HomeMy WebLinkAboutResolution - 2005-R0270 - Approve CDBG - COL BAND Property Maintenance Inspection Program - 06/23/2005Resolution No. 2005-R02
June 23, 2005
Item 51
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby approve of the
proposal for the COL BAND Property Maintenance Inspection Program from the
Community Development Block Grant (CDBG) Program and all related documents. Said
proposal is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 2 rd day of June Z , 2005.
GAL, MAYOR
ATTEST:
Garza, City Secretary
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
ccdocs/res-COL BAND Prop Main-CDBG.res
June 17, 2005
r
1�
61-'�
FY 2005-2006 Funding Request
FY 2005-2006 Funding Request
Page 2
To submit an application, complete Part A — J, Attachments 1-4 (if applicable) and any other items requested. Do
not bind the application or include any items that are not requested. Submit one proposal per project. Submit one
original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street,
PO Box 2000, Lubbock, Texas 79457 by April 1, 2005 5:00 PM. Please review the "Citizen's Guide" for the
Community Development programs, goals, requirements and timelines. For assistance, please call the Community
Development Department at 775-2301.
A.
GENERAL INFORMATION C 0 kt3
1.
Name of Applicant: Lubbock Police Department Code Administration Section
❑ Not -For -Profit ❑ For -Profit ❑ CHDO ®City Dept. ❑ Other
(Please include a copy of your IRS ruling providing tax exempt status under
Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.)
2.
Name of Project: Property Maintenance Inspection Program
D
Db by
3.
Area or Location of Project: CD designated neighborhoods
J
4.
Contact Person/Title: Stuart Walker, Lubbock Police Dept. Code Administration Interim Manager
Mailing Address/Zip: P.O. Box 2000, Lubbock, TX 79457
Telephone/Fax Number(s): (806) 775-3195/ (806) 775-3281
5.
Grant Request: ® CDBG ❑ ESG ❑ HOME
6.
Amount of Funds Requested for Project: $228,712.00
7.
Amount of Matching Funds for Project 87 727.00
Match Type: ❑ Cash ® Sweat Equity ❑ Other Grants ❑ Donations
Identify Source of Match: City Of Lubbock General Fund
Match Status: ®Confirmed ❑ Requested
8. Unduplicated Units Served (agency's definition) City of Lubbock estimated 2005 population
(a) Total CD Funds Requested $228,712.00
(b) Total Unduplicated Units Served 209,120
(c) Average CD Cost Per Unit (a/b):
$1.09
9. Is this project? ❑Year 1 ® Year 2
d) Total Project $316,439.00
e) Total Unduplicated Units Served 209,120
f) Average Cost Per Unit (d/e):
$1.51
❑ Year 3
❑ Year 4
♦ T t O
FY 2005-2006 Funding Request
Page 3
B. PROPOSED PROJECT: Project Description: In two sentences concisely describe your project.
This description will be used in future publications should your application be approved. Limit two
sentences
Lubbock Police Department Code Administration Section, Property Maintenance Inspection
Program will inspect properties, addressing exterior housing violations as well as occupant
complaints regarding interior conditions, focusing on rental properties. Inspections will be
conducted in CD eligible areas.
C. CONSOLIDATED PLAN GOAL Check the ONE GOAL that best describes your project.
Check
One
Prioritized Objective
from Consolidated Plan
Number of Units
This Project Will Serve
d}►�/�—'f�m+,E
t- ��Fry m
F''�.j "a �.ii`ah -(Y'4 q�p``+3' a 1 #'z'�7E� yl,�gs 1 a c.2"'
'9e.k -_Y.i
yy x
{f s'Q v.�: h .: — x .:�4 • _. _ } $
„_r_ 4.+~i4'.�7TNk a" l.:n: 5....r } �.. O T
H-1 Owners -Rehab
Households:
H-2 Owners -Limited Rehab
Households:
H-3 Owners -Assistance for
Home Bu ers
Households:
ECF'�i`"
LL rays' rgg
■�''c� c �Y.M �.ru �Tc yl, }�•fi
��N^ x..Sx ] 3_. 4�rL yy F7.i.�1_.:�i,i�5'N� �'�e5_'� i; d}
TM.
