HomeMy WebLinkAboutResolution - 2009-R0531 - Contract - West Texas Services - Overton Landscape And Maintenance - 11_19_2009Resolution No. 2009—RO531
November 19, 2009
Item No. 5.19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Contract No. 9302 for
Overton Landscape and Maintenance per RFP 09-082-MA, by and between the City of
Lubbock and West Texas Services dlb/a Tom's Tree Place of Lubbock, Texas, and
related documents. Said Contract is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 19th
ATTEST:
Rebecca Gdrza, City
APPROVED AS TO CONTENT:
Rob Alliso , Assistant i Manager
Development Services
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Contract-Tom's Tree Place
November 3, 2009
day of November , 2009.
Resolution No. 2009-RO531
SERVICES AGREEMENT
This Services Agreement (this "Agreement") is entered into as of the 19th day of
November, 2009 ("Effective Date") by and between West Texas Services, dba Tom's Tree Place,
of Lubbock, Texas (the Contractor), and the City of Lubbock (the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals (RFP 09-082-MA) for landscape
maintenance services for the North Overton development area.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal
which best meets the needs of the City for this project; and
WHEREAS, Contractor desires to perform as an independent contractor to provide
landscape maintenance services upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein,
the City and Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which
are attached hereto and incorporated herein by reference, listed in their order of priority in the
event of inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A -- Scope of Work
3. Exhibit 13— Maintenance Specifications
4. Exhibit C — Price Sheets
Article 1 Services.
1.1 Contractor agrees to perform those services for the City that are specified on
Exhibit A (the "Services") and hereto.
1.2 Contractor shall use its commercially reasonable efforts to render Services under
this Agreement in a professional and business -like manner and in accordance with
the standards and practices recognized in the industry.
1.3 Nonappropriation clause. All funds for payment by the City under this
Agreement are subject to the availability of an annual appropriation for this
purpose by the City. In the event of non -appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or
other liability, on the last day of the then -current fiscal year or when the
appropriation made for the then -current year for the goods or services covered by
this Agreement is spent, whichever event occurs first. if at any time funds are not
appropriated for the continuance of this Agreement, cancellation shall be accepted
by the Seller on thirty (30) days prior written notice, but failure to give such
notice shall be of no effect and the City shall not be obligated under this
Agreement beyond the date of termination.
Article 2 Miscellaneous.
2.I This Agreement is made in the State of Texas and shall for all purposes be
construed in accordance with the laws of said State, without reference to choice of
law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to
this Agreement shall Hein, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City
and Contractor and supersedes any and all previous agreements, written or oral,
between the parties relating to the subject matter hereof. No amendment or
modification of the terms of this Agreement shall be binding upon the parties
unless reduced to writing and signed by both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed
an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the
remaining provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the
failure of any parties otherwise to insist upon strict performance of any provision
hereof shall not constitute a waiver of any subsequent breach or of any subsequent
failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and
their respective heirs, representatives and successors and may be assigned by
Contractor or the City to any successor only on the written approval of the other
party.
2.8 All claims, disputes, and other matters in question between the Parties arising out
of or relating to this Agreement or the breach thereof, shall be formally discussed
and negotiated between the Parties for resolution. In the event that the Parties are
unable to resolve the claims, disputes, or other matters in question within thirty
(30) days of written notification from the aggrieved Party to the other Party, the
aggrieved Party shall be free to pursue all remedies available at law or in equity.
2
IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date.
City of Lubbock, Texas
THE WEST TEXAS SERVICES, DBA
TOM'S TREE PLANE. INC.
T
Torn Martin, Mayor
By:6
Name:
A T: Title: V
Rebecca Garza, City ectek
I
Rob Allis n, Deve opment Services
Assistant City Manager
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
Kj
I. SCOPE OF WORK
Guidelines are provided below which highlight unique conditions and
recommendations for the landscape Maintenance of North Overton development
area. Landscape maintenance areas shall include but are not limited to the following;
turf areas, comprehensive landscape maintenance of bedded areas, trees, shrubs,
perennials, other plant materials, hardscaping (parking, curbing and walkway areas
etc.) and irrigation, litter pick-up and disposal, and curbside receptacles.
General Specifications for Landscape Maintenance Procedures should be used as
a reference and guide in preparing your proposals. The RFP committee, in
reviewing the submitted proposals, will be looking for a level of comprehensive
maintenance and thoroughness as it pertains to the site and as detailed within the
scope of work.
DEFINITIONS
Agent - An employee of the City of Lubbock, who is appointed by the City to
monitor the work and actions of the contractor.
City - The City of Lubbock, Texas, municipal corporation in Lubbock County,
Texas.
City Council - City Council of the City of Lubbock, Texas.
Contract Time - The number of allowable days to complete the contract.
Contractor - The individual, firm, partnership, joint venture, or corporation
contracting with the City to perform work.
Excluded Damage — Damage caused by vandalism, pedestrians, vehicles,
animals (except insects and/or rodents), or other unusual factors. It does not
include damage caused by the Contractor's actions, lack of reasonable care, pest
damage (such as insects), diseases or plant loss due to lack of water caused by an
irrigation system programming error, irrigation system breakage or irrigation
malfunction.
Existing Conditions, Examination of Site — Within fifteen (15) days from the
date of Award of Contract, the contractor shall make a thorough examination of
the current conditions of each Tract. As part of the examination, the contractor
shall create an inventory list of the name and quantity of each plant in each
planter and confirm the existing quantities in each planter meet or exceed those
shown on any previous plant inventories. The contractor shall make a list of all
landscape items at each Tract that he/she believes are broken, missing, not healthy
or otherwise not in compliance with these specifications. A copy of this list,
along with an additional itemized quote for correcting each item, shall be given to
the Agent. Upon confirmation of each item, the Agent will either give the
contractor written authorization to make the correction or a written release from
responsibility for the item.
Extra Work - Work over and above that which is in the specified in scope of
work.
Mayor - The duly appointed official of the City of Lubbock, Texas, who is
empowered by the City Charter to enter into a contract in behalf of the City.
Notice to Proceed - Written notice to the Contractor issued and signed by the
authorized Agent staring the date on which the Contractor should proceed with
work as stated in the contract.
Pricing — Please note that the proposed pricing sheet ask for monthly price per
tract, per description for the growing seasons and off season. It also ask for
individual pricing for the trees and receptacles maintenance, extra work per hour
and irrigation parts.
Specifications - The directions, provisions, and requirements pertaining to the
method and manner of performing the work or to the quality of the materials and
equipment to be furnished under the contract.
Subcontractor - Any individual, firm, partnership, or corporation licensed or
otherwise authorized by law to do business in Texas, to whom the Contractor,
with written consent of the City, sublets a part of the work.
2.0 TERMS AND CONDITIONS
2.1 Work: It is the intent for the Contractor to provide for completion in
every detail the work described herein. The Contractor shall provide all
labor, tools, transportation, materials, and equipment necessary to
complete the work in accordance with specifications provided and terms
of the contract. The attached "Overton Park Right of Way
Maintenance Map" indicates the completed landscaped areas and the
landscaped areas to be completed in the future.
2.2 Specification Change: During the term of the Contract, the City may
change maintenance frequencies, thereby increasing or decreasing
maintenance frequencies. Tract pricing will be used to determine cost
adjustments. All changes shall be in writing.
2.3 Changed Condition: If the Contractor finds latent conditions which
differ from those outlined in the contract or specifications which differ
from customary work, and which the Contractor could not have
discovered during the investigation of the site prior to the bid, and in
which such condition increased the expense to the Contractor, immediate
written notice shall be promptly mailed to the Agent. The Contractor shall
afford the City the opportunity to inspect the same. After inspection by
the City, the Contractor shall not delay work pending a decision to be
made by the City regarding the claim. Failure of the Contractor to give
prompt written notice and afford the City the opportunity to inspect the
condition, before it is disturbed, shall be deemed a waiver by the
Contractor of all claims and extra compensation arising out of the alleged
condition.
