SERVICES BUREAU, P.O.BOX 15999, AUSTIN, TEXAS 78761-5999. 2. See price list on page 3a dated 08-01-05. These prices will be subject to change on a periodic basis and includes shipping and administrative cost. Check or money order should be attached to the letter made out to the Department of Public Safety and should cover any tax, if applicable. 4. Our minimum stock quantities for non DPS agencies of Intoxilyzer Breath Testing and Alcohol/Drug testing supplies and printed materials will be as listed on page 3a and 3b. Minimum quantities must be adhered to. If you have any questions concerning this procedure, please contact Department of Public Safety, General Services Bureau, (512) 424-5718 or TEX-AN- 225-5718. (2) NON DPS AGENCIES PRICE SHEET This is a SAMPLE ORDER SHEET. USING YOUR LETTERHEAD, please follow this format rather than a purchase order form. These items must be PRE -PAID, QUANTITY STOCK NO. DESCRIPTION MINIMUM QUANTITY PRICE TOTAL AMOUNT TLEBR0710 TEST RECORDS 5pkgs. 100/pkg S 5.00pkg TLEBR38/3 INTOXILYZER Fach (Binder, Tabs & 7.00each MANUAL Contents) DICO2313 PEACE OFFICER'S Pad of 50 sets 2.50/pad SWORN REPORT D[CO23A/9 SPECIMEN ROUTING RPT. Pad of 50 sets 2.50/pad DICO24/1 DWI STATUTORY WARNING Pad of 50 sets 2.50/pad DICO2518 NOTICE OF SUSPENSION Pad of 50 sets 2.50/pad DIC054/8 SWORN REPORT CMV Pad of 50 sets 2.50/pad DIC055/5 PEACE OFFICER STATUTORY WARNING FOR COMM. VEH. Pad of 50 sets 2.50/pad DIC056/3 BREATH TEST TECHNICAL, SUPERVISOR AFFIDAVIT Pad oi50sets 2.50/pad DIC:057/1 DISQUALIFICATION NOTICE Pad o1,50 sets 2.50/pad TLE00I/I OFFENSE REPORT Pad of 100 sheets 1.50/pad TLEOOIA/7 DWI SOBRIETY TEST Pad of l00 sheets 1.50/pad TLE51/6 BLOOD SPECIMEN Pad of 100 sheets 1.50/pad TLE51 A/2 AFFIDAVIT OF PERSON WHO WITH DREW BLOOD Pad of 100 sheets 1.501pad * 680-24-01045-3 MOUTH PIECES l Ctn of 100 each 17.50/ctn * 680-93-8050 ALCOHOL BLOOD TEST K1T I EACH 4.00/each " 680-93-8060 URINE SPECIMEN TEST KIT 1 EACH 4.50/cash * 475-34-7920 SYRINGE TRANSPORT TUBES I EACH 3.50/each 8.25'% TAX (If Applicable) TOTAL, AMOUNT ENCLOSED PRICES SUBJECT TO CHANGE WITHOUT NOTICE! * Municipalities and Counties must have an Interiocal Contract on file to purchase these items. Mail orders and payment to: D P S GENERAL SERVICES BUREAU P.O.BOX 15999 AUSTIN, TEXAS 78761-5999 Revised (08-01-05) (3a) NON DPS AGENCIES PRICE SHEET This is a SAMPLE ORDER SHEET of the D.W.I. Forms that we have available in SPANISH USING YOUR LETTERHEAD, please follow this format rather than a purchase order form. These items must be PRE -PAID. OUANITITY STOCK NO, DESCRIPTION MINIMUMOUANITITY PRICE TOTAL AMOUNT DICO24S/6 DWI STATUTORY WARNING Pad of 50 sets $ 2.50/pad DICO25S/3 NOTICE OF SUSPENSION Pad of 50 sets 2.50/pad DIC055S/0 PEACE OFFICER STATUTORY WARNING FOR COMM. VEH. Pad 100 sheets 2.50/pad DIC057S/6 DISQUALIFICATION Pad of 50 sets 2.50/pad PRICES SUBJECT TO CHANGE WITHOUT NOTICE! Prices include shipping and handling. Mail orders and payments to: 8.25%TAX (If Applicable) TOTAL AMOUNT ENCLOSED D P S GENERAL SERVICES BUREAU P.O.BOX 5999 AUSTIN, TEXAS 78761-5999 (512)424-5718 Revised (08-01-05) (3b) S—A—M—P—L—E YOUR DEPARTMENT LETTERHEAD DATE DPS General Services Bureau P.O.Box 15999 Austin, Texas 78761-5999 Gentlemen: Please enter our purchase order for the following Intoxilyzer Breath Testing Publication and/or supplies: QUANTITY STOCK NUMBER DESCRIPTTION PRICE EACH TOTAL AMOUNT 5pkg TLE BR07/0 TEST RECORDS $ 5.00/pkg. $ 25.00 1 ea. TLEBR38/8 MANUALS $ 7.00/ea. $ 7.00 I pad DICO24/1 DWI STAT. WARNING $2.50/pad $ 2.50 1 pad DICO25/8 NOTICE OF SUSPENSION $2.50/pad $ 2.50 1 pad TLE001/1 OFFENSE REPORT $1.50/pad $ 1.50 6 cm. MIS0013/0 MOUTH PIECES S17.50/cm. $ 105.00 TOTAL: $ 143.50 My tax exempt number is 1074-1950317-3. My check is enclosed. The contact person is John Doe, Telephone number is (512) 465-8168. Sincerely, Joe Smith Title (4)