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HomeMy WebLinkAboutResolution - 2005-R0294 - Resolution Approving Rent Assistance Program Proposal From ESG Grant - 06_23_2005Resolution No. 2005-RO294 June 23, 2005 Item 75 RESOLUTION IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby approve of the proposal for the Vandelia Church of Christ Utility / Rent Assistance Program from the Emergency Shelter Grant (ESG) Program and all related documents. Said proposal is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. by the City Council this 23rd day of June % , 2005. GAL, MAYOR ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: Community C Amy ! ccdocs/res-Vandelia Church of Christ-ESG.res June 17, 2005 im FY 2005-2006 Funding Request FY 2005-2006 Funding Request Page 2 To submit an application, complete Part A — J, Attachments 1-4 (if applicable) and any other items requested. Do not bind the application or include any items that are not requested. Submit one proposal per project. Submit one original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street, PO Box 2000, Lubbock, Texas 79457 by April 1, 2005 5:00 PM. Please review the "Citizen's Guide" for the Community Development programs, goals, requirements and timelines. For assistance, please call the Community Development Department at 775-2301. A. GENERAL INFORMATION 1. Name of Applicant: Vandelia Church / Across the Street Outreach ® Not -For -Profit ❑ For -Profit ❑ CHDO ❑City Dept. ❑ Other (Please include a copy of your IRS ruling providing tax exempt status under Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.) 2. Name of Project: Utility / Rent Assistance 3. Area or Location of Project: 2002 60`s .Tract # 22.04 ( Census 2000) 4. Contact Person/Title: Gloria Quinton , Outreach Coordinator Mailing Address/Zip: Across the Street Outreach / 2002 60`a Lubbock Texas 79412 Telephone/Fax Number(s): (806) 762-4010 5. Grant Request: ❑ CDBG ® ESG ❑ HOME 6. Amount of Funds Requested for Project: 27,300 7. Amount of Matching Funds for Project: 53,600 Match Type: ® Cash ® Sweat Equity ® Other Grants ® Donations Identify Source of Match: Cash, Sweat equity through volunteers, Donations by church members Match Status: ❑Confirmed ❑ Requested 8. Unduplicated Units Served (agency's definition) 1 unit equals one reciRient of utility or rent assistance (a) Total CD Funds Requested 27,300 d) Total Project 90,900 (b) Total Unduplicated Units Served_264� e) Total Unduplicated Units Served_264. (c) Average CD Cost Per Unit (a/b): f) Average Cost Per Unit (d/e): 103.41 306.43 9. Is this project? ❑Year 1 ❑ Year 2 ® Year 3 ❑ Year 4 t s r FY 2005-2006 Funding Request Page 3 B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project. This description will be used in future publications should your application be approved. Limit two sentences This project will provide utility assistance and rent assistance to individuals and families who have experienced a sudden increase in expenses or decrease in income. This project will assist 264 families per year and 22 per month with $100 for utility or rent assistance C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project. Check One Prioritized Objective from Consolidated Plan Number of Units This Project Will Serve a ' �x 3.+. be k`@."'� .�. "� -t �. _; Ai ,� 'Fix y...f "°';'s;�'1°_6.'y" F'`� � C ,S'•'e�''�Ti ��,�'h� Y r,.�'f j ry .i?: t2 H-1 Owners -Rehab Households: H-2 Owners -Limited Rehab Households: H-3 Owners -Assistance for Home Bu ers Households: elk Economic Development CD-1 Rehab of Publicly/Privately Owned Businesses # of Low -Mod Business Owners: CD-2 ED-Direct Assistance to For -Profit # of Jobs Created: CD-3 Micro -Enterprise Assistance # of Low -Mod Business Owners: Infrastructure CD-4 Street Improvements # of Low -Mod Households: CD-5 Sidewalks # of Low -Mod Households: Public Service N/A CD-6 Handicapped Services for Job Training # of People Served: N/A CD-7 Handicapped Services for Recreation # of People Served: N/A CD-8 Substance Abuse Services for Rehabilitation # of People Served: N/A CD-9 Substance Abuse Services for Shelter # of People Served: N/A CD-10 Substance Abuse Services for Training # of People Served: N/A CD- 11 Employment Training for Computer Skills # of People Served: N/A CD-12 Employment Training for Job Readiness # of People Served: N/A CD-13 Employment Training for Reading Skills # of People Served: N/A CD-14 Health Services for Children # of People Served: N/A CD-15 Mental Health Facilities for Operations # of People Served: At FY 2005-2006 Funding Request Page 4 Youth Programs N/A CD-16 Child Care Centers for Subsidized Care # of People Served: N/A CD-17 Youth Services -Education # of People Served: N/A CD-18 Youth Services -Job Training # of People Served: N/A CD-19 Youth Services-Mentoring # of People Served: N/A CD-20 Child Care Services -After School Care # of People Served: N/A CD-21 Child Care Services -Care Subsidies # of People Served: N/A CD-22 Child Care Services -Summer Programs # of People Served: N/A CD-23 Abused & Neglected Children -Short Term Care # of People Served: N/A CD-24 Abused & Neglected Children -Mental Health Services # of People Served: N/A CD-25 Abused & Neglected Children-Mentoring # of People Served: Other CD-26 Code Enforcement # of People Served: CD-27 Repayment of Section 108 Loan Principal # of People Served: CD-28 Planning & Administration -Oversight & Monitorin N/A HS-1 Shelter Operations # of Facilities Impacted: HS-2 Essential Services # of People Served: HS-3 Homeless Prevention # of People Served: HS-4 Facilities Rehab # of Facilities Impacted: D. PROJECT SUMMARY 1. Summarize your proposed program. Explain how this program fits with your mission, How will it impact your current operation? How does this program relate to the Consolidated Plan priority? Does this program serve a targeted area? Who is the target population? Where will the program take place? How will this program benefit the Low -Mod income community? Are you working with other organizations in a cooperative effort on the program? LIMIT 3 pages Across the Street Outreach is a ministry of the Vandalia Church of Christ. The outreach was started in August of 1998. The primary goal of this outreach is to build relationships and At FY 2005-2006 Funding Request Page 5 provide services that will equip the people in this area to move from dependency to self- sufficiency. In the past seven years we have developed an ongoing relationship with over 1500 families through various outreach projects. These projects include a food pantry, free school supplies, Halloween Carnivals, Faster carnivals, Christmas assistance, meals, homeless shelter, summer kid's camp, teen camps, free basketball league for the inner city children, sidewalk Sunday school and a Wednesday Night Live program that provides tutoring, games, mentoring and fun In a safe environment for at risk teens in this area. Across the Street Outreach also helps with bus passes, utility, prescription, and rent assistance as finances allow. The Across the Street Outreach targets the Census Tract 0 22.04 but is not limited to this area. This area has 4,548 residents and is very ethnically diverse. This includes 516 African Americans and 1,848 Hispanics. The poverty rate for this neighborhood far exceeds the 18. 4% rate for the city of Lubbock. This area is already a lower socioeconomic neighborhood Many more underprivileged families have shifted South and into this area due to reconstruction of the North Overton area. I believe that we are uniquely located to provide these essential services, because most of the social service providers are located in the north, east or northeast part of Lubbock. It is very difficult for residence living in the south to find transportation to the social service providers once they have found adequate funding. The proposed program will take place at the Across the Street Outreach office. The office is located inside the Vandalia Church of Christ at 2002 60'h. The Across the Street Outreach collaborates with many other organizations like; The neighborhood churches, Christian Women's Job Corp. Inside Out, Managed Care, Contact Lubbock, United Way just to name a few. We believe that it takes the entire community working together to truly make a difference. 2. List Goals, Objectives and Outcomes. What outcome are you trying to achieve? Please include the number of people or households that will directly benefit from the program. How will you measure the outcomes? Please list at least one output and outcome. LIMIT 112 page jj 4 � f = O t FY 2005-2006 Funding Request Page 6 This program would allow us to offer assistance for homeless prevention by providing utility and rent assistance. This assistance would go to families who have recently experienced a sudden increase in expenses or decrease in income. The proposed program would assist 22 families per month, 264 per year at $100 average per unit for either rent assistance or utility assistance are limited in this area and are an imperative resource in preventing homelessness. 3. List Activity Measures/Steps required to reach Goals and Objectives. Include a one-year Timeline from planning to completion for each activity measure. Please highlight significant milestones or steps of your proposed program. LIMIT 1/2 page March 26-Application due March 21-October 1, Plan and develop the program by designing Excel fide and screening forms to track distribution of funds. September 1- begin publicizing the new funding available through Contact Lubbock and our neighborhood news letter. October 1- begin accepting applications and administering funds. Reporting will be made on a weekly basis to contact Lubbock for tracking purposes. Monthly reports following grant guidelines will be submitted to the City of Lubbock Community Development Department. 