If the City determines that the Contractor is entitled to extra compensation
by reason of increased expense to the Contractor and caused by the
condition, and finds that the condition requires work not covered in the
contract, a change order may be executed for additional compensation
which shall be agreed upon by all parties involved. Additional time may
be granted if the City deems additional time is necessary to accomplish the
job. No change order or combination of change orders shall exceed
twenty-five percent (25%) of the total contract.
2.4 Clean-up: As specified in the all the Maintenance Standards
Specifications, all work shall be cleaned up and waste materials removed
from the site. No equipment shall be left at maintenance sites and all
material removed from the job shall be at the Contractor's expense. If
materials or waste are not removed from the site, written notification from
the Agent shall be delivered to the Contractor. The Contractor shall have
forty-eight (48) hours to remove the material in question. If the material
in question is not removed in the forty-eight (48) hour period, the City
shall remove the material and the Contractor shall be charged for the
expense. Payment to the city for said expenses shall be deducted for the
Contractor's payment. If such conditions continue, the contract may be
terminated due to breach of contract.
2.5 Preservation and Restoration of Property: The Contractor is
responsible for the preservation of all City owned and adjacent property
owner lands expose which the Contractor may come into contact with.
The Contractor shall use every precaution necessary to prevent damage to
trees, shrubs, above and below ground structures, utilities and any other
form of property. Should damage occur, it is the Contractor's
responsibility to report the damage to the Agent as soon as possible but
not exceeding twenty-four (24) hours from the time damage occurred. If
damage occurs as a result of Contractor's actions, the Contractor shall be
held responsible to repair or replace the damaged property at their own
expense. Time required to repair damaged property shall be expedient and
to the approval of the Agent. If the damage is not repaired in the agreed
upon time period, the City may after forty-eight (48) hours notice from the
Agent, proceed to repair the damage. The Contractor shall be held
financially responsible for the repair work and the cost shall be deducted
from the Contractor's payment.
2.6 Equipment: The Contractor shall provide everything necessary to fulfill
the requirements of this contract. All equipment shall meet all applicable
Federal, State and Local laws and regulations. Contractors equipment is
subject to inspection and approval of the Agent. All manufacturers safety
features must be operational, in good repair and in proper positions during
operation. All equipment shall be professional grounds maintenance
quality and in good condition throughout the course of the contract. If the
Agent deems the equipment faulty or if the equipment is damaging the turf
or other surfacing materials in anyway, the Contractor shall remove the
equipment from the premises. Contractor shall not impede other grounds
maintenance operations during the course of those maintenance
operations.
2.7 Service Boundaries: The service area may be bounded by hard surfacing
materials, sidewalks, or non -curbed turf areas. The successful offeror
shall be responsible for all areas defined by turf or hard surfacing
Although the mowing contractors are required to operate mowing
equipment in a manner that directs the clippings away from plant beds, the
nature of mowing equipment will at times allow some clipping debris to
drop into planting areas. Clipping debris in the beds or grass plants that
become established are the responsibility of the successful flower and
shrub bed contractor and shall be removed as a part of the ongoing
maintenance of the bed areas.
3.0 CONTROL OF WORK
3.1 Authority of the Agent(s): It is understood by all parties that the work is
to be done to the satisfaction of the authorized agent(s). The Agent shall
interpret all specifications, and shall determine the acceptability of all
work. The Agent shall decide the classification, quality, and amount of all
work done and shall determine the amounts to be paid under the contract.
The Agent shall be the sole administrator of claims and his decision shall
be final, conclusive and binding on all parties.
3.2 Authority of the Agent: The Agent or Agents will serve as an
inspector(s). The Agent(s) shall be allowed to inspect all work at any
time. The Agent shall not be allowed to alter, revise, add, or delete
anything from the contract or specifications. An Agents duties shall
include keeping the City notified as to the progress of the job and the
procedures involved in completing the job. The Agent shall call to the
attention of the Contractor any deviation of contract or specifications, but
failure of the Agent to call to the attention of the Contractor any deviation
of the contract or specifications shall not constitute acceptance of said
work. The Agent shall have the authority to suspend any work pending a
decision by the City.
3.3 Extra Work: Extra work being done by the Contractor without
authorization through change orders, or work which is not shown on the
contract or specifications, shall be considered as unauthorized work; and if
performed shall be at the risk of the Contractor. The Agent reserves all
rights to refuse payment for such work.
3.4 Unauthorized Work: All work and/or materials which do not conform to
the contract and specifications, and work done contrary to written
instructions of the Agent shall be done at the expense of the Contractor.
The Contractor may be ordered to remove or remedy such work at its own
expense. If Contractor damages adjacent property, the Contractor shall
remedy such property at its own expense.
3.5 Final Inspection: Final Inspection of the site shall take place by the
Agent as soon as possible after the completion of the project. If the
project is completed in cycles, the project shall be inspected after each
cycle by the Agent. The Contractor shall be allowed to be present at the
examination. If the inspection reveals any defective work, the Agent may
require the work to be remedied before final acceptance is granted. All
said remedies shall be at the expense of the Contractor.
3.6 Laws and Regulations: The Contractor and any subcontractor(s) shall at
all times comply with all local, county, state and federal laws. The
Contractor and his subcontractor shall abide by all Labor Laws observed
by the State of Texas. The Contractor shall comply with all Federal, State
and Local Environmental Protection Laws, and regulations. The
Contractor shall comply with all applicable Federal, State and local laws
and regulations regarding pollution of rivers, lakes, streams and other
waters. The Contractor shall store, handle, use and dispose of chemicals,
fuels, oils, greases and other materials in a manner that prevents them
from entering surface or ground waters. Upon receipt of notice of
noncompliance of environmental protection provisions, the Contractor
shall take immediate corrective action at the Contractor's expense. If the
Contractor fails or refuses to immediately take corrective action, the City
may issue an order stopping all or part of the work until satisfactory
corrective action has been taken.
3.6.1 Prior to any application of chemicals, the Contractor shall request,
in writing, approval from the Agent. The request shall include the
target pest and the type of chemical(s) to be used. If permission is
granted, all applications shall be performed through a Licensed
Applicator, licensed by the Texas Structural Pest Control Board.
Upon completion of the operation, the Contractor shall provide to
the Agent, a copy of the Pesticide Application Documentation that
the Contractor records pursuant to the requirements of the
Structural Pest Control Board.
3.7 Advertising: Contractor shall not advertise or publish, without City's
prior consent, the fact that the City has entered into this contract, except to
the extent necessary to comply with proper request for information from
an authorized representative or the Federal, State or Local Government.
3.8 Special Events: The Contractor shall schedule work to enhance public
use and restrict conflict with scheduled events. Special event schedules
will be submitted to the Contractor by the Agent to arrange for
maintenance schedule adjustments as may be required. Agent will attempt
to notify the contractor forty-eight hours prior to an event that requires
flower or shrub bed maintenance schedule adjustments.
3.9 Citizen Contact: The Contractor is granted the privilege of doing work
on City owned property, but does not have exclusive use of the property
and must respect the activities of patrons while doing work on City owned
property. The Contractor shall take all precautions necessary to insure that
adjacent property owners are not disturbed. Should a Contractor's worker
be contacted by a citizen visiting the property they are maintaining, proper
assistance shall be given to the citizen. Should the worker not know the
answer to the citizen's question, the worker should know whom to refer
the citizen to. The City shall provide a list of City representatives and
phone numbers for various City functions. The Contractor shall provide
employees with this information and insure that each crew has this
information available.
3.10 Identification and Character: Contractor's vehicles shall be marked
with the contractor's company name, on both sides and in lettering that is
a minimum of two inches tall and of an easily read typeface. In lieu of
lettering, Contractors may submit easily recognizable Company Logos for
approval by the Agent. All employees of the Contractor shall have a name
badge for identification, either clip on or incorporated with a uniform.
This identification shall be worn at all times that the employee is at the job
site. The Contractor shall provide uniforms of a different color than City
employee uniforms. Uniforms may not be torn or ragged and shall present
a professional appearance. Additionally, the Contractor will at all times
require employees to remain fully dressed and will not allow employees to
wear unbuttoned clothing while on City property.
3.10.1 The Contractor shall prohibit the use of intoxicating substances by
its drivers and crewmembers while on duty or in the course of
performing their duties under this Contract.