-oil
w
�t g EL,c
rtS �'Ya4 -. ��._:
Economic Development
CD-1 Rehab of Publicly/Privately Owned
Businesses
# of Low -Mod Business Owners:
CD-2 ED-Direct Assistance to For -Profit
# of Jobs Created:
CD-3 Micro -Enterprise Assistance
# of Low -Mod Business Owners:
Infrastructure
CD4 Street Improvements
# of Low -Mod Households:
CD-5 Sidewalks
# of Low -Mod Households:
Public Service
N/A
CD-6 Handicapped Services for Job Training
# of People Served:
N/A
CD-7 Handicapped Services for Recreation
# of People Served:
N/A
CD-8 Substance Abuse Services for Rehabilitation
# of People Served:
N/A
CD-9 Substance Abuse Services for Shelter
# of People Served:
N/A
CD-10 Substance Abuse Services for Training
# of People Served:
N/A
CD-1 I Employment Training for Computer Skills
# of People Served:
N/A
CD-12 Employment Training for Job Readiness
# of People Served:
N/A
CD-13 Employment Training for Reading Skills
# of People Served:
—NJA
CD-14 Hearth Services for Children
- ---- - -
# of People Served:
P
— -- ..:--:
N/A
CD-15 Mental Health Facilities for Operations
# of People Served:
FY 2005-2006 Funding Request Page 4
Youth Pro arcs
N/A
CD-16 Child Care Centers for Subsidized Care
# of People Served:
NIA
CD-17 Youth Services -Education
# of People Served:
NIA
CD-18 Youth Services -Job Training
# of People Served:
NIA
CD-19 Youth Services-Mentoring
# of People Served:
N/A
CD-20 Child Care Services -After School Care
# of People Served:
N/A
CD-21 Child Care Services -Care Subsidies
# of People Served:
NIA
CD-22 Child Care Services -Summer Programs
# of People Served:
N/A
CD-23 Abused & Neglected Children -Short Term
Care
# of People Served:
N/A
CD-24 Abused & Neglected Children -Mental Health
Services
# of People Served:
N/A
CD-25 Abused & Neglected Children-Mentoring
# of People Served:
Other
X
CD-26 Code Enforcement
# of People Served: 209,120
CD-27 Repayment of Section 108 Loan Principal
# of People Served:
CD-28 Planning & Administration -Oversight &
Monitoring
N/A
y'i
/ ulePY,:..: i.� r.�:k: _ E
1111
ad;._ �W.!.�:xxx...
ti ,ry.F i- _9.oGL t :YY .
`j"#"'�?,.[-.w,-.*.ice.
HS-1 Shelter Operations
# of Facilities Impacted:
HS-2 Essential Services
# of People Served:
HS-3 Homeless Prevention .
# of People Served:
HS-4 Facilities Rehab
# of Facilities Impacted:
D. PROJECT SUMMARY
1. Summarizeyour proposed program. Explain how this program fits with your mission. How will it
impact your current operation? How does this program relate to the Consolidated Plan priority?
Does this program serve a targeted area? Who is the target population? Where will the program take
place? How will this program benefit the Low -Mod income community? Are you working with
other organizations in a cooperative effort on the program? LEVQT 3 pages
r
o
o
FY 2005-2006 Funding Request
Page 5
The Property Maintenance Inspection Program (PMIP) will intensify the inspections
performed regarding the Property Maintenance Code of the City of Lubbock. Four Registered
Code Enforcement Officers will concentrate on inspection and enforcement of the City Of
Lubbock Property Maintenance Code on rental and owner -occupied properties within CD
eligible areas. Inspections will be generated from self -initiation and in response to complaints
from tenants and concerned citizens. If compliance is not gained then the structure will be
presented before the Substandard Structural Commission (SSC). This commission can assess
daily fines per violations, and/or order the removal of the structure if not brought into
compliance.
The mission of the Lubbock Police Department Code Administration Section is to enforce all
City of Lubbock ordinances, which protect the health and safety of citizens by alleviating
physical signs of urban blight and social disorder. The program will identify and address
issues that promote blight and deterioration of neighborhoods.
This program will increase the number of properties inspected and cited for violations. This
program assists in achieving the mission of Community Development in creating a positive
change for the citizens of Lubbock by helping to reduce the blight and nuisance conditions that
devalue and deteriorate the neighborhood community.
The PMI program will focus primarily on CD eligible areas, with an emphasis on rental
properties.
The target population of the program will be occupants of substandard rental properties and
substandard properties that are owner occupied.
