HomeMy WebLinkAboutResolution - 2009-R0191 - Contract - Quick Quack Car Wash - 05/14/2009Resolution No. 2009—RO191
May 14, 2009
Item No. 5.29
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Contract 9008 for vehicle
washing service facilities as per RFP 08-078-MA, by and between the City of Lubbock
and Quick Quack Car Wash, and related documents. Said Contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 14th day of May , 2009.
TOM MARTIN, MAYOR
ATTEST:
Rebec a Garza, City Secretary
APPROVED AS TO CONTENT:
Mar Yea ad, Assistant City Manager
Chie Information Officer
APPROVED AS TO FORM:
ZZ
Chad Weaver, Assistant City Attorney
vw/ccdocs/Chad/Resolutions/RES.Contract-Quick Quack Car Wash
May 7, 2009
Resolution No. 2009-RO191
CITY OF LUBBOCK
CONTRACT FOR SERVICES
For
Vehicle Washing Service Facilities
THIS CONTRACT, made and entered into this 14th day of May 2009, pursuant to a resolution
heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and
Quick Quack and Contract Number 9008, ("Contractor").
W ITNESS ETH:
WHEREAS, the City of Lubbock duly advertised for proposals for Vehicle Washing Service
Facilities and were received and duly opened as required by law; and
WHEREAS, after careful consideration of the proposals submitted by Contractor, the City of
Lubbock has heretofore adopted a resolution authorizing the acceptance of such proposal and the
execution, in the name of the City of Lubbock a contract with said Contractor covering the of the said
Vehicle Washing Service Facilities.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
ARTICLE I: SCOPE
To furnish Vehicle Washing Service Facilities. The Specifications for services are attached as
Exhibit A and made part of this contract for the entire duration thereof.
ARTICLE II: CONTRACT DOCUMENTS AND ORDER OF PRECEDENCE
The following contract documents shall be construed in a court of law in this order of
precedence: (1) Contract; (2) the Request for Proposal Number 08-078-MA entitled Vehicle Washing
Service Facilities (the "RFP") and all terms, conditions, and requirements thereto, is incorporated into
this Agreement by reference as if fully set forth herein. In cases wherein the terms, conditions, and
requirements of this Agreement conflict with the RFP, the terms, conditions, and requirements of the
RFP shall prevail.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBBOCK
<-�� �974
Tom Martin, Mayor
ATTEST:
Rebec a Garza, City Secre ary
CONTRACTOR
BY
Authorized to . e
Address
`y4;3ac e , 7-w 7 9V2,51
APPROVED AS TO CONTENT:
Mark earwoe , Assistant City Manager
APPROVED AS T FORM:
Assistant City Attorney
RFP WOO-078-MA, Vehicle Washing Services Facilities
SUBMIT TO: ,
a
Cl 1'1' OF LL BBOCK
Purchasing & Contract Management
1625 13" Street. Rnt _04 j
Lubbock, Tx 79 01.3R30
CITY OF LUBBOCK, TEXAS
REQUEST FOR
"EQL AL
PROPOSAL
CON T:1C1 PFRS()N: OPPORTL LAITY
Marta Alvarez EMPLOYER
#08-078-MA
FEL: 80b.7"i 2167
FAX. 900.' ,.2164
htilp:.. purchasing.ci.lubbock.t\.us
I
TITLE: Vehicle Washing Services Facilities
SIBMI LT,AL DEADLINE:
August 20, 2008, 2:00 P.M. CST
PRE PROPOSAL DATE. TIME AND LOCATION: 9:00 a.m.. August In irn�,n,rr.vrrrcnrJ,ahrrrhrhnrr�nid.lar, ,,,iea a�wv. regardrrsr
� +h,a,hrrrl+,r.•,r,lun,,;,nrai. I
13, 2008, in Purchasing Conference Room -104. City Hall. afrhrrnudrafdrlirrrl'.
1625 131h Street. Lubbock. Texas,
RESPONDENT NAME:
Quick Quack Car Wash IF RETL. RNING AS A- NO RCSPONSF.", PLEASE STATE. RE ',SON
NIAIUNG ADDRESS:
PO Box 2703
CITY - STATE - ZIP: THI_ CITY OF 1T13HOCK RI 5ER\'ES rHt RIGHT TO .WCEPT OR RLACT .NNY A.."D
Carmichael. CA 95609 ALL PROPOSALS IN WHOLE OR IN PART AND WAIVE ANY INFORNIALITY
TELEPHONE NO: IN THE COMPETITIVE PROPOSAL PROCESS. FI RTHFR, THE CITY
1-998-772-2792 RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE.
IN THE BEST INTEREST OF THE: CITY
FAX NO: IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THATTHIS
916-488-3277 REQUEST PERMITS COMPETITIVF PROPOSALS. fr IS THE OFFEROR-S
F:-kIiIL: RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING
InfoQDontDriveDirty.com MANAGER IF ANY LANGUAGE. REQUIREMENTS, ETC. OR ANY
FEDERAL JAX ID NO. OR SOCIAL SEC IJRITY NO. COMBINATIONS THEREOF. INADVERTENTLY RESTRICTS OR LIMITS THE
26-286-3643 REQUIREMENTS STATED IN THIS RFP TO A SINGLE; SOLRCE. SLCH
NOTIFICATION MUST BE StMMITTED IN WRITING AND MIST BF
RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIRE (5)
BUSINESS DAYS PRIOR TO THE ABOVE St'B%IITT,AL DEADLINE.
THE OFFEROR HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS PROPOSAL IS BASED ON ALAI ADDENDA POSTED ON
RFPDEPOT.CO%l
The City of Lubbock Charter states that no ofiieer or employee of the City can benefit from any contract, job, work or scrs ice for the municipality or he
interested in the sale to the City of any supplies, equipment, material or articles purchased. will any officer or employee of the City, or member of their
immediate family, benefit from the award of this proposal to the above firm"_ YES_____ NO X
IN CONIPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED OFFEROR HAVING EXAMINED THE REQUEST FOR PROPOSAL. AND BEING
FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS -IHE FOLLOWING. AN INDIVIDUAL AUTUOR1717D To BIND THE
COMPANY MUS r SIGNTHE FOLLOWING SECTION. FAILURE TO EXFCL;TF'rH1S PORTION MAY RESULT IN PROPOSAL RL&C HON
By m % signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm. business entitt. or person
;ubntitting art oiT r for the same materials_ :,upplies. equipment. sir sen ice(s), and is in all re,pects fair end "ithout collusion or fraud. I further arsee than if the
oiler is accepted, the u9Teror will convey. sell, assign. or transfer to the Cits of Lubbock all right. title. and interest in and to all causes of action it may now or
hereafler acquire under the Anti-trust luwi of tiiu United States and the State of Texas for price fixing relating to the particular commodit%(s) or :mice- (,r
purchased or acquired by the Cit% oft uhhock V the Cif}.% discretion. each assignment shall be made and become enecti%e at the time the ('it% tenders final
pa)mcm to the
iQ--
IuthorizedSigmfure Title
Shatwn Peterson /o./ j 9 Z U Ir
Prim I %pc• Name fate
THIS F'ORII NL ST SE COYIPLETLD % N D RL I'L R N F D 11 IT Y OL R RESPONSE.
05RFP dcc
%chicle Washing Services Facilities
CITY OF LUBBOCK, TEXAS
RFP #08-078-NIA
PRICE SHEET
ITEM
Qtv
(Approx
imatel )
DESCRIPTION: Automatic Drive Thni &: Self
Service Care U'ash (Exterior only)
Unit of
NIcasure
MONTHLY CHARGE
(UNLIMITED)
1.
579
Light Vehicles - G'V"W` < 6000
ea
$11.88
2.
1 476
Light Vehicles - UVW' 6,000 — 10,000
ea
$11.88
3-
91
Medium Vehicles —GVW 10.000 — 19,500
ea
$
4.
79
Heavy Vehicles — GVW 19,500- 26.000
ea
$
5.
182
Heavy Vehicles-GVW' 26,000 — 33,000
ea
$
Date- I 73 2008
Officer Name and Title: Shavrn Petersen, Regional Orierationc_N1anaizer
PIL'usc' Prliu
Business,relephoneNumber— 906-S1-7-M14 FAX: 016488- 2-- _
Vehicle Hashing Services Facilities
CITY OF LUBBOCK, TEXAS
RFP #08-078-:VIA
Additional Information on Pricing if Required
Wash includes:
Express Exterior Wash, Triple Foam, Wheels & Rims, Undercarriage Wash, Spot Free Rinse, Blow Dry
Plus Super Orange Cleaner and free self service vacuums.
Total Retail Value per wash = 310
The Quick Quack Green & Clean Water System reclaims the water used in the car washing process, This
water is put through a state-of-the-art filtrations stem so we use a fraction of the water used at home or
other car washes.
• None of Quick Quack's water goes down the storm drain.
• Quick Quack uses only environmentally safe soaps.
• Quick Quack uses as little as 8-10 gallons of fresh water per car wash.
{
1
.dtethrwr_ed Rep ntutrti e - sfj;n ht- hand
t
23,200
CITY OF LUBBOCK
Vehicle Washing Service Facilities
1) SCOPE AND PURPOSE
a) Scope - This specification is for vehicle cleaning and washing services for the City of Lubbock,
hereinafter referred to as "City" owned vehicles.
b) Purpose - To provide the City with a reliable source for Vehicle Wash Services for all City
departments under this contract.
c) "City" -owned vehicles are grouped on Exhibit B so that the appropriate washing charges can be
detennined and applied.
d) Definitions — All references to "wash", "washing" or "vehicle washing" regardless of its
grammatical intent is defined as the exterior portion of the vehicle.
2) APPLICABLE SPECIFICATIONS
a) The contractor shall provide all labor, parts, equipment, tools, transportation and supervision
required to perform the services required by this contract. It is the intention of this bid to acquire
complete vehicle washing services from experienced local vendors.
b) All detergents / soaps i rinses utilized by the vendor shall not contain any acids. All products
utilized by the vendor shall be environmentally friendly.
c) Vendor shall provide self service vehicle washing services strategically located throughout the
city.
(1) Vendor shall provide fully -equipped facilities located strategically throughout the city
where any city employee operating a city vehicle may drive thru and wash their vehicle.
Each facility shall accommodate the washing of any type and size of vehicle/truck
equipped with various types and sizes of ancillary equipment. Each facility shall include
at a minimum but not limited to the following equipment: vacuum, brush or brushless
washing system, trash receptacle and disposable rags.
(2) Exterior cleaning of vehicles shall include, but not be limited to the following: Wash
vehicles with soapy water and rinse with clear water. Wheels, tires and lower exterior
panels around vehicles will be steam cleaned. All exterior surfaces including windows
and mirrors are to be cleaned and shall be free of streaks, spots and lint.
d) The Contractor will perform duties necessary for washing to include washing of wheels, tires,
wheel wells, front and rear bumper areas, and the entire exterior of the body of the vehicle or
provide operator availability of a high pressure vehicle washer and/or heavy duty, high powered
vacuum cleaner.
(1) Contractor shall be open for business a minimum of eight (8) hours per day, six (6) days
per week, normally excluding Sundays and Holidays.
(2) The Fleet Department will provide successful vendor a list with license plate numbers
divided by City Department. Monthly billing invoices will be required to the City
Department on a monthly basis for reviewing prior to payment.
3) OTHER REQUIREMENTS
a) Vendor Qualifications
i) Bidders shall have an operation facility to perform vehicle washing in order to qualify for
award.
ii) The City reserves the right to visit the bidder's facility to determine if bidder is capable of
providing these services and at the level of volume as specified in the contract.
b) Invoices
i) Invoices shall include at a minimum: the vehicle license plate number, the department name,
the description of each service(s) received during the billing cycle, the unit and total prices.
ii) Payment - City Departments will pay for these services from a monthly invoice after review.
4) 11. INSURANCE
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate, along with a copy of the additional insured endorsement, to the City, which shall
be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and
termination provisions shown thereon, and which shall furnish and contain all required information
referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM
UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO
THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law. court decisions, or
the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the
duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written by companies approved by the State of Texas and acceptable to the City, in the following type(s)
and amount(s):
7TYPE AMOUNT
Commercial General Liability insurance S300,000
General Aggregate
ADDITIONAL POLICY ENDORSEMENTS
The City shall be entitled, upon request, and without expense, to receive copies of the policies and all
endorsements thereto and may make any reasonable request for deletion, revision, or modification of
particular policy terns, conditions, limitations, or exclusions (except where policy provisions are
established by law or regulation binding upon either of the parties hereto or the underwriter of any of
such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to
accomplish such changes in policy coverages, and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
f. All copies of the Certificates of Insurance shall reference the project name or bid number for
which the insurance is being supplied.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address.
Marta Alvarez, Purchasing Manager
City of Lubbock
1625 131h Street, Room L04
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and
accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of
liability by the insurance company exonerate the Contractor from liability.
Resolution No. 2009-RO191
Exhibit A
City Vehicles
Police
Landfill
Parks & Recreation
and others as needed