4. Evaluation: Explain how you plan to evaluate the program. What criteria will you use to measure if the program is successful? Please be specific and elaborate on the output and outcome that you listed above. LIMIT 1/2 page The program will be evaluated monthly when reports are made to the Community Development Department to determine if the average unit and cost per month are being met. If our calculations are off we will evaluate the external factors that might be attributing to the differences. For example, if the average cost per unit is greater than the estimated ACPU we will see if it is justifiable by extreme weather conditions, mass lay offs, local disasters, ect. We will not turn away clients for the sole purpose of keeping accurate averages if there is a justifiable need. E. PROGRAM INCOME At FY 2005-2006 Funding Request G. PROJECT BUDGET Page 8 1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching funds. Please place C=mash, Sweat Equity, Other Grants, D=Donations beside each amount under "Applicant's Match" to denote the type of match being used. ADMINISTRATION; Personnel (# ) 2,400 24,600 c+s ) 27,000 Payroll Taxes 5,400 ( c) 5,400 Employee Benefits Office Supplies 600 4,200 (c) 4,800 Copy Supplies 300 2,500 c) 2 800 Postage 200 d 200 Telephone 500 (d) 500 Promotional Professional Service 12,000 c) 12 000 Vehicle Fuel/Mileage 1200 c) 1,200 Other: PROGRAM: Acquisition Reconstruction Rehabilitation Installation Demolition Training/Tech. Asst. Direct Assistance 24,000 3,000 27 000 Rental of Space Rental of Equipment Professional Services for Clients Other - Professional services Construction TOTALS 27,3 00 53,600 80,900 o s '� r e FY 2005-2006 Funding Request Page 9 H. APPLICANT INFORMATION 1. Capacity of Organization: Describe your organization, highlight the following areas: history of organization, mission statement, prior experience, population served, and annual budget. Does your organization perform annual audits? If not, what procedures do you use to ensure proper financial management? LIMIT 3 pages Across the Street Outreach is a ministry of the Vandalia Church of Christ. The outreach was started in August of 1998. The primary goal of this outreach is to build relationships and provide services that will equip the people in this area to move from dependency to self- sufficiency. In the past seven years we have developed an ongoing relationship with over 1500 families through various outreach projects.. These projects include a food pantry, free school supplies, Halloween Carnivals, Easter carnivals, Christmas assistance, meals, homeless shelter, summer kid's camp, teen camps, free basketball league for the inner city children, sidewalk Sunday school and a Wednesday Night Live program that provides tutoring, games, mentoring and fun in a safe environment for at risk teens in this area. Across the Street Outreach also helps with bus passes, utility, prescription, and rent assistance as finances allow. We are committed to target the Census track #22.04 but services are not limed to this area. We are uniquely located in the south part of Lubbock. The south side of Lubbock has always had numerous families that fall below the poverty rate for our city, yet most of the social service agencies are located in the north and northeastern parts of the city. The families located in the south find it very challenging to commute to the social service providers in the northern parts of our city for counseling and assistance. With the recent reconstruction of the North Overton area we have experienced a greater increase of oversized families in this area due to the need for relocation. Our annual budget is monitored by the board of directors and the oversight committee. We have one volunteer CPA who monitors our annual budget and another professional volunteer who handles our accounts receivable and payables. At FY 2005-2006 Funding Request Page 10 2. Staffing: Describe your current organizational structure. For those staff positions that will be involved in the program, list the position, job responsibilities, qualifications, and name of person if available. If the position is filled by a volunteer, please designate as such. LIMIT 1 page The program is staffed by two employees; a paid outreach coordinator and a paid assistant. There are also numerous positions that are volunteer; a volunteer secretary, an accountant, a book keeper and 6 intake volunteers. Gloria Quinton is the outreach coordinator. She has a bachelors degree in Business Administration from Wayland Baptist and seven years experience in this neighborhood outreach. She also lives in the neighborhood and has developed an outstanding repore with the area residents. The outreach coordinators responsibilities include working with neighborhood residents, screening, collecting and reporting data, tracking, referring resources (Contact Lubbock Red Book) and organizing on -going programs. Amanda Perez is the outreach assistant. Ken Beebe, of Maddin Beebe and Company, is a professional accountant. Ken is the volunteer accountant who handles the accounting process for the entire Vandelia Church of Christ. Keith Laughery has a BA is Business Administration. Keith is the volunteer bookkeeper who oversees the outreach budget. Karen Smitherman is also a volunteer bookkeeper who helps over see the monthly reporting process. Jane Nichols is the volunteer secretary. The six intake volunteers include Ann Nelson, Cheryl Holtman, Karen Smitherman, Ann Smith, Joanne Hill, and Sharon Hause. These ladies are in charge of our food pantry and clothing closet. These ladies are responsible for client intakes, administering food, and budget counseling when requested. 