3.10.2 Employees driving the Contractor's vehicles shall at all times
possess and carry a valid State of Texas Drivers License
appropriate for the weight and type of vehicle being driven.
Contractors are specifically required to ensure that a Texas
Commercial Drivers License is obtained where applicable for the
type(s) of vehicles in use.
3.10.3 The Contractor's employees, officers, agents and Subcontractors
shall, at no time, be allowed to identify themselves or in any way
represent themselves as being employees of the City of Lubbock.
3.11 Safety: The Contractor is responsible for maintaining a safety program
that insures compliance with all current requirements of the Federal
Occupational Safety and Health Act of 1970. The Contractor is
responsible for safety on the project site and the City shall take no action
to interfere with the Contractor's safety program. Failure to maintain
compliance with this act shall be grounds for termination of the contract.
4.0 INDEMNITY INSURANCE
PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN
THE FORM OF A CERTIFICATE OF INSURANCE. THE INSURANCE
CERTIFICATES FURNISHED SHALL NAME THE CITY OF LUBBOCK AS A
PRIMARY ADDITIONAL INSURED AND PROVIDE A WAIVER OF
SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK, OR IN THE
ALTERNATIVE, SHALL BE ACCOMPANIED BY A STATEMENT FROM THE
CONTRACTOR TO THE EFFECT THAT NO WORK ON THIS PARTICULAR
PROJECT SHALL BE SUBCONTRACTED. IT SHALL BE THE.
CONTRACTOR'S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL
PROOF OF COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS
COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR.
4.1 Contractor shall indemnify, hold harmless, and defend the City of
Lubbock, its officers and employees from and against any and all liability
or alleged liability without fault and liability by virtue of the obligations
that the City of Lubbock assumes toward its indemnity(s) insofar as
applicable to this Contract or the work to be performed hereunder and
including cost of suit, attorneys' fees, and all other related costs and
expenses of whatever kind or character arising directly or indirectly from
any cause whatsoever in connection with or incidental to this Contract or
the work to be performed hereunder, including such injury or harm as may
be caused in part by any neglect, act, or omission of the City, its officers
and employees, excepting only such injury or harm as may be caused
solely by an act or omission of the City, its officers and employees.
Notwithstanding the foregoing, the Contractor specifically agrees to so
indemnify, hold harmless, and defend the City from and against any and
all such liability, suits, action, legal proceedings, claims, or demands that
may be made or pursued by an employee of Contractor, or of any
subcontractor, or materialsman, or anyone acting on behalf of contractor in
connection with or incidental to this Contract which are alleged to be
attributable to any condition of or upon the City's property facilities,
materials, or equipment, including where such condition and resulting
injury or harm is caused in part by any negligent act or omission of City,
its officers and employee, but excepting only such injury or harm as may
caused solely by an act or omission of City, its officers and employees.
Contractor agrees to waive any and all claims and suits covered by this
indemnity agreement and agrees that any insurance carrier involved shall
not be entitled to subrogation under any circumstance against City, its
officers and employees.
4.2 The Contractor shall secure and maintain insurance for the duration of the
contract. Proof of the Contractor's liability insurance shall be provided
prior to receipt of a signed contract. The following insurance is required.
4.2.1 Workman's Compensation Insurance covering all employees
whether employed by the Contractor or any Subcontractor on the
job including Employers Liability of at least $500,000 aggregate.
Commercial General Liability Insurance at minimum combined
single limits of $500,000 per occurrence and $500,000 general
aggregate for Bodily Injury and Property Damage, which coverage
shall include Products/Completed Operations ($500,000
Products/Completed Operations Aggregate), and XCU Hazards
Coverage for Products/Completed Operations must be maintained
for at least two (2) years after the work is completed. Coverage
must be written an an Occurrence Form. Contractual Liability
must be obligations contained in the contract.
Commercial Automobile Liability Insurance at minimum
combined single limits of $500,000 per occurrence for owned,
non -owned, and hired coverage.
4.2.2 A Comprehensive General Liability Insurance form may be used in
lieu of a Commercial General Liability Insurance form. However,
if the successful offeror chooses this alternative, he must get
specific requirements from the City of Lubbock.
4.3 All policies or certificates shall also contain the following endorsements:
4.3.1 Name insured wording which includes the Contractor,
Subcontractors, and the City of Lubbock with respect to general
liability and automobile liability.
4.3.2 All liability policies shall contain cross liability and severability of
interest clauses.
4.3.3 A waiver of subrogation in favor of the City of Lubbock for all
types of insurance coverages.
4.3.4 The policy shall be endorsed to require the insured to immediately
notify the City of Lubbock of any changes in the insurance
coverage.
4.4 All insurance shall be purchased from an insurance company that meets
the following requirements.
4.4.1 A Best financial grading of A:VII or better
4.4.2 Licensed and admitted to do business in the State of Texas and is a
subscriber to the Texas Guaranty Fund.
4.5 All insurance must be written on forms filed with and approved by the
Texas State Board of Insurance. Certificates of insurance shall be
prepared and executed by the insurance company or it's authorized agent
and shall contain provisions representing and warranting the following:
4.5.1 The company is licensed and admitted to do business in the State
of Texas.
4.5.2 The company's forms have been approved by the Texas State
Board of Insurance.
4.5.3 Sets forth all endorsements as required above.
4.6 The City of Lubbock shall receive at least sixty (60) calendar days notice
prior to cancellation or termination of insurance.
5.0 CONTRACT TERM AND TERMINATION
5.1 The contract shall be for a term of one year, said date of term beginning
upon City Council date of formal approval. The contract may be renewed
for (3) three (1) one-year terms under the same term and conditions upon
written agreement from both parties.
5.2 This contract shall remain in effect until the expiration date, performance of
services ordered, or termination of by either party with a sixty (60) day written
notice. Such written notice must state the reason for cancellation.
6.0 PROSECUTION AND PROGRESS OF WORK
6.1 Notice to Proceed: Notice to proceed shall be mailed to the Contractor by
certified letter. The Contractor shall have ten (10) working days from the
day he receives the letter to actively proceed with the work.
6.2 Contract Time: All work is schedule driven, therefore, the Contractor's
work force and equipment needs shall vary throughout the contract's time
period. The normal work schedule shall fall within the time frame of
Monday through Friday 6.00 a.m. to 6:00 p.m.
6.3 Weekends, Holidays and Nights: Work on weekends, holidays, and
nights shall be at the discretion of the Contractor. Should the Contractor
find it necessary to work during this time, notice of his intention to do so
shall be given to Agent at least seventy-two (72) hours prior to doing so.
The City reserves the right to deny such work that interferes with heavy
park usage or special events.
6.4 Weather: Weather will affect the progress of grounds maintenance at
times and contractor shall recognize this and have a plan of action and/or
resources available to proceed in an expedient manner. Should weather
conditions alter schedules, the Contractor shall notify the Agent at the
beginning of the next workday. It is the Contractor's responsibility to
provide quality workmanship. If weather conditions prevent such quality,
the Contractor shall suspend work and resume work as soon as weather
allows. If the Agent finds that weather conditions are inappropriate for
maintaining high quality work, the may notify the Contractor and suspend
work. The suspension of work by the Agent shall not in any way allow
the Contractor to find grounds for adjustments in contract time or provide
for extra compensation.
6.5 Character of Work: All workers, supervisors, managers, and
subcontractor(s) employed by the Contractor shall be competent and
careful workers skilled in their respective trades. The Agent may remove
from the work site any person employed by the Contractor who does not
represent the City in a professional manner or does not follow the
instructions given to him. If any person misconducts their self, is
incompetent, or negligent in the performance of their duties, they may be
removed from the work site and shall not return until the Contractor
receives written consent from the City's Representative. Should the
Contractor continue to employ such individual to continue work under this
contract, the City reserves the right to withhold payment and/or nullify the
contract.
