HomeMy WebLinkAboutResolution - 2005-R0137 - Contract - El Paso Fire Department - Fire Fighting Training - 04_14_2005XWbulution A0.
April 14, 2005
Item 19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Contract between the City of Lubbock Fire
Department and the El Paso Fire Department to let El Paso Fire Department use the property
listed in the Contract to train its employees in recurrent ARFF fire fighting training to fulfill the
requirements set forth by the Federal Aviation Administration per CFR-139, and any other
related documents. Said Contract is attached hereto and incorporated in this Resolution as if
fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 1 th day
ATTEST:
Reb,6cca Garza, City Secretary
AS TO CONTENT:
Steve
Assistant City Attorney
as/Ci tyAtt/] otui/Resoi uti ons/E1PasoFire Depar Umnt
March 21.2005
Contract #: t- LP Change Order* Requisition M ITB# / RFP# / RFQ# (If Applicable):
CONTRACT COVER SHEET
See Step -by -Step Contracting Process on CLIC for Instructions
(Type or Print all information with the exception of Signatures and Signature Dates)
Forward the complete contract package to Purchasing and Contract Management Department for review, approval and execution.
The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3)
originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda.
Attached Contract must be "Approved as to Content" by Managing Director and "Approved as to Form" by Legal. The following
signatures are required to process Contract Cover Sheet. IMPORTANT: Each person who signs the Contract Cover Sheet must carefully
review the attached contra t o t-bef re siQniRR the co tract cover sheet.
Asst City Manager/Chief: Date:
Dir of Fiscal Policy Date:
Risk Manager. Ins Ce I
Regd: Date:
Originating Dept and Individual Responsible for Ensuring ontract Terms and Contract Compliance
Department: Fire Name: Steve Halley _
C-_- -- -
Phone Number: X2630 Title: Fire Chief
Contractor/ Vendor Information
ContractorNendor: El Paso Fire Department
-- - --_------- - - - - . -- l
Address: 8600 Montana
City: El Paso State: TX Zip: 79925—
Contact Name: Contract for Use of Fire Department Training Facilities -_
Contract Signatory: Joyce Wilson 1 Title: City Manager, El Paso
Phone #: 915-772-1798 Fax #: 915-778-4479 E-mail: malonefcelpasotexas. ov
Contract Information
Brief Description of Goods or Services or arrangements covered by the terms of the contract:
Contract to allow El Paso firefighters to utilize the LFD Airport Fire Training Facilities
Effective Date: ❑ Upon Execution by Authorized Signatories OR Other (Specify Date): 4I1912005
End Date: Notice To Proceed + (Specify # of Days) OR Other (Specify Date): j 4/25/2005
Financial Information
Cost Center. Account M i Amount: Not To Exceed:— —
Other:
Will Contract Yes, see amount below Project Number (if applicable):
Generate If so, amount: $10750 Will Contract Be Paid From Grant Funds: No
Revenue:
Notes:
ContractCoverSheet.doc
Contract Form and Signatory
- - ---------- --- ........ . .... ... ... .. ... . ... .... . .. . ... . .. . ..................
Contract: General Agreement I Signatory: Mayor
..... .. . ................. .......... ........ ... ... ... .. . .. . . ........ . . .......... . ....... ................ ...
Contract Checklist (YVot applicable to Change Orders or Amendments)
1. Is this individual or owner of this business an officer or employee of the City of Lubbock? No
[Note: If Yes, City policy may not allow us to write a contract for this individuaUvendor.] If unsure, check with Legal.
............ ... ..... . .. .. .. ...... I " . ... . ... 1. 1 ............... . . . . .. . ........ ... __ I ... .. . .... I .. .. ....... . .. . ... I I .. ... ...... .. . .. ... .. I ......
2. Are all documents in order and submitted at least 5 business days prior to the start date for services for standard contracts or at least 20
business days prior to start date for services if using a non-standard contract? Yes
[Note: If No, and not associated with a building repair, complete a "Justification for Untimely Contract Submittal" form.]
3. Does the contract, Licensing Agreement, insurance or other document requiring signature originate from the vendor? No
[Note: If Yes, must be reviewed by Legal. Forward to Purchasing Department]
..... ......... ..... ...... .. . ... .... 1.- 11 1.- ...... . ............ . .... ...... .................. ........ ............... .. .. . ...... ........... ........ .. ........ ...
4. Does the contract involve work by the contractor on City owned property? No
(Note: If Yes, contact Risk Management at (806) 775-2277.)
. ..... . ........... .. .. ...... . . ......... ...... .. ..... . . ..... ...... ...........
