Loading...
HomeMy WebLinkAboutResolution - 2005-R0301 - Approve CDBG - Young Women's Christian Association Child Care Services Program - 06_23_2005Resolution No. 2005-R0301 June 23, 2005 Item 49 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby approve of the proposal for the Young Women's Christian Association Child Care Services Program from the Community Development Block Grant (CDBG) Program and all related documents. Said proposal is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd dad ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: Nancy Haney Community I IAmy s/res-YWCA-Chid Care Prog-CDBG.res 17, 2005 Page 2 FY 2005-2006 Public Service Continued Funding Application To submit an application, complete Part A —1, Attachments 1-4 (if applicable) and any other items requested Do not bind the application or include any items that are not requested. Submit one proposal per project. Submit one original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street, PO Box 2000, Lubbock, Texas 79457 by April 1, 2005 5:00 PM. Please review the Citizen's Guide" for the Community Development programs, goals, requirements and timelines. For assistance, please call the Community Development Department at 775-2301. A. GENERAL INFORMATION 1. Name of Applicant: YWCA of Lubbock X❑ Not -For -Profit ❑ For -Profit ❑ CHDO ❑City Dept. ❑ Other (Please include a copy of your IRS ruling providing tax exempt status under Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.) 2. NameofProject: YWCA Child Care Services — Carp 9t1hciAiAz 3. Area or Location of project: 3 10 1 3 5 t h Street 4. Contact Person/Title: Betty E. Wheeler. Executive Director MailingAddress/Zip: 3101 35th Street Lubbock. Texas 79413 Telephone/Fax Number(s): ( 8 015 ) 7 9 2— 2 7 2 3 Fax (8 0 6) 7 7 1— 3 2 6 2 5. Grant Request: [3 CDBG ❑ ESG ❑ HOME 6. Amount of Funds Requested for Project: $ 6 0 , 0 0 0 7. Amount of Matching Funds for Project: $15� 000 Match Type: © Cash ® Sweat Equity ❑ Other Grants ❑ Donations Identify Source of Match. Parent Fees . In Kind — YWCA F a i 1 i r i A c LISD Facility. Match Status: ®Confirmed ❑ Requested 8. Unduplicated Units Served (agency's definition) one week of full time day care services (a) Total CD Funds Requestek $60, 000 d) Total Project $165,000 ($150, 000+$150oo match) (b) Total Unduplicated Units Served 445 e) Total Unduplicated Units Served 1229 _ (c) Average CD Cost Per Unit (alb): f) Average Cost Per Unit (d/e): $135. 00 $1135.00 *If draw -down is available 9. Is this project? Year 1 X Year 2 Year 3 Year 4 B. PROPOSED PROJECT 1. Project Description: The YWCA of Lubbock proposes to offer childcare fee assistance (care subsidy) to income eligible families. Available childcare services to be provided include: preschool care (ages 0-5), after school care, exceptional care, and summer care for school age children, ages 4-13 years. 2. Goals, Objectives and Outcomes The goal of this project is to increase the number of child care units provided for children of low - mod families accessing YWCA childcare programs. The objectives to be achieved to attain the goal of the program are: Objective 1: To provide financial assistance in the form of fee assistance (subsidy funding) to income eligible working families for preschool, after school, exceptional and summer care programs. Objective 2: To increase the number of low -mod income, high risk children being served. Objective 3: To give more children the opportunity to participate in licensed YWCA programs which offer a variety of creative activities. Objective 4: To give more children from the targeted areas the opportunity to interact with other children in their community in an informal but healthy and structural environment. Output - 445 more units for income eligible children will be provided in YWCA Childcare Programs. (1222 units if draw down is available) Outcome — Approximately 300 additional low -mod income families will have quality affordable care for their children while the parents are at work, in school or in training. (Number varies with draw down availability) The outcomes will be measured by the number of eligible families receiving fee assistance from this grant. 