6.6 Assigning or Subletting the Contract. The Contractor shall not assign
or sublet the contract, or any portion of the contract, without written
consent from Agent. The City's permission to sublet any contract shall
not be construed as making the City a party of such subcontract. No
subcontractor shall release the Contractor of its surety or its liability and
obligation to fulfill all transactions made under the contract. Should
consent be given, the Contractor shall insure the Subcontractor or shall
provide proof on insurance from the Subcontractor that complies with all
Insurance requirements contained in paragraphs, 4.0-4.7, Indemnity
Insurance.
6.7 Payment: The Contractor shall receive compensation for services
provided for in the contract on a monthly basis. Upon the end of each
month, during the contract period, the contract shall submit an invoice for
work performed. Any Extra Work shall be shown on the same monthly
invoice and identified as "Extra Work." Extra Work billing should
designate hourly labor cost, parts/materials costs and a description of the
work performed. Payment shall be determined by the form included in
this package as Exhibit 1 and approved by Agent.
II. MAINTENANCE SPECIFICATIONS
General Description
The landscape shall be maintained using industry best practices from the street curb line
to the City property line.
Submitted proposal shall include the minimum standards as follows:
1. Maintain turf in a healthy growing condition by:
a. Mowing, trimming, and edging.
b. Removal of excessive grass clippings during periods of lush growth.
c. Provide fertilization and weed control programs.
2. Maintain all plant materials within project limits by:
a. Provide weed control programs for weed -free mulched bed areas and tree
collars. Weed -free conditions shall be provided continuously throughout
the year.
b. Prune plant material to promote natural growth forms for each species.
• Sufficient vertical clearances shall be maintained above walkways to
provide clearance for pedestrians dictated by the locations.
• Sufficient horizontal clearances shall be maintained to clear curbing,
walkways, buildings, or other adjacent hardscaping.
• Provide best management practices for insect and disease control.
• Provide fertilizer and mulching programs.
• Edge bed areas to sufficiently retain mulch.
• Removal of dead/dying plant materials and addition and grading of
topsoil to establish a positive grade.
• Correction for leaning plants and/or removal of tree staking materials.
Generally, staking materials shall be removed one year or earlier after
plant installation unless needed for storm, vehicle or other damage.
3. Control Litter, weeds, other debris and Cleanup:
a. Provide litter/debris control for green areas (turf and mulched beds).
b. Provide litter/debris control for paved areas (walkways, drive aisles,
curbing, interlock pavers, and drainage drop inlets, etc. as found within
project limits).
c. Litter control shall include debris resulting from natural vegetation (fallen
leaves, branches, grass clippings, etc.) as well inorganic materials (plastic,
glass, metal, paper, rocks, etc.)
d. Provide weed control for all paved areas (walkways, drive aisles, curbing,
interlock pavers, and drainage drop inlets, etc. as found within project
limits).
e. Cleanup from daily activities. Use of power blowers maybe used to aid in
cleanup; however resulting debris shall be collected and disposed off -site
and not simply blown into adjacent areas/properties.
f. Discard all collected trash/debris off -site using a legal method at the
contractor's expense.
g. Removal and discarding of dead weeds subsequent to weeding practices.
1.0 Seasonal Color Program Standards
1.1 General: Successful contractor shall have ten (10) days from receipt of the
Notice to Proceed to commence contract maintenance activities. It is the
intent of this contract to have all seasonal color beds full of thriving, stress
free, healthy and quality plant materials at all times.
1.1.1 The areas to be serviced at each location include all of the area
within the bed. The perimeter of the planting bed will be defined
by the rim of raised planters, concrete curbing, sidewalks, or
edged turf areas.
1.1.2 Contractor shall be responsible for the purchase and planting of all
flowers in the identified beds. Flowers shall be planted on 6 inch
centers in the row and 6 inches between rows. A triangular pattern
shall be used to stagger the plants in alternate rows.
1.1.3 Anticipated planting dates are April 26 h — May 21', and
September 6a` — 17th. Actual planting dates shall be determined by
existing environmental conditions. The Contractor may propose
planting schemes with flower varieties of their choosing or from
the following flower varieties; Marigold, Periwinkle, Petunia,
Nicotiana, Statice, Nasturtium, Purple Fountain Grass, Verbena,
Dusty Miller, Begonia, Impatiens, Pansy, Ornamental Cabbage,
Flowering Bulbs, Ornamental Kale, & Dianthus. The variety(s) of
flowers selected for each bed area shall be coordinated with and
approved by the Agent.
1.1.4 Contractor shall provide a planting schedule to the Agent within
fifteen days of Award of Contract and will notify the Agent of any
changes in the schedule prior to the schedule change.
1.2 Maintenance: Maintenance routines shall be determined by
environmental conditions and weed growth.
1.2.1 Preparation and Planting: Plant material from the previous
season shall be removed and the bed area shall be tilled to a depth
of 8 to 10 inches prior to planting. Fully rooted plants with a
minimum pot size of 4 inches shall be used. They shall be
removed from their container and planted at the same depth in the
freshly tilled soil. The soil around the new plants shall be firmed
and immediately irrigated.
1.2.2 Watering: It shall be the contractor's responsibility to insure
sufficient moisture is present to promote healthy vigorous and fully
leafed plants that remain in full bloom throughout their growing
season.
1.2.3 Cultivation: The minimum frequency is once weekly for the
removal of weeds, spent blooms, and litter.
1.2.4 Mulching: Soils in planting bed areas shall be kept covered with
organic, shredded, composted mulch. A minimum of a two (2)
inch layer of mulch is be kept up at all times.
1.2.5 Fertilization: Contractor shall be responsible for applying
sufficient fertilizer to promote vigorous plants that remain in full
bloom. For summer annuals, the contractor shall apply a 100
percent sulfur coated 10-15-10 granular fertilizer at the rate of 1
pound of actual N per 1,000 square feet after planting and twice
more during the growing season. For fall plantings, the contractor
shall apply a 100 percent sulfur coated 10-15-10 granular fertilizer
at the rate of I pound of actual N per 1,000 square feet after
planting and once more at the first of spring. Contractor shall
insure that fertilizer residue is removed from foliage and blooms
and shall apply sufficient water to incorporate the fertilizer into the
soil.
1.2.6 Pesticide Application: Contractor shall be responsible for
insuring that plant health and appearance is maintained by
applying corrective insecticides, fungicides or other pesticides as
required to control pest populations. The successful offeror should
apply pre or post emergent herbicides as required to control
noxious weed growth. The pesticide to be used shall be discussed
with the agent and not applied until approved for use until receipt
of written approval. At all times the individual applying the
pesticide shall be licensed by the Structural Pest Control Board for
the specific category involved. The applicator shall also be
required to follow manufacturer's recommendations for product
usage and all applicable State and Federal Laws concerning
pesticide applications, reinstate disposal, and container disposal.
1.3 Shrubs and Ground Cover Plantings: Shrubs and/or Ground Cover
plantings contained within beds containing annual plantings are the
responsibility of the successful annual flower program contractor.
Maintenance of these plantings shall be performed in accordance with the
Planting Bed Maintenance Standards.
1.4 Litter Control: Remove all litter as needed to keep beds free of debris.
1.5 Debris Removal: Contractor shall be responsible for the disposal of all
debris removed from beds and shall not place the debris in the curbside
receptacles or dumpsters.
2.0 Planting Bed Maintenance Standards
2.1 General: Successful contractor shall have ten (10) days from receipt of the
Notice to Proceed to commence contract maintenance activities.
2.1.1 The areas to be serviced at each location include all of the area
within the bed. The perimeter of the planting bed will be defined
by the rim of raised planters, concrete curbing, sidewalks, or edged
turf areas.
2.1.2 Contractor shall provide a maintenance schedule to the Agent
within fifteen days of Award of Contract and will notify the Agent
of any changes in the schedule prior to the schedule change.
2.2 Maintenance:
2.2.1 Pruning:
A: Coniferous evergreen shrubs shall be pruned once per growing
season as required to keep them within the planting area and as
required to remove damaged or diseased branches.
B: Broadleaf evergreen shrubs shall be pruned once per month to
maintain an even but free form shape that complements the natural
shape and growth patterns of the plant. Unless other wise
specified, plants shall not be pruned into ball or box shapes.
