HomeMy WebLinkAboutResolution - 2005-R0291 - Approve ESG Funding - Alcohol Recovery Center - Operations Program - 06_23_2005Resolution No. 2005-RO291
June 23, 2005
Item 72
RESOLUTION
IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby approve of the
,osal for the Alcohol Recovery Center -Operations program from the Emergency
ter Grant (ESG) Program and all related documents. Said proposal is attached hereto
incorporated in this resolution as if fully set forth herein and shall be included in the
xtes of the City Council.
by the City Council this 23rd day of f June // , 2005.
GAL, MAYOR
TTEST:
Garza, City Secretary
AS TO, CONTENT:
ancy Haney
ommunity I
VED AS
s/res-AlcoholRecovery Center-ESG.res
15, 2005
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FY 2005-2006 Funding Request
FY 2005-2006 Funding Request
Page 2
To submit an application, complete Part A — J, Attachments 1-4 (if applicable) and any other items requested. Do
not bind the application or include any items that are not requested. Submit one proposal per project. Submit one
original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street,
PO Box 2000, Lubbock, Texas 79457 by April 1. 2005 5:00 PM. Please review the "Citizen's Guide" for the
Community Development programs, goals, requirements and timelines. For assistance, please call the Community
Development Department at 775-2301.
A. GENERAL INFORMATION
Name of Applicant: Alcoholic Recovery Center of Lubbock, Inc.
. k.
Not -For -Profit ❑ For -Profit ❑ CHDO []City Dept. ❑ Other
(Please include a copy of your IRS ruling providing tax exempt status under
Section 501(c)(3) of the 19861RS Code if you are a non-profit.)
2. Name of Project: Operations Budget
3. Area or Location of Project: 608 17th Street, Lubbock, Texas 79401
4. ContactPerson/Title: Barbara Russell, Executive Director
MailingAddress/Zip: P. O. Box 1084, Lubbock, TX 79408-1084
Telephone/Fax Number(s): 8 0 6- 7 6 2- 5 6 2 6 8 0 6- 7 6 2 -1018 (Fax)
5. Grant Request: ❑ CDBG 19 ESG ❑ HOME
6. Amount of Funds Requested for Project: $1 2 , 0 0 0
7. Amount of Matching Funds for Project:. $1 2 , 000
Match Type: 19Cash ❑ Sweat Equity ❑ Other Grants ❑ Donations
Identify Source of Match: Salaries paid to staff
Match Status: Confirmed ❑ Requested
Unduplicated Units Served (agency's definition) 125 men and 8500 meals annual est.
(a) Total CD Funds Requested $1 2. 0 0 0
(b) Total Unduplicated Units Served_U5:_
(c) Average CD Cost Per Unit (a/b):
$96
9. Is this project? QYear 1 ❑ Year 2
d) Total Project $102,000
e) Total Unduplicated Units Served 12 5'
f) Average Cost Per Unit (d/e):
$816
❑ Year 3 ❑ Year 4
Page 3
B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project.
This description will be used in future publications should your application be approved. Limit two
sentences
The Alcoholic Recovery Center is requesting grant money for utility
and telephone expenses to help supplement our current operating budget.
C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project.