3. Activity Measures/Steps required to obtain Goals and Objectives. Objective I Activities a. Create fliers, public service announcements, and notices of available funding. b. Distribute notices, etc., to targeted areas. c. Seek assistance from news media re: the availability of funding/programs. Objective II Activities a. Screen and enroll eligible applicants. b. Offer sufficient sites to allow for expanded numbers. Objective III Activities a. Continue to provide state licensed YW-CAre, preschool programs/special needs programs, and YWCA day camps for children to attend. b. Assist families with special needs children with bussing. Objective IV Activities a. Provide families fee assistance allowing youth to participate on a regular attendance rather than erratic basis in these structured programs. b. Provide activities in targeted areas to be convenient for families. Timeline Summer 2005 Promotional information to be distributed in targeted neighborhoods regarding the YWCA Child Care programs and availability of scholarship funding. Registration for fall begins for YWCA child care programs. Mid August 2005 YWCA Childcare programs begin on the first day of school. October 1, 2005 With availability of CDBG funding, scholarship recipients will be enrolled in target programs. Milestone October, 2005 - YW-CAre Program will continue throughout school year until school ends May 2006 May 2006. If scholarship applicants withdraw during the school year, new scholarship recipient (s) will be enrolled in the vacant slot (s). June -August 2006 Summer camp recruitment, and Day Camp registration with focus on targeted neighborhoods. August 2006 CDBG scholarship applicants to be enrolled in YWCA Child Care Programs. 2005 —2006 Preschool and preschool registration continues year round, Monday - Friday, 7:30 a.m. to 6:00 p.m. 4. Evaluation Neighborhoods and schools will be helpful in promoting the program by identifying the children/families in need of care. This may be done by family members, neighbors, and school staff. Input will be solicited from the children and parents. The schools will provide the facility for after school programs. The project will be evaluated by parents and school staff at the end of the summer and the school year. On going evaluation will continue throughout the school year, using parent conferences, visits to school principals/personnel. Attendance records, reasons for withdrawal, etc. will be developed to be utilized on a regularly scheduled basis to document progresswithin the project, not only for the students served, but for their families and the neighborhood and school effected. Program will be redesigned, restructured or enhanced according to evaluation responses. A complete evaluation will be submitted to the YWCA Program Committee by May, 2006. Day camp evaluation will follow the same procedures with a final report to the YWCA Program Committee in September, 2006. C. Strategy To Develop Alternative Funding Sources: 1. A. The YWCA's plan to develop alternative funding to replace Community Development funding by the end of the three-year cycle includes: a. Continually search and apply for additional grants and/or funding sources to provide care subsidies for income eligible families. b. Where/when possible, increase funding level of current funding sources, other than CDBG; i.e. United Way, private foundations, parent fees, etc. c. Increase number, of total children served in all programs to reduce average cost per unit of service. B. Goals and Objectives Goal: To develop alternative funding sources to replace CDBG by the end of the third year, assuring that the YWCA can continue to meet the child care needs of income eligible families for years to come. Objective I: Identify and apply to new funding sources. 2005 — 2007, as available Objective II: Request increased funding levels from current funding sources. 2005 — 2007 Objective III: Promote all YWCA child care programs and availability of care subsidies funding to reduce unit cost of care. 2005-2007 2. This is a second year request. Accomplishments to date include: 2005 Goals, Objectives and Outcomes [Progress to Date] The goal of this project is to increase by 445 the number of units provided to children of low -mod families accessing YWCA childcare programs. The objectives to be achieved to attain the goal of the program are: Objective 1: To provide financial assistance in the form of fee assistance subsidy funding to income eligible working families for preschool, after school, exceptional and summer care programs. [units provided to date —150. Enrollment continues throughout grant year.] Objective 2: To increase the number of low -mod income, high risk children being served. [New children served —18; i.e. for January/February, 2005] Objective 3: To give more children the opportunity to participate in licensed YWCA programs which offer a variety of creative activities. Objective 4: To give more children from the targeted areas the opportunity to interact with other children in their community in an informal but healthy and structural environment. Output - 445 more units of service will be provided for income eligible children to be served in YWCA Childcare Programs. [Goal for 2004 —2005 will be met] Outcome — Approximately 300 low -mod income families will have quality affordable care for their children while the parents are at work or in school. [New families