C: Deciduous shrubs shall be pruned as required to keep them
within the planting area, to remove damaged or diseased branches,
and to promote uniform growth patterns. Unless otherwise
specified, they shall not be pruned into ball or box shapes.
D: Ground cover plantings such as Vinca Major shall be trimmed
in the March to remove dead stems and foliage.
E: Ground cover plantings of prostrate junipers or creeping vines
shall be pruned as required to keep them within the bed area, to
remove dead, diseased or damaged branches, or to control their
vertical ascent.
2.2.2 Watering: It shall be the contractor's responsibility to insure
sufficient moisture is present to promote healthy vigorous plant
growth.
2.2.3 Cultivation: The minimum frequency is once weekly for the
removal of weeds and litter.
2.2.4 Mulching: Soils in planting bed areas shall be kept covered with
organic, shredded, composted mulch. A minimum of a two (2)
inch layer of mulch is be kept up at all times.
2.2.5 Fertilization: Contractor shall be responsible for applying
sufficient fertilizer to promote vigorous plant health. At a
minimum, the contractor shall apply a 100 percent sulfur coated
16-4-8 w 2% iron granular fertilizer at a rate of 1 pound of actual
N per 1,000 square feet in May and July. Contractor shall 'insure
that fertilizer residue is removed from foliage and shall apply
sufficient water to incorporate the fertilizer into the soil.
2.2.6 Pesticide Application: Contractor shall be responsible for
insuring that plant health and appearance is maintained by
applying corrective insecticides, fungicides or other pesticides as
required to control pest populations. The successful offeror should
apply pre or post emergent herbicides as required to control
noxious weed growth. The pesticide to be used shall be discussed
with the Agent and not applied until approved for use until receipt
of written approval. At all times the individual applying the
pesticide shall be licensed by the Structural Pest Control Board, or
any other applicable agency, for the specific category involved.
The applicator shall also be required to follow manufacturer's
recommendations for product usage and all applicable State and
Federal Laws concerning pesticide applications, reinstate disposal,
and container disposal
2.3 Litter Control: Contractor shall insure that all litter is removed from
beds weekly.
2.4 Debris Removal: Contractor shall be responsible for the disposal of all
debris removed from beds and shall not place the debris in curbside
receptacles or dumpsters.
3.0 Turf and Hardscape Maintenance Standards
3.1 General: Successful contractor shall have ten (10) days from receipt of the
Notice to Proceed to commence contract maintenance activities. The
decision to end the maintenance season shall be made by the Agent. The
Contractor shall be notified of the City's decision by letter.
3.11 The areas to be serviced for each site include all turf areas.
Contractor is responsible for safe and careful operation of mowing
equipment around plant material and structures to prevent damage
and to prevent clippings from contaminating shrub or color beds.
3.1.2 Contractor shall provide a maintenance schedule to the Agent
within fifteen (15) days from the date of Award of Contract and
will notify the Agent of any changes in the schedule prior to the
schedule change.
3.2 Mowing: Mowing commencement and conclusion shall be at the
discretion of the Agent(s). Mowing frequency shall be determined by turf
growth and occur up to once per calendar week, evenly spaced. Mowing
costs are to be determined at a rate of twenty-nine (29) cycles per calendar
year. Any cycles more that twenty-nine (29) shall be billed as Extra
Work. Turf shall be cut at a height of one (1) inch; unless otherwise
directed by the Agent, clippings shall be bagged or recycled and all
hardscapes shall be cleaned after each service. Mowing equipment shall
be a reel mower or rotary/recycler. Mowing height shall be raised at the
discretion of the Agent or and last through the remainder of the season.
All equipment must be of appropriate size for each site and approved by
the Agent.
3.3 Edging: All sidewalks and curbs shall be edged to a depth of one inch and
shall be performed concurrently with mowing operations. String trimmers
or curb dressers may not be used for edging. Chemical edging is not
permitted.
3.4 Weed Control (Turf): Pre -emergent herbicide (other than that which is
included with turf fertilization) may be applied to control both annual and
perennial grassy and broadleaf weeds in strict accordance with label
directions.
3.5 Application of Chemicals: All chemicals used for control purposes,
including, but not limited to, pesticides and herbicides, shall be applied by,
or under, the direct supervision of a Certified Pesticide Applicator.
3.5.1 All chemicals shall be applied according to manufacturer's
recommendations/directions found on the product label an/or
accompanying manual. The contractor accepts total responsibility
for the replacement of shrubs, trees, groundcovers, and turf grass,
etc whether owned by the City or others, which the City judges to
have been damaged or killed as a result of chemical application
under this contract. Prior to produce application, the contractor
shall furnish labels and get approval from agent of all chemicals
being used in conjunction with this contract.
3.6 Trimming: All string trimming must be done to achieve a height uniform
with the mowing height. Trimming must be performed around trees, plant
beds, buildings, signs, fences, and any other plants or structures. All hard
surfaces, sidewalks, streets, parking areas and street medians must be kept
free of grass, weeds and debris. This task must be completed the same day
the mowing is performed. Damage to trees by string trimming and
mowing is not allowed. Contractor will be responsible for mitigating any
damage done to trees by maintenance operations.
3.7 Litter & Debris: All Litter and other types of debris such as motor
vehicle parts, rocks, gravel, and dirt, shall be removed by the contractor.
Litter and debris removal shall be performed concurrently with other
maintenance operations.
3.8 Hardscape Maintenance: Hard surfaced medians and right of ways shall
be swept as well as street curb areas. Hardscape maintenance cycles will
be the same as mowing cycles. Any cycles more than twenty-nine (29)
cycles per year may be billed as additional work upon approval of the
Agent.
3.9 Disposal: Contractor shall be responsible for the disposal of Litter and
Debris from the areas maintained. Disposal shall be accomplished by
delivery to the City of Lubbock Landfill or by placement in dumpsters
belonging to the Contractor. No Litter or Debris shall be disposed of in
residential dumpsters, curbside trash receptacles, or those belonging to
commercial businesses.
4.0 Tree Maintenance Standards
4.1 Trees shall be maintained in a healthy, vigorous growing condition, free
from disease and large concentrations of pests.
4.2 Prune trees only to remove dead, diseased, broken, dangerous, or crossing
branches, and as required below. Pruning of this type is a minor, non -
reimbursable, cost to be included as part of the regular maintenance.
4.3 Prune trees only in appropriate months as determined by an arborist. Prune
in accordance with generally accepted standards for proper pruning.
4.4 Prune to maintain pedestrian and vehicular clearances.
4.5 Discard all tree trimmings off -site using a legal method.
4.6 Any tree found to be dead or missing shall be replaced with plant material
of identical species at the landscape maintenance contractor's expense,
unless the loss was due to excluded damage. If the loss resulted from
excluded damage, replacement will be paid for as extra work. Submit a
quote for replacement within two weeks of the loss. At a minimum,
replacement trees shall equal in size to the originally installed tree at the
time it was planted at the site.
4.7 Replacement trees shall be approved for size and appearance by the Agent
prior to planting.
4.8 The cutting blades on pruning shears, clippers, blades, saws, etc, shall be
sterilized after pruning each tree to minimize the possibility of spreading
disease. When pruning trees known or suspected to be diseased, cutting
blades shall be sterilized after each cut. Sterilize blades by dipping them in
a solution of 1 part bleach and 9 parts water or heavily spray them with a
disinfectant spray, such as Lysol. After dipping or spraying, wait 20
seconds before using again.
4.8 Mulching: Soils in tree planting bed areas shall be kept covered with
organic, shredded, composted mulch. A minimum of a two (2) inch layer
of mulch is be kept up at all times.
5.0 Irrigation Standards
5.1 Water Application & Scheduling:
5.1.1 Hand water as needed to supplement natural rainfall and maintain
plantings in a healthy, stress -free condition. It is the contractor's
responsibility to make sure that plants receive adequate water
regardless of weather conditions.
5.1.2 It is the responsibility of the contractor to conserve water and
assure that all watering rules and regulations are followed. Any
penalties, fines, or citations for watering ordinance violations shall
be paid by the contractor.
