HomeMy WebLinkAboutResolution - 2005-R0275 - Approve CDBG - COL-Community Development Emergency Repair Program - 06_23_2005Resolution No. 2005-RO275
June 23, 2005
Item 56
RESOLUTION
-BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby approve of the
proposal for the COL -Community Development Emergency Repair Program from the
Community Development Block Grant (CDBG) Program and all related documents. Said
proposal is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 23rd day of June f/ 2005.
MAYOR
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Nancy Haney
Community L
ccdocs/res-COL-Community Development Emergency Repair Free Prog-CDBG..res
June 15, 2005
FY 2005-2006 Funding Request
Emergency Repair
FY 2005-2006 Funding Request
Page 2
To submit an application, complete Part A — J, Attachments 14 (if applicable) and any other items requested. Do
not bind the application or include any items that are not requested. Submit one proposal per project. Submit one
original and one copy of each application (SINGLE SIDE ONLY to Community Development, 1625 13th Street,
PO Box 2000, Lubbock, Texas 79457 by April 1, 2005 5:00 PM. Please review the "Citizen's Guide" for the
Community Development programs, goals, requirements and timelines. For assistance, please call the Community
Development Departrent at 775-2301.
A. GENERAL INFORMATION
Name of Applicant: Community Development Department
❑ Not -For -Profit ❑ For -Profit ❑ CHDO JXCity Dept. ❑ Other
(Please include a copy of your IRS ruling providing tax exempt status under
Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.)
2. Name of Project: Emergency Repair
3. Area or Location of Project: City Wide - City Limits of City of Lubbock
4. Contact Person/'Title: Phyllis Brown, Field Services Coordinator
Mailing Address/Zip: P. O. Box 2000, Lubbock. TX 79457
Telephone/Fax Number(s): (806) 775-2282 (806) 775-3281
5. Grant Request: X CDBG ❑ ESG ❑ HOME
6. Amount of Funds Requested for Project: $200,000.00
7. Amount of Matching Funds for Project: N/A City Dept.
Match Type: ❑ Cash ❑ Sweat Equity ❑ Other Grants ❑ Donations
Identify Source of Match: N/A
Match Status: []Confirmed ❑ Requested
Unduplicated Units Served (agency's definition)
(a)
Total CD Funds Requested $200,000.00
(b)
Total Unduplicated Units Served 66
(c)
Average CD Cost Per Unit (a/b): 3 000.00
d) Total Project $200,000.00
e) Total Unduplicated Units Served 66
0 Average Cost Per Unit (d/e): $3,000.00
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FY 2005-2006 Funding Request Emergency Repair
Page 3
B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project.
This description will be used in future publications should your application be approved. Limit two
sentences
This is a Grant program designed to assist city-wide, low-income homeowners in
specific areas of repair determined to be of an emergency nature and to leverage a
portion of the funds with the State funded Weatherization Assistance Program.
These repairs include waterlines, sewer lines/private water disposal, gas lines, water
heaters, heaters (seasonal), air conditioners (seasonal), electrical systems, plumbing
repairs or replacements and other health and safety Issues as may be referred by the
Housing Inspectors or other City Departments.
C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project.
Check
One
Prioritized Objective
from Consolidated Plan
Number of Units
This Project Will Serve
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H-1 Owners -Rehab
Households:
X
H-2 Owners -Limited Rehab
Households: 66
H-3 Owners -Assistance for
Home Bu ers
Households:
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Economic Development
CD-1 Rehab of Publicly/Privately Owned
Businesses
# of Low -Mod Business Owners:
CD-2 ED-Direct Assistance to For -Profit
# of Jobs Created:
CD-3 Micro -Enterprise Assistance
# of Low -Mod Business Owners:
Infrastructure
CD-4 Street Improvements
# of Low -Mod Households:
CD-5 Sidewalks
# of Low -Mod Households:
Public Service
N/A
CD-6 Handicapped Services for Job Training
# of People Served:
N/A
CD-7 Handicapped Services for Recreation
# of People Served:
N/A
CD-8 Substance Abuse Services for Rehabilitation
# of People Served:
N/A
CD-9 Substance Abuse Services for Shelter
# of People Served:
N/A
CD-10 Substance Abuse Services for Training
# of People Served:
N/A
CD-11 Employment Training for Computer Skills
# of People Served:
N/A
CD-12 Employment Training for Job Readiness
# of People Served:
1
1 FY 2005-2006 Funding Request Emergency Repair Page 5
This is a Grant program designed to assist city-wide, low-income homeowners with
emergency type repairs determined to be of an emergency nature. These repairs
Include: water lines, sewer linestprivate water disposal, gas lines, water heaters,
heaters (seasonal), air conditioners (seasonal), electrical systems, plumbing repairs
or replacements and other health and safety issues referred by the Housing Inspector
or other City Departments, such as the Fire Department on Environmental Codes.
The maximum grant for repairs is $3,000.00 per household. This funding amount was
Increased previously from $2,500 to $3,000 due to lead base paint requirements,
which became effective September 15, 2000. Many items addressed in this program
do not disturb a painted surface. Therefore, lead requirements will not impact every
case. The final number of actual units assisted may increase or decrease, depending
on the number of cases requiring that lead base paint be addressed.
The Project Mission is to assist City-wide, low-income homeowners with repairs,
which are of an emergency nature (i.e., gas lines, heaters, etc.). Work Is offered to
local subcontractors, who have been City approved and insured, and who in most
cases, during the heavy months (November -February) rely on the program as their
mainstay. In both cases, the department is fighting poverty and keeping a positive
economic level in the community.
$200,000 is being requested for the Emergency Repair Program. in 2004-05, the
program was funded for $100,000. Previous budgets have ranged from $50,000 to
$425,000 for this program.
The Department Mission is met because this program creates a positive change for
the citizens of Lubbock by helping to create quality housing and economic
development for the contractors and material suppliers In the City.
This program has been on -going for several years, so It will not impact this
1 department. The capacity, paperwork and expertise are already In place to
administer the program. The Housing inspectors are experienced in cost -estimation
of the safety repairs and contract negotiations; therefore, keeping repair costs low,
while maintaining a positive working relationship with the contractors.
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FY 2005-2006 Funding Request Emergency Repair
Page 6
The Emergency Repair Program directly assists low-income homeowners with
repairs of an emergency nature, thus meeting the Housing — Owners Limited Rehab
which Is a "high need" priority of the Consolidated Plan.
This program is City-wide, but will impact targeted areas as well. The targeted
population will be eligible low-income homeowners, living in homes in need of
repairs of an emergency nature and in specific cases assist households in the
Weatherization Assistance Program.
The program is administered by the Field Services Section (Housing Section) of the
Community Development Department in the City Municipal Building, 1625 13t' Street,
Room 105.
The Emergency Repair program benefits low -mod communities because even though
It is a City-wide program, according to past Expenditure and Demographics Reports,
the majority of the recipients lived in low/mod areas.
In assisting households, It is possible to Identify needs and to implement other
Community Development Programs. Additionally, some clients may be referred from
or to peer agencies such as SPAG, Guadalupe Economic Services, South Plains
Community Action Agency, Adult Protective Services, etc.
2. List Goals, Objectives and Outcomes. What outcome are you trying to achieve? Please include the
number of people or households that will directly benefit from the program. How will you measure
the outcomes? Please list at least one output and outcome. LEWT 1/2 page
The goal and objective of the program Is to ensure that home repairs are made to
resolve problems which are of an emergency nature and affect the well being of the
family, individual, and/or neighborhood. By providing this program, the likelihood is
increased that families and individuals will be able to continue to live in their homes.
Output - Approximately 66 households or 198 people will benefit from this program
which specific use Is to correct condition of an emergency nature.
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FY 2005-2006 Funding Request Emergency Repair
Page 7
3. List Activity Measures/Steps required to reach Goals and Objectives. Include a one-year Timeline
from planning to completion for each activity measure, Please highlight significant milestones or
steps of your proposed program. LEWT 1/2 page
Market program, take applications, do
environmentals, inspections, write-ups and
Oct. 2005 — March 2006
bids(prioritize heaters and gas lines).
Construction underway/make Inspections
Nov. 2005 — April 2006
Take applications, do environmentals,
May 2006 — Aug. 2006
Inspections, write-ups and bids (prioritize air
conditioning).
Construction underway, make Inspections,
June 2006 —Sept. 2006
complete expenditures. Prepare final
Expenditure & Demographics Reports
Significant milestones are that this has been an on -going program for several years
and that when funding becomes available we are able to implement the steps already
In place to immediately begin emergency repairs for eligible applicants.
4. Evaluation: Explain how you plan to evaluate the program. What criteria will you use to measure if
the program is successful? Please be specific and elaborate on the output and outcome that you listed
above. LDIff 1/2 page
The program will be evaluated by the number of people served and by those
remaining to be served.
The criteria used to measure the success of the program will also be the number of
persons/households assisted, amount of funding expended, and the daily phone
calls from those still In need of assistance.
The output of assisting approximately 66 households or 198 individuals (based on a
family of three) results In the outcome of improved living conditions for these low -
Income families and individuals by providing decent, safe, sanitary housing.
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FY 2005-2006 Funding Request Emergency Repair Page 9
G. PROJECT BUDGET
1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching
funds. Please place C=Cash, S=Sweat Equity, O=Other Grants, D=Donations beside each amount
under "Applicant's Match" to denote the type of match being used.
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} FY 2005-2006 Funding Request Emergency Repair Page 10
H. APPLICANT INFORMATION
1. Capacity of Organization: Describe your organization, highlight the following areas: history of
organization, mission statement, prior experience, population served, and annual budget. Does your
organization perform annual audits? If not, what procedures do you use to ensure proper financial
management? LEMT 3 pages
The Community Development Department (CD) of the City of Lubbock oversees and
administers the Community Development Block Grant. The mission of the
Department is "to create positive change for the citizens of Lubbock by promoting
self-sufficiency through partnerships in economic development, quality housing and
neighborhood reinvestment". The Field Services staff (Housing Section) of the CD
Department helps meet the charge of providing quality housing and neighborhood
reinvestment by Implementing several housing and Infrastructure programs each
year. This ultimately provides economic development by creating jobs for
contractors and subcontractors, many of which are minority contractors.
