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HomeMy WebLinkAboutResolution - 2005-R0273 - Approve CDBG - COL-Community Development Street Paving Program - 06_23_2005Resolution No. 2005-RO273 June 23, 2005 Item 54 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby approve of the proposal for the COL — Community Development Street Paving Program from the Community Development Block Grant (CDBG) Program and all related documents. Said proposal is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd day of JUM9 12005. McDO , MAYOR ATTEST: I Reb cca Garza, City Secretary APPROVED AS TO CONTENT: Nancy riane Community APPROVED AS TO FORM: Attorney :s/CoL CD Street Paving-CDBG.res 15, 2005 t S T Y 4 • � 1 FY 2005-2006 Funding Request 4AR Page 2 FY 2005-2006 Funding Request ( 0 200S To submit an application, complete Part A — 3, Attachments 1-4 (if applicable) and any other items requested. Do not bind the application or include any items that are not requested. Submit one proposal per project. Submit one original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street, PO Box 2000, Lubbock, Texas 79457 by Anril 1, 2005 5:00 PM. Please review the "Citizen's Guide" for the Community Development programs, goals, requirements and timelines. For assistance, please call the Community Development Department at 775-2301. A. GENERAL INFORMATION 1. Name of Applicant: City of Lubbock ---Community Development Department ❑ Non-profit ❑ Neigh.Assoc. ❑For -Profit ❑ CHDO X City Dept. (Please include a copy of your IRS ruling providing tax exempt status under Section 501(c)(3) of the 1986 IRS Code if you area non-profit.) 2. Name of Project: Street Paving 3. Area or Location of Project: West End Neighborhood---20t', 21", and 23" Streets 4. Contact Person/Title: Bill Howerton Jr. Mailing Address/Zip: P.O. Box 2000 Lubbock TX 79457 Telephone/Fax Number(s): 775-3081////////775-3281 5. Grant Request: 4 CDBG ❑ ESG ❑ HOME Issue Area: ❑ Public Service ❑ Rehab to Shelters ❑ CHDO Project ❑ Public Facility ❑ Essential Services ❑ Single -Unit Housing Infrastructure ❑ Homeless Prevention ❑ Multi -Unit Housing ❑ Housing ❑ Operations of Shelters ❑ Economic Dev. ❑ Other 6. Amount of Funds Requested for Project: $300,000 7. Amount of Matching Funds for Project: NIA. Match Type: ❑ Cash ❑ Sweat Equity ❑ Other Grants ❑ Donations Identify Source of Match: N/A Match Status: ❑Confirmed❑ Requested 8. Unduplicated Units Served (agency's definition) People living on newer paved streets (a) Total CD Funds d) Total Project $300,000 Requested $300,000 e) Total Unduplicated Units (b) Total Unduplicated Units Served 70 Served 70 (c) Average CD Cost Per Unit ( alb ): f) Average Cost Per Unit (d/e): $4,285 $4,285 9. Is this project? _New ❑ Second Year ❑ Third Year Fourth Year or More � S S 4 1 FY 2005-2006 Funding Request Page 3 B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project. This description will be used in future publications should your application be approved. Limit two sentences The project will allow for the.upgrade of unpaved streets in the CDBG-eligible areas of Lubbock ---specifically staff will look to finish the paving in the West End Nieghborhood with 5 blocks on 200', 21st, and 23'd Streets. If funds allow, additional streets will be Identified with the assistance of the COL -Streets Department using the number of households affected as the prioritizing factor. C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project. Check One Prioritized Objective from Consolidated Plan Number of Units This Project Will Serve HOttson H-1 Owners -Rehab Households: H-2 Owners -Limited Rehab Households: H-3 Owners -Assistance for Home Bu ers Households: N'on IIousmg Gotttmuitj` Development Economic Development CD-1 Rehab of Publicly/Privately Owned Businesses # of Low -Mod Business Owners: CD-2 ED-Direct Assistance to For -Profit # of Jobs Created: CD-3 Micro -Enterprise Assistance # of Low -Mod Business Owners: Infrastructure _ CD4 Street Improvements # of Low -Mod Households: 70 Persons CD-5 Sidewalks # of Low -Mod Households: Public Service CD-6 Handicapped Services for Job Training # of People Served: CD-7 Handicapped Services for Recreation # of People Served: CD-8 Substance Abuse Services for Rehabilitation # of People Served: CD-9 Substance Abuse Services for Shelter # of People Served: CD-10 Substance Abuse Services for Training # of People Served: CD-11 Employment Training for Computer Skills # of People Served: CD-12 Employment Training for Job Readiness # of People Served: CD-13 Employment Training for Reading Skills # of People Served: CD-14 Health Services for Children # of People Served: 1 � O 4 • (l 1 } FY 2005-2006 Funding Request Page 4 Youth Programs CD-16 Child Care Centers for Subsidized Care # of People Served: CD-17 Youth Services -Education # of People Served: CD-18 Youth Services -Job Training # of People Served: CD-19 Youth Services-Mentoring # of People Served: CD-20 Child Care Services -After School Care # of People Served: CD-21 Child Care Services -Care Subsidies # of People Served: CD-22 Child Care Services -Summer Programs # of People Served: CD-23 Abused & Neglected Children -Short Term Care # of People Served: CD-24 Abused & Neglected Children -Mental Health Services # of People Served: CD-25 Abused & Neglected Children-Mentoring # of People Served: Other CD-26 Code Enforcement # of People Served: CD-27 Repayment of Section 108 Loan Principal # of People Served: CD-28 Planning & Administration -Oversight & Monitorin N/A homeless And Sub -Populations �Emergency',S�+etramt } r ..:- ::. HS-1 Shelter Operations # of Facilities Impacted: HS-2 Essential Services # of People Served: HS-3 Homeless Prevention # of People Served: HS4 Facilities Rehab # of Facilities Impacted: D. PROJECT SUMMARY 1. Summarize your proposed program. Explain how this program fits with your mission. How will it impact your current operation? How does this program relate to the Consolidated Plan priority? Does this program serve a targeted area? Who is the target population? Where will the program take place? How will this program benefit the Low -Mod income community? Are you working with other organizations in a cooperative effort on the program? LEMT 3 pages This project will continue to provide paved street in CDBG-eligible areas. This project will allow staff to complete the paving of unpaved streets in the West End Neighborhood. To this point, the paving of 4 blocks on 22"d Street has begun. Five blocks on 25et and 26t' Streets should begin during Summer 2005. This proposal will allow an additional 5 a t t o (( 1 FY 2005-2006 Funding Request Page 5 blocks to be paved on 20th, 21st, and 23'd Streets. It is our Department's mission to serve the need of the Low -to -Moderate income individuals and families of Lubbock. Paved streets are a vital part of the infrastructure that helps a neighborhood sustain itself. It makes it more attractive to the neighborhood as well as to visitors in the area. Community Development staff, with the assistance of the COL -Streets Department, has completed multiple street paving projects in the past. Neighborhoods that received the assistance included Arnett -Benson, Harwell, Skyview, and Chapel Hill. 2. List Goals, Objectives and Outcomes. What outcome are you trying to achieve? Please include the number of people or households that will directly benefit from the program. How will you measure the outcomes? Please list at least one output and outcome. LENM 1/2 page The goal of the project will be to pave 5 blocks of unpaved streets in the West End Neighborhood which is a Target Area In the current Consolidated Plan. This will result in approximately 70 persons that will receive the assistance. 3. List Activity Measures/Steps required to reach Goals and Objectives. Include a one-year Timeline from planning to completion for each activity measure. Please highlight significant milestones or steps of your proposed program. LMT 1/2 page October2005-January 2006 Staff from Streets will prepare bid specifications for project. February 2006 Project will be placed for bid through COL -Purchasing Department and the successful bidder will be identified. March 2004 Present contract to City Council for their approval. April 2004 thru September 2004 Complete paving of identified roads. 4. Evaluation: Explain how you plan to evaluate the program. What criteria will you use to measure if the program is successful? Please be specific and elaborate on the output and outcome that you listed above. LMT 1/2 page Project will be considered a success if City staff is able to complete the paving of 5 blocks and serve approximately 70 households. Y t V G FY 2005-2006 Funding Request Page 6 E. PROGRAM INCOME 1. Please list applicant's anticipated program income from this project and detail how applicant will create a return of investment to the grantor particularly if proposed project includes facilities, housing, or economic development. LD41T 1/2 page Non -applicable. F. PUBLIC SERVICE APPLICANTS ONLY 1. If program is a public service, outline your plan to develop alternative funding to replace Community Development funds at the end of the three-year cycle. Provide a timeline, with measurable goals and objectives as a part of your plan. Limit 1 page Non -applicable. 2. If this is your second or third year of funding, update your accomplishments in meeting the goals and objectives in your funding plan and timeline. Limit 1 page Non -applicable. G. PROJECT BUDGET 1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching funds. Please place C= Cash, S=Sweat Equity, 0--Other Grants, D=Donations beside each amount under "Applicant's Match" to denote the type of match being used. ►F"011M V'7ROWMIXF Personnel # Payroll Taxes Employee Benefits Office Supplies Copy Supplies Postage Telephone Promotional Professional Service Vehicle Fuel/Mileage Other: PROGRAM: Acquisition Reconstruction FY 2005-2006 Funding Request Page 7 Rehabilitation Installation Demolition Training/Tech. Asst. Direct Assistance Rental of Space Rental of EquJipment Professional Services for Clients Other: Professional services $30,000 $30,000 Construction $270,000 $270,000 TOTALS =$300,000 $300,000 H. APPLICANT INFORMATION 1. Capacity of Organization: Describe your organization, highlight the following areas: history of organization, mission statement, prior experience, population served, and annual budget. Does your organization perform annual audits? If not, what procedures do you use to ensure proper financial management? LBUT 3 pages The Community Development Department staff oversees in excess of $4,000,000 in projects annually. This request would bring back a program that has been funded on 2 previous occasions. Previously, roads have been paved in the West End, Skyview, Harwell, Arnett -Benson, and Chapel Hill neighborhoods. This project relates directly to our mission statement that reads "to create positive change for the citizens of Lubbock by promoting self-sufficiency through partnerships in economic development, quality housing, and neighborhood reinvestment. 2. Staffing: Describe your current organizational structure. For those staff positions that will be involved in the program, list the position, job responsibilities, qualifications, and name of person if available. If the position is filled by a volunteer, please designate as such. LDUT 1 page Bill Howerton CD -Sr. Program Specialist —Project Coordinator Street Engineer Rob Jetter (or other substitute if necessary) AO� FY 2005-2006 Funding Request Page 8 3. Reporting Capabilities: Describe your organization's system for collecting and reporting data. Are you providing reports to any other funding entities? LBUT 1/2 page This program will be offered through the CD Department and will be a continuation of a previously funded program. Staff is well trained and capable of handling all monetary transactions and any HUD reporting requirements that are necessary. The department also has an accountant on staff. I. GOVERNING BODY PROFILE In order to demonstrate compliance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and regulations pursuant thereto (Title 24 CFR Part I), which state that no person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance: 1. Describe the method of selection of officers and directors of the board and indicate the time and place of regular meetings. LINUT 1/2 page Non -applicable. 2. List all board members' names, number of years on board, occupation, and breakdown the gender and ethnicity of the board members. Please indicate officers. LIMIT 1 page Non -applicable. J. Conflict Of Interest Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities with respect to the above grants... or who are in a position to participate in a decision making process or to gain inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity... either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. 1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who currently is or has/have been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ❑ No If yes, please list names: N/A 2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a subcontract to any individual who is or has been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ❑ No [ T (( 1 FY 2005-2006 Funding Request If yes, please list names: Page 9 Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business partners or immediate family of a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ❑ No If yes, please list names: The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct and that the governing body of the applicant has duly authorized the filing of the application and that the applicant will comply with all the requirements of each grant respectively if the application is approved. Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to sign the application and/or contracts. Name: Bill Howerton, Jr. Signature: Title: CD -Senior Prosram Specialist Date: Name: Nancy Haney Title: CD Director Signature• ue��� Date: S S FY 2005-2006 Funding Request ATTACHMENT 1 Construction And Rehabilitation Projects Page 10 (Required for all CD projects except Homeowner Reconstruction or Rehabilitation Projects.) Will this project require that Davis Bacon wage rates be paid? Yes No 1. Status of Plans and Written Bid Specifications ❑ Nothing begun at this time. q Preliminary estimate completed. ❑ Sketch of plans completed. ❑ Detailed plans and written bid specifications in preparation. ❑ Detailed plans and written bid specifications completed. ❑ Other (specify): 2. Environmental Issues Testing for asbestos/ Lead based paint. 3. Construction Timeline Activity Date Plans & Bid Completed January 2006 Environmentals completed* Already complete Pro'ect Bid Out & Awarded February 2006 Construction Begun Aril 2006 Construction 5011/o Completed June 2006 Construction Completed August 2006 Environmental must be completed prior to any funds being committed. 4. Proiect Costs Land ifapplicable) $ Design $ Architect $ Engineer $ Cost of asbestos/ LBP $ Construction $230,000 Davis Bacon Allowance $40,000 Equipment $ Other Costs(specify) $30 000 Total Project Cost $ Less Budgeted Funds $ Less Other: $ CD Funds Needed $ Call the CD staff if you have questions on how to complete this attachment.