HomeMy WebLinkAboutResolution - 2005-R0289 - Approve HOME Funding - COL CD Property Management_Replacement Reserve Program - 06_23_2005Resolution No. 2005-RO289
June 23, 2005
Item 70
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby approve of the
proposal for the COL CD Property Management /Replacement Reserve Program from the
Home Investment Partnerships (HOME) Program and all related documents. Said
proposal is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 23rd day of Jn-ji ,11 , 2005.
McDOUGAL'-MAYOR
ATTEST:
Rebe ca Garza, City Secretary
APPROVED AS TO CONTENT:
ancy Haney
Community D elop ent nags
APPROVED AS TO FORM:
Sitas, Assis`ta Attorney
ccdocs/res-Property Manag.Replacement Reserve Prog-HOME.res
June 17, 2005
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FY 2005-2006 Funding Request
HOPE 3 Property Mgt.
FY 2005-2006 Funding Request
Page 2
To submit an application, complete Part A — J, Attachments 14 (if applicable) and any other items requested. Do
not bind the application or include any items that are not requested. Submit one proposal per project. Submit one
original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street,
PO Box 2000, Lubbock, Texas 79457 by April'1, 2005 5:00 PM. Please review the "Citizen's Guide" for the
Community Development programs, goals, requirements and timelines. For assistance, please call the Community
Development Department at 775-2301.
A. GENERAL INFORMATION
Name of Applicant: Community Development Department
❑ Not -For -Profit ❑ For -Profit ❑ CHDO City Dept. ❑ Other
(Please include a copy of your IRS ruling providing tax exempt status under
Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.)
2. Name of Project: Property Mgm—t/Rgplacement Reserve
3. Area or Location of Project: City Wide
4. Contact Person/Title: Phyllis Brown, Field Services Coordinator
Mailing Address/Zip: P. O. Box 2000, Lubbock, TX 79457
Telephone/Fax Number(s): _(806) 775-2282 (806) 775-3281
5. Grant Request: 0 CDBG ❑ ESG HOPE 3 LOAN
PROCEEDS
6. Amount of Funds Requested for Project: $40,000.00
7. Amount of Matching Funds for Project:
Match Type: ❑ Cash ❑ Sweat Equity ❑ Other Grants ❑ Donations
Identify Source of Match: N/A — City Department
Match Status: ❑Confirmed ❑ Requested
8. Unduplicated Units Served (agency's definition)
(a) Total CD Funds Requested $40,000.00 d) Total Project $40,000.00
(b) Total Unduplicated Units Served N/A e) Total Unduplicated Units Served NIA
(c) Average CD Cost Per Unit (alb): f) Average Cost Per Unit (d/e):
500.00 + 500.00 +
9. Is this project? []Year 1 ❑ Year 2 ❑ Year 3 ❑ Year 4 On -going
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FY 2005-2006 Funding Request HOPE 3 Property Mgt Page 3
B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project.
This description will be used in future publications should your application be approved. Limit two
sentences
To obtain Board and City Council approval to continue to provide HOPE 3 Loan Proceeds for
property management of houses in the HOPE 3 Program under ownership by the CD
Department and to continue to provide a Replacement Reserve Fund for qualified HOPE 3
homeowners.
C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project.
Check
One
Prioritized Objective
from Consolidated Plan
Number of Units
This Project Will Serve
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H-1 Owners -Rehab
Households:
H-2 Owners -Limited Rehab
Households:
X
H-3 Owners -Assistance for HOPE 3 home-
Owners/houses taken back by CD Dept
Households:
i[o�n
.
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Economic Development
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CD-1 Rehab of Publicly/Privately Owned
Businesses
# of Low -Mod Business Owners:
CD-2 ED-Direct Assistance to For -Profit
# of Jobs Created:
CD-3 Micro -Enterprise Assistance
# of Low -Mod Business Owners:
Infrastructure
CD4 Street Improvements
# of Low -Mod Households:
CD-5 Sidewalks
# of Low -Mod Households:
Public Service
N/A
CD-6' Handicapped Services for Job Training
# of People Served:
N/A
CD-7 Handicapped Services for Recreation
# of People Served:
N/A
CD-8 Substance Abuse Services for Rehabilitation
# of People Served:
N/A
CD-9 Substance Abuse Services for Shelter
# of People Served:
N/A
CD-10 Substance Abuse Services for Training
# of People Served:
\ t O
J/ 4
1
FY 2005-2006 Funding Request HOPE 3 Property Mgt. Page 5
D. PROJECT SUMMARY
1. Summarize your proposed program. Explain how this program fits with your mission. How will it
impact your current operation? How does this program relate to the Consolidated Plan priority?
Does this program serve a targeted area? Who is the target population? Where will the program take
place? How will this program benefit the Low -Mod income community? Are you working with
other organizations in a cooperative effort on the program? LIMIT 3 pages
The HOPE 3 Program was a Grant received for three years by which the CD
Department acquired 90+ houses and sold those homes to qualified, first-time
qualified. This Grant was closed -out in October 2002.
The CD Department occasionally takes ownership of properties in the HOPE 3
Program, due to a buy-back or foreclosure of HOPE 3 previously sold homes.
During the period of ownership by the Department, It is necessary to maintain the
f properties by making repairs, mowing the yards, and just doing general upkeep of
the homes.
The Property Management funds that are being requested are proceed funds from
loan payments to the HOPE 3 Program. This application is just for Board approval
to continue to use funds to maintain the properties until sold to a new homeowner.
These homes are also used for temporary relocation of clients in other programs
and save relocation expenses to other programs In the interim while homes are
awaiting new homebuyers.
The HOPE 3 Program also allowed for a Replacement Reserve Account to assist
first-time HOPE 3 homeowners with major repairs that could possibly come up that
would be an undue burden to low-income homeowners. This request is to continue
to have a Replacement Reserve Account. The HOPE 3 homeowner must qualify to
be assisted from this funding source.
At
FY 2005-2006 Funding Request HOPE 3 Property Mgt. Page 8
G. PROJECT BUDGET
1. •anticipated
funds. Please place C=Cash, S=Sweat Equity, O=Other Grants, D=Donations beside each amount
under .. o denote the type of match being
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Office Saes
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PROGRAM:
Acquisition
Replacement Reserve $40,000.00 $40 000.00
& Pro e M t.
Installation
Training/Tech. Asst.
Direct Assistance
Rental of Space
Rental of Equipment
Professional Services
for Clients
Other:
Professional services
TOTALS $40,000.00 $40,000.00
At
FY 2005-2006 Funding Request HOPE 3 Property Mgt. Page 9
H. APPLICANT INFORMATION
1. Capacity of Organization: Describe your organization, highlight the following areas: history of
organization, mission statement, prior experience, population served, and annual budget. Does your
organization perform annual audits? 'If not, what procedures do you use to ensure proper financial
management? L= 3 pages
The Community Development Department (CD) of the City of Lubbock oversees and
administers the Community Development Block Grant. The mission of the
Department is "to create positive change for the citizens of Lubbock by promoting
self-sufficiency through partnerships In economic development, quality housing and
neighborhood reinvestment". The Field Services staff (Housing Section) of the CD
Department helps meet the charge of providing quality housing and neighborhood
reinvestment by Implementing several housing and infrastructure programs each
year. This ultimately provides economic development by creating jobs for
contractors and subcontractors, many of which are minority contractors.
The history of the Housing Section dates. back to when the Community Development
Block Grant was Implemented by the Department of HUD in 1974. CD Housing
programs were administered by the Urban Renewal Agency (URA) until August, 1984,
when the URA was incorporated as a City department under Community
Development. The Housing Section continues to administer many housing programs
each year.. The targeted population is low to very low income families and
individuals In targeted neighborhoods, as well as some city-wide programs. The
annual CDBG and HOME budget averages about $1.8 million in housing programs.
