HomeMy WebLinkAboutResolution - 2009-R0242 - PO - National Pole And Structure - Traffic Signal Arm And Shaft Assemblies - 06_23_2009Resolution No. 2009-RO242
June 23, 2009
Item No. 5.17
.RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 348639
for the purchase of 50 Foot Traffic Signal Arm and Shaft Assemblies pursuant to Bid 09-
043-RH, by and between the City of Lubbock and National Pole and Structure of Willis,
Michigan, and related documents. Said Purchase Order is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 23rd day of June , 2009.
! � �' �r &/"-,; �'.
TOM ARTIN, MAYOR
ATTEST:
Rebec a Garza, City Secretary
APPROVED AS 1*0 CONTENT:
Loomis, Assistant City Manager
iortation and Public Works
APPROVED AS TO FORM:
4a;dWeaver. Assistant City Attorney
vw/ccdocs/Chad/Resolutions/RES.National Pole & Structure-PurchaseOrd
June 9, 2009
TO
R C H A S E ORDER
NATIONAL POLE & STRUCTURE
9428 TALLADAY ROAD
WILLIS MI 48919
Page
Date -
Order No.
Brn/Plt
SHIP TO:
CITY OF LUBBOCK
TRAFFIC CONTROLS BUILDING
202 MUNICIPAL DR
LUBBOCK TX 79403
1
6/08/09
348639 000 OP
3511
INVOICE TO: (MITIOF Ll BROCK
►CCOUN US PAI ABLE
P.O. BOX
Lt .'T
-------------------------------------------------------------------- ------
Ordered 06/08/09 Freight FOB Destination Frt Prepaid
Requested 06/08/09 Taken By - ROBIN HOLDER
Delivery - PER R GARZA REQ# 32402 ITB# 09-043-RH
Description / Supplier Ite Ordered UM Unit Cost UM Extension
---------------------------- ----------- ------------- --------------
50' Arm and Shaft Assembly 2.000 EA 8,194.0000 EA 16,388.00
50' Arm and Shaft Assemblie 2.000 EA 8,194.0000 EA 16,388.00
Per TXDOT Specs and Drawings to come with all associated
hardware that consist of: (per shaft)
1) 2 Circular Steel Templates
2) 4 Anchor rods
3) 8 Anchor Nuts
4) 8 Flat Washers
5) 8 Lock Washers
6) 1-2 Piece base cover
7) 1 Cap for the top of the shaft
8) Terminal Block for 25 conductors
Req. Dt
09/01/09
09/01/09
This purchase order encumbers funds in the amount of $32,776.00, for the purchase of 50 Foot Traffic Signal Arm
and Shaft Assemblies, awarded on June 23, 2009, to National Pole and Structure, of Willis, Michigan in
accordance with National Pole and Structure's response to ITB# 09-043-RH. The following is incorporated into
and made part of this purchase order by reference: bid submitted by your firm in response to City of Lubbock
ITB# 09-043-RH.
Resolution# 2009—RO242
CITY OF LUBBOCK ATTEST:
Tom Martin, Mayor Rebec a Garza, City Secretary
--------------- -------------------------------------------------------------
Terms NET 30 32,776.00
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TEXAS
Seller and Buyer agree as follows:
t S1 I.1-1: R 10 P III. K IGF GOODS Seller „11 Imck i point, in accordance Iv th ,,N)d
rorime rnoal pricIice Fach ,hopping carman tier sharp he eIcar ly and perm.unntly marked as
filloil I a) Se let's name and address. lbl Consignee's name. address and purchase order it
purchase release inlail and the +upph ii rceml cumber if apphcahle, Icl Container number
and total numbs of can lathers, e g. base I of 4 *axes. and fd) the number of the container
he.trmg the packing slip Sailer shall hear cost of Pack Ing unless olhenv lee pfov Ided. Goods
,ball he smt,tbA rael,.ed h+ secure h,,,e,t ira-riorurnm casts and In conform uth mpwrements
of common earners ,and any applicable speciticai Buver's count or weight ,hall he final
and coneluso'e on shipments nil accompan+ed by packing h,ls
si flpo N r I NDE R RI St RII fill\ PROHIBITF n Seller I, not a phut: eJ Ili shop the
_nods sander reser, ahun and no tender of a hill of %,d rig ,sill .operate as .t tender of •ya,ds
1 TITI F AND RISK OF I OSS The title and risk of loss of the g,antc shall nol pass to Rover
�Inid Bawl acnrally rece,te, and rake, psI„csu,n ollhe _oohs it the pcuu or morn+ot
Jeh,Ion
a NO RI-PLACFNIFNTOF Of FF("IR'p "fLNDE R Ftem lender nfdeb,ery ot'goods ni
fully aunply s, In all Pro' sums of ills contract a,- Io time of delis m, joalin and the hke Ira