5. Does the contract involve the purchase of hardware, software, firmware or computer component acquisition? No
[Note: If Yes, A Purchase Requisition from Information Technology is required. Contact IT at (806) 775-2374.)
6. Does the contract involve a purchase valued at $2,500 or more? No
[Note: If Yes, A Purchase Requisition is required. For assistance, contact your Buyer in the Purchasing Department.)
..... . ........ . ..... I I - ................ ... . ... . . .. .. . ........ . ............... . ......... . ... . ........................ - ................. . .... .......... . ... .. . .... ...... - ...................... ...... .
7. Does the contract involve a purchase valued at $25,000 or more? No
[Note: If Yes, Formal Competitive Sealed Bidding is required. For assistance, contact your Buyer in the Purchasing Department.)
. ... .. ...... ...... .. .. ... ..... .......... ........... . ...... 1. -.1.1 11 1 . ........ . ......... ..... I.... I .... . ...... . .. ...... . ....... .. .. ....... . .... ..... .. ......... .... .. ... ......... ........ .. ....... .. .. ... .. .......... ......... ..... ...
8. Does the contract involve Consulting Services valued at $25,000 or more? No
[Note: If Yes, requires Request for Qualifications. Contact Purchasing Manager (806) 775-2165.)
I.." . ... . ...... . .. ..... ..... .. ........ ... ... ....... . . ... ... . ... ... .... - . ..." I . ..... . .. ... ..... ...... . .. ... .. ........... .... . . ............ . .. .. .............. ........ ...... ... .. ..
9. Does the contract involve construction valued at $25,000 or more? No
[Note: If Yes, Requires Payment Bond.]
I.... � - - - ... ....... I I I I- - ...... ........................... . . ......... .. .. .. I . ...... _ ............ . . .... .................. ............. . .... ....... ...... ........... .... . ..... .. ..... ......... . ....... . ........ ... . .. . ..... . ................ ............... . .............. ............ ............ . ............. .... ......... .......
10. Does the contract involve construction valued at $100,000 or more? No
[Note: If Yes, contract requires Performance Bond]
11. Does the contract include language for Insurance Requirements? Yes - SEE NOTE
(Note: If Yes, contact Risk Management at (806) 775-2277.)
...... . .. ....... I ........... ....... ..... ........ .. ..... ..... ... ... .. . .. .. .. .. ... . ... ...... ... .. .... . ... . ........................... ...................... ...... .............. .... . . . .... . ...... . .
12. If state funded, does the contract require language for Child Support certification? Not Applicable
[Note: If Yes, attach Child Support Certification, form OCA-S-99-25 for state funded acquisition.]
..., ... . . ... . .. ..... I. .... - 11 ......... ... . ........ I . .. .. ... ..... . ......
13. If federal or state funded, does the contract include all clauses required by federal or state statutes and executive orders and their
implementing regulations? Not Applicable
_.- ... ........................... ....... ....... - -.1 ................ .......... __ ... . ..... . . . .. ....... . ........ ........... .... ....... .......... .. ............ .. ......... . ........ .................... I . ........... . ........ ... I ......... .. ........ ....... ..... .... .. ........ . ..... ....... ... ............. ........ - ............
14. If the purchase/transaction involves the purchase, lease, acceptance as a gift, etc. of real estate, has an environmental site assessment
(ESA) been performed on the property? Not Applicable
[Note: If No, contact Environmental Compliance at x2880 or x2119.]
Contract Award by City Council
............ ... .... ...... - ............... ........
Council Date: 4/14/2005 Council Agenda Item #: Resolution #:
The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3)
originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda. Forward the
complete contract package to Purchasing and Contract Management Department for review, approval and execution.
ContractCoverSheet.doc
6960 Resolution No. 2005-RO137
CONTRACT FOR USE OF
FIRE DEPARTMENT TRAINING FACILITIES
This Agreement is made this 14th day of April 2005, by and between the
City of Lubbock Fire Department ("LFD"), and the El Paso, Fire Department ("EPFD"), on the
following terms and conditions.
I. RECITALS
LFD is the owner of the following described real property (Property):
The buildings, land on which the building is situated, control tower, burn pits and fixtures,
including furniture, furnishings, and any and all equipment on the premises, and all else known
as the Lubbock Fire Department Airport Rescue Fire Fighter ("ARFF") Training Facility, located
at Lubbock Preston Smith International Airport, located at 5400 N. MLK. Blvd., Lubbock
County, Texas.