Check
One
Prioritized Objective
from Consolidated Plan
Number of Units
This Project Will Serve
H-1 Owners Rehab
Households:
H-2 Owners -Limited Rehab
Households:
H-3 Owners -Assistance for
Home Bu ers
Households:
Economic Development
CD-1 Rehab of Publicly/Privately Owned
Businesses
# of Low -Mod Business Owners:
CD-2 ED-Direct Assistance to For -Profit
# of Jobs Created:
CD-3 Micro -Enterprise Assistance
# of Low -Mod Business Owners:
Infrastructure
CD-4 Street Improvements
# of Low -Mod Households:
CD-5 Sidewalks
# of Low -Mod Households:
Public Service
N/A
CD-6 Handicapped Services for Job Training
# of People Served:
N/A
CD-7 Handicapped Services for Recreation
# of People Served:
N/A
CD-8 Substance Abuse Services for Rehabilitation
# of People Served:
N/A
CD-9 Substance Abuse Services for Shelter
# of People Served:
N/A
CD-10 Substance Abuse Services for Training
# of People Served:
N/A
CD-11 Employment Training for Computer Skills
# of People Served:
N/A
CD-12 Employment Training for Job Readiness
# of People Served:
N/A
CD-13 Employment Training for Reading Skills
# of People Served:
N/A
CD-14 Health Services for Children
# of People Served:
N/A
CD-15 Mental Health Facilities for Operations
# of People Served:
At
FY-2005-2006 Funding Request
Page 4
Youth Programs
N/A
CD-16 Child Care Centers for Subsidized Care
# of People Served:
N/A
CD-17 Youth Services -Education
# of People Served:
N/A
CD-18 Youth Services -Job Training
# of People Served:
N/A
CD-19 Youth Services-Mentoring
# of People Served:
N/A'..CD-20
Child Care Services -After School Care
# of People Served:
N/A
CD-21 Child Care Services -Care Subsidies
# of People Served:
N/A
CD-22. Child Care Services -Summer Programs
# of People Served:
N/A
CD-23 Abused & Neglected Children -Short Term
Care
# of People Served:
N/A
CD-24 Abused & Neglected Children -Mental Health
Services
# of People Served:
N/A
CD-25 Abused & Neglected Children-Mentoring
# of People Served:
Other
CD-26 Code Enforcement
# of People Served:
CD-27 Repayment of Section 108 Loan Principal
# of People Served:
CD-28 Planning & Administration -Oversight &
Moniiorin
N/A
X
HS-1 Shelter Operations
# of Facilities Impacted:
HS-2 Essential Services
# of People Served:
HS-3 Homeless Prevention
# of People Served:
HS4 Facilities Rehab
# of Facilities Impacted:
D. PROJECT SUMMARY
1. Summarize your proposed program. Explain how this program fits with your mission. How will it
impact your current operation? How does this program relate to the Consolidated Plan priority?
Does this program serve a targeted area? Who is the target population? Where will the program take
place? How will this program benefit the Low -Mod income community? Are you working with
other organizations in a cooperative effort on the program? LDM 3 pages
PROJECT SUMMARY
1. The money we are awarded will be used as part of the current operating
budget for that fiscal year. It will help with the monthly expenses of utilities
and telephone, which are critical to our operation and the services we
provide.
Our mission is to provide shelter for homeless men recovering from
alcohol and/or drug addiction. Utilities and telephone are essential
components of that service.
Since funding for all non -profits is diminishing while costs continue to
increase, it will impact our program in a very definite way. We continue to
look for other funding sources, but more and more agencies are doing the
same thing. Less money and more need makes it hard to maintain the
standard of operation we have had.
Under the Consolidated Plan, it appears that we fall into the HS-1
category. This is rated as a high priority. We are a homeless shelter that
provides food, clothing, laundry facilities, showers, and sleeping quarters
to our clients.
Our program serves all of Lubbock and the surrounding area. Although
we are not located in one of the targeted areas specified, our program
does serve people from all areas of Lubbock. It appears we are in the
CDBG eligible area.
We serve men 18 years of age and older who are having problems with
alcohol and/or drugs. Our program assists these men with starting to live
in recovery, finding work, and becoming self-supporting. The ARC has
continuously operated at 608 17th Street in Lubbock since September
1971. We are in the Northeast corner of the Depot District.
Since this program is targeted to the homeless, it would definitely benefit
the Low -Mod income community. Most of the men who come to us have
no place to go and no money. Some come with only the clothes on their
back straight from the streets.
We cooperate with the Salvation Army, local treatment community, VA,
local churches, hospitals, probation and parole offices, courts, and any
agency trying to place a homeless man, as long as that man fits within our
admission requirements. We actively work with all people concerned with
the homeless of Lubbock.
2. Our goal is to provide a safe, secure environment that is recovery -
oriented. The Alcoholic Recovery Center is a place where men suffering
from alcoholism and/or drug addiction can begin their road to recovery and
a new life. We want to help these men return to the community as
productive citizens. Every man that finds recovery is one less risk for our
community. Sometimes, all a person needs to succeed is a chance and
some encouragement.
Each man that successfully completes our program impacts at least 10
other lives in a positive way. It is our hope that these men can go back to
their homes as strong husbands, fathers, sons, or individuals. Each man
that is turned around impacts the expenses of the whole community when
you think of all the agencies that will no longer need to serve them. Child
support enforcement could no longer be needed if they were paying and
current. Parole and probation might not need to spend as much time with
that person. Hopefully, new arrests or crimes will not happen. They
should be able to support themselves and provide food, shelter and
medical care for themselves and their families. Maybe a few less women
would need protection and children would not have to be removed from
their homes and families.
By providing all the basics for living, we hope that the man being helped
can save toward a successful transition when he moves out. We measure
the outcome by the length of time the client has been sober a year from
their admission and how they are doing in their lives at that time.
Objectives:
Reevaluate our current operating budget to make adjustments since we
have a few years of history after our addition and rehabilitation of our
facility.
Provide 5475 bed days (average 15 clients x 365 days)
Serve 180 men (15 clients, average stay 30 days, for 12 months)
Provide 16,425 meals per year (15x3x365)
Seek new funding sources to perpetuate our program.
3. Activity Measures and Timeline:
October 2005 — Notification of award and completion of contract with the
City of Lubbock. Review of current budget and how award will impact it.
October 2005 — September 2006 — Monthly report of expenses and match
presented to the City of Lubbock for reimbursement. This also includes a
monthly statistics report and any other reports requested by the City.
Monitor how monthly statistics compare to objectives.
December 2005 — Set up proposed operating budget for FY2006. Plan
projections based on current year's statistics.
September 2006 — Review expenses for past twelve months and begin
preparations for operating budget for FY2007.
4. We will evaluate this program by reviewing the change in operating costs
thru the year. There will be adjustments made to our operating budget as
the client population and costs of operation increase.
Our secondary evaluation will be based on the actual number of clients
served, the number of bed days, and the number of meals served. We will
continue to maintain records of these numbers for tracking and reporting
purposes. It is important to try to follow the man served for that first year
to see if he was actually able to stay clean and sober and if he is working
and doing well out in the community.
PROGRAM INCOME
The clients are currently asked to contribute $90 per week toward the
expenses of operating the facility. The money will continue to be put into
the operating budget to help with food, supplies, utilities, insurance, and
staff salaries. With more clients, we should be able to add more income to
the operating budget without having to dramatically increase the expense
of daily operations. We are striving to become more self-sustaining and
less dependent on outside funding for our main source of income. We
currently have individuals, non-profit agencies, churches, and businesses
donating to our program. We also receive grant money from FEMA and
the City of Lubbock ESG programs. Our goal is a minimum budget of
$102,000 per year at this time.
Most shelters depend on outside funding, which fluctuates with the rise
and fall of the economy.
♦ s T o
fl
FY 2005-2006 Funding Request
G. PROJECT BUDGET
Page 6
1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching
fiords. Please place Cash, S=Sweat Equity, O=Other Grants, D=Donations beside each amount
under "Applicant's Match" to denote the type of match being used.
ADMINISTRATION:
Personnel #
Payroll Taxes
Employee Benefits
Office Supplies
Copy Supplies
Postage
Telephone $2000.00 2000 C
Promotional
Professional Service
Vehicle Fuel/Mileage
Other:
Utilities 10.000.00
PROGRAM:
Acquisition
Reconstruction
Rehabilitation
Installation
Demolition
TraininWTech. Asst.
Direct Assistance
Rental of Space
Rental of Equipment
Professional Services
for Clients
Professional services
Construction
TOTALS $12,000.00 $12,000.00 C $24,000.00
APPLICANT INFORMATION
The Alcoholic Recovery Center was established in September 1971 by a
group of local businessmen to serve homeless men in the Lubbock area
suffering from the disease of alcoholism and/or drug addiction. Our
mission is to provide a safe, recovery -based shelter where these men can
find work and begin to rebuild their lives. We provide proper nutrition,
peaceful rest, and lots of love, faith, and encouragement. The ultimate
goal is to see these men go back out into the community and to their
families as productive members of society. We feel we have achieved our
goal many times in the past thirty plus years. There are a large number of
men in the Lubbock area that are sober and living good lives as the result
of help they received at the Alcoholic Recover Center.
WE ARE ONE OF THE BEST KEPT SECRETS IN LUBBOCK! To our
knowledge, we are possibly the only place in Lubbock, besides the
Salvation Army, that will take men coming directly off the street, out of
dumpsters, or from the gutters. We ask that they have a desire to stop
drinking and/or drugging, clean themselves up, be willing and able to find
full-time work, and pay their own way. Our motto is accountability and
responsibility!
There are 18 beds currently available for clients. Three meals are served
daily Monday thru Friday with two meals per day on Saturday and Sunday.
We will feed someone that comes to the shelter hungry whether we can
take them as a client or not. Annually at Thanksgiving, we open the
shelter to the public and serve dinner to anyone who would like to share
with us. This is our way of giving back to the community. In a disaster,
we have space available where we could set up cots and help the
community as needed. We believe in a lot of Love and Faith.
The Alcoholic Recovery Center has continuously operated at 608-17th
Street since the day it opened. A new wing was added and the original
structure completely rehabilitated within the past few years. This took us
from a 10-bed facility to 18 beds. Our goal was to get ready for another
thirty plus years of service to the community. This project was partially
funded with CDBG ESG grant money in addition to other grants and
donations of money, labor, and materials.
There has been an ongoing AA meeting held at ARC on Friday nights for
over thirty years. This group draws a lot of support from the local AA
community. People from all walks of life come together at the center on
Friday nights to share in their recovery and to help the new man. New AA
meetings are now held on Monday and Thursday nights in addition to the
Friday night meeting.
Our current annual budget is over $102,000. Food, supplies, utilities,
insurance, payroll and payroll taxes are our largest expenditures.
We get as much of our food thru South Plains Food Bank as possible.
Our donors consist of individuals, businesses, churches, grants, and other
charities.
We do not have formal annual audits. A local CPA does our annual non-
profit tax return. Barbara Russell, our Executive Director, has nearly forty
years of accounting experience and handles all of our financial matters.
The Board President and Secretary/Treasurer periodically review the
records with Ms. Russell.
2. We currently have a husband and wife team as directors along with a
cook/day man, night man, and a relief man on staff.
Barbara Russell, our Executive Director, maintains all our records and
handles all business matters for the center. She has nearly forty years of
accounting and office management experience. Barbara has been active
in the recovery community for over 25 years and will celebrate 19 years of
sobriety in July. She has worked with alcoholics for many years. Her
passion is to help people in recovery look at themselves honestly and
become the person they were meant to be. She is a retired accountant.
Mrs. Russell joined our staff in October 1996.
Don Russell, Co -Director, is responsible for overseeing the daily operation
of the center, building maintenance, admission of clients, working with
clients on daily living situations, seeing that discussion groups are held
weekly, and deciding when clients should go. He has nearly 16 years of
sobriety. Mr. Russell has many years of maintenance experience. He
had been helping alcoholics in the Lubbock area for several years prior to
becoming part of the Alcoholic Recovery Center in October 1996. Mr.
Russell is retired from the professional world.
The cook/day man and night man positions are normally filled by clients
that have been at the center for a while and have demonstrated the ability
to be responsible. We are not at liberty to give the names of our staff due
to client confidentiality. These men are provided room and board with a
small salary for the cook in exchange for their services. No experience is
required for the night man position. The cook/day man position has been
filled thus far by men that were experienced cooks or that have an interest
in cooking. The Russells assist in training the cooks as needed. All staff
works under the direct supervision of Don and Barbara Russell.
Other volunteers from the community come in and help hold groups, cook,
do repairs, give clients rides, etc., as the need arises. Members of the
local AA community come in and hold AA meetings regularly.
3. We have a very good reporting system in place. A complete set of books
is kept on computer at the center by Mrs. Russell. All client and meal
statistics are kept manually in a daily roll book. Menu reports that include
the number of meals served are prepared daily. Receipts are written and
provided for all monies received and sales receipts are kept for all money
expended. All government reports. are completed by Mrs. Russell. At the
end of the year, a CPA firm prepares our tax return and reviews our
annual profit and loss statement. We are providing monthly reports to the
United Way for the FEMA Phase 23 grant and to the South Plains Food
Bank for meals served and the percentage of each race served along with
the monthly reports to CDBG.
GOVERNING BODY PROFILE
The selection of officers and directors for the Board of the ARC has been
historically done by nomination from other board members of a person
who has shown an active interest in the center, either by consistent
donations or public support. We are willing to consider any interested
party regardless of race, color, or national origin, and are actively seeking
a more diverse roster of potential board members to fill seats as the
current members step down in the future. Officers are elected by the
current board at a regular board meeting when a quorum is present. The
board of directors meets at the Alcoholic Recovery Center on the second
Wednesday of every month at noon unless the Board President is notified
in advance that a quorum will not be able to be present.
2. Please see attached list of current board members.
1. Z o
r o
1
FY 2005-2006 Funding Request
J. Conflict Of Interest
Page 8
Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any fimctions or responsibilities
with respect to the above grants... or who are in a position to participate in a decision making process or to gain
inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity...
either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who
currently is or has/have been within one year of the date of this application a City employee, a member of the
Community Development & Services Board, or a member of the City Council?
❑ Yes U No
If yes, please list names:
2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a
subcontract to any individual who is or has been within one year of the date of this application a City employee,
a member of the Community Development & Services Board, or a member of the City Council?
❑ Yes 93 No
If yes, please list names:
3. Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business
partners or immediate family of a City employee, a member of the Community Development & Services Board,
or a member of the City Council?
❑ Yes $ No
If yes, please list names:
If any member of the Community Development Services Board has a conflict, they may not participate in the
sub -committee interview or discussions, nor vote during the recommendation.
The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct
and that the governing body of the applicant has duly authorized the filing of the application and that the applicant
will comply with all the requirements of each grant respectively if the application is approved.
Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to
sign the application and/or contracts. T=,n, OE
Name• James W. Reeds , DDS Signature• `
Title: Board Chairperson Date:
Name: Barbara Russell Signature:
Title: Director FxP-r,,t-j VP ni rnni-nr Date: Azil 3,205
ALCOHOLIC RECOVERY CENTER OF LUBBOCK, INC.
BOARD OF DIRECTORS
2005
President: James W. "Bud" Reeds, DDS — retired dentist
4908 78"' Street, Lubbock, TX 79424 806-794-2220 (white male)
Elected Board President December 1997 and appointed December 1997
Vice -President: Mary McCrary — businesswoman
4205 941' Street, Lubbock, TX 79423 806-794-1679 (white female)
Elected Vice -President September 2004 and appointed to board August 2003
Secretary/Treasurer: Karen King — semi -retired from South Plains Food Bank
5011 Amherst, Lubbock, TX 79416 806-799-7690 (white female)
Elected Secretary/Treasurer December 1997 and appointed December 1997
Tyrone Willis — Executive Chef at Holiday Inn Civic Center appointed December 1999
5515 28"' Street, Lubbock, TX 79407 806-795-1120 (black male)
Bettye Rogers — Retired professor appointed to the board September 2002
16 E. Canyon Drive, Ransom Canyon, TX 79366 806-829-2674
(white female)
Dwayne Mclnroe — Farmer appointed to the board June 2004
Route 1, Box 34, Idalou, TX 79329 806-777-6457 (white male)
Mark Abbott — Millwright appointed to the board January 2005
2321 Main Rear, Lubbock, TX 79401 806-470-0082 (white male)
Mr. Abbott was formerly a client of the center and formerly homeless