tender is made which does nut filly euntorm, thl, shag eon tuute it breach and Seller shall not
base the right to suhehtnle a canfomnng tender- prnvided, where the time for performance has
I'll[ set expired. the Seller may ieasanably nunfv But er of hoe inteittion to cure and nuly then
n ales tantormulg lender is Ilvn the cnnracl tmn• hot tint alien ward
> INVOIC'F9R PAY\DENTS
a Seller shall ,uhmu .ep.rale invoices, n dnphc.ue. one each purchase order or purchase
release aller each del, cry Imarcl shag ondncale the purchase order or purchase release
number and the supply agrcerni nunther rfapplicable In—ii shall he aemrzed and
iran,portation charges. rf any -,hall be haled separai lv A copy III the hill of ladini and the
freight wash ll when applicable, should he attached to the im once Mall To. ACCol
Fill City, of Lubbock, P O Box _000, Lubbock. Texas 79457 Payment shall not be due
and the dhoye onar train are snhmitied after delivery
f, GRAT111TIES 'rhe Buyer may, by written notice to the Si cancel this contract without
liabilov to Seller if of is detennined by Buver that gratuities, in the form of enertaLlIlIl t. Iu fk
or olhervo lac, were ofTc,ed ow µpoet by the Seller, m any agent or representative of the Seller, to
any officer or employee of the Ctv of Lufltmck with a v,ew'to securing a contract or secunnL
fa —Table treatment tvllh respect to the awarding or amendini or the na kinu of any
determrnalrons irespect to the performing of such a cataract In the event hill contract Is
canceled by Buyer pursuant to this provrsum- Buyer shall he entitled, ill addition to am other
rights and remedies, to recover or withhold the amount of the cost incurred by Seller in
providing such gratuities
7 S!"i TOOILS k TFST IQLIPkIF NT If the price stated on the face hereof includes the
cost of any special tooling or,pecial test equ,pncm fabricated or rNil by Seller for the
purpose of filling this order, such special tooling egmpment and any process sheets related
thereto ,hall become [be property ofthe Buyer and to the extent feasible shall he iJenhfied by
the Seller as such.
S W,IRRAN1141111CF
a the price to he paid In the Buyer ,hall he that contained m Seller's bud which Seller
warrant, to Ie no higher than Seiler'., currenl process tin oilers Iry others for products of the
kind and specification covered by this agreement for vmrlar quunlmes under similar of like
.:•I,ti, i .:J srh. d-,.,r; ash,: c . ,asapi !h; Th • .I
the Item, ,hall be reduced n, the Si cunenl prices tin artier, by mhos,, or in she
alwmance [liver may cancel this contract without lil to Seller for breach or Seller's
aefllal expense
to fire Sclicr t,am.nts Ihal tin person nr srlhnu agency has peen empluwcd nr rNa'al to "'hot
,or secure thrs eontract upon in agreement ur understanding fur commission, percentage.
hrrill or contingent fee excepting bona fide employees al -bona tide estabhshed
c,nrin eLrl ,r selling agencre.s maintained by the Seiler for the purl lie of securing busmes
For breach of cociattnn of thns warranty the Buser shall have the right in addmon to any other
tight of rtghl5 to cancel this coitracl Ill Iiahlhty and to deduct from the CLIol l price. or
otherwise recover without liabilih and le deduct from the contract price, of otherwise reca, er
The fuhl arnounl of sorb commission, percental hr ukcrage or currlmaent fee
Ia W IRRAN"I'1'-PRODI �Cr Seller shall not omit or c,ciude a- implied ,varrantics and any
ahcmpt to Jo ,, ,hall nder this c rtratt tanJai•le al the „pion If Ilse Biter S,Ilcrw.IrranC,
that the gtl furnished will inform m the .,peahcation. drawings• and descnpuun, listed in
the bid Ire titian, and to the .amplo IarmsheJ by the Seller. if anv In the c' ent of a conflict
or heluocn the anonrcations, dravvings. and descriptiaru, the spec licil shall ,vem
th,lacJmg.ary pus1,inn,Contained in the srrrincnul egrecr,cm the Seller reprol
.red ",frank fault -flee performance and faiiii-free resat on the procil ,late .and date related
,late I mrlvdorl hill not 1tmllc+J b, calCnl Ll. cumpariry and 'etlocrnrocl ,•f all h Irdware.
I ti,o. Lie and him •.ware product „del n i .red ,.cis :vex pr.,,.,dl mder Ih,, C'onr'ici,
Ihcidua6b „r n c,x^breach„n. a, rLe t;i.,l psi r.,n• the rlieuti,e Jaw It thr, 1'..r tract
1' , •hr �I•Iler , mr a •I-r . 'au.ale let • :lt :'1 -,Lc,:. •+:d , J a: _ i'!a.,,d
+-,tr hv.ur, -�d„ III. ". ere Cis. 'e 1'I•cL ti, 1,I l_:b'^, ai h,.t
„ , it, 0 e i.re- i
ria onicrhla r,"fiv^If..I'!'ll I,I'";.a.rcli `:arem Hie, nug,nlrn. Lt,,:rd
al.l',s' ::IaCr, gt•1 .,�,.t , Jed `w rha'sed r• .�,h-sr,le-.,r ,tit, a„rat ;'am
IT, „a,l r. Ille, at.l �n le, v4 pn:rot,•1'rhe gnriucl: !r°J , I. he dcir.,•re,t l•r tlid E' T,
11a 1 n,, pester �...,i "TCIct I n easel r„pl ,air sun - d ut`,:I I -,d ill -c, I ,r cJ
:crcin. .1 Is r : as ,,. lie( n •If l id^`lick at.l- sue.fI.fdtl 'f os : i- his uo:dcr the a„ and
under tl': (nor:fit ndndrn._ •id:'n[ nnihlJ In 11 r;Pal ph.rrain r',_ To'B'n'.rjIlLI l I f 1!11lul:
I •c' . rI'li c, l(aled are dp•.t ale •u•J..I .-ietr ti al inc nher -Lirn'Ixa laceit eii
r. I I -1 'T. r,'d arc '. r I,hieo lr or, al ,a,I roc ,I I, .;r:r I,. r 1: n_d ,:r r I,. c1. tit
r fir„n : Ythc Seurr' ..i T!II, .Or-11 :,a, he n ufed ai
t
I n S.0 fT5" R IRR Ill Si warrants that the product ,add to the Bunco— ,hall conte,ri to
the standards pnnnulnated I,% the L S Department or Labor raider the OCCIIpabartal Saldtc and
Ill Act of P970 In the c,enl the prol dyes not contomt To Ol standards. Buyer rosy
renarr the praducl !or correction or replacement at the Seller', expense In the event Seller
tails in make the appropriate cIII I i „it hill a reasonable time, correction rnade I,v Buyer
,all he at the Seller's expense
I I NO WARRANT) B5 Bl. 5 E R .Ill INST IN RINGS NIENTS Is pan of 11tit, contract !m
sale Seller agrees to ascertain whether goods man ifartured in accordance wuh the
specifications attached to this agreement will give rise tolhe nuhIf.1 claim,ran, third person
I , w I+I intimuement ,fine:nke Buser mAde, no w,Ill that the piaduchnn of ..o,,d,
. el to the slxeif icirnn ,ul I not ci,e rise to ,Lich a claim. and In m, e' ere ,haul Buy er Ise
IIaNe to Seller for Indemnification in the event that Seller is sued on the Wounds of
rnfnngcment ofthe like If Seller os of the opmron that an urfnngemeni or fire like will fin IL
he ,It Tarty the Bull la this effect in wiling wrthm two „coke after the,igmng of this
agreement If Buver dues not rosette notice and Is suhse:duenlly held hi for the
nfrinuement or the like. Seller will sane Buyer harmless If Seller in ❑oad f ilb ,L certain, the
production, Ifthe _olds in accordance with the specificaltuns ill result in infringement or the
like, the contract ,hall he null and void
t' RIGHT OF INSPECTION Buyer shall have Ilse right to inspect the gods it Misery before
aceeptng them
13 ('. INCFI.L.ITION Buver shall hsxe the right m caned six drfauh .ill nr am partof the
undeh,errd po Im. of tho, order of Seller hreauhes any of the lima; hereof nIdudmet warranties
of Sel let or if fire Seller becomes insult ent nr cummrts acts of bankniptcv Such rrEhl of
cancellation is in addition to and not on lieu oral other remedies which Bull may have in
law or equity. - - -
14 'rLR%I]N•%,riON The peni,rmance of wink render this order may be terminated in whole. or tit
pan by the Buser in accordance with this provn,rnn Terrimari of"ork hereunder shall he
effected by the dii ofthe Seller of a Notice of'fermmalton" specifying the eslrm to
which performance of work under the order is terminated and the date upon which such
lenrnnahon becomes efrecnve. Such right or termination is in addnon to and not in lieu of the
rights of Buyer reel forth in Clause 13, herein.
15 E ORC'[ hI.IJLG RE Nether part shall he held resporri for hosi resulting if the
rilfidment oral '
fany Wi
rth ,f pravrsrons of this contract is delayed or pre,rncd by anv cause not
within the control of the party whose performance is Interfered wl and which by the gsercnse
of reaunnuhle do ligence lard party its unable Iu prevent
I I,. ASSIGNh1F NT-DE LF GA'TION Na I I¢hit or Interest In Ihrs cortract shall be Ili, sI fined or
delegation army obligation made by Seller without the written permrsion of the Buyer Ariv
attempted assignment or delegation by Seller shall he wholly cold and totally ineffective for all
purpose unless made in conformity with this paragraph
17 WAIVER. No claim or right ansutg out of a breach of this contract can be discharged In whole
or in part by a waiver or reinnciation ofthe claim or right unless the waiver or renunciation is
suppnned by con,ideration and Is in untinu signed by the aggrieved party
IA INT[RPRLTATION-PAROLE EVIDENCE This writtill piss anv ,pecificari fit hall and
performance pros tided by Buyer in its .advertisement for h &, and any other documents
p-,v, idni by Seller a, pan of his hid, is intended by the parties us a f mad eapres,Iun of then
agreement and mended also a I a complete and exclill statement of fire Ill sin of their
agreement Whenever ,a term defined by the Uniform ('orita at Lode I, iraid m this
agreement, the deE inllion contained in the Ctde Is to control
Iq APPLICABLE LAW This agreement ;hall he gevemed by the L'nofoun Commercial Code.
W here ex er the terni -'ll Cornme—al Code' i. sea it shall be wrisrmed as meaning the
L nifonn ( riming csal Code :as adopted on the State of Texas as effective and in fore on the
date rf this agreement.
^q RIG14T TO ."M RANC'E Whenever one pain ro this contract on good fath has reason to
question the other parl intent to perform he may demand that the other party give written
assurance of his intent to perform In the event that a demand is made and no assurance is
_i, ven wthm five(5)day,. the dernandmu party may treat This failure as •an anlicipatory
repudratran of the contract
_I INDL NINITIC. ITLON Seller ,hall indemmfvl keep and save harnill the Buvl its acl
a•Rsc,nk trod elnptovec,. .I- on" 'I; m ins eel Il, ,rb,. loss, a[tma�,r, rl arms,pterr::6nms o�ui,.
habdmil piduments, cosh and expenses, which may In anywise acetic ag.unst the Buser in
a+n,cyuence ni'the ur.intitu of this Conlract or which may.rs it result therefrom, whether
or not of :,hall he alleged or determined that the act was cau.,ed through neliligence it Omn,.aOn
of the Seder ar it. ewplool or of the othScI ll rr as+Ignre it is empiov t,. ram. told the
Seller,haf. .t his own expense, appear. Jefend and pay ali chairs of autornev, and all aids
.0 d otI•er e,ren ors ,er an_ iherefmrr of rcnrred n oirw,lior thereyith..ud.. f .any , it- inent
.Fall I•c e'l l eJ Al -a 1-4 file Brn er pia n>, such action, Ihr Seder 4ha11..11 .1, o,.,n c,prrses.
.o ,f, .Inn d ,charge the ,tme Ill r,pre„I' inder.stauds and agrees that ,uis bond re,I,i l
Ili.— inner. •r accr c 1-1 idol I'y S lrr, lta,l in r, AaV ,nit t`r FL,, n>.I•.�LI, r•,
e,in'e ,I, i-reed and Inler.L•rJ 1: ar I i-r ,,f ihee ev,e wr the
1 •rr`i'rn ,a,ce.dtrv.'-It r Ir,l n'"Le h, , a r.Irdtl tI rr.•et she nn'r 1.-r, ifr.0 pun, „f rfns
calne cc'er 1, "e u. Jefeolt itlhl, r_Ieci:cat
_ '.Ilif "P'-e l" n •r'L,rr nck � Ira-'r •. ,:,;I,r,e. 01' I-..Ier ii,a r, r•_ar.i :, a �, or rricrco
i:10 .u.uu rl• This cyoe,t. c.io,_A 1:y ,red •.c, ricr 1111; �uf plated c,, ia,
', tout " h, uhn r; '„1, it +a la n.c to rhl . r,.,.,1. on and :I nil l'C Ill cr ramtfe,l ,ij,.Lin •n
rT'u, w d I., atr ,Lai v, I. ,at„n, , :o a_lo-da,_it„ !lr.i:,,nc sod
RCI I, R, 'I I,,