The history of the Housing Section dates back to when the Community Development
Block Grant was implemented by the Department of HUD in 1974. CD Housing
programs were administered by the Urban Renewal Agency (URA) until August, 1984,
when the URA was incorporated as a City department under Community
Development. The Housing Section continues to administer many housing programs
each year. The targeted population is low to very low-income families and
Individuals in targeted neighborhoods, as well as some city-wide programs. The
annual CDBG and HOME budget averages about $1.8 million in housing programs.
The Housing Section has also administered several other State and Federal housing
programs.
The City of Lubbock's Internal Auditing Department employs an external auditing firm
to perform annual audits on all CD programs.
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FY 2005-2006 Funding Request Emergency Repair Page 11
2. Staffing: Describe your current organizational structure. For those staff positions that will be
involved in the program, list the position, job responsibilities, qualifications, and name of person if
available. If the position is filled by a volunteer, please designate as such.
LINUT 1 page
C D ORGANIZATIONAL CHART
(hiahliahted staff are involved in this program)
STAFF PERSON NAME YEARS OF
JOB
& TITLE EXPERIENCE
RESPONSIBILITIES
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Sharon Pattillo
R£
Underwriting & closing on Housing Reconstruction, Rental
Real Estate Specialist 33
Reconstruction, LAZIP and New Construction cases.
Handles relocation & demolition. Prepares reports &
maintains budget Markets programs & serves as liaison
between homeowner, contractor, title companies,
appraisers and URA Board.
Rosa Salazar
Closes rehab., HEEELP & Hope 3 loans. Prepares
Rehab. Loan Specialist 10
reports & maintains budgets. Markets programs and
serves as liaison between homeowner, contractor, title
companies, appralsers, etc.
Carol Forrester
Intakes and underwriting of the loan programs. Markets
Rehab Loan Specialist 28
programs and serves as liaison between homeowner,
contractor, etc. Prepares final documents for all loan
Programs. Files legal documents at Courthouse.
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FY 2005-2006 Funding Request Emergency Repair Page 12
3. Reporting Capabilities: Describe your organiza.tion's system for collecting and reporting data. Are
you providing reports to any other funding entities? LIlVIIT 112 page
An expenditure and Demographic Report Is generated on each housing program
monthly. This Information is collected from applications in the individuals case files
at the time of the contractor's request for payment for grant programs and at loan
settlement for loan programs. The Report is compared monthly to the City's General
Ledger for completlon and accuracy. The reports track total budget allotments as
well as individual household allotments and demographic Information. Areas
receiving the funds both on city-wide and targeted programs are tracked as well.
Reports are submitted to the Field Services Coordinator and the Program Specialist
for review by the 21st day of each month. The Department provides the CAPER
(Consolidated Annual Performance and Evaluation Report) to HUD yearly, as well as
the Minority Contractor and Davis Bacon Reports. Quarterly operations reports are
also submitted to upper City Management.
I. GOVERNING BODY PROFILE
In order to demonstrate compliance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and
regulations pursuant thereto (Title 24 CFR Part I), which state that no person in the United States shall,
on the ground of race, color or national origin, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any program or activity for which the applicant
receives Federal financial assistance:
1. Describe the method of selection of officers and directors of the board and indicate the time and
place of regular meetings. LIMIT 1/2 page
N/A - City Department
2. List all board members' names, number of years on board, occupation, and breakdown the gender
and ethnicity of the board members. Please indicate officers. LINUT 1 page
NIA — City Department
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FY 2005-2006 Funding Request Emergency Repair Page 13
J. Conflict Of Interest
Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities
with respect to the above grants... or who are in a position to participate in a decision making process or to gain
inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity...
either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who
currently is or has/have been within one year of the date of this application a City employee, a member of the
Community Development & Services Board, or a member of the City Council?
❑ Yes ❑ No
If yes, please list names: N/A — City Department
2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a
subcontract to any individual who is or has been within one year of the date of this application a City employee,
a member of the Community Development & Services Board, or a member of the City Council?
❑ Yes IVNo
If yes, please list names:
Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business
partners or immediate family of a City employee, a member of the Community Development & Services Board,
or a member of the City Council?
❑ Yes
If yes, please list names: N/A — City Department
❑ No
If any member of the Community Development Services Board has a conflict, they may not particiaate in
the sub -committee interview or discussions, nor vote durint the recommendation.
The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct
and that the governing body of the applicant has duly authorized the filing of the application and that the applicant
will comply with all the requirements of each grant respectively if the application is approved.
Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to
sign the application and/or contracts.
Name: Phyllis Brown
Title: Field Services Coordinator
Signature:
Date: April 1, 2WO5