5.1.3 Irrigation shall be made by the use of the permanent irrigation
systems. Hand water as needed to supplement the permanent
system. Failure of the irrigation system to provide full and proper
coverage shall not relieve the landscape maintenance contractor of
the responsibility to provide adequate irrigation. It is the
contractor's responsibility to make sure that the irrigation system is
maintained and operates properly.
5.1.4 The contractor is responsible for the complete operation and
maintenance of the irrigation systems, except as noted below. The
contractor shall examine the irrigation system for damage or
malfunction weekly and shall report damage or malfunction to the
Agent in writing. If the contractor fails to report the broken or
malfunctioning irrigation system components within two weeks of
the breakage or malfunction, the contractor shall be responsible for
all damages resulting from the broken irrigation system
component.
5.1.5 Adjust watering times each week. Do not overwater plantings. Use
multiple -start times and short run times to prevent run-off. Drip
systems should be left on for sufficient time to allow for saturation
of the root zone. Shorter runs with drip irrigation do not provide
sufficient water penetration for healthy root development. Avoid
multiple -start times with drip systems if possible. Do not allow
run-off from any irrigation.
5.1.6 When breakdowns or malfunctions exist, the contractor shall hand
water, if necessary, to maintain all plant material in a healthy
condition. If the irrigation repairs are major and will be billed as
additional work (see items that qualify for extra work as outlined
below), the labor costs for hand watering may also be submitted
for payment as noted in the General Requirements section of these
specifications. Do not wait for approval to begin hand watering if it
is required to save the plantings.
5.2 Irrigation System Scheduled Maintenance:
5.2.1 Each valve zone shall be observed for signs of damage on a weekly
basis during the irrigation season.
5.2.2 The landscape maintenance contractor shall maintain the irrigation
system, including cleaning of filter screens yearly or more often as
needed, and flushing pipes, as part of this contract.
5.2.3 Drip irrigation systems need periodic flushing to remove sediment.
When flushing is necessary, it shall be performed as part of this
contract. Drip systems shall be flushed at least once a year. Open
ends of drip lines and run for at least 15 minutes at full flow to
flush. It may be necessary to install flush outlets in order to flush
the drip system.
5.2.4 Run-off of water from irrigation systems into or onto streets,
sidewalks, stairs, or gutters is not permitted. The contractor shall
immediately shut down the irrigation system and make
adjustments, repairs, or replacements as soon as possible to correct
the source of the run-off.
5.3 Irrigation System Repair:
5.3.1 The landscape maintenance contractor shall replace or repair, at the
landscape maintenance contractor's expense, any irrigation
components damaged, unless due to excluded damage. Repair shall
be made within two weeks of the day the damage occurred. If the
damage was due to excluded damage, the irrigation repairs may be
paid for as extra work. The contractor shall make notification of
needed repairs within two weeks of the day the damage occurred.
Regardless of the cause of damage, the contractor shall take
immediate action to prevent further damage by shutting off the
damaged part of the irrigation system and commencing with hand
watering as needed. As soon as possible after receiving written
authorization to proceed, the contractor shall make repairs. The
following items are considered to be minor repairs: damaged or
clogged sprinkler nozzles, adjustment of sprinkler patterns or arcs,
adjustment of sprinkler position (i.e.; raise, lower, or straighten
sprinkler head), replacement of clogged, broken, or missing
barbed -style drip emitters, replacement or repositioning of drip
distribution tubing smaller than 1/2 inch or 15 mm diameter. These
minor repair items shall be corrected by contractor at contractor's
expense.
5.3.2 Any replacement of irrigation system components shall be made
with materials of the same manufacturer and model as the original
equipment. Substitutions of materials other than original
equipment will be approved only when the original equipment has
been discontinued and is no longer available for purchase at any
location. The substituted equipment must be completely
compatible with the original and must be approved in advance by
the owner's authorized representative.
5.3.3 All repairs to the system shall be identical to the original
installation, unless approved otherwise in advance by the owner's
authorized representative. If a change to the installation will result
in lower future maintenance costs, less frequent breakage, or an
increase in public safety, request authorization to make the change
from the owner's authorized representative.
5.3.4 The contractor shall check the entire irrigation system weekly for
items such as dry spots and missing or malfunctioning irrigation
components. Check for leaking valves, water running across
sidewalks, water standing in puddles, or any other condition which
hampers the correct operation of the system or the public safety.
The contractor shall carefully observe plant materials for signs of
wilting, indicating a lack of water. Plants which die due to
irrigation failure will he considered to have died due to the
contractor's negligence and shall be replaced at the contractor's
expense.
5.3.5 Plastic sprinkler nozzles with bad patterns shall be replaced with
new nozzles of the same gallonage and arc as part of the regular
maintenance of the sprinkler system. Do not attempt to clean
plastic nozzles by sticking knife blades or wire into the openings.
The plastic will be scratched and the pattern will be ruined. Brass
nozzles may be carefully cleaned if needed.
5.3.6 The contractor shall inspect and test all irrigation system
components and zones in the irrigation system monthly and shall
reset zone times according to seasonal evapotranspiration changes.
Minor adjustments and repairs such as head -emitter cleaning or
replacement, filter cleaning, small leaks, and minor timer
adjustments shall be made by the contractor, with the City paying
for parts. Once a year, the contractor will recalibrate each zone
following Cooperative Extension Service recommendations.
During weekly maintenance, the contractor will note and report to
Agent any symptoms of inadequate or excessive irrigation,
draining problems, etc.
5.3.7 Repairs of irrigation system beyond the above scope may be
charged to the City at an hourly rate per person plus parts.
Contractor shall bill the City for parts according to the current
Manufacturers List Price or a discount thereof The contractor will
notify the Agent of the nature of the problem before repairs are
made.
6.0 Curbside Receptacle Maintenance:
6.0.1 The Contractor will be responsible for emptying all curbside litter
receptacles. The Contractor will provide trash receptacle liners to
be placed in each receptacle after removal of litter and debris.
Contractor shall be responsible for the disposal of litter and debris.
Disposal shall be accomplished by delivery to the City of Lubbock
Landfill or by placement in dumpsters belonging to the
Contractor. No litter or debris shall be disposed of in residential
dumpsters, curbside trash receptacles or those belonging to
commercial businesses.
6.0.2 The Contractor will empty curbside litter receptacles on Mondays
and Thursdays of each week. Agent could request additional
frequencies for curbside receptacle maintenance. Additional
maintence beyond the Monday/Thursday schedule may be deemed
as Extra Work.
6.0.3 Curbside receptacles are to be maintained in a clean and sanitary
condition. Contractor is responsible for the removal of any debris
or materials that have soiled the interior or exterior of the
receptacles. Contractor is to notify Agent of any curbside
receptacles that are missing or in need of painting, repairs and/or
replacement.
6.1 Other
6.1.1 Weekly Inspections: The contractor is required to prepare and
submit a weekly inspection form, noting the items that were
completed.
6.1.2 Monthly Reports: The contractor is required to prepare and
submit an annual schedule with monthly tasks assigned.
Office of Purchasing & Contract Management
P.O. Box 2000
Lubbock, Texas 79457
EXEMPTION CERTIFICATE
(For use by United States, Territories, or political subdivisions thereof, or of the District of Columbia.)
November 6, 2009
The undersigned hereby certifies that she Purchasing Manager of the CITY OF LUBBOCK,
TEXAS, and that she is authorized to execute this certificate and that the article or articles specified in
the accompanying order or on the reverse side hereof, are purchased from Knox BOX for the exclusive
use of the CITY OF LUBBOCK, TEXAS, Municipatily Tax Exempt No. 1-75-6000590-6.
It is understood that the exemption from tax in the case of sales of articles under this exemption
certificate to the United States, States, etc., is limited to the sale of articles purchased for their exclusive
use, and it is agreed that if articles purchased tax-free under this exemption certificate are used otherwise
or are sold to employees or others, such fact must be reported to the manufacturer of the article or articles
covered by this certificate. It is also understood that the fraudulent use of this certificate to secure
exemption will subject the undersigned and all guilty parties to a fine of not more than $10,000, or to
imprisonment for a term of not more than 20 years or less than two years, or both fine and imprisonment
together with costs of prosecution.