The Housing Section has also administered several other State and Federal housing
programs.
The City of Lubbock's Internal Auditing Department employs an external auditing firm
} to perform annual audits on all CD programs.
A1
FY 2005-2006 Funding Request HOPE 3 Property Mgt. Page 10
2. Staffing: Describe your current organizational structure. For those staff positions that will be
involved in the program, list the position, job responsibilities, qualifications, and name of person if
available. If the position is filled by a volunteer, please designate as such.
LINW 1 page
C D ORGANIZATIONAL CHART
(highlighted staff are involved in this program)
STAFF PERSON NAME
YEARS OF
JOB
& TITLE
EXPERIENCE
RESPONSIBILITIES
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Rosa Salazar
Closes rehab., HEEELP & Hope 3 loans. Prepares
Rehab. Loan Specialist
10
reports & maintains budgets. Markets programs and
serves as liaison between homeowner, contractor, title
com antes appraisers, etc.
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Takes applications for Grant programs, handles
preparation for Boards & Commissions.
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FY 2005-2006 Funding Request HOPE 3 Property Mgt. Page 11
3. Reporting Capabilities: Describe your organization's system for collecting and reporting data. Are
you providing reports to any other funding entities? LIMIT 1/2 page
An expenditure and Demographic Report is generated on each housing program
monthly. This information is collected from applications in the Individuals case files
at the time of the contractor's request for payment for grant programs and at loan
settlement for loan programs. The Report is compared monthly to the City's General
Ledger for completion and accuracy. The reports track total budget allotments as
well as individual household allotments and demographic information. Areas
receiving the funds both on city-wide and targeted programs are tracked as well.
Reports are submitted to the Field Services Coordinator and the Program Specialist
for review by the 21't day of each month. The Department provides the CAPER
(Consolidated Annual Performance and Evaluation Report) to HUD yearly, as well as
the Minority Contractor and Davis Bacon Reports. Quarterly operations reports are
also submitted to upper City Management.
I. GOVERNING BODY PROFILE
In order to demonstrate compliance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and
regulations pursuant thereto (Title 24 CFR Part I), which state that no person in the United States shall,
on the ground of race, color or national origin, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any program or activity for which the applicant
receives Federal financial assistance:
1. Describe the method of selection of officers and directors of the board and indicate the time and
place of regular meetings. LEMn 1/2 page
N/A
2. List all board members' names, number of years on board, occupation, and breakdown the gender
and ethnicity of the board members. Please indicate officers. LEWT 1 page
N/A
6 I
� 1
FY 2005-2006 Funding Request
J. Conflict Of Interest
HOPE 3 Property Mgt.
Page 12
Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities
with respect to the above grants... or who are in a position to participate in a decision making process or to gain
inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity...
either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who
currently is or has/have been within one year of the date of this application a City employee, a member of the
Community Development & Services Board, or a member of the City Council?
❑ Yes ❑ No
If yes, please list names: N/A — City Department
2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a
subcontract to any individual who is or has been within one year of the date of this application a City employee,
a member of the Community Development & Services Board, or a member of the City Council?
❑ Yes Z No
If yes, please list names:
3. Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business
partners or immediate family of a City employee, a member of the Community Development & Services Board,
or a member of the City Council?
❑ Yes ❑ No
If yes, please list names: N/A — City Department
If any member of the Community Development Services Board has a conflict, they may not participate in
the sub -committee interview or discussions, nor vote during the recommendation.
The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct
and that the governing body of the applicant has duly authorized the filing of the application and that the applicant
will comply with all the requirements of each grant respectively if the application is approved.
Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to
sign the application and/or contracts.
Name: Phyllis Brown Signature:
Title: Field Services Coordinator Date: April 1, 05