for January, February —15.] The outcomes will be measured by the number of eligible families receiving fee assistance from this grant. [October 2005] Summer 2004 Promotional information to be distributed in targeted neighborhoods regarding the YWCA Child Care programs and Mid August 2004 October 1, 2005 October, 2004 - May 2005 June -August 2005 August 2005 2004 —2005 A Program Income: availability of scholarship funding. Registration for fall begins for YWCA child care programs. [Done] Programs begin on the first day of school at all YWCA child care programs [Done] With availability of CDBG funding, scholarship recipients will be enrolled in target programs. Milestone [Begun, on going] YW-CAre Program will continue throughout school year until school ends. If scholarship applicants withdraw during the school year, new scholarship recipient (s) will be enrolled in the vacant slot (s). [On -going] Sumner camp recruitment, and registration with focus on targeted neighborhoods. [Plans underway] CDBG scholarship applicants to be enrolled in YWCA Child Care Programs. [Promotion begins April 1, 2005, Plans underway] Preschool and preschool registration continues year round, Monday -Friday, 7:30 a.m. to 6:00 p.m. [On going] Anticipated program income from this project is: CDBG funds (If federal draw down match is available $165,000.00) United Way Helen Jones Foundation CH Foundation CCS Parent Fees Community Youth Development Fund Total *with draw down $ 60,000.00 $127,000.00 $ 35,000.00 $ 10,000.00 $180,000.00 $550,000.00 $ 57,400.00 $1,019,400.00* $1,184,400.00 The City of Lubbock (grantor) will have a return of investment created by this program due to: 1. 454 additional units of quality child care will be provided. 2. Additional low -mod income parents will be able to work, go to school or receive training, assured that children are in quality care. 3. Employers will benefit from parents good attendance at work. 4. The community benefits with reduced juvenile crime rate, reduction in teen pregnancy, drug abuse, vandalism, etc. 5. Children are not at home alone, scared, or on the streets unsupervised. Page 4 E. PROJECT BUDGET 1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching funds. Please place Cash, S=Sweat Equity, O=Other Grants, D=Donations beside each amount under "Applicant's Match" to denote the type of match being used. Line Item CD Funds R nested AppL ;;.<, Matc6 ecf .�ro'ect Bud et ADMINISTRATION: Personnel # PayroU Taxes Employee Benefits Office Supplies Copy Supplies Postage Telephone Promotional Professional Service Vehicle Fuel/Mileage Other - PROGRAM: Acquisition N/A Reconstruction N/A Rehabilitation N/A Installation N/A Demolition N/A Trainin ech. Asst. Direct Assistance Rental of Space Rental of Equipment Professional Services for Clients $60, 000 $ 15, 000 CS $90, 000 $ 165, 000 Other - Professional services Construction NIA TOTALS $60,000 $15,000 $90,000 $165,000 I 1 1 I r r r r• r F. BOARD INFORMATION Page 5 1. List all board members' names, number of years on board, occupation, and breakdown the gender and ethnicity of the board members. Please indicate officers. LEMT 1 page G. CONFLICT OF INTEREST Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities with respect to the above grants.., or who are in a position to participate in a decision making process or to gain inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity... either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. I. Is there any member of the applicant's sta$ member of the applicant's Board of Directors, or officer who currently is or has/have been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No If yes, please list names: 2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a subcontract to any individual who is or has been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No If yes, please list names: 3. Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business partners or immediate family of a City employee, a member of the Community Development & Services Board, or a member of the City Council? ® Yes ❑ No If yes, please list names: Karen Martin — Board Member (wife of councilman Tom Martin) If any member of the Community Development Services Board has a conJlk4 they may not participate in the sub- committee interview or discussions, nor vote during the recommendation. The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct and that the governing body of the applicant has duly authorized the filing of the application and that the applicant will comply with all the requirements of each grant respectively if the application is approved. Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to sign the application and/or contracts. Name: Signature: Title: Board Chairperson Date: Nam . Signatu Title: Director Date: