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HomeMy WebLinkAboutResolution - 2005-R0269 - Approve CDBG - COL-Parks Summer Youth Program - 06/23/2005Resolution No. 2005-RO269 June 23, 2005 Item 46 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby approve of the proposal for the COL -Parks Summer Youth Program from the Community Development Block Grant (CDBG) Program and all related documents. Said proposal is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd da TTEST: Garza, City Secretary AS TO CONTENT: ancy Haney ammunity 1 APPROVED AS ss/res-COL-Parks Summer Youth Prog-CMG-res 14, 2005 L � FY 2005-2006 Funding Request FY 2005-2006 Public Service Continued Funding Application Page 2 To submit an application, complete Part A — J, Attachments 1-4 (if applicable) and any other items requested. Do not bind the application or include any items that are not requested. Submit one proposal per project. Submit one original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street, PO Box 2000, Lubbock, Texas 79457 by April 1, 2005 5:00 PM. Please review the "Citizen's Guide" for the Community Development programs, goals, requirements and timelines. For assistance, please call the Community Development Department at 775-2301. A. GENERAL INFORMATION 1. Name of Applicant: City of Lubbock— Indoor Recreatiog ❑ Not -For -Profit ❑ For -Profit ❑ CHDO ®City Dept. ❑ Other (Please include a copy of your IRS ruling providing tax exempt status under Section 501(c)(3) of the 1986 IRS Code if you are a non-profit.) 2. Name of Project: Summer Satellite 3. Area or Location of Project: Arnett Demon, Harwell, Dunbar -Manhattan Heights 4. Contact Person/Title: JohnnMcLellan — Indoor Recreagon Supervisor Mailing Address/Zip: PO Box 2000, Lubbock. Texas 79457 Telephone/Fax Number(s): 775-2678 [office phone] 775-226 6 ffax,) 5. Grant Request: ® CDBG ❑ ESG ❑ HOME 6. Amount of Funds Requested for Project: $50,000.00 7. Amount of Matching Funds for Project: $23,209.33 Match Type: ® Cash ❑ Sweat Equity ® Other Grants ❑ Donations Identify Source of Match: Management by full-time staff, In-house First Aid/CPR training. In-house swimming and fields trips, office supply.,_ and promotion of project Match Status: ®Confirmed ❑ Requested S. Unduplicated Units Served (agency's definition) (a) Total CD Funds Requested 0 0 0 d) Total Project $79,203.33 (b) Total Unduplicated Units Served e) Total Unduplicated Units Served 22J5, W Average CD Cost Per Unit (alb); $175.44 f) Average Cost Per Unit (d/e): I 9. Is this project? Year 1 Year 2 Year 3 X Year 4 A FY 2005-2006 Funding Request Page 3 B. PROPOSED PROJECT: 1. Project Description: In two sentences concisely describe your project. This description will be used in future publications should your application be approved. Limit two sentences The Parks and Recreation Summer Satellite program is designed to provide a positive, safe and supervised environment for youth to participate in various recreational summer activities and field trips which will benefit participants by providing supervised grogm= in a camp setting, fostering positive growth and improving social sl€ills_while serving to deter high -risk behaviors. The programs will be offered in the CD eligible areas of Dunbar -Manhattan Heights which will be served by Mae Simmons Community Center, Arnett Benson served by the Maggie Trejo Supercenter and Harwell served by Copper Rawlings Community Center. 2. List Goals, Objectives and Outcomes. What outcome are you trying to achieve? Please include the number of people or households that will directly benefit from the program How will you measure the outcomes? Please list at least one output and outcome. LLl1IT 1/2 page Please See Attached 3. List Activity Measures/Steps required to obtain Goals and Objectives. Include a one-year Timeline from planning to completion for each activity measure. Please highlight significant milestones or steps of your proposed program. LIMIT 1/2 page Please See Attached 4. Evaluation: Explain how you plan to evaluate the program. What criteria will you use to measure if the program is successful? Please be specific and elaborate on the output and outcome that you listed above. LIMIT 1/2 page Please See Attached C. STRATEGY TO DEVELOP ALTERNATIVE FUNDING SOURCES 1. If program is a public service, outline your plan to develop alternative funding to replace Community Development funds at the end of the three-year cycle. Provide a timeline, with measurable goals and objectives as a part of your plan. Limit 1 page 2. If this is your second or third year of funding, update your accomplishments in meeting the goals and objectives in your funding plan and timeline. Limit 1 page Please See Attached FY 11 11. Funding Request E. PROJECT BUDGET Page 5 1. Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching funds. Please place C=Cash, S=Sweat Equity, 0=C ther Grants, l=Donations beside each amount under "Applicant's Match" to denote the type of thatch being used. kip`" + .'))fi�. shy 'Y �• yr1'Yw.OI'U.Y !p�,ta }yb i. •F '"'� ,4 .i. 1 ��.+: Y'�� T� } f�+l- J, ,mow »I.tirwivvYYR a g "'.,,�, $.� :•� 3 �} N t —tom u� h'1 f•pl. i r K rn11 `�y'...r•F.§}'; ' #t � t1 }}ii Y } CaA kyn1q$" S,,Ol s�1xsp�YR :R1�aw1.YT:�af <...•..i''3Y�S t �"� �X ` • "" LSi .Y 4=f4: r E {$ +�Zi(� Wn�w'-Lw ... rl.�+�......a.d1 1- 1, `T `�' 1: M'+.+,A+�s Y',vx+'°+-. �t , a iV a.•"M�sU5.. s+'.�-M ADMM%S • 1 1 1� I I 1 l i 1 • ♦• 1/ 1 1�■�_ 1 I t I I ■■■_.1 1 1 I I I ■-ICI III I III ���� �� 1 I i� �■■ 1 1 1 M INM Acquisition Reconstruction ' 1 1 -J �- �.■� Rental of Space rIs tr. / i lr • 1 11 �.� • . I III I I 11. —■■--� 11 ■■ At FY 2005-2006 Funding Request F. BOARD INFORMATION Page 6 1. List all board members' names, number of years on board, occupation, and breakdown the gender and ethnicity of the board members. Please indicate officers. LIMIT 1 page G. CONFLICT OF INTEREST Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities with respect to the above grants... or who are in a position to participate in a decision making process or to gain inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity... either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who currently is or has/have been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No If yes, please list names: 2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a subcontract to any individual who is or has been within one year of the date of this application a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No If yes, please list names: 3. Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business partners or immediate family of a City employee, a member of the Community Development & Services Board, or a member of the City Council? ❑ Yes ® No If yes, please list names: If any member of the Community Development Services Board has a conflic4 they may not participate in the sub- committee interview or discussions, nor vote during the recommendation. The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct and that the governing body of the applicant has duly authorized the filing of the application and that the applicant will comply with all the requirements of each grant respectively if the application is approved. Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to sign the application and/or contracts. Name: Signature: Title: Board Chairperson Date: Name: Randy Truesdell Signature: 4zli�� Title: Community Services Director Date: ':%/ �os i B. PROPOSED PROJECT 2. Goals,Objectives and Outcomes: Parks and Recreation will provide quality care to neighborhood youth in a safe and supervised environment. The youth will participate in variety of recreational and educational summer activities, including games, swimming, arts and crafts and sports programming which will advance social skills, foster positive growth and deter high -risk behaviors. We will provide field trips that will expose children to new and educational environments that will help facilitate the development of a well-rounded child. We will also strive to build a sense of self -accomplishment that will carry over into the participant's adult life. We estimate that Summer Satellite program will directly benefit approximately 285 individual youth and approximately 11,500 total participants in which it serves. An additional output will be that children will participate in structured programming, which in many cases will eliminate time spent alone and unsupervised at home. Outcomes of the program will be measured not only by the number of individuals served, but by the increased socialization, educational and recreational benefits, as well as improved quality of life issues that the children are sure to gain by participating in a program that offers safe and supervised care. The benefits received not only by the youth, but by the parents that utilize the program, are immense each year. 3. Activity Measures/Steps Required to Reach Goals and Objectives: The Summer Satellite Program will operate five days per week (Monday through Friday), for a ten week period during the summer, beginning the Tuesday after Memorial Day and ending the week before school begins. The program will serve approximately 285 individuals located in low-income areas. The program will provide a wide range of educational and recreational activities including arts and crags, computers, sports, swimming, games and weekly field trips that will appeal to a diverse population of youth. 4. Evaluation: A records management system will be in place that will track participant attendance and required information. The level of success will not only be evaluated on the sheer numbers of youth that we reach, but by evaluating our objectives of providing a quality camp with recreational and educational activities, while allowing for a supervised, safe, and structured setting for the children. This environment will surely advance their social skills, help them gain positive self-esteem, deter high -risk behavior and above all, promote fun while gaining these valuable tools which they can carry with them as the grow to adulthood. C. STRATEGY TO DEVELOP ALTERNATIVE FUNDING SOURCES 1. Plan to Develop Alternative Funding: The Indoor Recreation Department consists of 5 Community Centers and 5 Senior Centers. These facilities are operated by 5 full-time and 15 part time employees. As with all City departments, the Indoor Recreation's operating budget has been under close scrutiny and continually faces dwindling funds. Current budget levels allow for a certain level of daily operations and programs. Outside funding is constantly sought after to maintain a quality level of service for the patrons in which we serve. Community Development funding provides for a much needed service to the communities in which the Summer Satellite Program operates. To maintain the high level of service that the Summer Satellite program provides, alternative funding involves a fee that is to be charged to participants that enroll in the program. The fee will be increased each summer dependent upon the amount of Community Development funding received. If Community Development funding ends, it is our goal that costs of the program will be fully covered by the enrollment fees that the participants pay on a weekly basis. Since these programs are in low-income areas, the higher the fee that is charged to participants, may equate to fewer individual and total participants that would benefit from the program because of economic reasons. Because of this, it is our goal to keep fees as low as possible. 2. Updated Accomplishments in Meeting Goals & Objectives: The Summer Satellite Program initiated fees to cover the costs of extra field trips as well as daily snacks for the participants. With the significantly decreased amount of funding for Summers 2005 and 2006, it will become even more important to have the participants contribute to program costs by charging them a small weekly fee. As needed, this fee will cover costs associated with the program. A variety of measures will be taken in order to keep this fee to a minimum. i M J : i _:_4 1 � Any income derived from fees associated with the Summer Satellite Program will be used to reduce expenses, and put back into the program in the form of scholarships that will reduce the amount of participant fees. It also may be used to include additional field trips so that participants may be exposed to activities that they may not otherwise have the opportunity to enjoy. The goal of the program is not to generate revenue but to continue to provide a quality program and maintain efforts to reach as many participants as possible in low-income areas. However, the projected returns that we anticipate will derive from benefits the youth participants will gain from fostered positive growth, improved social skills and the deterrence of high -risk behaviors.