The program will be preformed in CD eligible areas only.
The Property Maintenance Inspection Program will improve rental property conditions for
low -to -moderate income tenants. It will identify low -to -moderate income owner -occupied
properties that are deteriorating before the property becomes substandard.
The Lubbock Police Department Code Administration Section will inspect the properties and
----- refer gna�ie�pcants to other agency programsif possible to gain compliance:
At
FY 2005-2006 Funding Request
Page 6
�. 2. List Goals, Objectives and Outcomes. What outcome are you trying to achieve? Please include the
number of people or households that will directly benefit from the program. How will you measure
the outcomes? Please list at least one output and outcome. LIMIT I/2 page
The outcome that the program will achieve is reducing the deterioration of neighborhoods, by
identifying and addressing structures in violation of the City Of Lubbock, Property
Maintenance Ordinance. Intensified and systematic inspections of structures in the
community will allow the violations to be corrected before the condition deteriorates to a state
of disrepair. If the structures are identified when only routine maintenance (paint, roof
repairs, and/or rotten wood) is required for compliance; less removal of noncompliant
structures will be necessary. This will insure the safety and well being of the community,
reducing blight and deterioration of the neighborhood.
The program will benefit the entire City Of Lubbock and it's 209,120 citizens. The
identification and reduction of properties in violation with the City Of Lubbock, Property
Maintenance Ordinance will promote a clean and safe environment.
The increased numbers of property maintenance inspection conducted in CD eligible areas will
measure the outcomes of the program. As well as the reduction of substandard rental and
owner occupied properties.
3. List Activity Measures/Steps required to reach Goals and Objectives. Include a one-year Timeline
from planning to completion for each activity measure. Please highlight significant milestones or
steps of your proposed program. LIMIT 1/2 page
Lubbock Police Department Code Administration Section activity measures are based entirely
on the numbers of initial inspections. The PMI program will increase the number of housing
cases initiated (as well as all other cases initiated). These measures have now been included to
give a better understanding of the impact code enforcement has on decreasing neighborhood
deterioration:
4 +
F'Y 2005-2006 Funding Request
Graffiti Cases Initiated
Junked Vehicles Days to Administrative/Judici
Weeds/Rubbish Da s toVoluntary Com lianc(
Zoning Cases Initiated
Zoning Days to Administrative/Judicial Action
Page 7
1
12
4. Evaluation: Explain how you plan to evaluate the program. What criteria will you use to measure if
the program is successful? Please be specific and elaborate on the output and outcome that you listed
above. L1MTI' 112 page
The program will be evaluated on the number of new housing cases that are identified and
addressed. A computerized tracking and reporting system will report the number of
properties inspected.
The overall improvement in the condition of structures within the neighborhoods will
distinguish the success of this program.
E. PROGRAM INCOME
1. Please list applicant's anticipated program income from this project and detail how applicant will
create a return of investment to the grantor particularly if proposed project includes facilities,
housing, or economic development. LIMTI' 112 page
Lubbock Police Department Code Administration Section does not charge an inspection fee for
the types of inspections previously mentioned. While there is no anticipated program income,
the community benefits are realized by reducing neighborhood deterioration and maintaining
current property values though education and enforcement of ordinances.
o
FY 2005-2006 Funding Request
F. PUBLIC SERVICE APPLICANTS ONLY
Page 8
1. If program is a public service, outline your plan to develop alternative funding to replace Community
Development funds at the end of the three-year cycle. Provide a timeline, with measurable goals and
objectives as a part of your plan. Limit 1 page
If CD funding is decreased or eliminated, the program outlined above would continue on a
smaller and less intensive and systematic scale. However, if the City Of Lubbock General
Revenue Funds are not available in the amount of the grant funding, staff reduction may be
necessary leading to less enforcement and more deterioration of neighborhoods.
2. If this is your second or third year of funding, update your accomplishments in meeting the goals and
objectives in your funding plan and timeline. Limit 1 page
The increased numbers of inspection conducted will measure the outcomes of the program.
Lubbock Police Department Codes Administration Section activity measures are based entirely
on the numbers of initial inspections. The PMI program will increase the number of housing
cases initiated (as well as all other cases initiated) and decrease neighborhood deterioration.
All cases initiated in CD eligible areas have increased by 43%. Property Maintenance cases
Initiated in CD eligible areas has increased by 34%. The table below illustrates the increase in
total number of initial inspections, total number of inspections in CD eligible areas, and
property maintenance case in CD eligible areas conducted during October 2004-March 2005.
Fiscal Year
Oct -Mar
Total Number of
Ins actions
Total Inspections
CD eligible areas
Property Maintenance
Cases CD eligible areas
2003-2004
6,023
2,931
223
2004-2005
7,529 25%
4,218 430%
299 34%
If CD funding is decreased or eliminated, the program outlined above would continue on a
smaller and less intensive and systematic scale. However, if the City Of Lubbock General
Revenue Funds are not available in the amount of the grant funding, staff reduction may be
necessary leading to less enforcement and more deterioration of neighborhoods.
4 T i
� 1
FY 2005-2006 Funding Request
Page 9
G. PROJECT BUDGET
1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching
funds. Please place C=Cash, S=Sweat Equity, O=Other Grants, D=Donations beside each amount
under "Applicant's Match" to denote the type of match being used.
I'm - M-1-
ADMINISTRATION:
Personnel (# 4 )
114 492.00
S=62 009.00
176,501.00
Payroll Taxes
8,759.00
S=4 743.00
13 502.00
Employee Benefits
40 11.00
S=20 975.00
61 486.00
Office Supplies
8,050.00
8,050.00
Copy Supplies
4,000.00
4,000.00
Postage
28,000.00
28 000.00
Telephone
2 400.00
2,400.00
Promotional
5,500.00
5,500.00
Professional Service
13 000.00
13 000.00
Vehicle Fuel/Mileage
4,000.00
4,000.00
Other:
.PROGRAM:
Acquisition
Reconstruction
Rehabilitation
Installation
Demolition
Training/Tech. Asst.
Direct Assistance
Rental of Space
Rental of Equipment
Professional Services
for Clients
Other:
Professional services
Construction
TOTALS
$228,712.00
$87,727.00
$316,439.00
At
FY 2005-2006 Funding Request Page 10
H. APPLICANT INFORMATION
1. Capacity of Organization: Describe your organization, highlight the following areas: history of
organization, mission statement, prior experience, population served, and annual budget. Does your
organization perform annual audits? If not, what procedures do you use to ensure proper financial
management? LIMIT 3 pages
The Lubbock Police Department Codes Administration Section is responsible for the following
activities:
1) Education- Lubbock Police Department Codes Administration Section staff regularly
attend neighborhood association meetings, health fairs, and other civic events in an effort
to educate the public on city ordinances and conditions which lead to blight of a
neighborhood.
2) Enforcement of Zoning Ordinances -these ordinances address issues in neighborhoods such
as public nuisances (trash and debris, appliances in the yard, ect.), vehicles parked in the
yard, signs on the right of way poles, ect. Which all contribute to the deterioration of
neighborhoods and community.
3) Enforcement of Property Maintenance Ordinance- this ordinance allows the City to abate
structures that are hazardous to the public, especially to children, and tend to invite
criminal activity into the neighborhood or community.
4) Enforcement of Junk Vehicle Ordinance -this ordinance allows the city to abate nuisance
conditions that arise as a result of inoperable vehicles, which become attractive nuisances
(health and safety issue).
5) Enforcement of Weeds/Rubbish Ordinance -this ordinance allows the city to abate nuisance
conditions created due to high weeds, rubbish, or other unsightly conditions. Violations of
this ordinance can lead to an increase in vector (mosquito, fly, and/or rodent) problems in
the community, as well as increased health problems. In addition the nuisance created
increases the fire hazards (safety issue), decrease property values, and therefore
deteriorating the neighborhood.
6) Intensified Code Enforcement Deployments- Intensive inspections of each property within
a designated area for all violations of the City Of Lubbock, Zoning, Property Maintenance,
Junk Vehicle, and Weeds and Rubbish Ordinances.
At
FY 2005-2006 Funding Request
Page 11
7) Graffiti Removal- the city abates graffiti on public and private property to prevent blight,
reduce associated criminal activity, and prevent deterioration of the neighborhood. The
removal of graffiti is performed with Teen Court participants.
$) Downtown Right -of -Way Weed Spraying- the city sprays the right of ways in downtown
Lubbock with herbicide in order to abate the weeds and grass, which grow in the sidewalks
and public parkway areas.