CITY OF LUBBOCK
Marta Alvarez
Purchasing Manager
MA/dt
EXHIBIT C: PRICE SHEETS
CITY OF LUBBOCK, TEXAS
RFP 09-082-MA
1. TRACT I A HARDSCAPE AND LANDSCAPE SHEET NO: LM-1
IRRIGATION SHFFT NO: LM-2
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$67.48
$48.67
Tree *
$24.49
$ 17.67
Turf
0
0
Irrigation
34.78
25.08
Plant Bed
184.85
133.32
Litter Pick-up & Dis sal
Seasonal Color
Receptacle*
51.90
37.43
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM # I : Seasonal S/MO( 363.51 ) Off Season S/MO( 262.16_ _ _ _ )
2. TRACT 2A HARDSCAPE AND LANDSCAPE SHEET NO: LM-3
IRRIGATION SHEET NO: LM4
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$91.99
$66.34
Tree *
$33.91
$ 24.46
Turf
0
0
Irrigation
69.56
50.16
Plant Bed
202.37
14595
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
51.90
34.43
*Price per Tree or Receptacle (If maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM #2: Seasonal $/MO( 449.72 ) Off Season $/MO( 324.35 _)
3. TRACT 213 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-5 AND LM-6
IRRIGATION SHEET NOS: LM-7 AND LM-9
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$101.10
$72.92
Tree *
$62.18
$ 44.84
Turf
0
0
Irrigation
139.11
100.33
Plant Bed
320.40
231.08
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
1 90.83
65.50
• Price per Tree or Keceptacle (it maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #3: Seasonal $/MO( 713.61 ) Off Season $/MO( 514.67 )
4. TRACT 2C HARDSCAPE AND LANDSCAPE SHEET NO: LM-9
IRRIGATION SHEET NO- LM-10
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$67.48
$48.67
Tree *
$24.49
$ 17.67
Turf
0
0
Irrigation
34.78
25.08
Plant Bed
1 194.85
133.32
Litter Pick-up & Disppsal
Seasonal Color
I I
Receptacle* 1
51.90
37.43
Price per 1 ree or Receptacle (It maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM #4 Seasonal $/MO( 363.51 _) Off Season $/MOC262.16 )
5. TRACT 4 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-11, LM-12, LM-13, LM-14
IRRIGATION SHEET NOS: I.M-15_ I.M-16_ LM-17_ LM-18
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$160.90
$ 116.04
Tree *
$114.93
$ 82.89
Turf
0
0
Irrigation
104.33
75.25
Plant Bed
395.98
285.58
Litter Pick-up & Disposal
Seasonal Color I
i
Receptacle* 1
116.78
84.22
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #5: Seasonal $/MO(` 892.92 ) Off Season $/MO(643.98 )
6. TRACT 8 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-19, LM-20, LM-21
IRRIGATION SHEET NOS: LM-22. LM-23. LM-24
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$100.44
$72.44
Tree *
$32.03
$ 23.10
Turf
0
0
Irrigation
69.56
50.16
Plant Bed
154.77
111.62
Litter Pick-up & Disposal
Seasonal Color I
F
Receptacle* 1
103.80
74.86
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #6: Seasonal $/MO( 460.60 ) Off Season $/MO(332.19 )
7. TRACT I 1 HARDSCAPE AND LANDSCAPE SHEET NO: LM-25
IRRIGATION SHEET NO: LM-26
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca
$45.83
$33.05
Tree *
$32.03
$ 23.10
Turf
0
0
Irrigation
173.89
125.41
Plant Bed
45.50
32.81
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
1 25.95
18.72
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #7: Seasonal $/MO( 323.20 ) Off Season $/MO(233.10 )
8. TRACT GGB MEDIAN BLOCKS 1-4 (University to Avenue U)
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-27, I.M-28, LM-29, LM-30, LM-31
IRRIGATION SHEET NOS: LM-32- LM-33. LM-34- 1,M-35- LM-36
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$239.30
$172.58
Tree *
$324.07
$ 233.73
Turf
0
0
Irrigation
521.66
367.23
Plant Bed
5402.99
3896.70
Litter Pick-up & Disposal
Seasonal Color
599.45
432.33
Receptacle* 1
220.58
159.08
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #8 Seasonal $/MO(7308.05 ) Off Season $/MO(5270.66 )
9. TRACT A HARDSCAPE AND LANDSCAPE SHEET NOS: LM-37, LM-38, LM-39, LM-40, LM-41, LP
IRRIGATION SHEET NOS: LM-43_ LM-44_ LM-45- 1,M-46_ LM-47_ I.M-48
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$230.26
$166.06
Tree *
$99.86
$ 72.02
Turf
0
0
Irrigation
208.67
150.49
Plant Bed
314.69
226.96
Litter Pick-up & Disposal
Seasonal Color
I
Receptacle* 1
129.75
93.58
* Price per Tree or Receptacle (if maintence it not indicated in specs, enter N/A for description)
TOTAL ITEM 49: Seasonal $/MO( 983.22 ) Off Season $/MO( 709.11 )
10. TRACT AVENUE X AND MDL ROTARY
HARDSCAPE AND LANDSCAPE SHEET NO: LM49
IRRIGATION SHEET NO: LM-50
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$30.54
$22.03
Tree *
$9.42
$ 6.79
Turf
Irrigation
104.33
75.25
Plant Bed
669.54
482.88
Litter Pick-up & Disposal
Seasonal Color
775.05
558.97
Receptacle*
*Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM # 10: Seasonal $/MO( 1588.89 ) Off Season $/MO( l 145.93 )
11. TRACT 14 (WALMART) HARDSCAPE AND LANDSCAPE SHEET NOS: LM-51, LM-52, LM-53, LM-54, LM
IRRIGATION SHEET NOS: LM-56_ LM-57. LM-58_ LM-59. LM-60
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$135.05
$97.40
Tree *
$165.80
$ 119.58
Turf
0
0
Irrigation
69.56
50.16
Plant Bed
594.16
428.51
Litter Pick-up & Disposal
Seasonal Color
I I
I
Receptacle*
1 77.85
56.15
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM # I I Seasonal $/MO( 1042.42 ) Off Season $/MO(751.80 )
12. TRACT 1 B-1 HARDSCAPE AND LANDSCAPE SHEET NO: LM-61
IRRIGATION SI-IFFT NO: LM-62
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$46.02
$33.19
Tree *
$20.73
$ 14.95
Turf
Irrigation
69.56
50.16
Plant Bed
97.09
70.02
Litter Pick-up & Disposal
Seasonal Color
I I
Receptacle* 1
25.95
18.72
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #12: Seasonal $/MO( 259.34 ) Off Season $/MO( 187.04 )
13. TRACT 1 B-3 HARDSCAPE AND LANDSCAPE SHEET NO: LM-63
IRRIGATION SHEET NO: LM-64
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$43.93
$31.69
Tree *
$20.73
$ 14.95
Turf
0
0
Irrigation
34.78
25.08
Plant Bed
81.86
59.04
Litter Pick-up & Dis osal
Seasonal Color
Receptacle
25.95
18.72
* Price per Tree or Receptacle (If maintence is not indicated in specs. enter N`A for description)
TOTAL ITEM #13: Seasonal $/MO( 207.25 ) Off Season $/MO( 149.47 }
14. TRACT 3A-1 AND 313-1 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-65, LM-66, LM-67, LM-68
IRRIGATION SHEET NOS: LM-69. LM-70. LM-71, LM-72
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$216.14
$155.89
Tree *
$64.06
$ 46 20
Turf
0
0
Irrigation
208.67
150.49
Plant Bed
446.33
321.97
Litter Pick-up & Disposal
Seasonal Color I
I
r Receptacle*
155.70
112.29
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM 414: Seasonal $/MO( 1091.00 ) Off Season $'MO{ 786,84 )
15. TRACT 133 HARDSCAPE AND LANDSCAPE SHEET NO: LM-73
IRRIGATION SHEET NO: LM-74
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$63.19
$45.57
Tree *
$24.49
$ 16.67
Turf
0
0
Irrigation
Plant Bed
116.13
83.75
Litter Pick-up & Disposal
Seasonal Color
Receptacle* 1
51.90
37.43
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM # 15: Seasonal $/MO( 255.71 ) Off Season $/MO(184.42 )
16. TRACT AVENUE X MEDIAN HARDSCAPE AND LANDSCAPE SHEET NOS: LM-75, LM-76
IRRIGATION SHEET NO.9- 1.M-77_ LM-78
Description Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a $39.25
$28.31
Tree *
$33.91
$ 24.46
Turf
302.04
217.83
Irrigation
313.00
225.74
Plant Bed
114.80
82.79
Litter Pick-up & Disposal
Seasonal Color
605.50
436.70
Receptacle*
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM # 16: Seasonal $/MO( 1408.50 ) Off Season $/MO( 1015.83 )
17. TRACT 7 AND 9 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-79, LM-80, LM-8i
IRRIGATION SHEET NOS: LM-82. LM-83. LM-84
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$123.91
$89.37
Tree *
$13.19
$ 9.51
Turf
Irrigation
173.89
125.41
Plant Bed
133.26
96.11
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
64.88
46.79
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM # 17: Seasonal $/MO( 509.12 ) Off Season $/MOJ 367.19 )
18. TRACT 5A HARDSCAPE AND LANDSCAPE SHEET NOS: LM-85, LM-86, LM-87
IRRIGATION SHEET NOS: 1.M-88_ LM-89_ LM-90
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$107.02
$77.18
Tree *
$54.64
$ 39.41
Turf
Irrigation
69.56
50.16
Plant Bed
284.44
179.18
Litter Pick-up & Disp2sal
Seasonal Color
Receptacle*
1 51.90
37.43
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM # 18: Seasonal $/MO( 531.55 ) Off Season $/MO( 383.36 )
19. TRACT SINGLE FAMILY BLOCK 4
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-91, LM-92, LM-93, LM-94
IRRIGATION SHEET NOS: LM-106_ LM-107. LM-108. LM-109
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$84.10
$60.66
Tree *
$128. 12
$ 92.40
Turf
424.63
306.63
Irrigation
278.22
200.66
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM #19: Seasonal $/MO( 915.07 ) Off Season $/MOL 659.96 )
20. TRACT SINGLE FAMILY BLOCK 3
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-95, LM-96, LM-97, LM-98
IRRIGATION SHEET NOS: LM-1 10. LM-1 1 1. LM-112. LM-113
es
Seasonal
Off Season
Description
Seasonal
Off Season
Hardscape
$81.53
$58.80
Tree *
$113.05
$ 8I.53
Turf
432.63
312.02
Irri ation
278.22
200.66
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #20: Seasonal $/MO( 905.43 l Off Season $(MO( 653.01 )
21. TRACT SINGLE FAMILY BLOCK 2
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-99. LM-100, LM-IOi, LM-i02
IRRIGATION SHEET NOS: LM-1 14. LM-115. LM-1 16, LM-1 17
Description Seasonal
I Off Season I Description
I Seasonal
Off Season
Hardsca e 1 $89.05
$6422
Tree *
$1 1105
$ 81.53
Turf 496,46
358.05
Irrigation
278.22
200.66
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
* Price per Tree or Receptacle (if maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM 421: Seasonal $IMO( 976.77 ) Off Season $/MO( 704.46 )
22. TRACT SINGLE FAMILY BLOCK i
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-103, LM-104, LM-105
IRRIGATION SHEET NOS: LM-1 18, LM-119, LM-120
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$46.12
$33.27
Tree *
$58.41
$42.12
Turf
248.43
179.25
Irrigation
173.89
125.41
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM #22: Seasonal $/MO( 526.95 ) Off Season $/MO( 380.05 }
23. TRACT GGB MEDIAN BLOCKS 5-7 (Avenue U to S Landscaped, Avenue R to Snot landscaped, so not on maps)
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-121, LM-122, LM-123
IRRIGATION SHEET NOS: LM-124, LM-125, LM-126
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$105.49
$76.08
Tree *
$162.04
$ 116.86
Turf
1133.40
817.42
Irrigation
347.78
250.82
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle* 1
77.85
56.15
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter NIA for description)
TOTAL ITEM #23: Seasonal $/MO( 1826.54 ) Off Season $/MO(J 317.32 )
24. TRACT 31-COTTAGES HARDSCAPE AND LANDSCAPE SHEET NOS: LM-127, LM-128, LM-129, LM-130
IRRIGATION SHEET NOS: LM-131, LM-132, LM-133, LM-134
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$84.83
$61.18
Tree *
$105.51
$76.10
Turf
582.09
419.81
Irrigation
139.11 100.33
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
* Price per Tree or Receptacle (if maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #24: Seasonal $IMO( 911.55 ) Off Season $/MOL 657.42 )
25. TRACT 30-COTTAGES HARDSCAPE AND LANDSCAPE SHEET NOS: LM-135, LM-136, LM-137, LM-1:
IRRIGATION SHEET NOS: LM 139. 1-M-140. 1-M-141. LM-142
Description
Seasonal
Off Season
Description Seasonal
Off Season
Hardsca e
$90.49
$65 26
Tree * $103.63
$ 74.74
Turf
498.47
359.50
Irri ation 0
0
Plant Bed
Litter Pick-up & Dis osal
Seasonal Color
i
Receptacle*
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #25: Seasonal $/MO( 692.59 ) Off Season $/MO( 499.50 }
26. TRACT 29-COTTAGES
HARDSCAPE AND LANDSCAPE SHEET NOS: LM-143, LM-144, LM-145, LM-146, LM-147, LM-148, L
IRRIGATION SHEET NOS: LM-150. LM-151. LM-152. LM-153. LM-154. LM-155. LM-156
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$156.98
$1 13.21
Tree *
$160.15
$ 115.50
Turf
855.67
617.12
Irrigation
278.22
200.66
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
*Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #26: Seasonal $/MO( 1451,01 ) Off Season $/MO(� 1046.49 }
27. TRACT 28-COTTAGES HARDSCAPE AND LANDSCAPE SHEET NOS: LM-157, LM-158, LM-159
IRRIGATION SHEET NOS: LM-160_ I.M-161 _ LM-162
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$74.75
$53.91
Tree *
$96.09
$ 69.30
Turf
447.71
322.90
Irrigation
0
0
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle*
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #27: Seasonal $/MO( 618.55 ) Off Season $/MO( 446.11 )
28. TRACT 12 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-163, LM-164, LM-165
IRRIGATION SHEET NOS: LM-166. LM-I67. LM-168
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$61.89
$44.64
Tree *
$35.80
$ 25.82
Turf
235.52
169.86
Irrigation
69.56
50.16
Plant Bed
Litter Pick-up & Disposal
Seasonal Color
Receptacle* 138.93
28.07
*Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #28: Seasonal $!MO( 441.70 ) Off Season $/MO( 318.56 _)
29. TRACT 18 HARDSCAPE AND LANDSCAPE SHEET NOS: LM-169, LM-170
IRRIGATION SHEET NOS: NONE
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Flardsca a
$43.51
$31.38
Tree *
$32.03
$ 23.10
Turf
Irrigation
0
0
Plant Bed
19I.90 138.40
Litter Pick-up & Disposal
Seasonal Color
Receptacle
* Price per Tree or Receptacle (If maintence is not indicated in specs, enter N/A for description)
TOTAL ITEM #29: Seasonal $/MO( 267.44 ) Off Season $/MOL 192.88 )
EXTRA WORK (HOURLY)
Description
Seasonal
Off Season
Description
Seasonal
Off Season
Hardsca a
$25/Man Hr
$25/Man Hr
Tree *
$45/Man Hr
$45/Man Hr
Turf
$25/Man Hr
$25/Man Hr
Receptacle*
$25/Man Hr
$25/Man Hr
Plant Bed
$25/Man Hr
$25/Man Hr
Litter Pick-up & Disposal
$35/Man Hr
$35/HOUR
Seasonal Color
$25/Man Hr
$25,Mtan Hr
Irrigation
$55/ Man Hr
$55/ Man Hr
— Materials
I Discount From Manufacturers List Price I 10% 1