EPFD in partnership with LFD desires to exercise certain privileges upon the Property. It is
mutually agreed by and between LFD and EPFD as follows:
II. LICENSE
EPFD, in cooperation with LFD, shall have the right to use the property to train its
employees in recurrent ARFF fire fighting training to fulfill the requirements set forth by the
Federal Aviation Administration per CFR-139.
III. TERM
The term of this Agreement shall be effective on and during April 19, 22, and 25 2005.
Thereafter, any extension of this agreement must be approved by all parties aforementioned.
IV. CONSIDERATION
In c onsideration f or t his a greement, LFD s hall p rovide a nd o r m ake a rrangements t o
provide the following:
1. Classrooms (including audio-visual equipment)
2. Instructors
3. Burn Facilities (including fire fighting equipment, fuel, and water).
4. Transportation of students from the ARFF facilities to the airport terminal at the
completion of daily training.
5. Lunch and refreshments for all students and instructors.
6. EMS Advanced life support standby.
7. Safety officer/officers.
8. Certificates.
In consideration of this agreement EPFD shall provide and or make arrangements to
provide the following:
1. Bunker gear inspections for all personnel involved in training, prior to training,
meeting NFPA standards.
2. Supervisor and safety officer.
3. Travel to and from the airport to the hotel/motel to the ARFF training facility, for
all personnel required to attend.
Also in consideration of this agreement LFD and EPFD have agreed to the following:
I. The cost per student to attend the training will be $250.00 per student (based on a
maximum of 8 hours per student)
2. EPFD will reimburse LFD for EMS standby charges of $50.00 per hour (time
2
allotted to be agreed upon by LFD and EPFD.
3. All training will be conducted in accordance with an Incident Action Plan that
will be updated daily to reflect the schedule for that day. Unforeseen
circumstances may constitute a re-evaluation of planned activities.
4. All live fire training will be conducted in compliance with the following NFPA
standards pertaining to live fire training.
1003- Airport Fire fighter professional qualifications
1403- Exterior class B fires, live fire training evolutions
1142-Water supply for suburban and rural fire fighting
1500- Fire fighter safety
V. LIMITATIONS ON USE AND OCCUPATION OF PROPERTY
LFD and EPFD, its students, faculty, agents, representatives, and personnel shall NOT:
1. drink alcoholic beverages;
2. smoke;
3. use, possess, sell or dispense any illegal drugs or medicines;
4. engage in disorderly conduct;
5. use the Property in a way other than is reasonably necessary for conducting the
basic ARFF academy training exercises;
6. allow anyone not in the academy, such as family members or friends of training
participants, to come onto the Property, without prior approval of the parties
hereto;
7. commit or permit any act or acts in or on the Property or in any manner that will
create liability or that will cause a cancellation of any insurance policy covering
the Property, LFD, EPFD, students, faculty, agents, representatives, or personnel;
8. keep, leave, store or use personal property or permit any such product or article to
3
be kept, held, stored, used, or sold in or on the Property;
9. commit any waste on the Property;
10. maintain, commit, or permit the maintenance or commission of any nuisance on
the Property;
11. use the Property for any unlawful purpose;
12. permit anything to be done in or about the Property that will in any way conflict
with any law, ordinance, rule, or regulation, affecting the occupancy and use of
the Property, that has been or may be enacted or promulgated by any public
authority;
13. commit, or cause to be committed, any waste on the Property;
14. obstruct or interfere with the rights of LFD, EPFD, employees, or injure or annoy
them; or
15. allow the premises to be used for any improper, immoral, unlawful, or
objectionable purpose.
Any prohibited action taken is an automatic breach of this agreement justifying
immediate termination by either party.
VI. NOTICE
A. General.
Whenever notice from EPFD to LFD, or LFD to EPFD is required or permitted by this
agreement and no other method of notice is provided, such notice shall be given by (1) actual
delivery of the written notice to the other party by hand, (2) facsimile, or other reasonable means
(in which case such notice shall be effective upon delivery), or (3) by depositing the written
notice in the United States mail, properly addressed to the other party at the address provided in
4
this article, registered or certified mail, return receipt requested, in which case such notice shall
be effective on the third business day after such notice is so deposited.
B. El Paso Fire Department Address:
The address and numbers for the purposes of notice are:
El Paso Fire Department
Attn: Frank C. Malone
Fire Captain
Aircraft Rescue and Fire Fighting Division
8600 Montana
El Paso, Texas 79925
(915) 772-1798
Fax (915) 778-4479
malonefc@elpasotexas.gov
C. LFD Address.
The address and numbers for the purposes of notice are:
City of Lubbock Fire Department
Attn: Kelly S. Morman
ARFF Training Coordinator
kmorman@mylubbock.us
1515 E. Ursuline
Lubbock, Texas79403
(806) 767-3021
Fax (806)767-3031
D. Change of Address.
Either party may change its address or numbers for purposes of notice by giving written
notice to the other party, referring specifically to this Agreement, and setting forth such new
address or numbers. The address or numbers shall become effective on the 15th day after such
notice is effective.
VII. NONASSIGNABLE
This agreement is personal to LFD and EPFD. It is not assignable and any attempt to
assign this contract will terminate the contract.
5
VIII. TERMINATION
If either party wishes to terminate this Agreement, it is understood that written notice
shall be given to the other party at least thirty (30) days prior to the start of the academy, unless
otherwise stated herein.
IX. MUTUAL DUTIES
LFD and EPFD will jointly resolve any matter wherein the LFD desires to summarily
exclude from the Property any person who is deemed undesirable or is deemed dangerous or
disruptive to LFD employees or property. The provisions of this section notwithstanding, in all
other matters which are the subject of this agreement, the parties hereby expressly state that it is
their intent that each party shall maintain separate and distinct control over its duties under this
agreement.
1. DEFAULT AND TERMINATION
Should LFD or EPFD's respective agents or representatives default in the performance of
any provision of this Agreement, and not correct the default within ten (10) days after default,
the nondefaulting party may declare this Agreement, and all rights and privileges and interests
created by it, to be terminated. Upon nondefaulting party's electing to terminate, this Agreement
shall cease and come to an end as if the day of nondefaulting party's election were the day
originally fixed in this Agreement for its expiration, provided that, should defaulting party cure
all defaults within the ten (10) day notice, this Agreement shall not be canceled. Nondefaulting
party may, in its discretion, allow defaulting party more than ten (10) days to cure defaults if
such time is, in the opinion of nondefaulting party, reasonably necessary or shortened where
stated herein.
6
2. NONDISCRIMINATION
LFD and EPFD for themselves, its representatives, and agents, as a part of the
consideration hereof, does hereby agree that no person on the grounds of race, color, national
origin, or disability shall be excluded from participation in, denied the benefit of, or be otherwise
subjected to discrimination in the use of the Property.
3. INSURANCE
Workers' Compensation and Employers Liability Insurance:
EPFD shall elect to obtain workers' compensation coverage pursuant to Section 406.002
of the Texas Labor Code. Further, EPFD shall maintain said coverage throughout the term of
this Agreement and shall comply with all provision of Title 5 of the Texas Labor Code to ensure
that the EPFD maintains said coverage. Any termination of workers' compensation insurance
coverage by EPFD or any cancellation or non -renewal of workers' compensation insurance
coverage for the EPFD shall be a material breach of this contract. The EPFD may maintain
Occupational Accident and Disability Insurance in lieu of Workers' Compensation. In either
event, the policy must be endorsed to include a waiver of subrogation in favor of the City of
Lubbock.
Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease
policy limit, and $500,000 by disease each employee shall also be obtained and maintained
throughout the term of this Agreement.
Other Insurance Requirements:
EPFD agrees to waive its right of recovery against City of Lubbock for all claims and
suits against City of Lubbock, which are or may be covered by the above -described insurance
coverages. In addition, its insurers, through policy endorsement, waive their right of subrogation
against City of Lubbock for all claims and suits. The certificate of insurance must reflect waiver
of subrogation endorsement. EPFD further waives its right of recovery, and its insurers also
waive their right of subrogation against City of Lubbock for loss of its owned or leased property
or property under its care, custody, or control.
EPFD's insurance policies through policy endorsement must include wording, which
states that the policy shall be primary and non-contributory with respect to any insurance carried
by City of Lubbock. The certificate of insurance described below must reflect that the above
wording is included in evidenced policies.
All policies required above (excluding Workers' Compensation) shall include a
severability of interest endorsement and shall name the City of Lubbock as an additional insured
with respect to work performed under this Agreement. Severability of interest naming City of
Lubbock as an additional insured shall be indicated on the certificate of insurance described
below.
EPFD shall provide a Certificate of Insurance to the City of Lubbock as evidence of the
required insurance coverage. The Certificate will provide 30 days notice of cancellation. A
copy of the required endorsements and waivers of subrogation shall be included in the certificate.
4. LFD LIABILITY
To the extent allowed by the laws and the Constitution of the State of Texas, EPFD
waives all claims, release, indemnify and hold harmless the City of Lubbock, Texas, its Fire
Department, agents, and employees, in both their public and private capacities, from any and all
liability, claims, suits, demands or causes of action which may arise as a direct result of the
negligent use by agents and employees of EPFD of the City of Lubbock facilities. It is the
express intention of the parties hereto, both EPFD and the City of Lubbock, that the indemnity
8
provided for in this paragraph is not indemnity by EPFD to indemnify and protect the City of
Lubbock from the consequences of the City of Lubbock's own negligence.
It is further understood and agreed that the representatives of EPFD assigned to and
participating in the training program are not employees of LFD and are not entitled to any
benefits, such as those covered by the Workmen's Compensation Act.
X. IMMUNITY
It is expressly understood and agreed that, in the execution of this agreement, neither
party waives, nor shall be deemed hereby to waive, any immunity or defense that would
otherwise be available to it against claims arising in the exercise of governmental powers and
functions.
XI. RESOLUTION
This agreement shall be executed by the duly authorized official(s) of the party as
expressed in the approving resolution, order, or ordinance of the governing body of such party, a
copy of which is attached hereto, and this agreement shall remain in effect until rescinded and
notice is transmitted in writing to all other parties to this agreement.
XII. ENTIRE AGREEMENT
This agreement embodies the complete agreement of the parties hereto superseding all
oral or written previous and contemporary agreements between the parties relating to matters
herein and, except as otherwise provided herein, cannot be modified without written agreement
of the parties.
XIII. VENUE
The parties to this Contract agree and covenant that this agreement will be enforceable in
Lubbock County, Texas; and that if legal action is necessary to enforce this Agreement exclusive
9
venue will lie in Lubbock County, Texas.
XIV. SEVERABILITY
If any of the terms, sections, subsections, sentences, clauses, phrases, provisions,
covenants, conditions or any other part of this agreement are for any reason held to be invalid,
void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses,
phrases, provisions, covenants, conditions or any other part of this Contract shall remain in full
force and effect and shall in no way be affected, impaired or invalidated.
XV. APPLICABLE LAW
This Agreement is entered into subject to the City Charter and Ordinances of the City of
Lubbock and as they regulate the operations of its fire department, as they may be amended from
time to time and is subject to and is to be construed, governed and enforced under all applicable
State of Texas and Federal law. Situs of this Agreement is agreed to be Lubbock County, Texas,
for all purposes including performance and execution.
XVI. NON -WAIVER
It is further agreed that one or more instances of forbearance by the parties hereto in the
exercise of their rights herein, shall in no way constitute a waiver of any such rights.
XVII. JOINT VENTURE
It is the intent of the parties hereto and herein shall be construed to create a joint venture
between LFD and EPFD according to the terms and considerations aforementioned in this
agreement.
XIII. MODIFICATION AND SUPPLEMENTATION
This Agreement may be modified or supplemented at any time by mutual written consent
between EPFD and LFD authorized by the proper representatives.
10
CITY OF LUBBOCK
ATTEST:
dQ.e=�
Ratecca Garza
City Secretary
APPROVED AS TO CONTENT:
LUBBOCK FIRE DEPARTMENT
Steve Dailey, Fire Chie
APPROVED AS TO FORM:
John M. Knigh ssistan City Attorney
City of Lubbock, Texas
as/CityAtt/John/Contracts/FMS I Airport Fire Training-Lubbock2005_v I
March 21, 2005
CITY OF EL PASO
yce Wilson
City Manager
EL PASO FIRE DEPARTMENT
` Frank C. Malone, Fire Captain
Ernesto eodrigue,A ist ity Attorney
City of El Paso, Texas
21
AFFIDAVIT
I, David R. Almonte, as Director of the Office of Management and Budget, for the City of
El Paso, hereby acknowledge that the City of El Paso is a self insurer pursuant to the
authority of Texas Government Code § 2259.031. and maintains funding for this self .
insurance. In addition, self insurance and other funding is available for general liability
and Workers' Compensation claims.
CITY OF EL PASO, TEXAS — LESSEE
By:
David R. Almonte, Director
Office of Management & Budget
STATE OF TEXAS )
COUNTY OF EL PASO )
This instrument was acknowledged by me on the ? 'L4 day of , 2002
by David R. Almonte as Director, Office of Management & Budget for the y of El Paso,
Texas.
n
Notary Public, State of Texas
In and for the State of Texas
ap[ymrssron expires 10-29.2005
s Commission Expires
Contract #: Change Order #: Requisition * ITB# / RFP# / RFQ# (If Applicable):
CONTRACT COVER SHEET
See Step -by -Step Contracting Process on CLIC for Instructions
(Type or Print aU information with the exception of Signatures and Signature Dates)
Forward the complete contract package to Purchasing and Contract Management Department for review, approval and execution.
The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3)
originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda.
Attached Contract must be "Approved as to Content" by Managing Director and "Approved as to Form" by Legal. The following
signatures are required to process Contract Cover Sheet. IMPORTANT: Each person who signs the Contract Cover Sheet must carefully
review the attached contra t o rrt a re si the co tract cover sheet.
Asst City Manager/Chief: Date:
Dir of Fiscal Policy Date:
Risk Manager: Ins Ce PontraNTerms
Date:
OlC.
Originating Dept and Individual Responsible for EnsuringJ and Contract Compliance
FPhone
: Fire Name: Steve Hailey 1
ber. x2630Title: j Fire Chief —
Contractor/ Vendor Information
ContractorNendor. El Paso Fire Department
Address: 8600 Montana
City: El Paso State: TX Zip: 79925
Contact Name: Contract for Use of Fire Department Training Facilities
Contract Signatory: Joyce Wilson Title: City Manager, El Paso
Phone #: 915-772-1798 Fax #: 915-778-4479 I E-mail: I malonefcelpasotexas.gov
Contract Information
Brief Description of Goods or Services or arrangements covered by the terms of the contract:
( Contract to allow El Paso firefighters to utilize the LFD Airport Fire Training Facilities j
Effective Date: F111 Upon Execution by Authorized Signatories OR Other (Specify Date): 4/19/2005
End Date: Notice To Proceed + U (Specify # of Days) OR Other (Specify Date): 14/25/2005
Financial Information
Cost Center. Account P Amount: Not To Exceed: $
Other:
Will Contract Yes, see amount below Project Number (if applicable):
Generate If so, amount: $10750 Will Contract Be Paid From Grant Funds: No
Revenue:
Notes:
ContractCoverSheet.doc
Cantract Form and Sivnatory
Contract: General Agreement Signatory: Mayor
..........__._......._........ ............. ..__.._...._.------i
Contract Checklist (Not applicable to Change Orders or Amendments)
1. Is this individual or owner of this business an officer or employee of the City of Lubbock? No
[Note: If Yes, City policy may not allow us to write a contract for this individual/vendor.] If unsure, check with Legal.
2. Are all documents in order and submitted at least 5 business days prior to the start date for services for standard contracts or at least 20
business days prior to start date for services if using a non-standard contract? Yes
[Note: If No, and not associated with a building repair, complete a "Justification for Untimely Contract Submittal" form.]
3. Does the contract, Licensing Agreement, insurance or other document requiring signature originate from the vendor? No
[Note: If Yes, must be reviewed by Legal. Forward to Purchasing Department.]
._........_..__ .... ......... ---..._.._._._...._..--_.._---....__ _...... _....._. _..................._... _. _..._.._....... _......... ............... ...
._._.._....---------- __
4. Does the contract involve work by the contractor on City owned property? No
(Note: If Yes, contact Risk Management at (806) 775-2277.)
--
....-----....._._.._._.._.........._.... _......................_......_......_._.__....... .... ..................._.........._......._.._._......._._.......__..-.._....._ -._................................... ._....._............ ... ..._........_..__._...........__...._._....._..._.... ..._..._.......... -
5. Does the contract involve the purchase of hardware, software, firmware or computer component acquisition? No
[Note: If Yes, A Purchase Requisition from Information Technology is required. Contact IT at (806) 775-2374.)
6. Does the contract involve a purchase valued at $2,600 or more? No
[Note: If Yes, A Purchase Requisition is required. For assistance, contact your Buyer in the Purchasing Department.)
......... __...__ _.____ ___.__ _ ____.__..__..._. ... ....._._ _ _ .. _.......... _._......_.... _ ....._._. ....................... _._._..__._.. _..__. _ _._...... _._........
..... __....
7. Does the contract involve a purchase valued at $25,000 or more? No
[Note: If Yes, Formal Competitive Sealed Bidding is required. For assistance, contact your Buyer in the Purchasing Department.)
....................... __..... ............_.._-.........._-.._........... _.......... _...............__.... ............. .._......_.._.-........... ......................... .......... ._.................. _....... .... _...._................ __................ ...._......... _....................__._....... _.._........_......................................._............_...._........ -. _ ..---......
8. Does the contract involve Consulting Services valued at $25,000 or more? No
[Note: If Yes, requires Request for Qualifications. Contact Purchasing Manager (806) 775-2165.)
.... _.....__............... ........_...._...._.........._.........._........_....._.._....._..... -.._......_.._....._._.._........ _............. .................. .._......._......_..._............. ................ ..........._.._..._._..._.....__._...._...._...._.._.._._._._.__.............._...._........_........ _ _ _....__....... ---_.
9. Does the contract involve construction valued at $25,000 or more? No
[Note: If Yes, Requires Payment Bond.]
... .._- ............._..__.....__ --_-............._.__....._............................._........................................................._................................._.............................................-................._........................._...._..................._._.........._......._.............................._......._........_..._............_.__.....__.._._.............__.._
10. Does the contract involve construction valued at $100,000 or more? No
[Note: If Yes, contract requires Performance Bond]
11. Does the contract include language for Insurance Requirements? Yes - SEE NOTE` _
(Note: If Yes, contact Risk Management at (806) 775-2277.)
........... ........... _........-....... _... _........ ......... .... _..... ..... .............................................__...._....._...._............_....._........_...............-.._.....................-....................................._.._..................._......................_................_........_...._..........................._.._...................._.._...___...._._._............_._.._........__....._..
12. If state funded, does the contract require language for Child Support certification? Not Applicable
[Note: If Yes, attach Child Support Certification, form OCA-S-99-25 for state funded acquisition.]
. .... ..............._...._...._. ................. ...... ........ ._ ......... ................. _.... _........... ................... ._.................... _................................. _......................... ............................ .._..............................._......................................................................_..._.........__.._....._...._...........__..__...__..-..........._ ..._.
13. If federal or state funded, does the contract include all clauses required by federal or state statutes and executive orders and their
implementing regulations? Not Applicable
........... ........_........._.....-___._........ ........__._.._..._-.... _ ................. _......_................ _......... ...........,__........................... ........... _....... _._..... ............... ..._....................._...__... ...._._.._......._........ _.._.......
_...._..._._......_.__..__.
14. If the purchase/transaction involves the purchase, lease, acceptance as a gift, etc. of real estate, has an environmental site assessment
(ESA) been performed on the property? Not Applicable
[Note: If No, contact Environmental Compliance at x2880 or x2119.]
Contract Award by City Council
. ......... ..........__....... _...._._._.___..,
Council Date: 4/14/2005 I Council Agenda Item #: Resolution #;
The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3)
originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda. Forward the
complete contract package to Purchasing and Contract Management Department for review, approval and execution.
ContractCoverSheet.doc
Contract #:
CONTRACT COVER SHEET
See Step -by -Step Contracting Process on CL1C for Instructions
(Type or Print all information with the exception of Signatures and Signature Dates)
Change Order* Requisition #: ITB# / RFP# / RFQ# (If Applicable):
Forward the complete contract package to Purchasing and Contract Management Department for review, approval and execution.
The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3)
originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda
Attached Contract must be "Approved as to Content" by Managing Director and "Approved as to Form" by Legal. The following
signatures are required tocess Contract Cover Sheet. IMPORTANT: Each person who signs the Contract Cover Sheet must carefully
review the attached contra ddt oi't�mephbei'ore sienitk the contract cover sheet.
Asst City Manager
Dir of Fiscal Policy
Risk Manager:
Originating Dept and Individual Responsible for Ei
FDepartment: ire
ber: x2630
Contractor/ Vendor Information
Date: 3 ` 1, C)u
Date: 3 ' 3 -0^4950
Date: i—ou--
ag Contract Terms and Contract Compliance
Name: Steve Hailey—
Title: r Fire Chief
L—_
ContractorNendor: Phoenix Fire Department
Address: 3547-E. Sky Harbor Blvd. _-_ --- ---- _�
State:Ezip. 185034 City: Phoenix ,---__.----
Contact Name: Contract for Use of Fire Department Training Facilities l
Contract Signatory: Charles Hood Title: Deputy Fire Chief —!]
Phone #: 602-534-4262771 Fax #:
Contract Information
Brief Description of Goods or Services or arrangements covered by the terms of the contract:
Contract to allow Phoenix firefighters to utilize the LFD Airport Fire Training Facilities
Effective Date: [ Ell Upon Execution by Authorized Signatories OR Other (Specify Date): 4/4/2005
End Date: Notice To Proceed + (Specify # of Days) OR Other (Specify Date): i 4/9 2/ 005
Financial Information
Cost Center: Account #: Amount: Not To Exceed:
Other:
Will Contract Yes, see amount below Project Number (if applicable):
Generate If so, amount: $30000 Will Contract Be Paid From Grant Funds: No
Revenue:
Notes:
ContracteoverSheet.doc
Contract Form and Signatory
..............
Contract: General Agreement �Signatory: Mayor _ _.__ _ ___. ......
Contract Checklist (Not applicable to Change Uraers or Amendments)
woo
FAe
ividual or owner of this business an officer or employee of the City of Lubbock? No
es, City policy may not allow us to write a contract for this individuallvendor.] If unsure, check with Legal.
......__._... __._._ ......
__._.._._..__.._.....__....---._..___....._._._._.___.-._.---...-_--- ............._..._._...._...
cuments in order and submitted at least 5 business days prior to the start date for services for standard contracts or at least 20
days prior to start date for services if using a non-standard contract? Yes
o, and not associated with a building repair, complete a "Justification for Untimely Contract Submittal" form.]
3. Does the contract, Licensing Agreement, insurance or other document requiring signature originate from the vendor? No
[Note: If Yes, must be reviewed by Legal. Forward to Purchasing Department.]
4. Does the contract involve work by the contractor on City owned property? No
(Note: If Yes, contact Risk Management at (806) 775-2277.)
.................... ... ......... . ..._.............. ....-_ ...... ... ..... ...........
5. Does the contract involve the purchase of hardware, software, firmware or computer component acquisition? No
[Note: If Yes, A Purchase Requisition from Information Technology is required. Contact IT at (806) 775-2374.)
6. Does the contract involve a Rurchase valued at $2,500 or more? No
[Note: If Yes, A Purchase Requisition is required. For assistance, contact your Buyer in the Purchasing Department.)
.............................................................................................................. _.......... ......... ...... ... ......... ........ .......................... .......... .........._....................... ... .... ..........._._.........._._........................... ...._ ....... . ..._
7. Does the contract involve a purchase valued at $25,000 or more? No
[Note: If Yes, Formal Competitive Sealed Bidding is required. For assistance, contact your Buyer in the Purchasing Department.)
...................................... .................................................................................................... ........ ._......
8. Does the contract involve Consulting Services valued at $25,000 or more? No
[Note: If Yes, requires Request for Qualifications. Contact Purchasing Manager (806) 775-2165.)
__.......-.._........._ .._.......... ... _......... ... _ ....._.... _._ . ....... _._...._....._........_.._ ..._._......._.._._....__ ..._.... _._...
9. Does the contract involve construction valued at $25,000 or more? No
[Note: If Yes, Requires Payment Bond.]
...._......._..._....__.......... _..... __._............. _......_....._........._........._.-......_..._......_.._.... .......... .1..... _......... _.._...... ....._................ ... _._._......_........... ... ._._............. ... _...... _..... .............. �..... ....... .... _._......... . __._.__._._........._......._..... _..... .... ._..... ... __...... __........--........
10. Does the contract involve construction valued at $100,000 or more? No
[Note: If Yes, contract requires Performance Bond]
11. Does the contract include language for Insurance Requirements? Yes - SEE NOTE
(Note: If Yes, contact Risk Management at (806) 775-2277.)
....... _..... _..__.... _... _.... __._..... .......... _........_.._._........ _......... .................. __._............. _..... _.... --_........._...._._..................._._.._......._._.._.._...-._....._._._.__._.....-.._........._.._._.._._._.__._....._....__._......._..___._._..._...._._.._...._._.__............._._...._...
12. If state funded, does the contract require language for Child Support certification? Not Applicable
[Note: If Yes, attach Child Support Certification, form OCA-S-99-25 for state funded acquisition.]
........_.._......... _.._... __._.__. ___._...._.___ _ _._. __ _ _................ __.. __ __..._.._..__._..._._..__._..__......__......__......__.__.....__._..._.........._..............__.._......__................_............
13. If federal or state funded, does the contract include all clauses required by federal or state statutes and executive orders and their
implementing regulations? Not Applicable
_ ...... ....... ............ ........ .... _........... .... _........_......... _....._.._...._..--.... ..... .
14. If the purchase/transaction involves the purchase, lease, acceptance as a gift, etc. of real estate, has an environmental site assessment
(ESA) been performed on the property? Not Applicable
[Note: If No, contact Environmental Compliance at x2880 or x2119.1
Contract Award by City Council
Council Date: 4/14/2005 Council Agenda Item #: Resolution #:
The complete package includes one (1) copy of the completed Contract Cover Sheet (for internal City use only); minimum of three (3)
originals of the contract or amendment; and minimum of three (3) originals of all other certifications and contract addenda. Forward the,
complete contract package to Purchasing and Contract Management Department for review, approval and execution.
ContractCoverSheet.doc