3. Reporting Capabilities: Describe your organization's system for collecting and reporting data. Are you providing reports to any other funding entities? LIMIT 1/2 page I. GOVERNING BODY PROFILE In order to demonstrate compliance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and regulations pursuant thereto (Title 24 CFR Part I), which state that no person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance: 1. Describe the method of selection of officers and directors of the board and indicate the time and place of regular meetings. LIMIT 1/2 page a FY 2005-2006 Funding Request Page L L A regular meeting of the board of directors of Vandelia Church of Christ was held at 2002 60'h street, Lubbock, TX 79412, on January , 2005, at 6:00 pm. The congregation selects the board members and the board members select the officers within the board. The board and congregation then select members for the Outreach Oversight Committee. These members are responsible for governing the outreach activities. 3. List all board members' names, number of years on board, occupation, and breakdown the gender and ethnicity of the board members. Please indicate officers. LIMIT 1 page Oversight Committee: Name Years served Occupation Gender Ethnicity Gabe Gillesby 3 'youth Minister — Vandelia Church Male Caucasian Keith Laughery 5 Covenant Health Systems Male Caucasian Donna Mullins 5 Teacher — Alterative Education Female Caucasian Ed Mullins 5 Principal — Guadalupe Elem. Male Caucasian Garen Nelson 5 Fire Marshal's Office — City of Lubbock Male Caucasian Duane Quinton 5 Contractor Male African American Gloria Quinton 5 Outreach Coordinator — Across the Street Outreach Female Caucasian David Shelbourn 5 Pest Management Services Male Caucasian Karen Smitherman 2 Education Director / Vandelia Church of Christ Female Caucasian Board of Directors Flame # of Occupation Gender Ethnicity At FY 2005-2006 Funding Request Page 12 years served Jerry Lewis 12 Contractor Male Caucasian Neil Baldridge 17 Compu-Share - Security Technician Male Caucasian Dave Carter 3 LCU - Registrar Male Caucasian Carl Cope 3 Region 17 - Associate Director Caucasian Ed Mullins 3 Guadalupe Elementary - Principle Male Caucasian Garett Nelson 3 City of Lubbock — Fire Marshall Caucasian Terry Nelson 3 Optometrist Texas Tech Univ. Male Caucasian Dave Powell 3 Compu-Share Computer Programmer Male Caucasian Charles Reynolds Md. 3 MD - Covenant Hlt Male Caucasian J. Conflict of Interest Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities with respect to the above grants... or who are in a position to participate in a decision making process or to gain inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity... either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. 1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who currently is or has/have been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ® Yes ❑ No If yes, please list names: Garett Nelson —Fire Marshal's 2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a subcontract to any individual who is or has been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business partners or immediate family of a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No If any member of the Community Development Services Board has a conflict, they may not participate in the sub -committee interview or discussions, nor vote during the recommendation 4 1 1 FY 2005-2006 Funding Request Page 13 The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct and that the governing body of the applicant has duly authorized the filing of the application and that the applicant will comply with all the requirements of each grant respectively if the application is approved. Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to sign the application and/or contracts. Name: Garett Nelson Signature: Title: Board Chairperson Date: Name: Gloria Ouinton Signature: Title: Director Date: ATTACHMENT 1 Construction And Rehabilitation Proiects (Required for all CD projects except Homeowner Reconstruction or Rehabilitation Projects.) Will this project require that Davis Bacon wage rates be paid? Yes No 1. Status of Plans and Written Bid Specifications ❑ Nothing begun at this time. ❑ Preliminary estimate completed. ❑ Sketch of plans completed. ❑ Detailed plans and written bid specifications in preparation. ❑ Detailed plans and written bid specifications completed. ❑ Other (specify): 2. Environmental Issues Testing for asbestos/ Lead based paint. 3. Construction Timeline Activity Date Plans & Bid Completed Environmentals completed* Project Bid Out & Awarded Construction Begun Construction 50%Completed Constriction Completed Environmental must be completed prior to any funds being committed. 4. Project Costs Land (ifapplicable) $ Design $ Architect $ Engineer $ Cost of asbestos/ LBP $ t i f FY 2005-2006 Funding Request Construction $ Davis Bacon Allowance $ Equipment $ Other Costs (specify) $ Total Pro ect Cost $ Less Budgeted Funds $ Less other: $ CD Funds Needed $ Page 14 Call the CD staff if you have questions on how to complete this attachment.