These and other ordinances are enforced throughout the City of Lubbock and serve the entire
population of 209,120 persons. If not enforced, the types of conditions mentioned above result
in neighborhood blight, and eventually, decay. It is the Lubbock Police Department Codes
Administration Section mission to enforce all City of Lubbock ordinances, which protect the
health and safety of citizens by alleviating physical signs of urban blight and social disorder.
The FY 2004-2005 program is being operated on a annual budget or approximately
$1,327,071.00. All city expenses are audited annually.
2. Staffing: Describe your current organizational structure. For those staff positions that will be
involved in the program, list the position, job responsibilities, qualifications, and name of person if
available. If the position is filled by a volunteer, please designate as such.
LIMIT 1 page
Lubbock Police Department Codes Administration Section has 20 full-time and 3 part-time
employees. The following is a list of the employees involved in the program, the position held,
and qualifications:
• Tom Mann- Assistant Chief of Police: duties include overseeing all department
programs and ensuring that programs are consistent with City goals. Assistant Chief
Mann has been in this position since the City Council restructured the Codes
Administration Section under the Lubbock Police Department.
• Stuart Walker- Lubbock Police Department Codes Administration Section Interim
Manager: duties include overseeing Substandard Structural Commission, Weed
Abatement Program, Graffiti Removal Program, Downtown Right -of -Way Weed
Spraying, and supervising all code enforcement inspectors. Mr. Walker has 7 years
experience in code enforcement, Texas Department of Health issued certifications
include Registered Code Enforcement Officer (RCEO), Registered Sanitarian (RS),
and Certified Pool Operator (CPO).
4 T T O
c w
1
FY 2005-2006 Funding Request
Page 12
• The duties of the four code enforcement inspectors would include education, inspection,
enforcement, and abatement of the Property Maintenance Ordinances of the City Of
Lubbock.
3. Reporting Capabilities: Describe your organization's system for collecting and reporting data. Are
you providing reports to any other funding entities? LIMIT 1/2 page
Business & Neighborhood Development utilizes a computerized tracking and reporting system.
Data collected includes address, owner, occupant, program element, violation code, assigned to
employee, date assigned to employee, CD area, district number, inspection date, service, action,
result, citation information, and miscellaneous comments from each inspector. It is entered
into the system and collection of the data allows for report generation based on different
variables. Quarterly reports are provided to the City of Lubbock, Budget and Research
department.
I. GOVERNING BODY PROFILE
In order to demonstrate compliance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and
regulations pursuant thereto (Title 24 CFR Part I), which state that no person in the United States shall,
on the ground of race, color or national origin, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any program or activity for which the applicant
receives Federal financial assistance:
1. Describe the method of selection of officers and directors of the board and indicate the time and
place of regular meetings. LEMT 1/2 page
Not applicable to Lubbock Police Department Codes Administration Section
2. List all board members' names, number of years on board, occupation, and breakdown the gender
and ethnicity of the board members. Please indicate officers. LIMIT 1 page
Not applicable to Lubbock Police Department Codes Administration Section
t T O
4 A
(( 11
FY 2005-2006 Funding Request
J. Conflict Of Interest
Page 13
Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities
with respect to the above grants... or who are in a position to participate in a decision making process or to gain
inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity...
either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who
currently is or has/have been within one year of the date of this application a City employee, a member of the
Community Development & Services Board, or a member of the City Council?
® Yes ❑ No
If yes, please list names: All employees are City Of Lubbock employees
2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a
subcontract to any individual who is or has been within one year of the date of this application a City employee,
a member of the Community Development & Services Board, or a member of the City Council?
® Yes ❑ No
If yes, please list names: All employees are City Of Lubbock employees
3. Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business
partners or immediate family of a City employee, a member of the Community Development & Services Board,
or a member of the City Council?
® Yes ❑ No
If yes, please list names: All employees are City Of Lubbock employees
If any member of the Community Development Services Board has a conflict, they may not participate in the
sub -committee interview or discussions, nor vote during the recommendation.
The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct
and that the governing body of the applicant has duly authorized the filing of the application and that the applicant
will comply with all the requirements of each grant respectively if the application is approved.
Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to
sign the application and/or contracts.
Name: Stuart Walker Signature:
Title: Lubbock Police Dept. Code Administration Section Interim Manager Date:
Name: Tom Mann Signature: 6 tr�1
Title: Assistant Chief of Police Date: